RFQ_W912C320Q0001_Catholic Priest Services.pdf

PDF 1 MB Posted Mar 10, 2020

Attached to: Roman Catholic Priest Services at Fort Buchanan, P. R.
Solicitation number: W912C320Q0001
Issued by: Department of the Army Materiel Command Mission and Installation Contracting Command Fort Hood

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SEE ADDENDUM

(No Collect Calls)

W912C320Q0001 10-Mar-2020

b. TELEPHONE NUMBER

787-707-2487

8. OFFER DUE DATE/LOCAL TIME

11:00 AM 31 Mar 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912C39. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

GRACE M. GONZALEZ

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0011461575

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

MICC - FT BUCHANAN

FT BUCHANAN

DIRECTORATE OF CONTRACTING

34 SOUTH GATE RD, STE 1104

FORT BUCHANAN PR 00934-4206

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE WF3HB0 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

W1H1 USAG FT BUCHANAN

KELLY SPANN III

SUPPLY DIVISION USAG

BLDG 509 WAREHOUSE RD

FORT BUCHANAN 00934-5045

TEL: 210-466-0553 FAX:

787-707-2491FAX:

TEL: 787-707-2487 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

813110

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF81

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912C320Q0001

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Roman Catholic Priest Services

FFP

The Contractor shall provide labor, materials, equipment and any other necessary to perform Priest non-personal services in accordance with the Performance Work Statement (PWS) and Army Regulation (AR) 165-1. The Contractor shall provide Roman Catholic Priest Services for the Catholic congregation at Fort Buchanan Chapel, building 183 at Freedom's Gateway, Fort Buchanan, PR, 00934.

CLIN Unit prices shall not exceed two decimal places (example: $2.00 (acceptable)/$2.4567(not acceptable)).

Contractor shall submit, with the Quote package, a cost breakdown to support the total proposed price for the contract.

FOB: Destination

MILSTRIP: 0011461575

PURCHASE REQUEST NUMBER: 0011461575

PSC CD: G002

NET AMT

0002 1 Each Contract Manpower Report (CMR)

FFP

The contractor will report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Department of the Army via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil, and then click on “Department of the Army CMRA” or the icon of the DoD organization that is receiving or benefitting from the contracted services.

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2020. Contractors may direct questions to the help desk by clicking on “Send an email” which is located under the Help Resources ribbon on the right side of the login page of the applicable Service/Component’s CMR website at http://www.ecmra.mil. As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement.”

FOB: Destination

MILSTRIP: 0011461575

PURCHASE REQUEST NUMBER: 0011461575

1001 12 Months OPTION Roman Catholic Priest Services

FFP

Option One The Contractor shall provide labor, materials, equipment and any other necessary to perform Priest non-personal services in accordance with the Performance Work Statement (PWS) and Army Regulation (AR) 165-1. The Contractor shall provide Roman Catholic Priest Services for the Catholic congregation at Fort Buchanan Chapel, building 183 at Freedom's Gateway, Fort Buchanan, PR, 00934. .

CLIN Unit prices shall not exceed two decimal places (example: $2.00 (acceptable)/$2.4567(not acceptable)).

FOB: Destination

1002 1 Each OPTION Contract Manpower Report (CMR)

FFP

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

2001 12 Months OPTION Roman Catholic Priest Services

FFP

Option Two The Contractor shall provide labor, materials, equipment and any other necessary to perform Priest non-personal services in accordance with the Performance Work Statement (PWS) and Army Regulation (AR) 165-1. The Contractor shall provide Roman Catholic Priest Services for the Catholic congregation at Fort Buchanan Chapel, building 183 at Freedom's Gateway, Fort Buchanan, PR, 00934.

CLIN Unit prices shall not exceed two decimal places (example: $2.00 (acceptable)/$2.4567(not acceptable)).

2002 1 Each OPTION Contract Manpower Report (CMR)

FFP

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

3001 12 Months OPTION Roman Catholic Priest Services

FFP

Option Three The Contractor shall provide labor, materials, equipment and any other necessary to perform Priest non-personal services in accordance with the Performance Work Statement (PWS) and Army Regulation (AR) 165-1. The Contractor shall provide Roman Catholic Priest Services for the Catholic congregation at Fort Buchanan Chapel, building 183 at Freedom's Gateway, Fort Buchanan, PR, 00934.

CLIN Unit prices shall not exceed two decimal places (example: $2.00 (acceptable)/$2.4567(not acceptable)).

3002 1 Each OPTION Contract Manpower Report (CMR)

FFP

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

4001 12 Months OPTION Roman Catholic Priest Services

FFP

Option Four The Contractor shall provide labor, materials, equipment and any other necessary to perform Priest non-personal services in accordance with the Performance Work Statement (PWS) and Army Regulation (AR) 165-1. The Contractor shall provide Roman Catholic Priest Services for the Catholic congregation at Fort Buchanan Chapel, building 183 at Freedom's Gateway, Fort Buchanan, PR, 00934.

CLIN Unit prices shall not exceed two decimal places (example: $2.00 (acceptable)/$2.4567(not acceptable)).

4002 1 Each OPTION Contract Manpower Report (CMR)

FFP

Reporting inputs will be for the labor executed during the period of performance during each Government FY, which runs from October 1 through September 30.

PERFORMANCE WORK STATEMENT (PWS)

Roman Catholic Priest

Fort Buchanan, Puerto Rico

Part 1

General Information

1. General: This is a non-personal service(s) contract under which the personnel rendering the service(s) are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1 Description of Services/Introduction: The Contractor shall provide Priest Services at Fort Buchanan. Work includes: Catholic Sunday mass, sacraments, and confessions for the Catholic congregation of Fort Buchanan Garrison (FBG) Chapel at Fort Buchanan, Puerto Rico.

1.2 Background: The services of a Catholic Priest for Fort Buchanan Garrison Chapel falls under the USAG Fort Buchanan Chaplain’s Religious Support Program as defined in the Commander’s Master Religious Program (CMRP). The mission of the Chaplain’s Religious Support Program is to provide military religious support activities that meet the religious requirements of Soldiers, Families, and authorized civilians. The primary goal of the Chaplains’ Religious Support Program is to ensure the free exercise of religious preference which is a statutory requirement under USC Title 10. Catholic Mass and sacramental rites are Statutory (Title 10) Essential Elements of Religion. As a non-personal services Contractor, the Catholic Priest is not a member of the Commander’s Staff or Command Chaplain’s Staff.

1.3 Scope: The Contractor shall provide non-personal service(s). The Contractor shall assume total responsibility for all requirements stated herein on the commencement date of the performance period that includes one base year of 12 month and 4 option years of 12 month each not to exceed 5 years. The Contractor shall perform as specified in this Contract. See also Paragraph 1.1 Introduction.

1.4 Objectives: Services provided shall be conducted in accordance with Army Regulation (AR) 165-1 Army Chaplain Corps Activities. All services under this contract are to be performed by an ordained Priest of the Catholic Church who is endorsed by the Archdiocese for the Military Services, USA (AMS) (https://www.milarch.org/endorsement/). The Catholic Priest will provide regular and special Catholic mass, sacraments, and confessions to the Catholic congregation at Fort Buchanan Garrison (FBG) Chapel every Sunday and Holy Days of Obligation and in emergency sacramental ministries (to include pastoral care and counseling, hospital/home visitation, Sacraments for the sick, and funerals). The Contractor shall advise the Government POC as the Catholic subject matter expert (SME). The Contractor shall serve as the SME on Catholic religious instruction, overseeing catechesis in compliance with the conformity listing maintained by the AMS. AR 165-1 can be found on the following website:

https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/r165_1.pdf

1.5 General Information

1.5.1 Quality Control Plan (QCP): Contractor is responsible to provide a quality services at all times. Contractor shall provide a quality control plan for the services and all deliverables associated with this contract. Submit the QCP for approval within 10 calendar days following award of the contract.

The QC Plan is subject to COR & KO review and approval. Approval of the QCP is required prior to the start of normal contract services. The Government will make final review and acceptance of the QCP and any subsequent changes. Changes to the QCP shall be submitted to the KO not later than five (5) working days prior to the effective date of the change. Include the following items of information in the QCP as a minimum:

(a) The description of the QC organization including an organization chart showing lines of authority and acknowledgment that the QC staff report to the contract manager or someone higher in the Contractor's organization.

(b) The name, qualifications, duties, responsibilities, and authorities of each person assigned a QC function.

(c) The comprehensive inspection system covering all services required by this contract and procedures for scheduling announced and unannounced inspections.

(d) Specific quality control techniques for contract services identified in the Performance Requirements Summary (PRS).

(e) Method of identifying deficiencies in the quality of services performed and address corrective actions without dependence upon Government direction.

(f) Method of identifying deficiencies in the QCP.

(g) Reporting procedures including proposed reporting formats.

(h) Require and maintain documentation of all contractor quality control inspections and corrective actions.

Inspection documents shall be made available to the COR or designated representative.

1.6.1.1 RESERVED.

1.6.1.2 The Contractor shall inform the Contracting Officer of issues or potential issues that might affect the performance within 30 days or less if necessary of identifying those issues. Verbal reports shall be followed up by written reports within 7 days. See the Part 2 of this contract for the definition of the day and work day.

1.6.2 Quality Assurance The Government will evaluate the Contractor’s performance under this contract. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards listed in the Part 5 and the Performance Requirement Summary (PRS).

1.6.3 Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If the documentation required to be deliver to the Government (e.g. Schedules plan, reports, request, etc.)

deadlines fall on a holiday, the closest work day prior to the holiday will apply as the deadline for submission.

1.6.3.1 U.S. Holidays: The Contractor shall performed Catholic Priest services on recognized Federal holidays when services are scheduled unless otherwise directed by the Contracting Officer.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in January Presidents Day 3rd Monday in February Good Friday April 10th Memorial Day last Monday in May Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran’s Day November 11th Thanksgiving Day 4th Thursday in November Christmas Day December 25th

1.6.3.2 Host Nation Holidays: N/A

1.6.3.3. Catholic Holy Days of Obligation: Work shall be performed on Catholic Holy Days of Obligation.

All Saints Day November 1, 2019 Immaculate Conception December 8, 2019 Mary, Mother of God January 1, 2021 Ash Wednesday February 17, 2021 Holy Thursday April 1, 2021 Good Friday April 2, 2021 Easter Vigil April 3, 2021 Ascension of Jesus May 13, 2021

1.6.4 Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ. Please refer to the following.

1.6.4.1 Government Facility Office Hours: The Government facility office hours are 0800 to 1700, Monday through Friday except U.S. Holidays identified in paragraph 1.6.3.1 above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.6.4.2 Government Facility Operating Hours: RESERVED.

1.6.4.3 Contractor Support Hours: The Contractor shall provide service during the FBG Chapel, building 183 is open. The Contractor’s working schedule shall be in accordance with published worship schedule for the local installation between the hours of 1100 – 1300 Sundays and 1900-2030 for Special Masses. The facility is closed during local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall at all times be available for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential.

1.6.4.3.1 Contractor Work Plan: RESERVED.

1.6.5 Training Holidays: Training holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

1.6.6 Place of Performance: The work to be performed under this contract will be performed at Fort Buchanan Garrison Chapel, building 183 at Freedom’s Gateway, Fort Buchanan, PR, 00934.

1.7 Security Requirements: The following information is provided on security related matters.

1.7.1 Security Program: Contractor personnel performing work under this contract must comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures.

1.7.2 Personnel Security Clearance Requirements: RESERVED.

1.7.3 Installation Access: Access installations and controlled areas is limited to personnel who meet security criteria. Failure to submit required information/data and obtain required documentation or clearances will be grounds for denying access to the Ft. Buchanan installation and controlled areas. Contractor is required to pass a Background Check investigation to grant access to the base. Contractor is responsible to provide an original DD form 369 Police Record Check (latest version) signed no later than 3 days after contract award for processing. Any finding under the background check shall need to be address by the contractor and may deny access to Fort Buchanan. The Contractor shall be aware of and comply with these requirements.

(1) A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. The FBI permits the use of NCIC III for vetting visitors to ensure the security of military installations.Non CAC-holder contractors and vendors.

(2) Contractors and vendors requiring physical access to a single Army installation or facility, but who do not require access to a DOD computer network, will have a Government-employee sponsor to provide the contractual agreement with a cover memorandum signed by a verifying officer vouching for the need for long-term access to the installation. The expiration date of the issued card will be the end date of the contract or visit, or the expiration date of the sponsor’s access control card, whichever occurs first. Sponsors will be held responsible for notifying the DES (or appropriate local installation access issuing office) of terminated contract employees and for turn in of expired or revoked ID.

(3) Contractors will be processed through the Contractor Verification System for issuance of a CAC, if physical access to multiple Army installations and/or access to a DOD computer network is required.

(4) Non CAC-eligible contractors will be issued local access ID that will only be used for physical access onto the single installation or facility where it is issued.

A DD Form 369 for each personnel shall be submitted to the Contracting Officer in order to obtain a temporary pass/access. This pass is valid for the duration of project. Contractor must activate the pass every 30 days at VCC to validate the access. All Contractors’ personnel shall wear clothing and/or identification badges identifying them as company employees.

Approved access are provided annually. Once the Contracting Officer execute the Option Period a new DD Form 369 is required to renew the access for another year. Any background that comes with remarks needs to be address by the correspondent employee and resubmit for clearance. Failure to pass background check will denied access to Fort Buchanan automatically. Waivers are not allowed under this section.

In accordance with Army Directive 2014-05 all personnel desiring unescorted access to Fort Buchanan will enter the installation through an authorized Access Control Point (ACP) and be vetted using the National Crime Information Center (NCIC). The Contracting Officer will, in the absence of a waiver deny un-cleared contractor, subcontractor and visitors unescorted access to the installation based on the results of the NCIC check that contains credible derogatory information.

The Contractor shall be aware that security procedure might change at military installations at all times. Contractor shall comply with all the requirements associated with Installation Access Control.

The Government is not liable for any costs associated with performance delays due solely to a firm’s failure to comply with Installation Access Control System (IACS) processing requirements. The Contractor shall return installation passes to the issuing IACS office when the contract is completed or when a Contractor employee no longer requires access.

1.7.3.1 RESERVED.

1.7.3.2 RESERVED.

1.7.3.3 Upon termination or cancellation of this contract, the Contractor return the pass to the issuing office by close of business hours

1.7.3.4 Common Access Cards (CAC): RESERVED.

1.7.3.4.1 RESERVED.

1.7.4 Background Checks – DD FORM 369: Army Directive 2014-23 “Conduct of Screening and Background Checks for Individuals Who Have Regular Contact with Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at http://www.apd.army.mil/pdffiles/ad2014_23.pdf . Contractor is responsible to provide an original DD form 369 Police Record Check (latest version) signed no later than 3 days after contract award for processing.

1.7.4.1 U.S. Citizen: Contractors that work with or teach youth under the age of 18 years are subject to local and stateside background checks. The Requiring Activity Manager will determine the extent of background checks required. The Contractor employee may begin performance of the contract after receiving a favorable local background check. The Contractor agrees to replace the employee should results of the background check, if required, be unfavorable as determined by the Requiring Activity Manager. The Contractor’s replacement of the employee with the unfavorable background check shall be within a timeframe provided by the Requiring Activity Manager. The Contractor shall also replace employees whose background check, during their tenure of employment, renders them with an unfavorable local or stateside background check, as determined by the Requiring Activity Manager. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each favorable background check within 3 days of receipt by the Contractor, identifying such with the appropriate contract number. The Contractor shall forward a copy to the Contracting Officer via the COR and the Requiring Activity Manager of each unfavorable background check within 3 days of receipt by the Contractor, identifying such with the appropriate contract number. When the Government awards a non-personal services contract directly to an individual, the failure of the individual to provide a favorable background check would be grounds for termination.

1.7.4.2 Local Nationals and Third Country Nationals: NOT APPLICABLE.

1.7.4.3 This special clause is MANDATORY for those personnel involved in the delivery of regular contact with children under the age of 18 year of age in the execution and support of Army programs and activities.

The Contractor personnel performing work under this contract is subject to the following process:

a. The Contractor personnel has contact with children under 18 years of age for performing work under this contract shall be screened with the appropriate background checks as governed by the Army Directive 2014-23 “Conduct of Screening and Background Checks For Individuals Who Have Regular Contact With Children in Army Programs”, dated 10 September 2014. A copy of the Army Directive can be found at https://armypubs.army.mil/epubs/DR_pubs/DR_a/pdf/web/ad2014_23.pdf.

The background check requirements for Contractors can be found Army Directive 2014-23 Enclosure 3 – Screening and background checks for appropriated and non-appropriated fund personnel, military personnel, foreign national employees overseas, and contractors, and DoD Instruction 1402.05 Background Checks on Individuals in DoD Child Care Services Program- Enclosure 3- Procedures – Requirements for Criminal History Background Checks at https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/140205p.pdf.

b. Background checks will be initiated and paid for by the Government. The other cost for the pre-employment screening is the responsibility of the Contractor. The Commander Designated Entity (CDE) at the Installation supports IMCOM by coordinating, submitting, tracking child related background checks, and reviewing and compiling the results to identify whether they contain derogatory information to be passed on for a suitability determination. The CDE will advise and assist CONTRACTOR completing all required documents required for the background check process. CDE contact information will be provided upon contract award.

c. The following is a list of the required screenings per the Army Directive 2014-23.

(1) REGULAR/RECURRING contact with children:

Definition: Contact with children more than an average of one (1) day a week for three (3) or more months or daily for a period of one (1) month or longer.

Required screening:

(a) Pre-employment screening: 1) Application, 2) Interview, 3) Reference check, 4) Statement of Previous Arrest or Charge, 5) Assessment of individual’s eligibility, qualifications, temperament and suitability for work with children, 6) Tentative offer of employment (Proponent: Contractor is responsible organization).

(b) Preliminary investigation: 1) Installation Record Check (if applicable), 2) FBI Fingerprint check, and 3) Local Civilian Law Enforcement Check (Proponent: Government/Commander Designated Entity is responsible organization).

Government/Commander Designated Entity is responsible organization).

The CNACI will be initiated after successful completion of the preliminary investigation. If deemed appropriate by the local Garrison Commander, a contractor can start working under Line Of Sight Supervision (LOSS) after successfully completing the preliminary investigation. If LOSS is not feasible, favorable CNACI results are required before the contractor can start working under this contract. Individuals working under LOSS provisions must be conspicuously identified (Reference Enclosure 3, para 4.d.) and under constant supervision by an authorized and vetted individual, except as noted in Enclosure 3, para 4, d (4) (a-c)."

1.7.5 Physical Security: The Contractor shall safeguard all Government equipment, information, and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured IAW the Army Physical Security Program (AR 190-13).

1.7.6 Operations Security (OPSEC) Requirements: Contractor personnel shall adhere to facility security policies and restrictions. The Contractor shall immediately report suspicious activities to security personnel.

1.8 Facility Access Government’s POC: Name, emails and phones number shall be provided to contractor after contract award.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor shall attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The Contracting Officer, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.9.1 The Contractor shall attend, participate in, and furnish input to scheduled and unscheduled meetings, conferences, and briefings that relate to the functions and services herein as required by the Government to provide effective communication and impart necessary information. The Contract Manager or designated representative shall attend meetings as requested by the Government. Meeting attendees shall at times include Contractor managerial, supervisory, and other personnel knowledgeable of the subject matter. Meetings may start or end outside of regular duty hours.

1.10 Government’s POC: Name, emails and phones number shall be provided to contractor after contract award.

1.11 Key Personnel: The following personnel are considered key personnel by the Government: Endorser of Archdiocese of Military Services (AMS), Contractor’s Bishop, Representative of the Contractor’s Religious Organization, and Senior Chaplain at Fort Buchanan Garrison Chapel.

a. Endorser of Archdiocese of Military Services (AMS): The bishop who is appointed by the Roman Catholic Church and recognized by the U.S. Army Chief of Chaplains Office.

b. Contractor’s Bishop: The bishop who is appointed and entrusted by the Roman Catholic Church as the head of a diocese or eparchy with the care of the local church. The contractor priest is under the bishop’s ecclesiastical and ritual jurisdiction.

c. Representative of the Contractor’s Religious Organization: The institution or group to which the contractor priest belong to under the Roman Catholic Church system.

d. Senior Chaplain at Fort Buchanan Garrison Chapel: The U.S. Army Chaplain who is in charge of Catholic religious support activities of USAG FBG.

1.11.1 Special Qualifications: The Contractor shall provide a resume indicting that Contractor is an ordained Catholic Priest by the Roman Catholic Church and endorsed by the Archdiocese of Military Services (AMS) prior to contract start of performance. The Contractor shall provide the written proof of faculties for all personnel performing services, as well as a completed background check consistent with procedures per DoDI 1402.05. The Contractor will comply with the policies defined in the Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA dated 01 August 2011, https://www.milarch.org/ams-priests-manual/minimum-requirements-for-the-pastoral-care-of-catholic-personnel/.

The Contractor must be proficient in the English & Spanish language for all Masses, verbal, and written communication.

1.12 Identification of Contractor Employees: All Contractor personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties must identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.12.1 NOT USED.

1.12.2 Contractor Identification Badges: Contractor personnel shall be easily identifiable through the display of badges IAW Contractor Identification (For services at Child, Youth, and School Services where children are present, recommend personnel wear identification when children are present.).

1.13 Contractor Travel: NOT APPLICABLE.

1.14 Other Direct Costs (ODCs): NOT APPLICABLE.

1.15 Data Rights: The Government has unlimited rights to all documents and materials produced under this contract. All documents and materials, to include the source codes of software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership and copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.16 Non-Disclosure Requirements: In the course of providing services, the contractor may come in contact with individuals seeking the assistance of Chaplains. The very fact that individuals are seeking assistance with family and or personnel issues is at minimum sensitive information. Complete confidentiality is paramount. The sharing of information about individuals or families seeking counseling assistance from chaplains with persons other than the POC for this contract or the chaplain involved is strictly prohibited. Disclosure of sensitive information regarding chaplain counseling appointments and individuals involved could result in immediate termination of the contract.

1.17 Non-Disclosure Statements: NOT USED.

1.18 Organizational Conflict of Interest (OCI): RESERVED.

1.19 Phase In /Phase Out Period: NOT USED.

1.20 Safety: The Contractor shall perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal notification to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five calendar days of each occurrence.

1.20.1 Host Nation Safety Laws and Regulations: NOT USED

1.20.1.1 NOT USED

1.20.1.2 NOT USED

1.20.1.3 NOT USED

1.21 Environmental Compliance: Contractor shall comply with environmental guidelines at Fort Buchanan when applicable. Services of the contract does not directly interfere with the Environment, however, contractor is responsible to have a knowledge of any environmental guidelines at Fort Buchanan. Contractor is responsible to call Environmental Division at Directorate of Public Works Fort Buchanan for training or guidelines at 787-707- 3575.

1.21.1 Environmental Compliance Plan and Program: Contractor shall comply with environmental guidelines at For Buchanan if applicable. Environmental plan is NOT REQUIRED.

1.22 Required Training: The following provides information on training requirements.

1.22.1 Anti-Terrorism (AT) Level I Training: All Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 15 days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 15 days after employment of new personnel. Contractor personnel travelling overseas shall complete area of responsibility (AOR) specific AT awareness training for U.S. based Contractor employees and associated subcontractor employees. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR (or to the Contracting Officer, if a COR is not assigned) within 3 days after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil.

Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR within 3 days after completion of the training.

1.22.2 OPSEC Training: All Contractor employees, including subcontractors, shall complete Level I OPSEC training within 15 days. Verification of the training shall be provided to the COR within 3 days after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR within 3 days after completion of the training. If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within 3 days after completion of the training.

1.22.3 iWatch Training: All Contractor and associated subcontractors shall brief all employees on the local iWatch program (training standards provided by Ramon Rodriguez, the DES Antiterrorism Officer (ATO). This locally develop training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 15 days calendar days of contract award and within 15 calendar days of new employee’s commencing performance, with the results reported to the COR no later than 30 after contract award.

The Contractor shall ensure all personnel receive an annual awareness briefing or training on Combating Trafficking in Persons (CTIP). Proof that all personnel received CTIP awareness or training shall be provided to the COR, within five (5) calendar days after completion of training by all employees and subcontractor personnel.

PART 2

DEFINITIONS & ACRONYMS

2. Definitions and Acronyms

2.1 Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions.

Department of Defense Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR:

“Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, contracting officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing support personnel to assist the COR, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract, and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

Government-furnished property - means property furnished to the contractor the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government property - means all property owned or leased by the Government. Government property includes both Government-furnished property and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

High Level Objective (HLO) – means a key overarching result-based objective for a project necessary to achieve the project’s vision. HLOs are similar to Level 2 in a Work Breakdown Structure. Each HLO may contain several statements to flesh out the areas necessary to meet the objective.

Key Personnel - Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel;

to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Privity of Contract – legal term noting that the contract cannot impose an obligation upon any party that is not part of the contract. Only contract participants have rights to claim or collect against damages incurred within contract relationship.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document, and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy HLOs. A statement contains a result, the context of the statement, and the required action(s). Statements focus on “what” is to be accomplished; however they are not prescriptive in describing “how” the outcome is to be achieved. Each HLO may have several statements to flesh out the areas necessary to meet the objective. Statements are similar to Level 3 in a Work Breakdown Structure.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Work Day - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

2.2 Acronyms: Although not inclusive of every term used within this PWS, the…

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