RFQ_USTC Chaplain Event 2026_FA440726QBM03.pdf

16 July 2026

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

REQUEST FOR QUOTATION (RFQ)

Purchase Request Reference: F3ST906152A001 – USTC Chaplain Event 2026

Solicitation #: FA440726QBM03

Contracting Activity: 375 CONS/PKB

205 E WINTERS ST BLDG 52

SCOTT AFB IL 62225-5015

Government Representatives: TSgt Robert Duffy– Contracting Officer robert.duffy.8@us.af.mil

(618) 567-9286

A1C Seth Bayley – Contract Specialist seth.bayley@us.af.mil

(618) 256-3139

The 375th Contracting Squadron (PKB2) at Scott AFB, IL is contemplating an award for hotel lodging, meeting space, catered meals, parking and audio visual (A/V) support for 25 couples (50 participants) utilizing the Prevention and Relationship Enhancement Program (PREP): Research- Based Relationship Education. The event is scheduled for a period of three days and two nights, from Friday, September 11, 2026, to Sunday, September 13, 2026, in or near the “Magnificent Mile” area of Chicago, IL. The government intends to issue an award to a responsible offeror who provides an offer meeting the requirements of the acquisition.

This is a commercial purchase using Revolutionary FAR Overhaul (RFO) Part 12. The following information, as required per RFO 12.202(b)(1) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation.

Offers are being requested and a separate written solicitation will not be issued.

Solicitation number FA440726QBM03 is issued as a Request for Quotation (RFQ).

This acquisition is being solicited as a 100% Small Business Set-Aside via SAM.gov under North American Industry Classification System (NAICS) code 721110 – Hotels (except Casino Hotels) and Motels. The small business size standard for NAICS 721110 is $40 million dollars. The Product Service Code (PSC) is V231 - transportation/travel/relocation-travel/lodging/recruitment:

lodging, hotel/motel. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

mailto:robert.duffy.8@us.af.mil mailto:seth.bayley@us.af.mil http://www.acquisition.gov/

(ii) Contract Line Item Number(s) CLINS:

Line Number Description Quantity Unit Price

0001 3-day, 2-night couples retreat per the SOW 1 Lot

GRAND TOTAL

(iii) Description of requirements:

The following is a summary of the requirements of this solicitation. Please see the attached Statement of Work (SOW) which contains full details of the requirement.

USTRANSCOM is seeking a single hotel that can meet the following requirements:

1. Event Dates:

• Check-in: Friday, 11 September 2026

• Check-out: Sunday, 13 September 2026

2. Lodging & Room Requirements:

• Lodging for 25 couples (25 total rooms) including hot breakfast and parking.

• A main ballroom/conference room for training.

• Specified meal services (1 lunch, 1 dinner, beverage refresh).

• Audio-visual equipment and support.

3. Location:

• The Place of Performance shall be restricted to the immediate Michigan Avenue corridor in downtown Chicago, defined as the area bounded by Oak Street to the north, the Chicago River to the south, and extending no more than two blocks east or west of Michigan Avenue. This ensures the venue is situated within the highly secure, dense

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

commercial center of the Magnificent Mile/Near North Side, providing optimal safety, transit accessibility, and operational support for personnel.

4. Meeting Space:

• Requirement: The Contractor shall provide a main conference room or ballroom within the same hotel where the participants are lodged, capable of seating 50 participants comfortably in a round table (approximately 8 people per table) style arrangement, with a tablecloth for each table. One rectangular table at the front shall be reserved for the trainer’s materials and handouts.

• Date and Time: Friday, 11 Sep : 6:00 PM – 9:00 PM Saturday, 12 Sep: 9:00 AM – 12:00 PM Sunday, 13 Sep: 9:00 AM – 11:00 AM

(iv) Solicitation Provisions

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government will organize the quotes based on the price from lowest to highest and will evaluate the technical approach of the two lowest priced offerors first. If the two lowest priced offerors are technically acceptable, then the lowest offer represents the best value for the Government and the evaluation process ceases at this point. If one of the offerors is technically inacceptable, then the next lowest offeror will have their technical approach evaluated, and this will continue until the government has two technically acceptable offerors or runs out of offers to evaluate. At that point, award shall be made to the lowest priced technically acceptable offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the CO and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this RFQ.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(v) Contract Clauses

Ombudsman

a. An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

b. Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

c. If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Lisa A. Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618- 299-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

d. The ombudsman has no authority to render a decision that binds the agency.

mailto:lisa.gross@us.af.mil

DEPARTMENT OF THE AIR FORCE

375TH CONTRACTING SQUADRON (AMC)

e. Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

(vi) Date and Time for Receipt of Quotes, Questions and Point of Contact:

Offer Due Date: Offers (Quote and Technical Plan) are due to A1C Seth Bayley and TSgt Robert Duffy No Later Than (NLT) 3:00 pm CST on 30 July 2026 via email to: seth.bayley@us.af.mil and robert.duffy.8@us.af.mil Questions are due NLT 12:00 pm CST on 23 July 2026 via email to A1C Seth Bayley and TSgt Robert Duffy. Interested parties with questions by phone will be directed to ask questions in writing to the email address listed above.

(vii) Submission Requirements

Submissions must include the requested contractor information & cost breakdown chart below plus detailed information on your proposed hotel including breakfast & parking, catering, conference room, and A/V services. Failure to submit all requested information may result in your quote not being evaluated.

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR

QUOTE:

1. Contractor Name:

2. Contractor Address:

3. Point of Contact:

4. Phone Number:

5. Email Address:

6. UEI Number:

mailto:seth.bayley@us.af.mil mailto:robert.duffy.8@us.af.mil

7. CAGE Code:

8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.):

9. Offer Date and Expiration Date:

10. GSA Contract Number:

11. Proposed Payment Terms or Discount:

12. Delivery Date: N/A

13. FOB: Destination

PROVIDE THE FOLLOWING COST BREAKDOWN INFORMATION WITH YOUR

QUOTE:

Item Qty Unit

Unit Price (including applicable taxes) Extended Price

Lodging (25 rooms for 2 night-stay) 50 nights

Parking (25 vehicles for 2 night-stay) 50 each

Catering (per the SOW) 1 lot

Conference room (per the SOW) 1 lot

A/V package (per the SOW) 1 each

Miscellaneous (list):

GRAND TOTAL

Attachment List:

Attachment 1 - Clauses | RFO, R-DFARS and DAF Clauses and Provisions.

Attachment 2 – Statement of Work (SOW)

Attachment 3 – SCA Wage Determinations