RFQ Tide Rips Candids 2024-2028.pdf

REQUEST FOR QUOTE (RFQ)

TIDE RIPS YEARBOOK CANDID/INFORMAL PHOTOGRAPHY 2024,2025,2026,2027,2028

Date RFQ Issued: April 17, 2023

QUOTES ARE DUE no later than 1200 noon local time, Monday, May 8, 2023.

All quotes must be submitted electronically to Lara Schrage at Lara.J.Schrage@uscga.edu.

General information and instructions for quotes are contained herein.

On Tuesday, April 25, 2023 the Cadet Activities Fund staff will present a one hour fact finding site visit at 1000 (10:00 AM).

If interested in participating, please notify Lara Schrage at the email address stated above by 21 April 2023.

TIDE RIPS YEARBOOK PHOTOGRAPHY 2024, 2025, 2026, 2027, 2028

If this quote is accepted within 30 calendar days from the date quotes are due, the undersigned (Contractor) offers and agrees to furnish any or all of the items at the prices quoted, delivering to the designated point(s) at the times specified. Also contingent on contractor clearing background check.

CONTRACTOR INFORMATION

Type of business: (Check appropriate box) ( ) Individual ( ) Partnership ( ) Corporation

Tax ID Number _____________________________ Incorporated in the State of (complete if a corporation) ________________________

Full Name and Address of Contractor (street, city, state, zip code, phone, and e-mail)

Full Name and Business Address of Contractor’s Representative (as defined in this RFQ) should include street, city, state, zip code, office phone, cell phone, and e-mail address.

Signature and Title of Person Authorized to Sign This RFQ

____________________________________________________________ Date _____________ Signature/Title

USCGA Business Operations Director_____________________________ Date: ____________

TERMS AND CONDITIONS OF REQUEST FOR QUOTE

1. AWARD. The right is reserved, as the interest of the U.S. Coast Guard Academy (USCGA) Cadet Activities Fund (CAF) may require, to reject any or all RFQs received. The CAF may accept any RFQ unless qualified by specific limitation of the RFQ. The contract shall be awarded to that responsible party whose quote conforming to the RFQ, will be of the greatest value to the CAF, based on evaluation criteria stated below. Once awarded, contractor will be required to clear a background check.

2. CALENDAR DAYS. All reference to days shall be calculated as calendar days (not business days).

3. QUOTES.

A. Data. Each Contractor shall furnish the information required in the RFQ. The Contractor shall initial and date each page of their RFQ document submission.

B. Clarifications. Any questions pertaining to this solicitation shall be made within five (5) calendar days of receipt of same to allow for discussion and issuance of amendment to solicitation, if warranted.

Questions shall be addressed in writing via e-mail to: Lara.J.Schrage@uscga.edu.

C. Late. No quote or amendment received after the deadline will be considered, except when it is determined that the untimely delivery was caused solely by CAF personnel after proper receipt of delivery.

D. Mistake. Contractors are responsible for examining the entire solicitation package.

E. Address. Quotes and amendments shall be submitted electronically to Lara Schrage at Lara.J.Schrage@uscga.edu.

F. Withdrawal. Quotes may be withdrawn by written notice provided such notice is received prior to the deadline for the receipt of the quotes. Withdraws may be sent to Lara Schrage at Lara.J.Schrage@uscga.edu .

G. Specifications. Quotes shall be based upon the specifications herein. These specifications shall become part of the contract awarded.

4. CONTENT OF QUOTE PACKAGE. Quote package shall consist of the following:

A. Completed RFQ - Contractor Information sheet.

B. To evaluate technical excellence, each Contractor will be required to submit a hardcopy portfolio that includes coverage of college varsity athletics and college activities within the past three (3) years.

The portfolio may include published works for which he/she has provided photographic services. The samples will be returned after the conclusion of the RFQ process.

C. Each Contractor will be required to supply the names, addresses, contact name and telephone number for at least three references for whom the Contractor provided photographic services over the past three (3) years.

D. Each Contractor will be required to submit a completed copy of the “Photographer Vendor Profile” (see Attachment #2).

F. Each Contractor shall provide a resume of the Contractor’s Representative, as defined within this solicitation.

5. EVALUATION CRITERIA. Basis of award will be technical excellence, past performance, and price.

GENERAL INFORMATION

1. The CAF is a non-appropriated funds instrumentality (NAFI) established for the purpose of defraying the expenses incurred by the Corps of Cadets. The CAF is the legal entity contracting with the Contractor for provision of support services as outlined in this document. The U.S. Coast Guard Academy Business Operations Director (CGABOD) is the Contracting Officer.

2. One of the missions of the U. S. Coast Guard Academy (USCGA) is to provide military training to USCGA Cadets. Every year the Tide Rips Yearbook is published to highlight cadet activities that occurred throughout the year.

3. The purpose of the Tide Rips Yearbook Photography contract is to provide quality photographic services for the annual Tide Rips Yearbook. Details of this work are reflected in this RFQ. The Contract also requires the photographer to share work and make work available for the Athletic Sports Department and the Public Affairs Offices to be used for USCGA social media and USCGA websites.

4. The period of performance for this contract is as follows:

BASE PERIOD – 2024 Tide Rips Yearbook Photography: July 1, 2023 – June 30, 2024 FIRST OPTION PERIOD – 2025 Tide Rips Yearbook Photography: July 1, 2024 – June 30, 2025 SECOND OPTION PERIOD – 2026 Tide Rips Yearbook Photography: July 1, 2025 – June 30, 2026 THIRD OPTION PERIOD – 2027 Tide Rips Yearbook Photography: July 1, 2026 – June 30, 2027 FOURTH OPTION PERIOD – 2028 Tide Rips Yearbook Photography: July 1, 2027 – June 30, 2028

5. This contract consists of one base period and four (4) option periods for the Tide Rips Yearbook Photography. The four (4) succeeding option periods are to be exercised at the sole discretion of the Contracting Officer. If the Contracting Officer elects not to exercise an option period, the Contractor will be notified of this decision in writing no less than sixty (60) calendar days prior to the end of the contract period.

6. The right is reserved, as the interest of the CAF may require, to reject any or all RFQs received. The CAF may accept any RFQ unless qualified by specific limitation of the Contractor. The contract shall be awarded to that responsible contractor whose RFQ submission, conforming to the RFQ, will be of the greatest value to the CAF, with price and other factors considered. The CAF reserves the right to make this award without discussion.

7. The price quoted shall include any and all applicable processing, shipping, and/or handling costs.

8. The CAF Business Manager is designated as the Contracting Officer’s Representative (COR) for the purpose of technical surveillance of workmanship and inspection of materials only, for work being performed under this contract. This clause in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

9. The Contracting Officer is the only individual authorized to execute the award of this contract and subsequent modifications. All changes to this contract are to be considered modifications hereto and must be prepared in writing and must be signed by both parties in the same manner as this contract to be effective. The following information will be provided to the Contractor at the time of award: COR’s (CAF Business Manager) full name, email address, and telephone(s); and the USCGA Tide Rips Yearbook Advisor’s full name, email address, and telephone(s).

10. The Contracting Officer may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and/or conditions, or fails to provide the Contracting Officer upon request, with adequate assurances of future performance.

In the event of termination for cause, the CAF shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the CAF for any and all rights and remedies provided by law.

SUPPLIES OR SERVICES TO BE PROVIDED

1. The Contractor will provide unlimited photographic images for the yearbook. All images should be post-production images that have been edited as needed (ex: cropped, color, balanced) and ready to be used by the yearbook staff. The Contractor will provide digital copies of high-resolution color jpegs posted to an online website with technology agreed upon by both parties for all pictures taken. The images will be sorted into folders by event or in whatever breakdown the USCGA Tide Rips Yearbook Advisor requires.

2. The specifications for the images will be revisited annually, within the first month of the contract period, in order to ensure that publisher requirements are met.

3. The Contractor shall provide an online portal with login access from which the USCGA Tide Rips Yearbook Advisor and staff can download high images. The website must allow password protection.

4. The Contractor will retain all picture files at the processing lab until after the annual publication of the yearbook. The USCGA Tide Rips Yearbook Advisor will inform the Contractor when the yearbook is published. Annually, at the end of the contract period the contractor will provide a backup of all images taken on CD-ROM, flash drive, portable hard-drive, or higher technology agreed upon by both parties for all pictures taken.

5. The Contractor's photographer must be available, as needed, within three (3) calendar days’ notice. To aid in scheduling, the Tide Rips Yearbook Advisor provides critical dates at the beginning of each semester of events/activities (e.g: formals, graduation, homecoming events, and athletic team schedules).

Generally, on a weekly basis throughout the semester, the Tide Rips Yearbook Advisor provides updates and guidance.

6. Contractor will post to the website all edited finished images taken on visits to the USCGA or for activities/events as part of this contract within seven (7) calendar days of the event photographed.

7. On a quarterly basis, Contractor will provide a variety of 50 photos (8.5” x 11) to be displayed in the “Leaders of Tomorrow Display” on the Chase Hall Quarterdeck. Focus/topic of photos will be determined by the Tide Rips Yearbook Advisor (200 prints total)

8. Contractor’s Representative.

A. A Contractor’s Representative shall be assigned throughout the production of each yearbook. The Contractor’s Representative shall have the full authority to act on behalf of the Contractor.

B. The Contractor’s Representative shall be required to meet with the USCGA Tide Rips Yearbook Advisor and yearbook staff members whenever deemed necessary by the Advisor.

C. The Contractor’s Representative shall ensure that appropriate personnel are assigned to ensure the highest quality portraits, group pictures, and action/event pictures as required.

9. All photographic images covered under this contract become the intellectual property of the CAF and may not be reproduced or used for purposes outside the performance of this contract without the express written consent of the CAF.

10. Interactive Requirements for Contractor Personnel.

A. Contractor personnel shall exercise and exhibit professional decorum, composure, and stability at all times.

B. The behavior and language exhibited by contractor personnel shall be professional, appropriate, and respectful at all times.

C. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary as required.

D. Any proposed disciplinary action shall be approved in writing by the Contracting Officer.

11. Subjects to be photographed include, but are not limited to:

A. Cadet Company photographs by class (Corps of Cadets of 1100 / 8 Companies / 4 Classes) B. Regimental staff photos (Fall and Spring Semester – 25 Regimental Staff per semester) C. Faculty group photos (primarily groups/some individuals, depending on yearbook requirements) D. Sports team photos and candids E. Club and Activities candids F. Scenic photos G. Event specific candid photos (including but not limited to: Day-1, Parents Weekend, Homecoming, class formal dances, Dining-In, Cadet Musical and Dinner Theater) I. First Class Special Formal J. End of School Year “Bearfest” Concert K. Graduation Week candid photos, including but not limited to:

- Golf Tournament

- Baccalaureate Service

- Commencement Ball

- Grad Fest

- Sports Award Ceremony

- Life during grad week

- Graduation Day L. Other photographs as needed and identified by the USCGA Tide Rips Yearbook Advisor.

12. Any requests from departments or individuals from the USCGA who want coverage of events or individual photographs that are not covered under the provisions of this contract or scope of its coverage can be arranged with the photographer’s consent and the approval of the COR

**Refer to Attachment #1 for General Tide Rips Yearbook Annual Photographic Timeline and Type of Activity/Event Groupings.

NONAPPROPIATED FUND CONTRACT CLAUSES TABLE OF CONTENTS

CLAUSES MADE INAPPLICABLE BY THE TYPE OF ORDER OR CONTRACT ARE SELF-DELETING.

1. DEFINITIONS

2. ADVERTISEMENTS

3. ASSIGNMENT

4. COMMERCIAL WARRANTY

5. DISCOUNTS FOR PROMPT PAYMENT

6. DISPUTES

7. EXAMINATION OF RECORDS (not applicable)

8. GRATUITIES

9. HOLD AND SAVE HARMLESS

10. INSPECTION (not applicable)

11. INSURANCE

12. INVOICES

13. LAW GOVERNING CONTRACTS

14. LEGALSTATUS

15. MODIFICATIONS

16. ORDER OF PRECEDENCE

17. PAYMENTS

18. PROOF OF SHIPMENT (not applicable)

19. TAXES

20. TERMINATION FOR CONVENIENCE

21. TERMINATION FOR DEFAULT

22. VARIATION IN QUANTITY

23. PROTESTS

24. DEBRIEFING OFFERORS

(Incorporated by Reference)

25. COVENANT AGAINST CONTINGENT FEES

26. WALSH-HEALEY PUBLIC CONTRACTS ACT

27. EQUAL OPPORTUNITY

28. AFFIRMATIVE ACTION–VETERANS

29. AFFIRMATIVE ACTION–HANDICAPPED WORKERS 30. EMPLOYMENT REPORTS – VETERAN

31. RESTRICTIONS ON CERTAIN FOREIGN PURCHASES 32. EXTRAS

33. CHANGES – FIXED PRICE

34. CONTRACTOR INSPECTOR REQUIREMENTS

35. RESPONSIBILITY FOR SUPPLIES

36. CLEARANCE AND DOCUMENT – SHIPMENTS

37. CONVICT LABOR

38. CONTRACT WORK HOURS & SAFETY STANDARDS ACT

39. SERVICE CONTRACT ACT OF 1965 (AS AMENDED)

40. CHANGES – FIXED PRICE

41. INSPECTION OF SERVICES – FIXED PRICE

NONAPPROPRIATED FUND CONTRACT CLAUSES

1. DEFINITIONS. As used throughout this contract, the following terms and abbreviations have the meaning set forth below:

a. The term “Contract” means this agreement or order and any modifications hereto.

b. The abbreviation “NAFI” means Nonappropriated Fund Instrumentality of the United States Government. The term “CAF” represents the nonappropriated fund program at the installation within the NAFI.

c. The term “Contracting Officer” means the person executing or responsible for administering this contract on behalf of the CAF which is a party hereto, or his/her successor or successors. The Contracting Officer is the U.S.

Coast Guard Academy Business Operations Director.

d. The term “Contractor” means the party responsible for providing supplies/equipment and/or services at a certain price or rate to the CAF under this contract.

e. The term “Contracting Officer’s Representative” (COR) means a person appointed by the Contracting Officer to monitor performance and act as a liaison between the Contractor and the Contracting Officer.

2. ADVERTISEMENTS. The Contractor agrees that none of its, nor its agent’s, advertisement to include publications, merchandise, promotions, coupons, sweepstakes, contests, sales brochures, etc., shall state, infer or imply that the Contractor’s products or services are approved, promoted or endorsed by the United States Coast Guard, United States Coast Guard Academy, the NAFI, or CAF.

3. ASSIGNMENT. The Contractor may not assign their rights or delegate their obligations under this contract without prior written consent of the Contracting Officer.

4. COMMERCIAL WARRANTY. The Contractor agrees that the supplies/equipment or services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor gives to any customer for such supplies/equipment or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the CAF by any other clause of this contract. The printed terms and conditions of such warranty will be provided to the CAF with the delivery of any supplies/equipment or services covered.

5. DISCOUNTS FOR PROMPT PAYMENT. In connection with any prompt payment discount offered, time will be computed from the date of the Contractor’s invoice. Payment is deemed to have been made as of the date on the payment check.

6. DISPUTES. Except as otherwise provided in this contract, any dispute or claim concerning this contract which is not disposed of by agreement shall be decided by the Contracting Officer, who shall state his/her decision in writing and mail or otherwise furnish a copy of it to the Contractor. Within 90 days from date of receipt of such copy, the Contractor may appeal by mailing or otherwise furnishing to the Contracting Officer a written appeal addressed to the Commanding Officer of the CAF. The decision of this authority shall be final and conclusive. If no such appeal is filed, the decision of the Contracting Officer shall be final and conclusive. The Contractor shall be afforded an opportunity to be heard and to offer evidence in support of any appeal under this clause. Pending final decision on such a dispute, the Contractor shall proceed diligently with the performance of the contract and according to the decision of the Contracting Officer, unless directed to do otherwise by the Contracting Officer.

7. EXAMINATION OF RECORDS. Not applicable.

8. GRATUITIES.

a. The CAF may, by written notice to the Contractor, terminate the right of the Contractor to proceed under this contract if it is found after notice and hearing, by the Contracting Officer, that gratuities (in the form of entertainment, gifts, or otherwise) were offered or given by the Contractor, or any agent or representative of the Contractor, to any officer or employee of the Government or the CAF with a view toward securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such contract.

b. In the event this contract is terminated as provided in paragraph “a” hereof, the CAF shall be entitled (1) to pursue the same remedies against the Contractor as it would pursue in the event of a breach of contract by the Contractor, and (2) as a penalty in addition to any other damages to which it may be entitled by law to exemplary damages in an amount (as determined by the Commanding Officer), which shall not be less than three nor more than ten times the cost incurred by the Contractor in providing any such gratuities to any such officer or employee.

c. The rights and remedies of the CAF provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

9. HOLD AND SAVE HARMLESS. The Contractor shall indemnify, save harmless and defend the CAF, the NAFI, U.S. Coast Guard, Federal Government, its outlets and customers from any liability, claimed or established, for violation or infringement of any patent, copyright or trademark right asserted by any third party with respect to goods hereby ordered or any part thereof. Contractor further agrees to hold CAF harmless from all claims or judgments for damages resulting from the use of products listed in this contract, except for such claims or damages caused by or resulting from negligence of the CAF customers, employees, agents or representatives. Also, the Contractor shall at all times hold and save harmless the CAF, the NAFI, U.S. Coast Guard, Federal Government, its agents, representatives, and employees from any and all suits and expenses which arise out of acts or omissions of the Contractor, its agents, representatives, or employees.

10. INSPECTION. Not applicable.

11. INSURANCE

a. The Contractor shall, at their expense, procure and maintain, during the entire performance period of this contract, insurance of at least the kinds and minimum amount set forth herein.

b. At all times during performance, the Contractor shall maintain with the Contracting Officer a current Certificate of Insurance showing at least the insurance required herein, and providing thirty (30) days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

c. The Contractor shall also require all first-tier subcontractors, who will perform work on a Government installation, to procure and maintain the insurance required herein during the entire period of their performance. The Contractor shall furnish (or assure that it has been furnished) to the Contracting Officer a current Certificate of Insurance meeting the requirements of “b” above for each such first-tier subcontractor, at least five (5) days prior to entry of each such subcontractor’s personnel on the installation.

d. In implementation of the insurance clause above, the Contractor shall procure and maintain:

(1) Workman’s compensation as prescribed by the laws of the state in which the work will be performed and employer’s liability insurance.

(2) General liability insurance wherein the NAFI and the United States are included as named insured stating that such insurance is primary (secondary to or contributory with no other insurance) for personal injury or death and legal liability resulting from damage to the property of passengers or of others for any one accident in an amount not less than five million dollars, $5,000,000.00, are required.

(3) The Contractor is responsible for damage or loss to his owned or leased equipment. Claims will be honored only if it can be shown that the CAF was negligent and caused damage or loss to the Contractor’s equipment.

12. INVOICES. An invoice is a written request for payment under the contract for supplies/equipment delivered or for services rendered. In order to be proper, an invoice should include (and in order to support the payment of interest penalties must include) the following:

a. Invoice date;

b. Name of Contractor;

c. Contract number, contract description of services, quantity, contract unit of measure and unit price, and extended total;

d. date of service;

e. Name and address to which payment is to be sent (name must be the same as that in the contract or on a proper notice of assignment);

f. Name (where practicable), title, telephone number and mailing address of person to be notified in event of a defective invoice; and

g. Any other information or documentation required by other provisions of the contract

Invoices shall be prepared and submitted in duplicate hard copy (one copy shall be marked “Original”) unless otherwise specified.

13. LAW GOVERNING CONTRACTS. In any dispute arising out of this contract, the decision of which requires consideration of law questions, the rights and obligations of the parties shall be interpreted and determined according to the substantive and procedural laws of the United States of America.

14. LEGAL STATUS. The NAFI and CAF are integral parts of the United States Coast Guard and are instrumentalities of the United States Government. Therefore, NAFI contracts are United States Government contracts; however, they do not obligate appropriated funds of the United States. NO APPROPRIATED FUNDS OF

THE UNITED STATES SHALL BECOME DUE OR BE PAID A CONTRACTOR BY REASON OF THIS

CONTRACT.

15. MODIFICATIONS. No agreement or understanding to modify this contract will be binding upon the CAF unless it is made in writing and signed by a Contracting Officer from the office that issued the contract or its successor.

16. ORDER OF PRECEDENCE. In the event of an inconsistency between provisions of this solicitation/award, the inconsistency shall be resolved by giving precedence in the following order:

(1) Supplies/Equipment or Services and Prices/Costs;

(2) Description/Specifications/Work Statement;

(3) Special Contract Requirements;

(4) Contract Clauses;

(5) other provisions of the solicitation/award.

17. PAYMENTS. Payment of prices stated in this contract will be made according to the Prompt Payment Act, as amended. Payment is deemed to have been made as of the date on the payment check.

18. PROOF OF SHIPMENT. Not applicable.

19. TAXES. The prices herein reflect full reduction for taxes which are nonapplicable. In addition to the exemption from Federal excise taxes by virtue of exportation, all tangible personal property sold to NAFIs for resale are exempt from sales and use taxes. All sales other than for resale depend on state law or federal constitutional immunity for exemption from state sales and use taxes.

20. TERMINATION FOR CONVENIENCE. The Contracting Officer, by written notice, may terminate this contract, in whole or in part when it is in the best interest of the CAF. If this contract is for supplies/equipment and is so terminated, the Contractor shall be compensated according to FAR Subparts 49.1 and 49.2 in effect on the date of this contract award. To the extent that this contract is for services and is so terminated, the CAF shall be liable only for payment according to the payment provisions of this contract for services rendered prior to the effective date of termination, providing there are no Contractor claims covering non-recurring costs for capital investment. If there are any such Contractor claims, they shall be settled according to FAR Subparts 49.1 and 49.2.

21. TERMINATION FOR DEFAULT. The Contracting Officer, by written notice, may terminate this contract in whole or in part for failure of the Contractor to perform any of the provisions hereof. In such event, the Contractor shall be liable for damages including the excess cost of reprocuring similar supplies/equipment or services; provided that, if (1) it is determined for any reason that the Contractor was not in default; or (2) Contractor’s failure to perform is without the Contractor’s or subcontractor’s control, fault or negligence, the termination must be deemed to be a termination for convenience. As used in this provision, the term “subcontractor” means subcontractor at any tier.

22. VARIATION IN QUANTITY. No variation in quantity of any item listed in this contract will be accepted unless authorized by the Contracting Officer.

23. PROTESTS. Offerors are encouraged to resolve any complaints or issues they may have with the Contracting Officer in an informal manner. However, where an Offeror is not satisfied with a procurement decision of the Contracting Officer, that Offeror may file a written protest with the Contracting Officer. The Contracting Officer will issue a final decision on the protest. Any protest must be lodged within 10 calendar days of notification of the contract award to be considered. Any interested party who is dissatisfied by the Contracting Officer’s final decision on the protest may file a written appeal with the Commanding Officer, the Coast Guard Academy Superintendent.

Appeals must be made within seven (7) calendar days from receipt of the decision of the Contracting Officer.

Determinations made by the Commanding Officer are final.

24. DEBRIEFING OFFERORS. All unsuccessful Offerors, upon request, shall be debriefed and furnished the basis for the selection decision. A request for debriefing shall be made by the Offeror by written request within seven (7) calendar days after receipt of the notice from the Contracting Officer that the Offeror did not received the award.

Debriefings may be done verbally (including by telephone) or in writing by the Contracting Officer.

CLAUSES INCORPORATED BY REFERENCE

The provisions of the following clauses set forth in the Federal Acquisition Regulation (FAR) are hereby incorporated into this order or contract by reference with the same force and effect as if they were given in full text. As used in the following clause, the term “Government” is referencing the CAF. The date of each clause shall be the current date set forth in the FAR at the time of issuance of an order or contract award.

Clauses made inapplicable by the reference or by the type or order or contract (e.g. order or contracts for services instead of supplies/equipment) are self-deleting. Upon request, the Contracting Officer will provide the full text.

CLAUSE NO. REFERENCE CLAUSE TITLE

24 52.203-5 Covenant Against Contingent fees (Contracts over $100,000)

25 52.222-20 Walsh-Healey Public Contracts Act (Supply Contracts in excess of $10,000) (not with foreign Contractors)

26 52.222.26 Equal Opportunity (Supply and Service Contracts over $10,000)

27 52.222.35 Affirmative Action for Special Disabled Veterans and Vietnam Era Veterans (Supplies and Services over $10,000)

28 52.222-36 Affirmative Action for Handicapped Workers (Supplies and Service Contracts over $25,000)

29 52.222-37 Employment Reports on Special Disabled Veterans and Vietnam Era Veterans (Supplies and Services Contracts over $10,000)

30 52.225-13 Restrictions on Certain Foreign Purchases

31 52-232-11 Extras

33 52.246-1 Contractor Inspector Requirements

34 52.246-16 Responsibility for Supplies

36 52.222-3 Convict Labor (Contracts over $2,500)

37 52.222-4 Contract Work Hours and Safety Standards Act- Overtime Compensation–General (Contracts over $100,000) 38 52.222-41 Service Contract Act of 1965, as amended (Contracts over $2,500)

39 52.243-1 (ALT1) Changes – Fixed Price

SUPPLIES OR SERVICES Base Period: July 1, 2023 – June 30, 2024

This is a fixed price contract. Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings..

SUPPLIES / SERVICES AND PRICES

ITEM

NO. DESCRIPTION EXTENDED

PRICE

Base Contract Period:

July 1, 2023 – June 30, 2024:

Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

Notes/Comments:

SUPPLIES / SERVICES AND PRICES Option Period 1: July 1, 2024 – June 30, 2025

This is a fixed price contract. Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

ITEM

NO. DESCRIPTION EXTENDED

PRICE

Option Period 1:

July 1, 2024 - June 30, 2025:

Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

Notes/Comments:

SUPPLIES / SERVICES AND PRICES Option Period 2: July 1, 2025 – June 30, 2026

This is a fixed price contract. Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

ITEM

NO. DESCRIPTION EXTENDED

PRICE

Option Period 2:

July 1, 2025 - June 30, 2026:

Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

SUPPLIES / SERVICES AND PRICES Option Period 3: July 1, 2026 – June 30, 2027

This is a fixed price contract. Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

ITEM

NO. DESCRIPTION EXTENDED

PRICE

Option Period 3:

July 1, 2026 - June 30, 2027:

Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

SUPPLIES / SERVICES AND PRICES Option Period 4: July 1, 2027 – June 30, 2028

This is a fixed price contract. Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

ITEM

NO. DESCRIPTION EXTENDED

PRICE

Option Period 4:

July 1, 2027 - June 30, 2028:

Contractor is required to furnish all labor, services, equipment, tools, materials, personnel, supervision, and expenses for providing candid and informal posed photographic services for the USCGA Tide Rips Yearbook as stated in this agreement and based on estimated photo counts listed in Attachment #1, General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings.

Attachment #1 General Tide Rips Annual Photographic Timeline and Type of Activity/Event Groupings General Tide Rips Annual Photographic Timeline Estimate (Minimum number of edited finished images required):

September

• Photography for Parents’ Weekend (100 photos)

• Photography of Fall Sports (September through November, generally 16 teams)

(100 photos per team including team group photos)

• Photography of Fall Activities (September through November, generally 8-10 clubs/activities)

(50 photos per activity)

October

• Photography for Homecoming (100 photos)

• Photography for Windjammers Marching Band (100 photos)

November

• Photography of Winter Sports (November through March, generally 11 teams) (100 photos per team including group team photos)

• Photography of Winter Activities (November through March, generally 8-10 clubs/activities) (50 photos per activity)

December

• Photography of Holiday Ball – candid and informal posed shots (100 photos)

January

• Company and Regimental posed photos during first week of January (MAP week) – (70 photos estimated)

– provide 1 photographer and 1 assistant.

• Academic department posed photos during first week of January (MAP week) – (40 photos estimated)

– provide 1 photographer and 1 assistant.

• First Class Special Formal - candid and informal posed shots (100 photos) – off CGA Base

February

• Photography of the Cadet Dinner Theater (end of the month) (50 photos)

• Photography for Cadet Musical (2 performances – Saturday and Sunday) (end of the month) (100 photos)

March

• Photography of Billet Night (first Thursday of March) (200 photos)

• 3/c Formal (50) and 4/c Formal (50 photos)

• Photography of Spring Sports (March through May, generally 12 teams)

(100 photos per team including group team photos)

• Photography of Spring Activities (March through May, generally 8 clubs/activities) (50 photos per activity)

April

• Photography of the Ring Dance – candid and posed ring shots (300 photos) – provide 2 photographers

• Photography for Dining In – (75 photos)

• Photography for Eclipse Week Events and Talent Show (100 photos)

• Photography for Cadet Art Show (50 photos)

May

• End of school year “Bearfest” Concert

• Commencement photography (over five (5) day period):

Golf Tournament (100 photos) Baccalaureate Service (50 photos) Commencement Ball candids only (100 photos) Grad Fest (50 photos) Sports Award Ceremony (50 photos) Life during grad week (100 photos) Graduation Day candids only (500 photos)

June

• 4/c Day-1 photography throughout the whole day (occurs during last week of June or first week July) (300 photos)

Type of Activity/Event Groupings:

Sports Team Competitions: (estimated 40 teams: 16 fall, 12 winter, 12 spring teams) Team photos Candid action shots both home and away games

Clubs and Activities: (estimated 30 clubs/activities) Candid shots

Academic/Company/Regimental: Posed photos

Events on CGA Base:

Evening:

Holiday Ball Dinner Theater Billet Night 4/c and 3/c Formals 2/c Ring Dance Dining-In

Full Day or more (as notated):

Parents’ Weekend Homecoming Weekend Cadet Musical Play – weekend (2 performances) Eclipse Week events including Talent Show Day-1 for Swabs – 1 full day

Events off CGA base:

Commencement Activities (throughout 5 days) are all on base except the following:

Commencement Ball (Ballroom within 20 mile radius of CGA Base) Golf Tournament (local golf course within 20 mile radius of CGA Base)

First Class Special Event (within a 100 mile radius/2 hour drive from CGA)

ATTACHMENT #2 PHOTOGRAPHER VENDOR PROFILE

Please provide short responses in the “Response” column. “Comments” for each question are optional unless the question requests further information. If more space is needed for a response, additional sheets can be attached.

Question Response Comments

1. How long has your company been established?

2. How long have you been producing candid photography?

3. Identify any experience you have had with providing photographic services to military academies.

4. Does your company specialize in any particular form/style of photography?

5. Do you have a website? If so, please list the URL.

6. Identify any experience your company has pertaining to photographing events for college yearbook publication.

7. What website do you prefer for sharing of photos that includes password protection?

8. What geographic area is covered by the company representative assigned to this contract?