RFQ_-_Survey_Modeling,_Design_&_Engineering_Services.pdf

REQUEST FOR QUALIFICATIONS FOR

SURVEY, MODELING, DESIGN & ENGINEERING SERVICES

I. PURPOSE

The City of Orange Beach seeks qualifications from qualified firms for the development of a Comprehensive Safety Action Plan (CSAP). The goal of the CSAP is to develop a holistic, well-defined strategy to prevent roadway fatalities and serious injuries for all users. The Plan will be funded through a U.S. Department of Transportation (USDOT) Federal Highway Administration Safe Streets and Roads for all (SS4A) Grant. Each Action Plan must include all of the components laid out by the USDOT in the FY 2025 SS4A Grant Notice of Funding Opportunity (“NOFO”). Components of a SS4A Action Plan can be found on Table 1 in the SS4A FY2025

NOFO.

II. PROJECT DESCRIPTION

The proposed project will develop a data-driven, community-informed Comprehensive Safety Action Plan aimed at eliminating traffic-related fatalities and serious injuries across the City of Orange Beach. Ultimately, this Action Plan will establish a holistic framework for implementing Safe System approaches.

III. SCOPE OF SERVICES

The scope of services to be performed by the consultant firm shall include but not be limited to the following:

1. An official public commitment by a high-ranking official and/or governing body to an eventual goal of zero roadway fatalities and serious injuries.

2. A committee, task force, implementation group, or similar body charged with oversight of the Action Plan development, implementation, and monitoring

3. Safety Analysis of the existing conditions and historical trends that provide a baseline level of crashes involving fatalities and serious injuries.

4. Engagement with members of the public and relevant stakeholders, that allows for both community representation and feedback.

5. Assessment of the current policies, plans, guidelines, and/or standards to identify opportunities for improvements and prioritize transportation safety processes.

6. Project recommendations that identify a comprehensive set of projects and strategies to address the safety issues identified in the Safety Analysis and Public Engagement processes.

7. Prepare reports as required by the grant agreement.

8. A method to measure progress over time after an Action Plan is developed or updated, including outcome data. A means to ensure ongoing transparency is established with residents and other relevant stakeholders.

9. The firm must comply with all applicable state, local, and federal regulations related to the services provided. The City reserves the right, subject to negotiation and agreement with the selected firm, to either expand or limit the scope of services as needed.

10. The selected firm will be required to have sufficient personnel to complete the tasks required by this scope of services. The selected firm will complete the required tasks in a timely and efficient manner. The selected firm would be expected to enter a contract for services based upon the set fee amount.

IV. PROJECT BUDGET

The project budget is $250,000 which is inclusive of all professional services, surveying, engineering and administrative costs.

V. PERIOD OF PERFORMANCE

The period of performance will begin upon execution of the contract and conclude within 365 calendar days.

VI. TYPE OF CONTRACT

The contract to be entered into as a result of this Request for Qualifications (RFQ) shall be between Owner and Engineer. Funding for this project is derived in whole or in part from funds received by USDOT under the SS4A Grant. Responders acknowledge and agree that, if selected, all work performed under the contract shall comply with the General Terms and Conditions Under the Fiscal Year 2025 Safe Streets and Roads for All (SS4A) Grant Program.

VII. PRIMARY DESIGN PROFESSIONAL RESPONSIBILITIES

The selected primary design professional will be required to execute a contract and assume responsibility for all services offered by the consultant’s proposal regardless of whether performed within a joint venture of sub-contractual agreement. The selected consultant will be the sole point of contact concerning contractual matters, including payment of all charges resulting from the contract. If subcontracts are to be let, the prime contractor must document affirmative steps for contracting with small and minority businesses, women’s business enterprises, and labor surplus area firms. The five affirmative steps are listed at 2

CFR 200.321.

VIII. SUBMITTAL DATE

The City of Orange Beach will receive proposals in their entirety until September 4, 2026 at 10:00AM Central OpenGov eProcurement Portal. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/orangebeachal. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes. Bid submissions are only accepted through the City’s OpenGov eProcurement Portal.

The City has established the following general timeline for the selection process:

1. August 14, 2026 – Release project date

2. September 4, 2026 at 10:00 AM Central – Closing date for all proposals

3. September 15 – Finalize & award contract at Council

IX. REJECTION OF PROPOSAL

The City of Orange Beach reserves the right to reject any and all proposals received as a result of this RFQ or to negotiate as deemed necessary to serve the best interest of the City.

The contract may not be awarded to a contractor which has been debarred or suspended, as determined by searching the GSA database at www.sam.gov.

X. INCURRED COSTS.

The City is not liable for any cost incurred by perspective firms in preparing and submitting proposals. However, the contents of the successful proposal may become contractual obligations of the contract.

XI. PERSONNEL, PRESENTATION AND SELECTION CRITERIA.

1. Qualifications and Experience of Management and Personnel:

The disciplines necessary to perform the requested scopes of service are varied.

Provide your staffing plan including that of any subconsultant to be used in performing the required services of this project. Identify each professional and technical team, by discipline. Identify the professional that will be responsible for supervising each team including their qualifications and prior work experience on similar projects. List the staff members on each team and outline their duties and responsibilities. Include a complete resume of education and experience for each team member.

2. Prior Related Experience:

Provide the firm’s experience on similar projects, including experience with references and telephone numbers for each project. The Firm’s experience should include information that illustrates the scale of the project, the budget, http://www.sam.gov/ the ability to control costs, the quality of work and the project team responsible for the design, construction administration and construction.

3. Commitment and Ability to Meet Schedules:

Provide documented evidence of the firm’s commitment and ability to provide services required for the successful completion of the project within a specific period. Provide a project schedule in the firm’s proposal indicating the time the firm anticipates completion of the services.

4. Understanding the Problem and Method of Approach:

The selected professional will exhibit experience with similar project work. Proposals shall include a Proposed List of Tasks and Deliverables.

5. E-Verify:

Provide copy of Memorandum demonstrating enrollment in the U.S. Department of Homeland Security’s E-Verify program.

6. Firm must be licensed and approved for work in the State of Alabama; please include a statement to this effect.

XII. FACTORS FOR EVALUATION AND AWARD

Each proposal will be evaluated by a selection committee representing the City of Orange Beach. The selection committee shall review submittal proposals as follows utilizing the following evaluation criteria; the proposals will be ranked with the highest scoring firm first, etc.

The following ratings index with a maximum possibility 100 points will be utilized to evaluate and rank each proposal.

1. Qualifications and Experience of Management Personnel – 15 points

2. Background and Experience on Similar Projects – 35 points

3. Commitment and Ability to Meet a Schedule – 15 points

4. Understanding the Problem and Method of Approach – 35 points

Contract Negotiations: The most highly ranked firm will be ranked number one and contract negotiations will commence with that firm. If negotiations with the top ranked firm reach a stalemate, then negotiations will cease and the City will begin negotiations with the second ranked firm, etc.

XIII. ADDITIONAL INFORMATION

Responses to this RFQ are requested to be limited to 10 pages: however, any additional information that the responding firm deems necessary or pertinent to the proposed project may be included.

Please include the firm’s UEI number on the contact page of the proposal. All firms must register in the federal government’s System for Award Management (SAM) and be actively registered with the GSA database at www.sam.gov. More information can be found at sam.gov.

XIV. 2 CFR § 200.321

The City of Orange Beach encourages participation from small and minority businesses, women's business enterprises, and labor surplus area firms. The City of Orange Beach will comply with the affirmative steps listed at 2 CFR 200.321 during the procurement process. The selected firm, if subcontracts are to be let, will be required to take affirmative steps for contracting with small and minority businesses, women’s business enterprises and labor surplus area firms. Affirmative steps must include:

1. Placing qualified small and minority businesses and women's business enterprises on solicitation lists;

2. Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources;

3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises;

4. Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority businesses, and women's business enterprises;

5. Using the services and assistance, as appropriate, of such organizations as the Small Business Administration and the Minority Business Development Agency of the Department of Commerce.

V. CONTACT PERSON

If you have any questions concerning the RFQ contact Chris Pappas, City Engineer, at (251) 981-9568.

http://sam.gov/