RFQ - SUGAR REDUCTION CONSULTANT_RFQ.docx

PRODUCE AUDIT AND PURCHASING CONSULTANT RFQ

SUGAR REDUCTION STRATEGY AND TECHNICAL ASSISTANCE CONSULTANT

REQUEST FOR QUOTES

The Metropolitan Area Planning Council (MAPC) invites quotes from qualified consultants to serve as a Sugar Reduction Strategy and Technical Assistance Consultant (hereafter, “Consultant”), assisting MAPC, Mass in Motion (MiM) Massachusetts Department of Public Health (MDPH) staff, key partners, content experts, program coordinators and affiliates toward developing Massachusetts strategies for reducing consumption of sugar, particularly sugar-sweetened beverages.

The Consultant will 1) support the implementation of strategies from the ChangeLab Solutions, “Sugary Drink Policy Recommendations for Massachusetts” report through direct technical assistance to up to 2 MiM grantee municipalities; 2) present strategy implementation, progress made and lessons learned at the spring 2020 MiM statewide meeting; and 3) participate in and share resources for forums that build the capacity of MiM TA Provider capacity in supporting sugar reduction strategy implementation.

Please contact Heidi Stucker of MAPC at hstucker@mapc.org with any questions.

All quotes are due to Heidi Stucker via email at hstucker@mapc.org by Friday November 22, 2019 at 5pm

This contract will be awarded to the responsive[footnoteRef:1] and responsible[footnoteRef:2] vendor who can provide all listed services for the lowest price. [1: Vendors who comply with all requirements for submittal of quotes will be considered "Responsive.”] [2: Vendors whose qualifications and references are satisfactory to MAPC shall be considered "Responsible.”]

SCOPE OF WORK

The selected Consultant will provide MAPC with the following support. He/she/they will perform the following tasks as shown in the tables below:

Strategy Implementation

Provide direct technical assistance to up to 2 Mass in Motion (MiM) communities (or up to 40 hours) in implementing strategies described in the Changelab Solutions report, “Sugary Drink Policy Recommendations for Massachusetts”.

Maintain and submit records and progress reports on activities, stakeholders engaged, strategy being implemented, progress made, hurdles encountered and resolved with the MiM communities served.

Draft and submit a memo describing the technical assistance provided to the Mass in Motion Community(ies) on strategy implementation, which includes the following:

1) A description of the strategy

2) A record of the activities

3) Stakeholders engaged

4) Progress made

5) Hurdles encountered

6) Lessons learned

7) Description of potential for replication

Information-sharing

At a spring 2020 MiM Statewide meeting, with the Mass in Motion Coordinator(s), present on the strategy implementation, progress made and lessons learned for the purposes of sharing information with Mass in Motion Coordinators and TA Providers and DPH staff.

Produce and submit presentation slides from the Mass in Motion statewide meeting.

Capacity-Building

MDPH will provide forum(s) for TA Providers to discuss the “Sugary Drink Policy Recommendations for Massachusetts” and the connection of the strategies to the TA Providers’ work with Mass in Motion Communities. The Consultant will participate in and/or share resources for these forums in service of building TA Provider capacity in supporting strategy implementation.

Submit any other resources shared with the Mass in Motion Program relevant to this area of work

Project Management

Assume project management responsibilities, relative to developing and executing a work plan, managing project team roles and responsibilities, coordinating with MAPC as the contract manager, coordinating with and engaging MDPH and Mass in Motion grantee communities as the technical assistance recipients.

PROJECT DOCUMENTS

The “Sugary Drink Policy Recommendations for Massachusetts” report,[footnoteRef:3] referenced in the Scope of Work is included as an attachment in Exhibit A. [3: The “Sugary Drink Policy Recommendations for Massachusetts” report was produced by ChangeLab Solutions. In this procurement, ChangeLab Solutions has no advantage nor disadvantage, and all vendors have equal opportunity to submit a response.]

CONTRACT TERM

The selected Consultant will negotiate a contract with MAPC to provide the services detailed in the Scope of Work, to be completed by June 30, 2020. MAPC may determine to extend the contract for a further year beyond that.

Once agreed upon, the initial or subsequent contract extension can be terminated by any party to said agreement without cause and without penalty during the initial term and any extension of the contract.

MAPC’s total payment to the Contractor shall not exceed $9,995.00 This amount shall include any and all expenses and costs incurred by the Contractor in performing the work.

CONSULTANT MINIMUM QUALIFICATIONS

To be considered a responsible bidder for the purposes of this RFQ, a Consultant must have:

· 9 or more years experience promoting public health planning, law, and policy;

· Demonstrated experience working on legal issues related to sugar reduction policies and strategies;

· Demonstrated experience and familiarity with legal structures and constraints in Massachusetts and Massachusetts municipalities;

· Knowledge of history and status of sugar reduction policies and strategies in Massachusetts;

· Knowledge of and experience with sugar reduction policies and strategies nationally;

· Excellent facilitation and presentation skills;

· Excellent writing skills.

To demonstrate these qualifications, respondents to this RFQ are asked to provide their resume and any other appropriate background material on a separate sheet(s) clearly marked “EXPERIENCE”.

REFERENCES

Respondents to the RFQ must provide the following contact information for a minimum of 3 references that have worked with them within the last five years. For your response to the RFQ, please use a separate sheet(s) clearly marked "REFERENCES" to provide the following information for each reference.

1. Organization Name

1. Brief description of work relationship (i.e. 1-3 sentences) Street City, State, ZipPoor references may be used as a basis for determining that a VENDOR is not responsible.

Contact Person Telephone number

PAYMENT FOR SERVICES RENDERED

Payments will not be made until agreed services are received and invoices are reviewed and approved by MAPC, as per the contract to be negotiated between the awarded Consultant and MAPC.

INDEMNIFICATION

The Consultant shall indemnify, hold harmless and defend MAPC, and their officers, agents, and employees from all liability of any nature or kind, including costs and expenses for all actions or claims resulting from injuries or damages sustained by any person or property arising directly or indirectly as a result of any error, omission or negligent or wrongful acts of the Consultant in performance of this contract.

NO OBLIGATION TO PROCEED

The MAPC is under no obligation to proceed with this project and may cancel this RFQ at any time without the substitution of another, if such cancellation is deemed in the best interest of MAPC. The MAPC reserves the right to reject any or all Quotes, as well as the right to waive informalities and minor irregularities in offers received. Furthermore, the MAPC may issue a new or modified RFQ, if doing so is found to be in the best interest of MAPC.

QUOTE FORM

Total Quote Price:

Name: ____ Company:

Email: ____ Address: ____ Phone Number: ____ Date:

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