RFQ Statement of Need NRMAH0002200319.docx

Electronic and Electrical components and Expendable Supplies BPA

STATEMENT OF NEED

NRMAH000-22-00319

PURPOSE:

The NOAA Oceanic and Atmospheric Research (OAR) Pacific Marine Environmental Laboratory (PMEL) is in need of electronic and electrical components and expendable supplies to quickly make prototypes and conduct ocean research and development. It is critical that a broad range of components are available for 1-2 day shipping to engineers, scientists and technicians to meet PMEL and NOAA mission requirements. NOAA requires a vendor that can demonstrate success in providing a broad range of in-stock items (>10M + products from >1000 manufacturers and >1M of parts in stock) for overnight delivery at fair prices without minimums in quantity or dollar amount and providing accurate real-time inventories on the web.

When machines and devices-under-test are idle, because of a broken tool, lack of material or lacking components it severely affects our ability to fulfill our mission and conduct the R&D prototypes and subsequent small-scale manufacturing to meet our mission.

Prototyping and testing

Having a BPA will allow designers to quickly obtain electronic components, assemblies and sensors enabling rapid prototyping and testing to meet PMEL’s Mission.

Having a vendor with such a large inventory of parts, ready to ship with a 1 to 2 day delivery, allows quick testing and iteration of low-cost tests and ideas, that is the foundation of innovation.

BACKGROUND:

PMEL's mission is to deliver trusted scientific information through innovative oceanographic and atmospheric research, observations, and technology development in support of society's response to urgent global and regional environmental challenges. To meet this mission we fabricate a wide range of oceanographic prototypes and are driven by ship and aircraft schedules, which frequently require rapid response, especially in these trying conditions and supply chain disruptions.

Electronics components such as integrated circuits(ICs) are only found from distributors that specialize in electronic components. Well designed search engines for electronics and electrical components greatly facilitate designing, repairing and finding the necessary parts for development, especially when even a simple printed circuit board requires 100’s of ICs.(Specifications given under ‘Technical Requirements section’) This BPA requires parts come with part tracing to verify the specifications and performance of ICs, that includes:

· Manufacturer Part Number

· Distributor Part Number

· Customer Reference

· Manufacturer

· Part Description

· Date Code + Lot Code

· Country of Origin

TECHNICAL SPECIFICATIONS:

1. A website with fully matrixed search tables, some with a minimum of 15 filters that allow designers/purchasers to quickly find electronic components.

2. The matrixed search engine allows designers to search for parts by specification and or feature, not just by part number. This is important since it allows designers to search for compatible/substitute parts if the original part is not available. A one click search tool to find similar components for some products would be preferred.

3. After order placement a confirmation is sent via email that includes an itemized receipt along with shipping tracking information.

4. Ability to delegate the purchase of items by sending a shopping cart to a designee or reviewer within the website functionality. Past orders are viewable from within the website account. Billing options are invoice or credit card.

5. Global Customer Support available 24/7 by phone, chat or email.

6. Detailed information for designers such as datasheets, RoHS, PCN(product change notifications),manufacturer Certificate of Compliance (CoC), design specs and origin are available for download or on request (CoC) for each component.

7. Photographs or digital images of >80% of the components. This helps when repairing electronics. Often assemblies brought in for repair do not have documentation and parts must be identified by alternate means such as a digital image

8. The ordering system must allow designers to upload a Bill of Materials(BOM) in excel or csv format for electronic assemblies. This saves time of having to enter parts individually since a single Printed Circuit Board(PCB) can have hundreds of parts. The bill of materials can be saved and shared for use, so anyone can order parts for PMEL designs.

9. EDA(Electronic Design Automation)/ CAD models for >50% electronic components are available for download immediately and at no charge.

10. EOL(End of Life) alerts on previously ordered parts. The vendor must send out end of life/last time buy alerts for previously ordered parts that are being discontinued. This must be accomplished within 90 days of the part being discontinued. This allows designers to plan ahead/redesign/ order enough for current production.

11. In addition to parts and components, the vendor also must be able to provide custom cable assemblies that connect PCBs, sensors to one another.

12. Volume pricing information must be visible within each product page. The website must alert the user if the quantity ordered would be cheaper if the quantity ordered is increased.(i.e. qty 20 @ .15 or 25 @.10)

The item requirements are broken into categories below so that we are not fixating on specific items that will be superseded, revised, or otherwise replaced. This is an important feature to allow the BPA to remain current and useful across the categories of need.

Required catalog categories for inclusion in the BPA:

Automation & Control Components Antennas Batteries Boxes, Enclosures, Racks Cable Assemblies Cables, Wires Crystals, Oscillators, Resonators Development Boards, Programmers, Embedded Computers Electronics and RF Connectors & Interconnects Electromechanical Assemblies Electronics Hardware, Fasteners Fans & Thermal Management Products Filters for RF & Electronics GPS,GNSS components Hardware, Fasteners, and Accessories for Electronics Inductors, Coils, Chokes, Transformers Industrial Automation and Controls Industrial Supplies, ICs (integrated circuits) and other semiconductor products Isolators (digital electronics) Electronic Component Parts Kits Magnets & Ferrite Products Embedded System Memory Cards, Readers, and Components Electrical Motors, Solenoids, and Drivers Networking Components ElectroOptical systems such as LEDs, Lasers, Optocouplers, Displays, Sensors and Lenses and Accessories Passive Electronic Components, Resistors, Capacitors, Inductors Power, Circuit Protection Components Power Supplies Electronics Prototyping Supplies RF/IF and RFID components OEM Sensors Test & Measurement Equipment and Parts Electronics Assembly Tools Static Control Products Switches Soldering/Desoldering Equipment and Supplies

PERIOD OF PERFORMANCE:

Five (5) years from date of award.

DELIVERY SCHEDULE:

All orders placed before 6:00 pm PT are shipped the same day. Exceptions for items that cannot be shipped via air (Magnets, some chemicals, some batteries) are allowable per the schedule below.

The vendor’s order processing time from when the order is placed to when it ships from the warehouse must be less than 6 hours for >70% of orders during normal business hours.

70% of orders must be delivered in 1 day 15% of orders must be delivered in 2-3 days 15% of orders will be delivered by ground shipment(>3 days).

DELIVER TO:

Various and handled at time of the call order from the designated BPA authorized users.

SHIPPING INSTRUCTIONS:

When viewing items, availability and delivery date/time are immediately viewable within the item description and shipping options (ground, air) and costs are known prior to submitting the order.

GOVERNMENT POINTS OF CONTACT:

To be provided at time of award.