RFQ - SRC0000028633 - 2025 Old Woman Creek Window Replacement.pdf

The Ohio Department of Natural Resources, Office of Coastal Management is requesting bids for: Purchase and installation of (x1) one four-panel office casement window in the Old Woman Creek’s visitor center conference room, and (x4) four double-hung windows located within offices (two sets of two). (See photos below)

Ordering Division and address: Old Woman Creek NERR

2514 Cleveland Road East, Huron, Ohio 44839

Window Removal and Installation

Three Sets of Windows:

#1 Conference Room Casement Windows:

• Remove existing siding around both windows to be reinstalled after placement of new windows.

• Remove one existing four-panel conference room window.

• Furnish and install (1) fixed/vented casement operation with side pivot hardware, (E) Rated egress; minimum clear opening of 24”, 20”, and 68”.

• Windows should be white on the exterior to match existing windows and woodgrain on the interior.

• Windows should have double-pane high efficiency glass (e.g., low-e/Argon) with anti- bird strike coating to match coating on current newer windows and/or bird-safe glass with full screens on the operating units, and no grids in any of the windows.

#2 Office Manager Windows:

• Remove existing siding around both windows to be reinstalled after placement of new windows.

• Furnish and install (2) fixed Pella Reserve Series Traditional, Aluminum Clad Wood Double Hung windows. Windows are approximately 62” x 41” and 62” x 28”.

• Windows should be woodgrain with Early American Stain finish on the interior and exterior finish is bronze.

• Windows should have double-pane high efficiency glass (e.g., low-e/Argon) with anti- bird strike coating to match the coating on current newer windows (6.5mil PCV film) and/or bird-safe glass with internal screens, cam-action locks no grids in any of the windows.

#3 Education Coordinator Windows:

• Remove existing siding around both windows to be reinstalled after placement of new windows.

• Furnish and install (2) fixed Pella Reserve Series Traditional, Aluminum Clad Wood Double Hung windows. Windows are approximately 62” x 41” and 62’ x 28”.

• Windows should be woodgrain with Early American Stain finish on the interior and exterior finish is bronze.

• Windows should have double-pane high efficiency glass (e.g., low-e/Argon) with anti- bird strike coating to match the coating on current newer windows (6.5mil PCV film) and/or bird-safe glass with internal screens, cam-action locks no grids in any of the windows.

General Requirements:

• Contractor will need to provide all materials, tooling, and equipment required to complete the job.

• Contractor will be responsible for all measurements.

• Contractor will be responsible for ordering windows and materials.

• Contractor will be responsible for removing the window and installation of new window.

• Contractor will be responsible for any permits, if applicable.

o All work is to be per Federal, State, County or Authority having jurisdiction code requirements and must meet all applicable Industry standards.

• Contractor will provide final cleaning. Conduct cleaning and waste-removal operations to comply with local laws and ordinances. All waste removal must comply with federal and local environmental antipollution regulations.

• Work shall be undertaken between normal operating hours. Monday – Friday 9:00AM-4:00PM.

Installation:

• Installation will include all exterior/interior trim work, reinstallation of existing siding, caulking, and all necessary fill/insulation.

Quality Control:

• Any caulking around windows should be smoothed out in a unified manner.

• Removal of any plastic glass film and ensure that the window is clean.

• Installation will include all exterior/interior trim work, caulking, and all necessary fill/insulation.

o Aluminum on exterior.

o Color matched to current windows and existing trim.

Attachments:

#1 Conference Room Window (interior):

#2 Office Manager Windows

#3 Education Coordinator Windows:

Delivery: Old Woman Creek NERR

2514 Cleveland Road East

Huron OH 44839

Attn: Janet Hannaway, janet.hannaway@dnr.ohio.gov

F.O.B. DESTINATION/PRE-PAID/ALLOWED. The Contractor must provide Deliverables under this Contract F.O.B.

Destination/Pre-Paid/Allowed. The place of destination will be specified by the Ordering Agency on the agency’s purchase order or other ordering document. Cost of the freight must be borne and paid by the Contractor unless otherwise stated.

All risk of loss, regardless of the cause, will remain with the Contractor until title to the Deliverable passes to the

State. Unless otherwise provided in this Contract, the State will determine whether the Contractor provided each

Deliverable required in this Contract and has fully met all work requirements of this Contract. Title to any

Deliverables will pass to the State on Acceptance of the Deliverable.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the

State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive

Preferences

The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference.

For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

mailto:janet.hannaway@dnr.ohio.gov

Site Visit & Point of Contact

Site visits available by appointment only Monday through Friday between 9:00 a.m. and 4:00 p.m., between the dates of March 7th, 2025 through April 2nd, 2025. To schedule an appointment, contact Janet Hannaway, Old

Woman Creek NERR Office Manager, janet.hannaway@dnr.ohio.gov. Please copy Isaac Nothacker, OCM Sourcing

Analyst, isaac.nothacker@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information:

Invoices Origin-DNR-N30 (A unique number will be provided with each invoice.)

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS: · EMAIL the invoice to: invoices@ohio.gov, please copy isaac.nothacker@dnr.ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025, will require a new PO.

mailto:janet.hannaway@dnr.ohio.gov mailto:isaac.nothacker@dnr.ohio.gov