RFQ_SPRRA124Q0038.doc

ORAL QUOTATION FORM

DATE:

September 30, 2024

RFQ

SPRRA1-24-Q-0038

CUSTOMER QUOTE #

rhondalyn.mack@dla.mil

PR:

AX4C0420AX

NSN (AMCS)

4330-01-522-2007 FILTER UNIT, FLUID (3D)

ESOD:

ORAL AWARD [ ]

LETTER AWARD [X]

PN: [ N/A ] QPL APPLIES

PE0107812HW83 TEST NUMBER: N/A

CAGE CODE:

18350

QUOTE VALID FOR (Days)

COMPANY:

Pall Aeropower Corporation (18350)

ADDRESS:

10540 Ridge Rd STE 100 New Port Richey, FL 34654

PHONE:

214-331-4381

CONTACT:

Ben Taylor (ben_taylor@pall.com)

QUANTITY:

OTB: 10 EA

UNIT PRICE (SEE ATTACHED BOM):

EXTENDED PRICE (SEE ATTACHED BOM):

REMITTANCE ADDRESS:

CAGE FOR PLANT LOCATION (Inspection/Supplies):

DELIVERY DATE:

DISCOUNT TERMS:

TRADE DISCOUNT:

QUANTITY VARIANCE:

+/- 0%

METHOD OF SHIPMENT:

[ ] PARCEL POST

[ ] UPS/FEC

[ ] FREIGHT

[ ] FASTEST TRACEABLE MEANS

(ESOD)

FOB POINT: [ X ] ORIGIN [ ] DESTINATION

INSPECTION: [ X ] ORIGIN [ ] DESTINATION (FAT & PRODUCTION)

ACCEPTANCE: [ X ] ORIGIN [ ] DESTINATION

TOTAL WEIGHT OF ITEM:

450 LBS

SHIPPING POINT:

RFQ IS [ ] UNRESTRICED [ ] TOTAL SB SET-ASIDE (KTR CANNOT PROVIDE FOREIGN PRODUCT)

QUOTER IS [ ] SMALL BUSINESS [ ] SDB [ ] WOMAN-OWNED [ X ] LARGE BUSINESS

PACKAGING AS REQUIRED [ X ] YES [ ] NO

BAR CODE MARKING REQUIRED [ X ] YES [ ] NO

IS FAST PAY ACCEPTABLE? [ ] YES [ X ] NO

IS ITEM USED/RECONDITIONED? [ ] YES [ ] NO IS ITEM SURPLUS? [ ] YES [ ] NO

IS ITEM HAZARDOUS? [ ] YES [ ] NO

IS ITEM FOREIGN? [ ] YES [ ] NO IF YES, COUNTRY OF ORIGIN ___________________________________

IS ITEM PRICE LISTED? [ ] YES [ ] NO LIST PRICE ___________________________________

IF YES, PRICE LIST NUMBER: _____________________________________ DATE AND PAGE ___________________________________

IS THERE A MINIMUM BILLING: [ ] YES [ ] NO IF YES, MINIMUM IS ___________________________________

IS THERE A PRICE BREAK FOR QUANTITY? [ ] YES [ ] NO IF YES, PRICE BREAK IS ___________________________________

IS ITEM AVAILABLE ON GSA SCHEDULE CONTRACT? [ ] YES [ ] NO IF YES, CONTRACT NUMBER IS ____________________________

DUNS:

TIN:

CORPORATE STATUS: PARENT NAME/TIN:

CONTRACTING OFFICER: Scott Wilhite scott.wilhite@dla.mil

256-955-9307 CONTRACTING SPECIALIST: Rhondalyn Mack

Rhondalyn.mack@dla.mil@dla.mil

256-982-0449

PROCUREMENT HISTORY:

SPRRA1-20-C-0029//0001AA FILTER UNIT, FLUID

DESCRIPTION / SPECS:

P/N: PE0107812HW83 (CAGE 18350)

DELIVERY/SHIPPING INSTRUCTIONS:

DELIVERIES SHALL COMMENCE 420 DAYS AFTER RECEIPT OF

DELIVERY ORDER RATE A RATE OF 10 EA BY 31 SEP 2025.

PACKAGING:

Level of Preservation: Military

Level of Packing: A Mark for Shipment as specified and in accordance with MIL STD 129.

Packaging Reference:MIL-STD-2073-1

Quantity Per Unit Pack:1

Intermediate Container Quantity: 000 Method of Preservation:10 Cleaning and Drying Procedure:1

Preservative Material:00

Wrapping Material: 00 Cushioning and Dunnage: AD Cushioning Thickness: Z Unit Container: F2

Intermediate Container: 00 Unit Container Level: F Special Marking:17 Optional Procedure Indicator: M Maximum Unit Pack Weight: 450LB

Unit Pack Length:39 IN

Unit Pack Width: 30 IN

Unit Pack Depth: 39 IN

ICAPP CLAUSE REQUIREMENTS:

Rights in Technical Data--Noncommercial Items: Solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items, when the successful offeror(s) will be required to deliver to the Government technical data pertaining to noncommercial items, or pertaining to commercial items for which the Government will have paid for any portion of the development costs (in which case the clause at 252.227-7013 will govern the technical data pertaining to any portion of a commercial item that was developed in any part at Government expense

WOOD PACKING MATERIALS REQUIREMENTS

A. Wood packaging material (WPM) means wood pallets, skids, load boards, pallet collars, wooden boxes, reels, dunnage, crates, frame and cleats. The definition excludes materials that have undergone a manufacturing process, such as corrugated fiberboard, plywood, particleboard, veneer, and oriented strand board (OSD).

B. All Wood Packaging Material (WPM)) acquired by DOD must meet requirements of International Standards for Phytosanitary Measures

(ISPM) 15, "Guidelines for Regulating Wood Packaging Materials International Trade." DOD shipments inside and outside of the United

States must meet ISPM 15 whenever WPM is used to ship DOD cargo.

(1) All WPM shall comply with the official quality control program for heat treatment (HT) or kiln dried heat treatment (KD HT) in accordance with American Lumber Standard Committee, incorporated (ALSC) Wood Packaging Material Program and WPM Enforcement

Regulations (see http://www.alsc.org/ ).

(2) All WPM shall include certification/quality markings in accordance with the ALSC standard. Marking shall be placed in an unobstructed area that will be readily visible to inspectors. Pallet markings shall be applied to the stringer or block on diagonally opposite sides of the pallet and be contrasting and clearly visible. All containers shall be marked on a side other than the top or bottom, contrasting and clearly visible. All dunnage used in configuring and/or securing the load shall also comply with ISPM 15 and be marked with an ALSC approved DUNNAGE stamp.

C. Failure to comply with the requirements of this restriction may result in refusal, destruction, or treatment at entry. The Agency reserves the right to recoup from the Contractor any remediation costs incurred by the Government.

D. Replacement Preservative for Pentachlorophenol If packaging requirements of this contract specify the use of wood products and a preservative is required, Pentachlorophenol, commonly referred to as "Penta" or "PCP" is prohibited. Replacement preservatives are 2 percent copper naphthenate, 3 percent zinc naphthenate or 1.8 percent copper 8 quinolinolate.

(1) Heat Treatment: Boxes/pallets and any wood used as inner packaging made of non-manufactured wood shall be heat-treated. All non-manufactured wood used in packaging shall be heat treated to a core temperature of 56 degrees Celsius for a minimum of 30 minutes.

The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall be affiliated with an inspection agency accredited by the board of review of the American Lumber Standard Committee. The box/pallet manufacturer and the manufacturer of wood used as inner packaging shall ensure traceability to the original source of heat treatment.

(2) Marking: Each box/pallet shall be marked to show the conformance to the International Plant Protection Convention Standard.

The quality mark shall be placed on both ends of the outer packaging, between the end cleats or end battens: on two sides of the pallet.

Foreign manufacturers shall have the heat treatment of non-manufactured wood process verified in accordance with their National Plant

Protection Organization's compliance program. In addition, wood used as dunnage for blocking and bracing shall be ordered with ALSC certified marking for dunnage or the markings may be applied locally at two foot intervals.

REVISIONS TO DRAWINGS/PART NUMBERS REQUIREMENT

(a) Sources in receipt of this solicitation are requested, at no cost to the Government, to immediately notify the Contracting Officer if they are aware of any change(s)/revision(s) to the drawing(s) or part number(s) in this solicitation which have been approved by the

Government for implementation. Notification of part number changes shall be supported by data which indicates the type of change, approving authority as required by ANSI EIA 649 MIL-STD-973 and date and method of submittal of provisioning documentation and drawings.

If complete data package has not been previously provided, the contractor shall, at no direct cost to the Government, immediately submit applicable drawings, along with a copy of the approval change authority, to the Contracting Officer, at the office symbol and mailing address listed in the "ISSUED BY" block on page one (1) of this document. The minimum acceptable data includes the next higher assembly and the item of Supply Detail Drawings which will allow provisioning, National Stock Number assignment and updating of AMCOM's data records.

(b) The contractor hereby verifies previous contractual submission of technical data:

Contract No.:

Contractor:

Explanation of Data Rights:

(c) The Government is not by this request soliciting, nor is the Government liable for cost incurred by the offeror in preparing or developing modifications, deviations, waivers, or other changes to drawings or part number(s). Furthermore, this request does not authorize changes to the drawing(s) or part number(s) for this acquisition, another contract, or for any other purpose. Offerors performing any contract awarded as a result of this solicitation must comply with the drawing(s) and specifications as set forth herein, unless this solicitation is amended or any resulting contract is modified by the Contracting Officer.

(d) All proposed part number changes shall be submitted pursuant to the requirements of the requirement entitled, " ENGINEERING CHG

PROPOSAL, VALUE ENG CHG PROPOSAL, REQUEST FOR VARIANCE, ENG RELEASE RECORDS, NOTICE OF REVISION, AND SPECIFICATION CHG NOTICE PREPARATION AND SUBMISSION INSTRUCTIONS

ENGINEERING CHG PROPOSAL, VALUE ENG CHG PROPOSAL, REQUEST FOR VARIANCE, ENG RELEASE RECORDS, NOTICE OF REVISION, AND SPECIFICATION CHG_

NOTICE PREPARATION AND SUBMISSION INSTRUCTIONS

1. Contractor initiated Engineering Change Proposals (ECPs), Value Engineering Change Proposals (VECPs), and Request for Variance

(RFVs), collectively referred to as "proposals", shall be prepared, submitted and distributed in accordance with paragraphs 2, 3 and 4 below except as specified in paragraph 5 below

2. Format.

a. Class I ECPs require the "Long Form Procedure" for documenting the change and describing the effects of the change on the suitability and supportability of the Configuration Item (CI). Class I ECPs should be limited to those that are necessary or offer significant benefit to the Government. Class I ECPs are those that affect the performance, reliability, maintainability, survivability, weight, balance, moment of inertia, interface characteristics, electromagnetic characteristics, or other technical requirements in the specifications and drawings. Class I ECPs also include those changes that affect Government Furnished Equipment, safety, compatibility, retrofit, operation and maintenance manuals, interchangeability, substitutability, replaceability, source control specifications and drawings, costs, guarantees or warranties, deliveries, or schedules. Class II ECPs are those that do not affect form, fit and function, cost, or schedule of the system CI and do not meet the other criteria described above for Class I ECPs.

b. Long Form Procedure: Class I changes to the CI require that DD Form 1692, pages 1 through 7 (as applicable), be prepared.

Use of this procedure assures that all effects of the change on the CI are properly addressed and documented to the necessary detail to allow proper evaluation of the proposed change.

c. Short Form Procedure: ECPs and VECPs , which meet the requirements of Class II ECPs, shall be prepared using DD Form

1692 (page 1 only). Supplemental pages may be used with the form as necessary. The responsible Defense Contract Management Agency (DCMA) Contract Management Office (CMO) will validate data entries in Block 5 "Class of ECP", Block 6 "Priority", and Block 8

"Justification Codes."

d. The Contractor shall not manufacture items for acceptance by the Government that incorporate a known departure from requirements, unless the Government has approved an RFV. RFVs shall be prepared using DD Form 1694.

e. Each ECP and RFV shall be accompanied by a written and signed evaluation prepared by the responsible Defense Contract

Management Agency (DCMA) technical representative. The DCMA written evaluation shall be considered part of the ECP/RFV proposal.

f. Classification of RFVs.

(1) Major RFVs. RFVs written against CIs shall be designated as major when the RFV consists of acceptance of an item having a nonconformance with contract or configuration documentation involving health; performance; interchangeability;

reliability; survivability; maintainability; effective use or operation; weight; appearance (when a factor); or when there is a departure from a requirement classified as major in the contractual documentation.

(2) Critical RFVs. RFVs written against CIs shall be designated as critical when the RFV consists of acceptance of an item having a nonconformance with contract or configuration documentation involving safety or when there is a departure from a requirement classified as critical in the contractual documentation.

(3) Minor RFVs. RFVs written against CIs shall be designated as minor when the RFV consists of acceptance of an item having a nonconformance with contract or configuration documentation which does not involve any of the factors listed above in paragraphs f(1) or g(2), or when there is a departure from a requirement classified as minor in the contractual documentation.

g. Proposals shall include sufficient technical data to describe all changes from existing contract requirements.

h. Proposals shall include sufficient justification for making the change, including a statement of contract impact, if the change is not authorized.

i. Proposals for ECPs shall set forth a "not to exceed" price and delivery adjustment acceptable to the Contractor if the

Government subsequently approves the proposal. If approved, the equitable increase shall not exceed this amount.

j. Times allowed for technical decisions for ECP and RFV proposals will be worked out via mutual agreement between the

Contractor and the Government.

k. Proposals for VECPs shall set forth a "not less than" price and delivery adjustment acceptable to the Contractor if the

Government subsequently approves the proposal. If approved, the savings shall not be less than this amount.

l. The Contractor shall utilize DD Form 2617, "Engineering Release Record" (ERR) to release new or revised configuration documentation to the Government for approval.

m. The Contractor shall utilize DD Form 1695, "Notice of Revision" (NOR) to describe the exact change(s) to configuration documentation specified as a data requirement in the contract. The Contractor shall describe the change using sub-sections entitled

"WAS" to describe the current contractual technical requirement and "IS" to describe the proposed new requirement.

3. Submittal. The preferred method of submittal is digitally as a single file in Adobe Acrobat Portable Document Format (PDF). Unless otherwise specified, alternate methods of submittal shall be proposed to and authorized by the PCO prior to submittal. If the hardcopy method is requested and approved, the Contractor shall submit two (2) copies of each proposal to the responsible Administrative

Contracting Officer (ACO). One (1) copy of each proposal shall be returned to the Contractor within (5) working days after receipt by the ACO, stating whether or not the proposal is in compliance with this provision. Any unresolved differences between the ACO and the

Contractor concerning ECPs, VECPs, or RFVs will be submitted to the PCO for resolution.

4. Distribution.

a. Electronic Distribution. The preferred method of distribution for unclassified is through the email or DOD safe site

(https://safe.apps.mil ) addressed to the PCO. Classified material shall be distributed via SIPERNET or by classified email as determined by the PCO. Microsoft Word is required for use with the transmittal letter (E-mail). Required forms will be attached to the

E-mail. All forms may be obtained from the Office of the Secretary of Defense Executive Services Directorate DoD Directives Division website (http://www.esd.whs.mil/DD/ ) via the DoD Forms menu. The forms are provided in fillable Adobe Acrobat Portable Document

Format (PDF). In order to access and use the forms, the user must have the "Adobe Acrobat" software installed on their computer.

Drawings may be scanned and sent as an attachment. In some cases, because of size, drawings may have to be sent as hard copies or sent under special electronic instructions provided by the PCO.5. Alternate Format, Submittal or Distribution Process. Proposals may be prepared in a different format, submitted using a different submittal process or distributed in a different manner than specified in paragraphs 2, 3 and 4 above, so long as the alternate approach is in accordance with a Government approved configuration management plan governed by this contract or the PCO authorizes the alternate format, submittal, or distribution process.

5. Alternate Format, Submittal or Distribution Process. Proposals may be prepared in a different format, submitted using a different submittal process or distributed in a different manner than specified in paragraphs 2, 3 and 4 above, so long as the alternate approach is in accordance with a Government approved configuration management plan governed by this contract or the PCO authorizes the alternate format, submittal, or distribution process.

6. Government Acceptance. Acceptance of a proposal by the Government shall be affected by the issuance of a change order or execution of a supplemental agreement incorporating the proposal into the contract unless the PCO authorizes another method of acceptance. The Government will notify the Contractor in writing if a proposal is determined to be unacceptable.

HIGHER-LEVEL CONTRACT QUALITY REQUIREMENT: BUYER FILL-IN REQUIRED AT TIME OF AWARD. Use in solicitations and contracts when the inclusion of a higher-level contract quality requirement is necessary. (REF: FAR 46.311) RESPONSIBILITY FOR SUPPLIES: Solicitations and contracts for supplies, or services involving the furnishing of supplies.

INSPECTION OF SUPPLIES – FIXED PRICE: Use in solicitations and contracts for supplies, or services that involve the furnishing of supplies, when a fixed-price contract is contemplated.

CALIBRATION REQUIREMENTS

The calibration of Test, Measurement and Diagnostic Equipment shall be in accordance with American National Standards Institute/National

Conference of Standards Laboratories (ANSI/NCSL) Z540-3-2006 (General Requirements for Calibration Laboratories and Measuring and Test

Equipment) or ISO 10012:2003 (Quality Assurance Requirements for Measuring Equipment). Terminology shall be as defined by International

Organization for Standardization (ISO) 8402, Quality Management and Quality Assurance Vocabulary.

POINT OF PRESERVATION, PACKAGING, PACKING AND MARKING OF SUPPLIES

Preservation, packaging, packing and marking of supplies will be performed at the following location:

TBD

BAR CODE MARKINGS

Bar Code Markings are required in accordance with the latest revision of MIL-STD-129 and ISO/IEC 16388 - Information Technology -

Automatic Identification and Data Capture Techniques - Bar Code Symbology Specification - Code 39.

Supply Price - Firm Fixed

Bill of Materials

CLIN

Description

DWG

Qty.

Unit Price/Delivery

IDIQ YEAR ONE

0001AA

4330-01-522-2007 FILTER UNIT, FLUID

PN: PE0107812HW83

Sub-Total Total Price

Oral Quote – Oral Solicitation

December 2009