RFQ_SPPD25027_Notice_to_Bidders.pdf

State of California Governor’s Office of Planning and Research 1400 10th Street. Sacramento, California, 95814 info@opr.ca.gov | opr.ca.gov Governor Gavin Newsom Director Sam Assefa

LCI - Public

REQUEST FOR QUOTE (RFQ)

Notice to Prospective Bidders

RFQ #SPPD25027 – Event Planning Services - Catalyst Convenings

The Governor’s Office of Land Use and Climate Innovation (LCI) is soliciting for a Request For Quotes (RFQ) seeking the services stated in the attached Sample Agreement, Scope of Work.

For this solicitation, LCI is using the following Option:

☐ Small Business (SB) Option where active and certified SB’s are invited to reply;

Submit documents below via email to Contracts@lci.ca.gov with subject line

“RFQ SPPD25027 – [Business Name]” no later than Friday, May 15, 2026, by 3:00:00 PM Pacific Standard Time.

Attachments: The list of documents below are considered part of this solicitation and must be returned with the bid response, or the bid may be considered invalid and be rejected.

Proposed Agreement (Sample Agreement, Scope of Work) – Attached

• Conflict of Interest and Confidentiality Statement – Attached

• Contractor Cost Worksheet – Attached

• Payee Data Record – STD 204

• Bidder Declaration – GSPD-05-105 o (please sign at the bottom of the document on page 1)

• Darfur Contracting Act Certification – DGSPD-1

• Disabled Veteran Business Enterprise Declarations – DGS PD 843

• Contractor Certification Clauses – CCC 04/2017

• California Civil Rights Act (If over $100k) – DGS OLS 04

In addition, a resume or curriculum vitae or biosketch is also required with your bid submission.

The following are incorporated by reference:

General Terms and Conditions (02/2025) – GTC 02/2025 x

4/24/2026 mailto:info@opr.ca.gov http://www.opr.ca.gov/ mailto:Contracts@lci.ca.gov https://www.dgs.ca.gov/pd/resources/scm/toc/19/19-01-4 https://www.dgs.ca.gov/pd/forms?page=2 https://www.dgs.ca.gov/pd/forms?search=&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=3 https://www.dgs.ca.gov/PD/Forms?search=&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=2 https://www.dgs.ca.gov/PD/Forms?search=&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=2 https://www.dgs.ca.gov/PD/Forms?search=&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=2 https://www.dgs.ca.gov/PD/Forms?search=&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=2 https://www.dgs.ca.gov/PD/Forms?search=&topicCategoryFilters=&audienceCategoryFilters=&sort=relevance&activeFilters=&page=2 https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language https://www.dgs.ca.gov/OLS/Forms https://www.dgs.ca.gov/ols/resources/page-content/office-of-legal-services-resources-list-folder/standard-contract-language

1400 10th Street. Sacramento, California, 95814 info@opr.ca.gov | opr.ca.gov

Governor Gavin Newsom

Director Sam Assefa

LCI - Public

Selection and Award

The Contractor that provides a responsive and responsible quote offering the best value to the State. Best value is a determination by the Department of priority factors including but not limited to cost, experience, and minimum qualifications.

Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Generative Artificial Intelligence (GenAI) Disclosure Notification Clause

Executive Order (EO) N-12-23 signed by Governor Gavin Newsom on September 6, 2023, establishes statewide policy for the State’s use of Generative Artificial Intelligence (GenAI), such as those involving consequential decisions affecting access to essential goods and services.

GenAI is defined as follows:

“Generative Artificial Intelligence (GenAI): The class of AI models that emulate the structure and characteristics of input data in order to generate derived synthetic content. This can include images, videos, audio, text, and other digital content.” – State Administrative Manual (SAM), section 4819.2. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

Bidder / Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

mailto:info@opr.ca.gov http://www.opr.ca.gov/ https://www.bing.com/ck/a?!&&p=d4c9870f6e6bc306JmltdHM9MTcxMDIwMTYwMCZpZ3VpZD0xODcwOGEwYi1jODE1LTZkOWQtMTc2Mi05OWRhYzk3ZjZjZTgmaW5zaWQ9NTIwMg&ptn=3&ver=2&hsh=3&fclid=18708a0b-c815-6d9d-1762-99dac97f6ce8&psq=Executive+Order+(EO)+N-12-23&u=a1aHR0cHM6Ly93d3cuZ292LmNhLmdvdi93cC1jb250ZW50L3VwbG9hZHMvMjAyMy8wOS9BSS1FTy1Oby4xMi1fLUdHTi1TaWduZWQucGRm&ntb=1 https://www.dgs.ca.gov/Resources/SAM/TOC/4800/4819-2

1400 10th Street. Sacramento, California, 95814 info@opr.ca.gov | opr.ca.gov

Governor Gavin Newsom

Director Sam Assefa

LCI - Public

Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

If you have any questions and or concerns, please send an email to Contracts@lci.ca.gov .

mailto:info@opr.ca.gov http://www.opr.ca.gov/ mailto:Contracts@lci.ca.gov