RFQ Specifications.docx

REQUEST FOR QUOTATION

WSH2600000008 Shower Remodel to a Seamless Wall System

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia Office of Shared Administration (OSA) on behalf of, West Virginia Department of Health Facilities (DHF), William R. Sharpe, Jr. Hospital is soliciting bids for a one-time purchase to remodel 80 shower units to a seamless wall system at the facility.

NOTE: The contract awarded as a result of this solicitation may be funded in whole or in part with Federal Funds and thus this solicitation and its resulting awarded contract are subject to the requirements of the attached Federal Funds Addendum.

NOTE: The WVDHHR has developed an EEOP Utilization Report and it is available at:

https://dhhr.wv.gov/office-of-drug-control-policy/news/Documents/EEO%20Uitlization%20Report%20Completed%20Form%201-29-21-final-PDF%20review%20for%20approval%20to%20submit%20%283%29.pdf

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1. “Contract Item” means the remodel of 80 shower units to a seamless wall system at the facility as more fully described by these specifications.

2.2. “Pricing Page” means the pages, contained in wvOASIS or attached as Pricing Page, upon which Vendor should list its proposed price for the Contract Items.

2.3. “Solicitation” means the official notice of an opportunity to supply the State with goods or services as published on WSH2600000008.

3. GENERAL REQUIREMENTS:

3.1. Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

3.1.1. Quantity 80, Wall Shower Units.

3.1.1.1. Must be one-piece seamless extruded acrylic wall surrounds.

3.1.1.2. Surround must be seamless and cover the entire existing wall.

3.1.1.2.1. No caulking will be used on the wall seams as the design must be seamless.

3.1.1.3. Existing walls where the new wall units will be installed must be cleaned prior to the installation using ADH-049 cleaner.

3.1.1.4. Surround must be adhered to the existing wall using T1085BL Butyl High Tack Construction Tape and MasterSeal NP-1 white adhesive.

3.1.1.5. Liner must be sealed using AHD-140 sealant.

3.1.1.6. Surround must be white in color

3.1.1.7. Each unit surround has a rough measurement of 7.5’ x 11’. Each unit must be laser precision measured and custom made to the exact fit of the specific unit.

3.1.2. Installation of the shower units on 3.1.1.

3.1.2.1. Install must include wraps around all existing fixtures plates.

3.1.2.2. Install must include any necessary pop rivets needed for additional security.

3.1.2.3. Remove the security bars in 13 handicap shower units, and reinstall after wall unit installation.

3.1.2.4. All labor and materials must include a minimum 5 years warranty.

3.1.3. Delivery of the shower units on 3.1.1.

3.1.3.1. Delivery must be made to William R. Sharpe, Jr. Hospital, 936 Sharpe Hospital Road, Weston, WV 26452.

4. CONTRACT AWARD:

4.1. Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest grand total cost as shown on the Pricing Pages.

4.2. Pricing Page: Vendor should complete the Exhibit A - Pricing Page by price per unit, total cost per line, and grand total. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.

5. PAYMENT: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1. Shipment and Delivery: Vendor shall deliver the Contract Items within thirty (30) calendar days after receiving the purchase order. Contract Items must be delivered to Hospital at William R. Sharpe, Jr. Hospital, 936 Sharpe Hospital Road, Weston, WV 26452.

6.2. Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

6.2.1. Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3. Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.

6.4. Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five business (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5. Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 calendar days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs may be included in the flat fee or hourly rate listed on vendor’s bid, but such costs will not be paid by the Agency separately.

8. VENDOR DEFAULT:

8.1. The following shall be considered a vendor default under this Contract.

8.1.1. Failure to provide Contract Items in accordance with the requirements contained herein.

8.1.2. Failure to comply with other specifications and requirements contained herein.

8.1.3. Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

8.1.4. Failure to remedy deficient performance upon request.

8.2. The following remedies shall be available to Agency upon default.

8.2.1. Immediate cancellation of the Contract.

8.2.2. Immediate cancellation of one or more release orders issued under this Contract.

8.2.3. Any other remedies available in law or equity.

9. MISCELLANEOUS:

9.1. Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _________________________________________________

Telephone Number: ________________________________________________

Fax Number: ______________________________________________________

Email Address: ____________________________________________________ Revised 10/27/2014