RFQ Solicitation W9126G20Q0091.pdf

SEE ADDENDUM

(No Collect Calls)

W9126G20Q0091 18-Sep-2020

b. TELEPHONE NUMBER

817-886-1068

8. OFFER DUE DATE/LOCAL TIME

05:00 PM 25 Sep 2020

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W9126G9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Alisa Marshall. Email: alisa.marshall@usace.army.mil

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR: SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESS X

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A 13b. RATING

CODE 15. DELIVER TO CODE W9126G 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP X

US ARMY CORPS OF ENGINEERS FORT WORTH

KATHY MITCHELL-AGREEMENTS PM

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

TEL: 817 886 1709

(817) 886-6403FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$6,000,000

NAICS:

114210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES ITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT 35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE 42a. RECEIVED BY (Print)

42b. RECEIVED AT(Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W9126G20Q0091

Instructions to Offerors Request for Quotes (RFQ) Solicitation Number: W9126G-20-Q-0091 Solicitation issued by: US Army Corps of Engineers, Fort Worth District, for the Fort Polk, Louisiana.

PROJECT NAME: Capture of Horse Trespass and Maintenance Services, Ft. Polk, LA.

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes s are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal services for the capture of horses trespassing and maintenance services, location and frequency set forth in the Performance Work Statement and schedules. Work shall be performed at the Fort Polk, LA, U.S. Army Installation in Leesville, LA, 71459. The period of performance will be one (1) twelve (12) month base period, and four (4) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. NAICS Code: 114210, Govt. Animal Control/Trapping. SIZE STANDARD: $6 Million.

5. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order Contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(4)(ii). Past performance is equivalent to price. Quotes for this solicitation are due on 25 September 2020, by 5:00 PM, Central Standard Time. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers.

6. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files and Word files, in the response to the RFQ:

a. Vendor Information Sheet.

b. Price Quotation (CLIN Schedules attached) (See Clause 52.212-2 Evaluation – Commercial Items).

c. Past Performance (See Clause 52.212-2 Evaluation – Commercial Items).

e. Complete and return the following provisions: 52.204-26, and 52.204-24 must be marked and returned with proposal until it is included in SAM (www.sam.gov).

7. Email quotes to: Alisa Marshall, Contract Specialist, at alisa.marshall@usace.army.mil

52.237-1 SITE VIST

Offerors or quoters are encouraged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors are required to contact the Contract Specialist via email to express their interests in attending the site visit. At a minimum, the email should reference the following:

1. The Solicitation Number: W9126G20Q0091.

2. Project Title: Ft. Polk Horse Trespass.

3. Name(s) of Individual(s) who will attend the site visit.

4. Name of Company Represented.

5. Phone Number of Company Representative.

6. Email address of Company Representative.

Work Site Address: Fort Polk U.S. Army Military Installation Leesville, LA, 71459

CT POC: Alisa Marshall Contact Info: 817-886-1068 Email: alisa.marshall@usace.army.mil

Project PM: Kathy Mitchell Contact Info: 817-886-1709 Email: Kathy.S.Mitchell@usace.army.mil

Note: There is no historical award information on this project. Services performed in years past were issued under cooperative agreements and the Cooperative Ecosystem Studies Units (www.cesu.gov).

Vendor Information Sheet

Project: Capture of Horse Trespass and Maintenance Services, Ft. Polk, LA

Company Name: _____________________________________________________________________

Point of Contact (POC): (First and Last Name)

Address: (Number & Street), (City, State and Zip)

Phone Number: ______________________ Cell / Mobile Phone Number: ___________________ (Area code and number) (Area code and number)

EMAIL Address: (Most Important): __________________________________________________

DUNS Number: ______________________ CAGE Code Number: ___________________

***Duns Number and Cage Code Number must be the same as list in www.sam.gov Website***

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

*The System for Award Management (SAM) (www.sam.gov) is an official website of the U.S. Government. There is no cost to use SAM. You can use this site for FREE to:

1. Register to do business with the U.S. government.

2. Update or renew your entity registration.

3. Check status of an entity registration.

4. Search for entity registration and exclusion records.

[End of Vendor Information Sheet]

**See clause 52.228-5

INSURANCE (If applicable) Prior to commencement of work, the Contractor shall furnish original Insurance Certificate directly to the Contracting Officer, Fort Worth District, Army Corps of Engineers, ATTN: CESWF-CT, P.O. Box 17300, Fort Worth, Texas 76102-0300 and one copy directly to the Fort Polk Project Manager. The Contractor shall maintain, during the entire period of his performance under this contract, the following minimum insurance requirements.

Submit a copy of Insurance Certificate directly to:

US Army Corp of Engineers Fort Worth District Contracting Officer, Alice Austin 819 Taylor Street, CT Room 2A17 Fort Worth, TX 76102 Alice.Austin@usace.army.mil

Or email to contract specialist: Alisa.Marshall@usace.army.mil

(a) Comprehensive general liability insurance for bodily injury in the minimum limits of $500,000 per occurrence.

No property damage liability is required.

(b) Comprehensive automobile liability insurance covering the operation of all automobiles used in connection with the performance of the contract in the minimum limits of $200,000 per person and $100,000 per accident for bodily injury and $20,000 per accident for property damage.

(c) Workmen's Compensation and Employer's Liability Insurance in the minimum amount of $100,000.00 or in compliance with applicable State statutes.

(d) An endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer.

NOTE: (1) It is recommended that the contractor furnish a copy of the foregoing requirements to his insurance company in order to assure that an Insurance Certificate is issued meeting the minimum requirements shown.

The Insurance Certificate shall also show the contract number to which it applies as well as a brief description and location of the work. Contract number will be provided at time of award.

Contracting Officer Statement “Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.”

[End of Instructions to Offerors]

Project: Horse Trespass, Capture, and Maintenance, Fort Polk, LA.

CLIN Schedule (CLIN = Contract Line Item Number)

BASE Period: 30 September 2020 – 29 September 2021 CLIN Task POP Monthly Unit Cost Total 0001 Task 1 – Horse Capture 12 months $ $ 0002 Task 2 – Unique Identification 12 months $ $ 0003 Task 3 – Blood Samples 12 months $ $ 0004 Task 4 – Maintain Captured Horses 12 months $ $ 0005 Task 5 – Load and Transportation of Horses 12 months $ $ 0006 Task 6 – Annual Project Report 12 months $ $ Annual Total $

Option Period 1: 30 September 2021 – 29 September 2022

CLIN Task POP Monthly Unit Cost Total 1001 Task 1 – Horse Capture 12 months $ $ 1002 Task 2 – Unique Identification 12 months $ $ 1003 Task 3 – Blood Samples 12 months $ $ 1004 Task 4 – Maintain Captured Horses 12 months $ $ 1005 Task 5 – Load and Transportation of Horses 12 months $ $ 1006 Task 6 – Annual Project Report 12 months $ $ Annual Total $

Option Period 2: 30 September 2022 – 29 September 2023

CLIN Task POP Monthly Unit Cost Total 2001 Task 1 – Horse Capture 12 months $ $ 2002 Task 2 – Unique Identification 12 months $ $ 2003 Task 3 – Blood Samples 12 months $ $ 2004 Task 4 – Maintain Captured Horses 12 months $ $ 2005 Task 5 – Load and Transportation of Horses 12 months $ $ 2006 Task 6 – Annual Project Report 12 months $ $ Annual Total $

Option Period 3: 30 September 2023 – 29 September 2024

CLIN Task POP Monthly Unit Cost Total 3001 Task 1 – Horse Capture 12 months $ $ 3002 Task 2 – Unique Identification 12 months $ $ 3003 Task 3 – Blood Samples 12 months $ $ 3004 Task 4 – Maintain Captured Horses 12 months $ $ 3005 Task 5 – Load and Transportation of Horses 12 months $ $ 3006 Task 6 – Annual Project Report 12 months $ $ Annual Total $

Option Period 4: 30 September 2024 – 29 September 2025

CLIN Task POP Monthly Unit Cost Total 4001 Task 1 – Horse Capture 12 months $ $ 4002 Task 2 – Unique Identification 12 months $ $ 4003 Task 3 – Blood Samples 12 months $ $ 4004 Task 4 – Maintain Captured Horses 12 months $ $ 4005 Task 5 – Load and Transportation of Horses 12 months $ $ 4006 Task 6 – Annual Project Report 12 months $ $ Annual Total $

PERFORMANCE WORK STATEMENT (PWS)

Horse Capture and Maintenance

JRTC/Fort Polk, LA.

Solicitation No: W9126G-20-Q-0091 Contract No.: W9126G-20-P-#TBD

9 September 2020

1. GENERAL: This is a non-personal services contract to provide horse capture and maintenance support for the JRTC/Fort Polk, LA environmental program. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform horse capture and maintenance for the JRTC/Fort Polk, LA environmental program as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Objectives: Environmental compliance activities associated with the PWS are described below. All initiated and completed activities shall be reported in a Monthly Report submitted to the COR, PM, and installation’s technical representative. The Monthly Report shall be submitted throughout the period of performance, no later than the 10th of each month and accompany the monthly payment invoice, if payment is being requested. Note that payments will be made upon task completion in accordance with the milestone payment schedule, and that partial payments are not allowed.

The contractor shall report ALL Contractor Manpower Reporting (CMR) (including subcontractor manpower) required for performance of this contract. The contractor shall provide a price in proposal to accomplish this mandatory requirement. See paragraph 1.7 below for CMR information.

This work will involve Adhering to a 30 day Cyclic Process in accordance with the NEPA conducted at JRTC/FORT POLK, LA. The process includes Capture (3 days), Adoption (10 working days), Public Give Away (7 working days), and Sell (7 working days). The Trespass Horses will be captured in bands small enough for the adoption agency to handle. Up to 10% travel or as required, to fulfill agreement.

1.2.1 TASK 1: HORSE CAPTURE:

1.2.1.1: Contractor shall obtain a copy of the Fort Polk Environmental Assessment (EA) for Horse Management and become familiar with the specified limitations and methods of capture, and contain livestock in enclosures that are specified to reasonably detain large livestock.

Limitations: include capture of lots of horses consisting of small bands consisting of no less than 10 animals and no more than 30 animals at a time. Limiting captures to small groups is critical to permit various participating organizations sufficient time to move the horses through credible adoption programs.

Methods of Capture: Fort Polk requires captures to be the most humane possible and must not induce excessive stress to any animal. The preferred primary method to be utilized for capture is the baiting of capture pens so that horses move into the pens without external pressure.

The secondary method of capture may utilize personnel to physically round up and capture horses. However, Fort Polk will not permit the use of aircraft to drive horses over a long distance in a swift manner for purposes of roundup and capture. In addition, Fort Polk reserves the right to opportunistically capture horses. In such cases, the Contractor will still be required to execute tasks 2 thru 5 below.

Government materials MAY be available to support this task: Fort Polk has available two capture/holding pens.

These pens are constructed of cyclone fence to enclose a 2 acre area. The pens have two gate access points. Within this enclosure a ¼ acre lot is constructed. The fence for this lot is constructed of wood and is six feet tall. Besides on main gate the lot also has an exit that is a 30’ long chute (also constructed of wood and fully enclosed with a slat board top. At the end of this chute is a fabricated material squeeze chute. There are no wing or drift fences inside of the larger (2ac) or smaller (¼ ac) enclosures however heavy duty portable panels (as discussed below) can be used for these purposes.

Fort Polk has available sixty (60) heavy duty portable panels. These panels are 10’ by 6’ and are constructed with

1.5 – 2” tubing. These may be used within the above mentioned enclosures or otherwise for capture, but if used for capture a sufficient number should be held in reserve for flexibility when working captured animals

Access to Range Areas: Access to range areas is controlled by range control and adherence to daily check-in and check-out procedures is required. Range access will be limited or denied on certain days. Other suitable capture sites may be developed or current infrastructure may be used, coordination with Fort Polk Range Control is required on a case by case basis.

TASK 2: FY20 UNIQUE IDENTIFICAITON

1.2.2.1: Unique Identification inspection is normally completed by 501 (c) agencies interested in adopting animals.

However, if a 501(c) 3 organization cannot provide scanner, the contractor shall conduct physical or electronic inspection to determine if an animal has a unique identification of ownership. This includes scanning for microchips; inspection for brands; inspection for tattoos.

1.2.2.2: The contractor shall make a good faith effort to determine if the horse is stolen, and if so, to locate the owner.

1.2.2.3: The contractor shall keep a record of inspections and any information gathered on any detained animals and provide a summary of findings at the end of each 12 month period of performance.

TASK 3: FY20 BLOOD SAMPLES

1.2.3.1: The Contractor must insure animals are contained in an area suitable to immobilize animals for a veterinarian and assisting veterinarian technicians to draw blood samples to be used to test for various equine diseases. The Chutes and panels mentioned in Line Item 1 above are available, but there are no other government furnished materials for this line item.

1.2.3.2: Contractor shall provide all veterinary records for each group of detained animals no later than 3 days after receiving the blood test results.

TASK 4: FY20 MAINTAIN CAPTURED HORSES

1.2.4.1: The Contractor is required to provide sufficient feed and water to sustain and care for the animals while in the capture/holding pen(s) and until they are ready to be transported to another area. Contractor must be able to transport water to all holding areas.

TASK 5: FY20 LOAD AND TRANSPORTATION OF HORSES

1.2.5.1: Contractor shall be responsible for providing all personnel, equipment, vehicles, etc. to transport horses to a different location on or off Post (up to 250 miles).

1.2.5.2: Contractor shall coordinate with the installation point of contract, prior to loading horses into trailers to assure animals are handled in the most humane manner to avoid undue stress or injury to animals.

1.2.5.3: Contractor shall bill monthly for transportation. Transportation is estimated with a minimum of 30 miles but no more than 250 miles per each trip, to provide safe transport to the relocation area for each group of animals.

Contractor shall transport horses no more than two times a month. The Government mileage rate cost of transportation is $0.575 cents per mile. $0.575 cents x 250 maximum miles = $143.75 x 2 trips per month = $287.50 a month x 12 months = $3,450.00 annually. Contractor shall not exceed total annual dollar amount.

TASK 6: FY20 ANNUAL PROJECT REPORT

1.2.6. 1: Draft Report - Contractor shall provide a draft annual report detailing the overall effort accomplished during each 12 month period of performance. The report must include overall number of captured animals per month, and include how many were found to be healthy, how many required treatments for illness or injury, how many were adoptable, how many 501(c) 3 organizations participated, and details pertaining to the most prominent areas where animals were captured. The report shall be submitted in MSWord format on digital media to the Fort Polk and USACE personnel indicated in section 1.10. The Fort Polk Trespass Horse Working Group will review and provide comments if any, within 15 calendar days after receipt.

1.2.6.2: Final Report - Contractor shall provide a copy of the final report in MSWord format on digital media no later than 15 calendar days after the receipt of the Fort Polk Trespass Horse Working Group comments.

PERIOD OF PERFORMANCE:

Base Period: All work accomplished by the Contractor under the Base Period Contract Award including submission of all required data, and exclusive of final invoicing, shall be for a 12-month period, from the date of the award. Final invoicing and base Contract closeout shall be accomplished 30 days after the expiration of the base period award.

The contractor will manage and schedule completion of the work to coincide with the period of performance.

Option Period 1: All work accomplished by the Contractor under Option Period 1, including submission of all required data, and exclusive of final invoicing, shall be for 12 months from the date option period 1 is exercised.

Final invoicing and Option Period 1 Contract closeout shall be accomplished 30 days after the expiration of option period of performance. The contractor will manage and schedule completion of the work to coincide with the period of performance. Award of Option Period 1 is not guaranteed, and are awarded at the sole discretion of the Government and can be awarded in any combination. Option Period 1, if exercised, must be awarded no later than the period of performance completion date of the base period.

Option Period 2: All work accomplished by the Contractor under Option Period 2, including submission of all required data, and exclusive of final invoicing, shall be for 12 months from the date option period 2 is exercised.

Final invoicing and Option Period 2 Contract closeout shall be accomplished 30 days after the expiration of option period of performance. The contractor will manage and schedule completion of the work to coincide with the period of performance. Award of Option Period 2 are not guaranteed, and are awarded at the sole discretion of the Government and can be awarded in any combination. Option Year 2, if exercised, must be awarded no later than the period of performance completion date of Option Period 1.

Option Period 3: All work accomplished by the Contractor under Option Period 3, including submission of all required data, and exclusive of final invoicing, shall be for 12 months from the date option period 3 is exercised.

Final invoicing and Option Period 3 Contract closeout shall be accomplished 30 days after the expiration of option period of performance. The contractor will manage and schedule completion of the work to coincide with the period of performance. Award of Option Period 3 are not guaranteed, and are awarded at the sole discretion of the Government and can be awarded in any combination. Option Period 3, if exercised, must be awarded no later than the period of performance completion date of Option Period 2.

Option Period 4: All work accomplished by the Contractor under Option Period 4, including submission of all required data, and exclusive of final invoicing, shall be for 12 months from the date option period 4 is exercised.

Final invoicing and Option Period 4 Contract closeout shall be accomplished 30 days after the expiration of option period of performance. The contractor will manage and schedule completion of the work to coincide with the period of performance. Award of Option Period 4 are not guaranteed, and are awarded at the sole discretion of the Government and can be awarded in any combination. Option Period 4, if exercised, must be awarded no later than the period of performance completion date of Option Period 3.

This effort will include a 12 month Base Period and four 12 month optional periods. Final invoicing and contract closeout shall be accomplished 30 days after the expiration of the award. The Contractor will manage and schedule completion of the work to coincide with each period of performance.

1.4 Contract Administrative Requirements:

1.4.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.4.2 Quality Assurance: The Government shall evaluate the Contractor’s performance under this task order in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: Contractor is not required to perform work on holidays unless a spill or other environmental emergency occurs.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: Fort Polk office hours are Monday-Friday 8:00am to 4:30pm.

1.4.5 Place of Performance: Work performed under this contract will be at Fort Polk, Leesville, LA 71459.

1.4.6 Type of Contract: The government’s intent is to award a firm-fixed priced contract.

1.4.7 Security Requirements:

1.4.7.1 Installation Physical Security

Installation Physical Security

1. Contractor must provide an access roster to Directorate of Emergency Services (DES), Physical Security Office of all employees monthly or when any personnel change occurs for access to Fort Polk. An access roster will also be furnished to the Security and Intelligence Division (S&ID), DPTMS quarterly or upon request. Access rosters must be forwarded by the COR to the visitors control center using a specific format electronically from a government computer. All personnel employed under this contract will adhere to all Fort Polk access control policies which include, weapons registration, transportation of weapons on the installation, access control policies, use of installation passes and ID cards and the operation of motor vehicles.

2. A check of records through the National Crime Information Center (NCIC) Interstate Identification Index (III) is the Army minimum baseline background check for entrance onto Army installations for non-CAC holders to include entrance of visitors. Contractors will identity proof all employees using e-verify and ensure that no illegal immigrants are employed under the umbrella of this contract.

3. The contractor shall provide employees with company identification (ID) cards prior to their commencement of work. The ID format is subject to approval by the government. IDs shall be laminated and include the company's name, ID number, issue and expiration dates, employee name, job title and color photograph. Employees shall wear ID cards on front exterior clothing, above the waist, when performing under the Performance of Work Statement (PWS)/Statement of Work (SOW) unless otherwise specified herein or approved by the government.

4. Physical Security Plan. The contractor shall address the physical security aspects associated with contract performance in government furnished facilities. The plan shall describe how the Security Plan shall prevent unauthorized access, vandalism, pilferage, larceny, sabotage, and arson directed toward contractor controlled facilities. A list of installation buildings for which the contractor shall be responsible shall be included in the plan.

The contractor shall maintain an active security checklist for each facility under the contractor's control. The plan shall comply with the provisions of AR 190-11, AR 190-13, AR 190-51, DoD 5100.76(D), 5220.22(D) and the Fort Polk, LA Installation Physical Security Plan. This security plan will be reviewed annually by the DES to ensure regulatory requirements.

5. Information Systems Security Plan. The information systems security plan shall establish security procedures for all computer systems and communications utilized in the performance of this PWS/SOW/SOO. The plan shall conform to AR 25-2, AR 25-1 and AR 380-67.

6. Key Control Plan. The contractor's key control plan shall provide for government access, 24 hours a day, seven days a week, to all government-furnished facilities. The plan shall comply with AR 190-13, the Army Physical Security Program, and AR 190- 51.

The Contractor shall establish and implement methods of making sure all keys issued to the Recipient by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Recipient by the Government shall be duplicated. The Recipient shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Recipient shall immediately within one calendar day report any occurrences of lost or duplicate keys/key cards to the appropriate government personnel.

In the event keys other than master keys are lost or duplicated, the Recipient shall, upon direction of the Government, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Recipient. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Recipient.

The Recipient shall prohibit the use of Government issued keys by any persons other than Recipient’s personnel.

The Recipient shall prohibit the opening of locked areas by Recipient personnel to permit entrance of persons other than Recipient personnel engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Installation’s Range Control and Security personnel.

Lock Combinations. The Recipient shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Recipient shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

Recipient personnel performing work under this contract shall be able to read, write, speak, and understand the English language to effectively carry out all agreement requirements. They shall have a command of both the written and spoken English language to properly clearly, and effectively communicate in person or via electronic devices (telephone or Email) with co-workers, customers, and the general public.

Recipient personnel performing work under this contract shall be U.S. citizens. Information Assurance have been fully completed and approval has been granted by the Government for the non-U.S. citizen to perform the required support.

7. The contractor shall ensure that its employees, performing under this contract who has access to government information systems receive annual Information Technology security training.

8. The contractor shall immediately notify the contracting officer when an employee terminates employment that has access to government information systems or data. The contractor shall ensure all common access cards issued to employees are returned to the government upon termination of employment and released employee names are to be stricken from the roster maintained by DES & S&ID immediately upon release.

Installation AT/FP

1. Pursuant to DoD Instruction Number 2000.16, "DoD Antiterrorism (AT) Standards," dated October 2, 2006, each Contractor employee requiring access to a Federally- Controlled Installation, facility and/or federally-controlled information system(s) shall complete Level I AT Awareness Training on an annual basis and receive a certificate of completion. The training is accessible from any computer and is available at https://jkodirect.jten.mil The contractor is responsible for ensuring that all applicable employees have completed antiterrorism awareness training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within five working days after contract award or prior to access to a federally-controlled installation or information system.

Special Instructions:

A. Google JKO (Joint Knowledge Online) to begin the process. Clicks:

B. No DOD CAC C. I am a US mil, government civil servant, or contract employee D. I've been directed to take required training on JKO Click on Courses E. I do not have a .MIL, .GOV, or .NDU.EDU address or I am a Multi-National Student F. Fill out the contact sheet and email to sponsor (This is the COR) G. Sponsor will email to the JKO help desk. (This is the COR) Approval

1) Help desk sends non-CAC user an email with User ID.

2) Help desk will send a separate email with an electronic token to register a new password (token is good for 24 hours).

3) New User follows the instructions in the email and enters a new password.

4) User will need to enroll in Course # JS-US007-14 (User has up to 30 days to complete the course).

2. In the event that the automated system at https://jkodirect.jten.mil not available (e.g., server problems), Level I AT Awareness Training can be provided by a qualified instructor. However, if the training is not completed online, the Level I AT Awareness instructor qualification must be coordinated with the installation Antiterrorism Officer or (installation security equivalent) and the resultant name(s) of approved instructors shall be provided the contracting officer or designee along with all associated cost or schedule impacts to the contract.

3. Antiterrorism performance (Level I AT Awareness Training attendance and compliance) may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

Installation OPSEC

1. In accordance with AR 530-1, Operations Security (OPSEC), dated 19 April 2007, and DoDM 5205.02-M, DoD Operations Security (OPSEC) Program Manual, dated 03 November 2008, contract personnel shall receive initial OPSEC Level I training which consists of initial and continual awareness training. Within the first 30 days of arrival on Fort Polk contract personnel shall receive initial OPSEC training either by on-line training through the Fort Polk SharePoint OPSEC site on the intranet, or the Defense Security Services website at:

http://cdsetrain.dtic.mil/opsec/index.htm

2. The contractor shall ensure all applicable employees have completed OPSEC initial training and annual refresher training and shall certify that their workforce has completed the training through the submission of completion certificate(s) to the Contracting Officer and the Contracting Officer's Representative (if appointed) within 30 days of arrival on post.

3. Operations Security (OPSEC) Awareness Training attendance and compliance may be documented as a performance metric under the resultant contract, and be part of past performance information in support of future source selections.

FORT POLK CONTRACT /HOMELAND SECURITY PRESIDENTIAL DIRECTIVE 12 (HSPD 12)

REQUIREMENTS

Requirements apply to any contract over 180 days in duration, or any contract where contractor employees access the installation’s occupied buildings or require access to the government information systems.

1. All personnel hired under this contract who do not require a security clearance must have a favorable National Agency Check with Inquiries (NACI). The Contracting Officer Representative (COR) will ensure new hires complete a NACI through the Personnel Security Investigation Portal (PSIP) by initiating a request through S&ID no later than 15 days from the date of hire and completing the investigation (submission to OPM) within 30days.

Personnel who require a security clearance must be processed by their company Facility Security Officer (FSO) or company Security Manager.

2. Instructions for completing the NACI process will be sent to the Project/Program Manager, Security Manager and the COR once the contract has been awarded and one of the above personnel notifies S&ID for the initiation. The contractor shall schedule fingerprinting appointments with S&ID. Personnel will not be able to work under this contract until the NACI has been submitted to PSIP as required. Personnel who do not receive a favorable NACI will not be allowed to perform services under this contract.

3. All employees requiring a common access card (CAC) for physical access or access to the government information systems will be granted a CAC after the successful submission of the NACI through PSIP and a favorable fingerprint review by S&ID. An unfavorable NACI adjudication will result in loss or denial of computer access, physical access or employment.

1.4.8 Special Qualifications: The Contractor must show a working knowledge of large livestock care and handling.

1.4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor’s performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor’s performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor’s performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract or Task Order.

1.4.11 Contractor Key Personnel: The following personnel are considered key personnel by the Government:

Contract Manager. The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the Contracting Officer. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

1.4.12 Identification of Contractor Employees:

“Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The Contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the Contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the Contractor’s responsibility to ensure that all Contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a Contractor employee before the commencement of meetings with Government or other Contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a Contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other Contractor personnel.

(c) When Contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

1.4.13 Contractor Travel. The Contractor shall conduct all travel in accordance with FAR Part 31-205.46. The Contract Manager is authorized 6 visits to Fort Polk during the life of this PWS to attend meetings, plan and conduct the fire training exercise, and attend various Program briefings. The travel allowance will include airfare (as necessary), lodging, meals, rental car, and incidental expenses.

1.4.14 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.15 Organizational Conflict of Interest: Not Applicable.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space, telephones, and other items necessary to maintain an office environment.

1.5.2 Equipment: The Government will provide access to scanners, fax machines and printers, and other equipment specified in section 1.2.1.1.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 or of this PWS.

1.6.2 Equipment: The Contractor shall be responsible for maintaining transportation to, in, and around Fort Polk to include drum handling tommy lifts on the vehicles.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract.

The Contractor shall completely fill in all the information in the format using the following web address www.eCMRA.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub- Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

A report documenting the CMRA submission shall be submitted to USACE.

1.8 SUSTAINABILITY: See contract clauses 52.204-4, 52.223-2, and 52.223-17.

1.9 APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

1.9.1 The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

1.10 GOVERNMENT POINTS OF CONTACT:

USACE Project Manager:

Kathy Mitchell USACE Fort Worth 819 Taylor St.

Fort Worth, TX 76102 817-886-1709 kathy.s.mitchell@usace.army.mil

USACE Program Manager & COR:

Lori Kruse-Johnson USACE Ft Worth RPEC-located at Tulsa District 918-810-9419 Lori.M.Kruse-Johnson@usace.army.mil

Fort Polk POCs:

FPLA Trespass Horse (TH) Working Group POC:

Mark Leslie

(337) 531-4707 mark.s.