RFQ SICI Tilting skillet FY24.doc

IDAHO DEPARTMENT OF CORRECTION

RFQ # 484

SICI Tilting Skillet FY24

1. Purpose The Department of Correction is requesting quotes for Qty-1 Tilting Skillet, as further detailed below.

The contact for this RFQ is:

Ron Piet, Idaho Department of Correction Phone: (208) 672-3432

E-mail: rpiet@idoc.idaho.gov

2. Timelines Questions Due (by 5:00 p.m. MT)

04/19/2024 Quotes Due (by 5:00 p.m. MT)

04/26/2024

3. Specifications and Acceptance for Tilting Skillet See Exhibit A Department of Correction contact for delivery is:

Ron Piet, Idaho Department of Correction

Phone: (208) 672-3432

E-mail: rpiet@idoc.idaho.gov

4. Delivery and Installation location South Idaho Correctional Institution (SICI)

13900 S Pleasant Valley Rd

Kuna, ID 83634 Contractor must deliver the Qty 1 – SICI Tilting Skillet FY24, FOB Destination, to South Idaho Correctional Institution (SICI)

13900 S Pleasant Valley Rd, Kuna, ID 83634

The delivery and installation site does not have a dock for delivery, a liftgate will be required.

5. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost for the Qty-1 SICI Tilting Skillet FY24, as provided on Exhibit B, Price Sheet. IDOC reserves the right to order only the line items they want. IDOC reserves the right to order less than the requested quantities.

6. Response Enter your Total Cost on Exhibit B, Price Sheet, and submit your quote via IPRO http://purchasing.idaho.gov). Only bids submitted in IPRO will be accepted.

Quotes must include all Required Submittal Items (See below).

Enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

7. Public Records Request

Pursuant to title 74, chapter 1, Idaho Code, information or documents received from VENDOR is open to public inspection and copying unless exempt from disclosure. VENDOR shall clearly designate individual documents as “exempt” on each page of such documents and shall indicate the basis for such exemption. IDOC will not accept the marking of an entire document as exempt. In addition, IDOC will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. VENDOR shall indemnify and defend IDOC against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for VENDOR’s failure to designate individual documents as exempt. VENDOR’s failure to designate as exempt any document or portion of a document that is released by IDOC shall constitute a complete waiver of any and all claims for damages caused by any such release. If IDOC receives a request for materials claimed exempt by VENDOR, VENDOR shall provide the legal defense for such claim.

Exhibit A – Specifications

Exhibit B – Price Sheet

Idaho Department of Correction Signature Page

Exhibit B – Price Sheet

-Manufacturer Specification cut sheet on item(s) bid

-Idaho Department of Correction Signature Page

-Warranty Information (to be provided by manufacturer) -Suppliers quoting “equivalent” items must submit detailed terminology that demonstrates their product meets all specifications

Exhibit A-Specifications Line 1-SICI Tilting Skillet --Brand-Cleveland -Model-- SGL-40-TR or equivalent Quantity-1

· Must have a minimum 40-gallon capacity

· Must have a maximum dimension of 37” front to back, 48” left to right, and 42” height

· Must have a maximum cooking surface dimension of 44” left to right and 23.5” front to back

· Must have optional Power tilt with hand tilt override (PT1)

· Must have optional Food Strainers for pouring spout (FS)

· Must have Double Pantry Skillet Filler with 60” hose (DKF-S)

· Must have a temperature range of a minimum 100 degrees Fahrenheit to maximum 425 degrees Fahrenheit

· The cooking surface must be Stainless Steel Clad 5/8" Cooking Surface

· Must have all Stainless-steel construction that resists rusting, denting, and bending

· Must have a 130,000 BTU natural gas operated heating system

· Must be supplied with minimum 6’ power cord

· Must run on 120V 60Hz single phase, 1.8 AMPS NEMA 5-15P, standard plug

· Must heat uniformly to distributes heat from the burners across the pan surface

· Must have an adjustable electronic thermostat

· Must have a minimum 11 minute preheat time

· Must have pan markings for measuring quantities of gallons and liters

· Must have Electronic Spark Ignition

· Must have a modular open base with 4 stainless steel legs. The 4 legs must be adjustable, and the rear legs must be flanged for bolting.

· Must have a Spring Assist Cover with adjustable Vent and full width handle

· Must have no clearance requirements

· Must have power light indicators

· Must have anti splash pouring lip

· Must have 1-year parts and labor warranty

· Must be calibrated to work at an elevation of 3035 FT

· Must include installation and set up; installation is defined as delivery, assembly, set in place, connect new gas lines and plug power cord into electrical outlet and test for operation and performance

· Delivery with liftgate must be included in the price quoted. Earlier delivery and installation are preferred. Delivery must occur on a date to be mutually determined by IDOC maintenance and the Contractor

· IDOC will remove the existing machine and the Contractor must install the new machine in its place

· Contractor must provide minimum 1 hour training on use of the machine Exhibit B-Price Sheet SICI Tilting Skillet Price Sheet

This Price Sheet must be submitted with your quote through the Idaho eProcurement System (IPRO).

Name of Vendor: _______________________________________________________

SICI Tilting Skillet offered/manufacturer/model no.:

Provide your TOTAL COST [use unit pricing/fully burdened hourly rates/etc. as appropriate to the RFQ], for SICI Tilting Skillet FY24 specified in this RFQ, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing SICI Tilting Skillet FY24 meeting the required minimum specifications, including delivery FOB Destination to:

South Idaho Correctional Institution (SICI)

13900 S Pleasant Valley Rd, Kuna, ID 83634

TOTAL COST Qty 1 SICI Tilting Skillet Provide your delivery:

days ARO

Company Name:

Contact Name/Phone:

Contact E-mail:

Idaho Department of Correction

Protect the public, our staff and those within our custody and supervision

BRAD LITTLE

JOSH TEWALT

Governor

Director

SIGNATURE PAGE for Use with a Manually Submitted Request for Quote (RFQ) Response Quotes and pricing information shall be typewritten or handwritten in ink. Originals and copies of the quote shall be submitted in accordance with the solicitation documents. MANUALLY SUBMITTED QUOTES MUST INCLUDE THIS SIGNATURE PAGE WITH THE ORIGINAL SIGNATURE OF AN INDIVIDUAL AUTHORIZED TO BIND THE SUBMITTING VENDOR.

NO LIABILITY WILL BE ASSUMED BY THE DEPARTMENT OF CORRECTION FOR A VENDOR’S FAILURE TO OBTAIN THE TERMS AND CONDITIONS AND ANY PROPERLY ISSUED SOLICITATION ADDENDUMS IN A TIMELY MANNER FOR USE IN THE VENDOR'S RESPONSE TO THIS SOLICITATION OR ANY OTHER FAILURE BY THE VENDOR TO CONSIDER THE TERMS, CONDITIONS, AND ANY ADDENDUMS IN THE VENDOR'S RESPONSE TO THE SOLICITATION.

BUYER: Ron Piet

RFQ FOR: SICI Tilting Skillet FY24

RFQ NUMBER: RFQ # 484

CLOSES: 04/26/2024

Send your quote package to:

Department of Correction

1299 N Orchard Suite 110

Boise, ID 83706

The RFQ response is submitted in accordance with all documents and provisions of the specified RFQ number and Title detailed below. By my signature below I accept the terms, conditions and requirements contained in the solicitation, including, but not limited to, the STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS and the SOLICITATION INSTRUCTIONS TO VENDORS in effect at the time this RFQ was issued, as incorporated by reference into this solicitation; as well as any SPECIAL TERMS AND CONDITIONS incorporated in the solicitation documents (e.g. Software, Telecommunications, Banking, etc.). As the undersigned, I certify I am authorized to sign and submit this response for the Vendor. I further acknowledge I am responsible for reviewing and acknowledging any addendums that have been issued for this solicitation.

RFQ Number: _______________RFQ Title: ___________________________________________________________________ Quoting Company Name ___________________________________________________________________________________

ADDRESS ______________________________________________________________________________________________ CITY, STREET, ZIP_________________________________________________________________________________________ PHONE :________________________________FAX:________________________________FEIN:_________________________ E-Mail ___________________________________________________________________________________________________ THIS SIGNATURE PAGE MUST BE SIGNED WITH AN ORIGINAL HANDWRITTEN SIGNATURE (PREFERABLY IN BLUE INK) AND RETURNED WITH YOUR MANUALLY SUBMITTED QUOTE OR PROPOSAL FOR YOUR BID OR PROPOSAL TO BE CONSIDERED.

Original Signature (Manually Signed in Ink) Date

Printed Name

Title

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