RFQ_Scott Blvd Complete Streets Plan_2026_07_.pdf

Date Posted: 7/22/2026

Request for Qualifications

To Provide

Engineering Design Services

PI 0021583 SCOTT BLVD COMPLETE STREETS PLAN

RFQ-484-072226

Qualifications Due: August 20, 2026

City of Decatur 2635 Talley Street, 1st Floor

Decatur, Georgia 30031

I. General Project Information

A. Overview

The City of Decatur, herein referred to as the City, is soliciting Statements of Qualifications (SOQs) from a qualified firm(s) to provide Consultant Services for the PI 0021583 SCOTT BLVD COMPLETE STREETS PLAN project, herein referred to as the Project.

This Request for Qualifications (RFQ) seeks to identify potential providers for the Scope of Services for the PI 0021583 SCOTT BLVD COMPLETE STREETS PLAN project. Firms that respond to this RFQ and are determined by the City of Decatur to be sufficiently qualified may be deemed eligible and invited to offer a technical approach and/or possibly present and/or interview for these services. All respondents to this RFQ are subject to the instructions communicated in this document and are cautioned to completely review the entire RFQ and follow instructions carefully.

The City of Decatur reserves the right to reject any or all Statements of Qualifications and Technical Approach, and to waive technicalities and informalities at the discretion of the City of Decatur.

B. Restriction of Communications

From the date of advertisement of this solicitation until the successful respondents are selected and the award is officially announced, all firms are strictly prohibited from communicating in any way regarding this solicitation or the associated scope of work with any City of Decatur staff members or elected officials. This restriction applies to all potential respondents and will be strictly enforced. The City of Decatur reserves the right to reject the submittals of any offending respondents.

All questions or requests for clarification regarding any aspect of this RFQ must be submitted in writing via email to:

Julie Gyuricza Julie.Gyuricza@decaturga.com

Deadlines for the submission of questions are listed in the Schedule of Events section of this RFQ.

Method of Communication

All general communication regarding this solicitation, including updates, clarifications, and official announcements, will be posted to the City of Decatur’s website (https://www.decaturga.com/rfps) and the Georgia Procurement Registry (GPR). It is the responsibility of all interested firms to monitor the City of Decatur’s website and GPR regularly for such information.

The City of Decatur reserves the right to communicate directly via electronic mail with the primary contact listed in the submitted Statement of Qualifications (SOQ). Additional communications may be conducted as specified elsewhere in this RFQ.

C. Contract Term and Type

The City of Decatur anticipates one (1) Multi-Phase, Project Specific Contract to be awarded for the project/contract identified in this solicitation. Task orders may be authorized using a Cost Plus Fixed Fee contract. The establishment of the fixed fee will consider scope and complexity of the services to be rendered. As a project-specific contract, the Agreement is intended to remain in effect through the successful completion of the Preliminary Engineering (PE) phase of the project. The City of Decatur may also elect to utilize the selected consultant for construction phase revisions, as necessary.

D. Contract Amount

The Multi-Phase, Project Specific contract amount will be determined via negotiations with the City of Decatur. If the City of Decatur is unable to reach a satisfactory agreement and at reasonable rates to be paid for the services to be provided, the City reserves the right to terminate negotiations with the highest scoring finalist and begin negotiations with the next highest scoring finalist.

E. Scope of Services

Under the terms of the resulting Agreements, the selected consultants will perform the anticipated scope of work for the project outlined in the accompanying Exhibit I referenced herein.

F. Schedule of Events

The following Schedule of Events represents the City of Decatur’s best estimate of the Schedule that will be followed. All times indicated are prevailing times in Atlanta, Georgia. The City of Decatur reserves the right to adjust the Schedule as it deems necessary. The anticipated schedule for performance of work is January 2027 to November 2029. The pre-proposal meeting will be located at the Decatur Public Works Community Room, 2635 Talley Street, 1st Floor, Decatur, GA 30031.

II. Selection Method

A. Phase I - Selection of Finalists

Based on the SOQs submitted in response to the projects/contracts listed in the Exhibit(s) below, individual Selection Committee members will evaluate all firms individually based on the Phase I selection criteria and weights listed in the solicitation. All firms will be discussed and evaluated by reviewing and scoring them individually and averaging the scores together for each of the Phase I evaluation criteria and weights, resulting in a group score for Phase I, and the final rankings of the top submittals will be determined. From the group scores of the top submittals, at least three (3) or more of the most highly qualified consultants will be shortlisted for additional evaluation.

B. Finalist Notification

Each finalist firm shall be notified by email to participate in Phase II of the evaluation process and informed of all due dates, additional details, and requirements beyond those provided in the solicitation.

PHASE I DATE TIME

a. The City of Decatur issues a public advertisement for this

RFQ 07/22/26

b. Pre-proposal meeting 08/03/26 2:00 PM

c. Deadline for submission of written questions and requests for clarification 08/06/26 2:00 PM

d. Comment responses 08/13/26 2:00 PM

e. Deadline for submission of SOQs 08/20/26 2:00 PM

PHASE II DATE TIME

f. City of Decatur completes evaluation and issues notification and other information to finalist firms. 08/27/26

g. Deadline for submission of written questions from finalists 09/03/26 2:00 PM

h. Deadline for submission of technical approach and past performance 09/10/26 2:00 PM

i. Short list interviews 09/16/26 TBD

j. Selection of preferred firm 09/24/26

C. Phase II – Evaluation of Final Selection

Based on the Phase II response from the finalist firms, the selection committee members will evaluate and discuss each finalist firm's submittal based on the Phase II selection criteria and weights listed in the solicitation and assign scores individually that will be averaged together for Phase II.

D. Final Selection

The Final selection will be determined by carrying the selection committee group scores from Phase I forward and adding them to the results for Phase II selection committee group scores, together for a total score. The finalists will be ranked in order of preference. At least three firms will be identified as the most highly qualified to perform the services listed in the Exhibit.

Upon completion of the evaluation process, The City of Decatur will formally select the top-ranked firm. Following the award, the City of Decatur will initiate negotiations to finalize the terms and conditions of the contract(s), including the scope, compensation, and fees to be paid.

If a satisfactory agreement cannot be reached with the highest-ranked firm, The City of Decatur will formally terminate negotiations and may initiate discussions with the next highest-ranked firm, continuing in order of ranking until a mutual agreement is established and the contract is executed.

III. Selection Criteria and Weights

A. Phase I - The following criteria and weights will be utilized in the evaluation and scoring of Phase I SOQs to determine which firms are shortlisted:

1. Project Manager and Key Team Leader(s) – Experience and Qualifications Weight: 30% - Evaluation will be based on the relevant experience, professional qualifications, and technical expertise of the proposed Project Manager and Key Team Leader(s) for the identified scope of work.

2. Additional Resources and Challenges Weight: 10% - This criterion considers the firm on its Additional Resources and Approach to address scope challenges. Unique tools and public involvement approaches are requested for this section.

3. Prime Consultant Experience and Past Performance Weight: 10% - Past performance will be assessed using the evaluation forms submitted by the firm, particularly regarding similar or related City of Decatur projects.

B. Phase II – The following criteria and weights will be utilized in the evaluation and scoring of the shortlisted firms (finalists): Technical Approach.

1. Technical Approach -

a. Write-Up (five-pages): Weight: 25% - This criterion evaluates the firm’s proposed methodology, understanding of the project requirements, approach to managing key tasks, anticipated challenges, and strategies for delivering a successful project outcome.

b. Presentation/Interview: Weight: 25% - The City of Decatur is requesting a presentation/interview attended by the PM and KTLs as a portion of the Phase II criteria.

IV. Instructions for Content and Preparation of Statement of Qualifications – Phase I Response

The SOQs submittal must be submitted per the instructions provided below and be organized, categorized using the same headings (in red), numbered and lettered exactly as outlined below, and responsive to all requested information. For the sections in which page number limits are stated, each section with a stated limit must begin on a new page and end on the last page allowed for the section. New sections shall not begin on a page allowed for a previous section, if applicable. This will enable the City to ensure compliance with the page limitations.

Restrictions on Inclusion of City of Decatur Employees and Personnel Disclosure

Respondents shall not list, reference, or otherwise include any current City of Decatur employee in their Statement of Qualifications (SOQ), including but not limited to resumes, organizational charts, narratives, or proposed team roles. The inclusion of any current City of Decatur employee in any capacity shall render the SOQ non-responsive.

Respondents must also ensure that all individuals identified in the SOQ have been informed of, and have agreed to, their inclusion on the proposed team. Respondents shall not list employees of other firms— including potential sub-consultants or unaffiliated entities—without those individuals’ knowledge and the concurrence of their current employer.

To ensure transparency and avoid conflicts of interest, Respondents must clearly identify the current employer of all individuals proposed in the SOQ, including the Project Manager, Key Team Leaders, all individuals shown on the organizational chart, and any individual referenced in the SOQ narrative or resumes. Failure to comply with these requirements shall result in a determination of non-responsiveness.

Cover page – The project/contract submittal must have a cover page for the Phase I submittal and must indicate the response is for Phase I, and must list the RFQ#, RFQ Title, proposing firm’s full legal name, and the project contract being submitted on to include the Project Numbers, PI Numbers, County(ies), and Description.

A. Addendum(s) - Signed cover page (Only) of any Addendum(s) issued.

B. Basic Company Information

The following general information is required for each submittal. This information will not be scored but may be used by the City to determine eligibility for selection. Firms must submit only the requested information. Providing additional or unsolicited information may result in disqualification from this solicitation.

1. Company Name: Provide the full legal name of the company.

2. Company Headquarters Address: Include the complete address of the company’s headquarters.

3. Primary Contact Information: Provide the name, telephone number(s), and email address of the individual who will serve as the main point of contact for this solicitation. This individual will receive all communications from the City.

4. Company Website: Include the company’s website URL, if available.

5. Georgia Office Locations: Identify all office locations within the State of Georgia, including full addresses.

6. Staffing in Georgia Offices: List the number of staff members employed at each Georgia office and specify their disciplines.

7. Ownership Structure: Indicate the form of ownership (e.g., sole proprietorship, partnership, corporation, limited liability company, or other structure). Include the state of residency or incorporation and the number of years the firm has been in business.

This information is (Excluded from the page count).

C. Experience and Qualifications

1. Project Manager - The following information must be provided for the proposed Project Manager.

This section is critical for evaluating qualifications and project relevance. Resumes and supporting documentation must be clearly labeled and organized.

a. Current Employment

1) State the name of the firm where the Project Manager is currently employed.

2) Indicate the number of years the Project Manager has been with the firm.

3) Provide the total number of years of experience serving in the role of a Project Manager, to distinguish between overall career length and actual leadership experience directly relevant to the position.

b. Education: List relevant degrees or academic credentials.

c. Registration, if applicable and necessary for the position.

d. PDP Certification

1) Indicate whether the Project Manager holds a current GDOT Plan Development Process (PDP) Certification

2) Attach a copy of the PDP certificate to the resume (excluded from the page count).

e. Relevant Project Management Experience: Provide a summary of experience managing projects of similar complexity, size, scope, and function.

f. GDOT-Specific Experience: Describe experience utilizing GDOT-specific procedures, policies, and guidance such as the Plan Development Process (PDP), Design Policy Manual, Environmental Procedures Manual, etc. If any listed projects did not follow GDOT processes, clearly identify the alternative processes, manuals, or guidance used and provide a comparison where appropriate.

This information is limited to two (2) pages maximum.

2. Key Team Leaders are defined as individuals who oversee project areas deemed critical for the project (see Section 6 of the Project Description in Exhibit below for the required Key Team Leader roles). For each Key Team Leader identified, the following information must be provided:

a. Current Employment and Experience

1) State the name of the firm where the Key Team Leader is currently employed.

2) Indicate the number of years with the firm.

3) Provide the total years of experience serving in a leadership role within their discipline, to distinguish between overall career length and actual leadership experience directly relevant to the position.

b. Education: List relevant degrees or academic credentials.

c. Registration: Provide details of applicable licenses or registrations required for the Key Team

Leader’s area of responsibility (e.g., PE, RLA, PG), if necessary and applicable.

d. PDP Certification

1) Indicate whether the Key Team Leader holds a current GDOT Plan Development Process (PDP) Certification

2) Attach a copy of the PDP certificate to the resume (excluded from the page count).

e. Relevant Resource Area Experience: Describe the Key Team Leader’s relevant experience in their specific resource area, highlighting involvement in projects of comparable complexity, size, scope, and function.

f. Experience with GDOT-Specific Standards: Describe experience detailing the Key Team Leader’s use of GDOT-specific processes, manuals, and guidance relevant to their discipline (e.g., PDP, Design Policy Manual, Environmental Procedures Manual, etc.) For any projects that did not follow GDOT processes, list the alternative processes, manuals, or standards used and explain their comparability.

The information required for each Key Team Leader, as identified in Section 6 of each Project Exhibit, is limited to one (1) page maximum per individual.

Respondents submitting more than one (1) page for any Key Team Leader will be subject to disqualification. Additionally, respondents must provide only the Key Team Leaders specified in the Project Exhibit(s). Submitting more Key Team Leaders than required will be considered non-compliant and may result in disqualification, as it provides an unfair advantage over firms that followed the stated requirements. Conversely, failure to submit all required Key Team Leaders will render the proposal nonresponsive, and the respondent’s team will be deemed unqualified for the award. It is the respondent’s responsibility to carefully review Section 6 of the relevant Exhibit and ensure strict compliance with both the number and content of Key Team Leader submittals.

3. NOTE: Key Personnel Changes

If, after the Phase I RFQ submission deadline, a Project Manager or Key Team Leader listed in the SOQ is no longer employed with the firm, a replacement may be submitted if the firm is shortlisted.

The replacement must be selected from within the same firm and included as part of the Phase II Technical Approach submittal. All required information for the replacement personnel must be provided, and the submittal must comply with the original page limitations. During the Phase II evaluation meeting, the evaluation team will revisit and adjust the Phase I score to reflect the experience and qualifications of the replacement personnel.

D. Resources/Workload Capacity

1. Overall Resources - Provide information regarding the overall resources dedicated to delivering the project, including:

a. Organizational Chart - Provide an organizational chart that identifies the Project Manager, Prime Consultant, Key Team Leaders, support personnel, and reporting structure. This chart is (Excluded from the page count) and may be submitted in portrait or landscape orientation on (8.5” X 11”) or (11” x 17”) paper, particularly when the Chart requires a large consultant team.

b. Primary Office - Identify and discuss the primary office responsible for managing the project.

Include the number and types of staff within that office and describe how this office will benefit the project and promote efficiency. This information must be included on one (1) page, combined with the Narrative on Additional Resource Areas and Abilities described in Section D.3.

c. Narrative on Additional Resource Areas and Ability – Provide a narrative describing any additional resource areas important to the project. Discuss how the key areas will integrate and work together and include any pertinent information relevant to these areas. The narrative should also explain how the team’s organization – including the Project Manager and Key Team Leaders – will support project delivery on schedule, given their current workload capacity. The City of Decatur acknowledges that some individuals may meet schedule requirements while managing heavier workloads. Respondents may highlight the strengths and advantages of their team and explain how the team’s capabilities will help meet the proposed schedule outlined in the applicable Exhibit(s). If no schedule is provided, discuss how the team’s composition will support the project moving forward as expeditiously as possible. Note: Respondents submitting more than one (1) page combined for Sections D.2 and D.3 will be subject to disqualification.

d. Identify Additional Resources – Respondents are allowed one (1) page to provide information on additional resources, outside of the Project Manager and Key Team Leaders, providing a brief description of the resource and describing how the additional resources identified will help address scope challenges. Respondents submitting more than one (1) page will be subject to disqualification.

2. Project Manager Commitment Table – Provide a list of ALL projects (GDOT, other governments, and private contracts – Information may be validated, and any firm determined not to be listing all projects may be subject to disqualification) on which the proposed Project Manager is currently committed to enable the City to ascertain the project manager’s availability. Utilize a table similar to the following format with the minimum criteria identified: (Excluded from the page count)

Project Manager

PI/Project # for GDOT Projects/Name of Customer for Non-GDOT Projects

Role of PM on the Project

Project Description

Current Phase of Project

Current Status of Project

Monthly Time Commitment

3. Key Team Leaders Project Commitment Table – Provide a table similar to the one below, with a minimum of all criteria indicated, which identifies ALL projects the Key Team Leaders are committed to enabling the City to ascertain the available capacity. (Excluded from the page count)

Key Team Lead

PI/Project # for GDOT Projects/Name of Customer for Non-GDOT Projects

Role of Key Team Leader on the Project

Project Description

Current Phase of Project

Current Status of Project

Monthly Time Commitment

This information is limited to the organization chart (excluded from page count), one (1) page combined of text (for both the Primary Office and Narrative on Resource Areas and Ability), one (1) page for the Additional Resources, and the tables (excluded from page count).

E. Prime Consultant Experience and Past Performance

Provide detailed descriptions of the Prime Consultant’s past performance Active Transportation and Complete Streets (or similar) projects.

1. Similar Project Experience - Provide information on the prime consultant’s experience and ability to deliver effective services for projects of similar complexity, size, scope, and function, demonstrating the firm's qualifications to perform services for the City of Decatur.

For each project listed, include the following details:

a. Project: Provide the project name (use GDOT GeoPI description, if applicable), GDOT PI number (if applicable), and project location.

b. Client: State the name of the client.

c. Date: Indicate the start and end dates of service. If the project is ongoing, please note that accordingly.

d. Description: Provide a brief description of the overall project and clearly define the services your firm performed.

e. Overall/Firm Budget: Include the overall project budget (total of PE, ROW, UTL, CST costs) and the firm’s total fees.

f. Client Contact: Provide current contact information for the client, including contact name(s), telephone number(s), and e-mail address(es).

g. Team Involvement: Specify the involvement of the Project Manager and Key Team

Leaders identified in your SOQ.

h. Similarity: Explain why this project is similar to the project(s) for which the firm is submitting a proposal.

i. If applicable. If performance ratings are not available, provide a brief explanation.

2. Similar Project Experience Summary Write-up For the similar projects listed above, provide a summary write-up detailing the firm’s experience utilizing GDOT-specific processes, manuals, or guidance, such as the Plan Development Process (PDP), Design Policy Manual, Environmental Procedures Manual, and other applicable resources. If any projects did not follow GDOT processes, clearly identify the alternative processes, manuals, or guidance that were used and explain their comparability to GDOT standards.

This information is limited to three (3) pages maximum.

F. Area Class Prequalification Requirements:

1. Summary Table.

2. Notice of Professional Consultant Qualifications.

Respondents must complete a table indicating the firm (Prime Consultant or Subconsultant) that meets each required GDOT Area Class for the project/ Exhibit. The applicable Area Classes are listed in each Exhibit Section 4.

3. Definitions:

a. Prime Consultant: The firm submitting the Statement of Qualifications (SOQ) and the entity with whom the City of Decatur will contract.

b. Team: The Prime Consultant and any Subconsultants and/or joint venture partners included in the SOQ. The Team (either the Prime Consultant or one or more of their Subconsultant team members) must be prequalified by GDOT in all Area Classes required for each project/Exhibit.

c. The Area Class Summary Table is an administrative procedure that ensures respondents meet the Area Class requirements. It does not designate which firm on the team—Prime or Sub—is responsible for delivering that portion of the work.

4. Instructions for completing the Summary Table:

a. Place an “X” in the appropriate column to identify whether the Prime Consultant or a Subconsultant holds each required Area Class.

b. Only include Area Classes that apply to the project.

c. Highlight all Area Classes required for the Prime Consultant, as specified in Exhibit Section

4.

d. Ensure that the Prequalification Expiration Date is valid and current at the time of submission.

e. Only one firm should be listed per Area Class to demonstrate compliance

f. Refer to an example of the required Area Class Summary Table below:

Failure to demonstrate valid prequalification for all required Area Classes will result in disqualification.

Primes and Subconsultants Certificate Expires 1.

(a

1.

(b

1.

(c

1.

(d

1.

(e

1.

(f)

1.

(g

1.

1.

Firm Name(s) (Prime) MM/DD/YYYY X X X X X (Insert Sub Name) MM/DD/YYYY X (Insert Sub Name) MM/DD/YYYY X X (Insert Sub Name) MM/DD/YYYY X

5. The proposed project team must meet the Area Class requirements listed in the Exhibit at the time SOQs are due. The City of Decatur will conduct a pre-screening of all potential shortlisted teams to verify that the proposed team meets the required Area Class(es). If the required Area Class(es) are not met, the team will be disqualified from further consideration.

6. If a team member’s prequalification is scheduled to expire before the SOQ due date, the respondent must provide documentation confirming that a renewal application has been submitted before the SOQ due date. It is the consultant’s responsibility to maintain current prequalification certifications in accordance with the GDOT Prequalification Manual throughout the procurement process to remain eligible for award.

7. If the highest-ranking firm does not meet the required Area Class(es), the City reserves the right to award the contract to the next highest-ranking firm that meets all Area Class requirements.

8. The Area Class Summary Table (Excluded from the page count) may be submitted in portrait or landscape orientation on (8.5” X 11”) or (11” x 17”) paper, particularly when the Area Class Table requires an extensive list of area classes or a large consultant team.

9. Submit Notice of Professional Consultant Qualifications for only the team members listed in the Area Class Summary Table. Do not submit a Notice for all team members shown on the Organizational Chart.

V. Instructions for Preparing Technical Approach – Phase II Response

The following information will only be requested of the shortlisted firms. The Selection Committee will evaluate the shortlisted firms using the information provided as requested below (NOTE: Scores from Phase I will be carried forward to Phase II):

The Phase II response must be submitted following the instructions provided below and must be organized, categorized using the same headings (in red), numbered and lettered exactly as outlined below, and responsive to all requested information. For the sections in which page number limits are stated, each section with a stated limit must begin on a new page and end on the last page allowed for the section. It is not allowed to begin new sections on a page allowed for a previous section, if applicable. This will enable the City to ensure compliance with the page limitations.

Phase II Cover page – Each submittal must have a separate cover page for each copy of each Phase II submittal, and each must indicate the response is for Phase II, list the RFQ#, RFQ

Title, proposing firm’s full legal name, and the project contract being submitted on to include the Project Numbers, PI Numbers, County(ies), and Description.

A. Administrative Requirements

Each submittal will require a certification to allow the City to analyze risks in determining if any Firm should be ineligible for the award. The certification shall cover a wide variety of information. Any firm that responds in any potentially concerning manner must provide additional information as directed herein for consideration by the City of Decatur to determine if the Firm is eligible for an award.

1. Certification Form - Complete the Certification Form and provide a notarized original within the firm’s Statement of Qualifications. This is to be submitted for Prime ONLY.

2. Georgia Security and Immigration Compliance Act Affidavit – Complete the form and provide a notarized original within the firm’s Statement of Qualifications. This is to be submitted for Prime

ONLY.

3. Addendum(s) - Signed cover page of any Addenda issued to shortlisted firms. This is to be submitted for the Prime ONLY.

B. Technical Approach

1. Provide any unique technical approaches your firm offers relative to addressing anticipated design concepts, use of any alternative delivery methods (if applicable), and/or management of the project. Include strategy for coordination with the City, GDOT, FHWA, utility providers, and other key stakeholders.

2. Identify any unique challenges of the project and how your firm intends to mitigate these challenges, including quality control and quality assurance procedures. Include reference to unique approaches that may improve project outcomes, schedule, safety, mobility, constructability, or cost effectiveness.

3. Provide any specific qualifications, skills, and knowledge of the project and project area that may uniquely benefit the firm and project, and your ability and willingness to meet time requirements.

This information will be limited to a maximum of three (3) pages.

C. Key Personnel Changes (if applicable)

If, after the RFQ submission deadline, a Project Manager or Key Team Leader listed in the SOQ is no longer employed with the firm, a replacement may be submitted if the firm is shortlisted. The replacement must be selected from within the same firm. All required information for the replacement personnel must be provided and must comply with the original page limitations. During the Phase II evaluation meeting, the evaluation team will revisit and adjust the Phase I score to reflect the experience and qualifications of the replacement personnel.

D. Presentation/Interview

The City of Decatur reserves the right to request a presentation/interview on any project/contract as determined in its best interests.

VI. Instructions for Submittal for Phase I and Phase II Response

A. There is one (1) electronic version submittal required. The Submittal must follow the format and meet the content requirements identified in Section IV for Phase I and Section V for Phase II Responses.

Phase II Responses are intended solely for those firms identified and notified as finalists.

Submittals must be typed in portrait orientation on standard (8½” x 11”) paper. However, the Organization Chart (11” x 17” allowed) and the Area Class Summary Table may be submitted in landscape orientation. Pages should be numbered, but compliance with page limits will be determined by counting pages within each section. The page count will be based on pages containing printed content rather than the total number of sheets. Responses must follow the specified page limits in each section, using a minimum font size of 11. Each submittal should be prepared simply and economically, focusing on completeness, relevance, and clarity. Colored displays and promotional materials are not required or desired.

NOTE: Additional pages other than what has been specified above in each section should not be included and will be grounds for disqualification. Submittals are limited to the information requested in each Section. Hyperlinks or embedded videos are not allowed.

B. The submittals must be a PDF document for the project/contract. Each PDF document must follow the naming convention for electronic records as follows: the proposing firm’s full legal name, RFQ#, RFQ Title, and the project contract being submitted.

To submit your Phase I, Statement of Qualification, and Phase II, Technical Approach, click the following Link: https://www.dropbox.com/request/46t0x56ni8896mxnf1hv

Statements of Qualifications (SOQs) must be received by the City of Decatur no later than the deadline specified in Section I.F: Schedule of Events. Technical Approach submittals must be received by the deadline indicated in the Remaining Schedule as referenced in the Notice to Selected Finalists.

Late submittals will not be accepted under any circumstances unless the deadline is formally revised through an official amendment issued by the City of Decatur.

All costs associated with the preparation and submission of responses are solely the responsibility of the submitting party. The City of Decatur is under no obligation to reimburse any such expenses. All submittals become the property of the City of Decatur upon receipt. Designating any part of a submittal as “proprietary,” “confidential,” or with any other restriction will not prevent disclosure under the Georgia Open Records Act. The contents of all submittals will remain confidential only until the final contract award is made.

The City of Decatur reserves the right, at its sole discretion, to waive any technicalities or informalities associated with the submittal process when such action is determined to be in the best interest of the City.

The City of Decatur Terms and Conditions

A. Statement of Agreement

With the submission of an SOQ, the respondent agrees that he/she has carefully examined the Request for Qualifications and agrees that it is the respondent’s responsibility to request clarification on any issues in any section of the Request for Qualifications with which the respondent disagrees or needs to be clarified. The respondent also understands that failure to mention these items during the question period or in the SOQ will be interpreted to mean that the respondent is in full agreement with the terms, conditions, specifications, and requirements therein. With the submission of an SOQ, the respondent hereby certifies: (a) that this SOQ is genuine and is not made in the interest or on behalf of any undisclosed person, firm, or corporation; (b) that respondent has not directly or indirectly included or solicited any other respondent to put in a false or insincere SOQ; (c) that respondent has not solicited or induced any person, firm, or corporation to refrain from sending an SOQ.

The respondent also understands that failure to provide the required information may result in disqualification. Failure to provide administrative information may not result in disqualification. At the City’s discretion, the City may notify the respondent that administrative information is not provided or that there was an error in the information provided, and the City will allow the respondent to provide an update to the administrative information. However, the exception to this is the provision of the required GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT, which, by Georgia Law, requires the disqualification of the response. The above changes mentioned to administrative information would be considered allowable, as these would be limited to changes that do not affect the information that the evaluators use to score the respondents. Failure of a respondent to provide the specific administrative information as required in the notice will result in disqualification.

Any respondent who provides changes in addition to the information requested in the notice shall be subject to disqualification. Failure of a respondent’s SOQ to provide any information about a respondent and its team's qualifications, of any type, will subject the SOQ to disqualification. The City will not allow updates to qualifications to be provided to avoid disqualification, as this would allow a respondent to modify its SOQ and alter the information that evaluators would score. The above changes related to qualifications would not be allowable, as these would allow changes that affect the information that the evaluators use to score the respondent's SOQ.

B. Joint-Venture Proposals, Sub-Consultants, and Vendors

The City of Decatur does not generally desire to enter “joint venture” agreements with multiple firms.

In the event two or more firms desire to “joint venture”, it is strongly recommended that one incorporated firm propose and maintain status as the Program Management firm, with the remaining firms participating as major firms. Any joint venture, proposed and established as a separate business entity, should have its own set of books and supporting documentation sufficient for an audit trail.

Transactions should be recorded consistently with the joint-venture agreement, and care must be taken to ensure that the joint-venture bears its equitable share of the costs. Therefore, “unpopulated joint ventures” would not have an adequate accounting system suitable for cost-reimbursement contracts.

However, more traditional “populated joint ventures” are welcomed. A populated joint venture is where an alliance is brought to life by infusing it with working capital, employees, and control systems. The alliance implements all necessary business systems, including payroll processing, purchasing, property control, etc. The alliance will develop its indirect rate structure and calculate its indirect cost rates, based on the direct and indirect costs it incurs.

Sub-consultants shall generally be considered any team member who is performing any service that typically requires prequalification, which is subject to the Audit and Accounting System Requirements, and whose services are billed as costs. Sub-Consultant Team Members must be written into the resulting Agreement and are subject to all terms and conditions in the Agreement. Vendors shall be considered any team member who is performing any service that typically does not require prequalification, which is not subject to the Audit and Accounting System Requirements, and whose services are billed as direct expenses. Vendors may not be written into the resulting Agreement and may not be subject to all terms and conditions in the Agreement.

C. Audit and Accounting System Requirements

The City of Decatur reserves the right to reject any proposal from firms that do not meet the following requirements:

1. Firm(s) should have an accounting system in place to meet the requirements of 48 CFR Part 31 and, in the case of non-profit organizations, OMB Circular A-122.

2. Any firm that currently has an aggregate contract amount exceeding $250,000 should have submitted its yearly CPA overhead audit.

3. The firm (s) should have no significant outstanding deficient audit findings from previous contracts with the City of Decatur that have not been resolved.

4. The prime is responsible for being reasonably assured that all sub-consultants (s) presented as part of the proposed team are similarly in compliance with the above requirements.

D. Submittal Costs and Confidentiality

All expenses for preparing and submitting responses are the sole cost of the respondent submitting the response. The City is not obligated to reimburse such expenses to any party. All submittals upon receipt become the property of the City. Labeling information provided in submittals as “proprietary,” “confidential,” or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until a final award.

E. Award Conditions

This request is not an offer to contract or a solicitation of bids. This request and any proposal submitted in response, regardless of whether the proposal is determined to be the best proposal, are not binding upon the City and do not obligate the City to procure or contract for any services. Neither the City nor any respondent submitting a response will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the City and a respondent containing such terms and conditions as are negotiated between those parties. The City reserves the right to waive non-compliance with any requirements of this Request for Qualifications and to reject any or all proposals submitted in response. Upon review of responses, the City will determine the respondent's proposal that, in the sole judgment of the City, is in the best interest of the City (if any is so determined), concerning the evaluation criteria stated herein. The City then intends to conduct negotiations with such respondent(s) to determine if an acceptable contract may be reached.

F. Debriefings

The City will give notification to the responding consultants of the final ranking of the three most highly qualified consultants with supporting documentation of the evaluation. If an offeror requests a debriefing, it will be provided post-award.

G. Right to Cancel or Change RFQ

The City of Decatur reserves the right to cancel any Request for Qualifications where it is determined to be in the best interest of the City to do so. The City of Decatur reserves the right to increase, reduce, add to, or delete any item in this solicitation as deemed necessary.

It is the responsibility of all firms interested in submitting Statement of Qualifications (SOQs) for this advertisement to routinely check the posting on the Georgia Procurement Registry for any revisions to this RFQ.

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EXHIBIT I

1. PI Numbers: 0021583

2. County(ies): DeKalb

3. Description: SCOTT BLVD COMPLETE STREETS PLAN

4. Required Area Classes: This table identifies all GDOT Area Classes relevant to the scope of services. It indicates whether the Prime Consultant and/or any Team Members (Subconsultants) must be prequalified by GDOT in each listed Area Class.

Area Class No.

Area Class Description Prime Required

Team Required

1.06(a) Documentation X 1.06(b) History X 1.60(c) Air Studies X 1.06(d) Noise Studies X 1.06(e) Ecology X 1.06(f) Archaeology X 1.06(g) Freshwater Aquatic Survey X 1.06(h) Bat Surveys X

1.07 Attitude, Opinion & Community Value Studies X

1.10 Traffic Studies X

3.02 Two-Lane or Multi-Lane Urban Roadway Design X

3.06 Traffic Operations Studies X

3.07 Traffic Operations Design X

3.08 Landscape Architecture X

3.10 Utility Coordination X

3.12 Hydraulic & Hydrological Studies (Roadway) X

3.13 Bicycle and Pedestrian Facility Design X

3.15 Highway Lighting X

4.01(a) Minor Bridge and Miscellaneous Highway Structure X or

4.01(b) Minor Bridge Design - CONDITIONAL X

4.04 Hydraulic & Hydrological Studies (Bridges) X

5.01 Land Surveying X

5.02 Engineering Surveying X

5.03 Geodetic Surveying X

5.04(a) Aerial Photography/Conventional Aircraft X or

5.04(c) Aerial Photography UAS (Design Grade) X

5.05 Photogrammetry X

5.06(a) Topographic Remote Sensing (LIDAR) Design Grade X or

5.06(b) Topographic Remote Sensing (UAS LIDAR) Design Grade X or

5.06(e) Topographic Remote Sensing, Thermal, and Infrared X

5.08 Overhead-Subsurface Utility Engineering SUE X

6.01(a) Soil Survey Studies X or

6.01(b) Geological & Geophysical Studies X

6.05 Hazard Waste Site Assessment Studies X

9.01 Erosion, Sedimentation, and Pollution Control and Plan Preparation X

5. Scope:

The purpose of this project is to provide a Complete Streets re-design for Scott Blvd. This project has been awarded a BUILD grant to begin Preliminary Engineering. The Consultant shall provide development of the environmental document including all required special studies (History, Archaeology, Ecology, Freshwater Aquatic Surveys, Air, Noise, Ecology, and NEPA), preliminary construction, roadway, signing and marking, lighting and utility plans, final right-of-way plans (including revisions), erosion control plans, bridge plans, staging plans and construction plans (including revisions through project final acceptance) and construction services. All required engineering studies are considered part of the scope of services. All deliverables shall be in accordance with but not limited to the Plan Development Process (PDP), Electronic Data Guidelines (EDG), GDOT Design Policy Manual (DPM), GDOT Drainage Manual, GDOT Bridge and Structures Design Manual, Plan Presentation Guide (PPG), NEPA, and the GDOT Environmental Procedures Manual.

Decatur’s Vision for the Project The City of Decatur has obtained a federal BUILD (formerly RAISE) Grant to fund portions of the project.

See Attachment 3 – Grant Agreement for project information that includes a general project description and statement of work.

In addition, the following documents should influence the selection of the Preferred Alternative: Atlanta Regional Council (ARC) Metropolitan Transportation Plan, ARC Regional Trails Plan, ARC Transportation Resilience Improvement Plan, and the GDOT Resilience Improvement Plan.

Funding Support In addition to the design scope, the consultant should be prepared to support the City in obtaining funding for the Construction (CST), Right of Way (ROW), and Utility (UTL) phases. The funding request could require coordination with GDOT, ARC, and/or FHWA as well as the possibility of applying for more grant funding.

A. Scoping/Concept Development

1. Public Involvement Plan (for GDOT’s approval)

2. Traffic Studies

3. Cost Estimates

a. Conceptual Construction cost estimate

b. Conceptual right of way cost estimate utilizing vendor from GDOT’s Right-of-

Way services prequalified contractor list

c. Conceptual utility relocation estimate

4. Prepare concept layouts and alignment alternatives

5. Initial Concept Meeting Preparation and Attendance

6. Approved Concept Report or Scoping Memo/Report to GDOT Planning Office

7. Concept Design Data Book

8. Concept Meeting Preparation and Attendance

9. Determine potential logical termini and submit form for approval

10. Concept-level MS4 Report (as needed)

B. Database Preparation

1. Aerial Photogrammetry/Mapping using aerial photography and LIDAR data. Include

Terrestrial/Mobile Lidar Collection.

2. Complete Survey Control

3. Right-of-Way Staking

4. Property Information and Owners

5. Survey Enhancements

6. Complete stream hydraulic surveys, if applicable

7. Extended Survey limits (if necessary)

8. Aerial Photogrammetry/Mapping

9. Survey Control

10. Complete Survey Database to meet current GDOT guidelines

11. Survey package report

C. Environmental Document

1. Conduct Ecology survey and prepare Ecology Resource Survey Report, Aquatic Resources

Delineation Report, and Ecology Assessment of Effects Report

2. Aquatic Survey and report

3. Terrestrial Protected Species Survey and Report (as needed)

4. Bat surveys and associated reports (as needed)

5. Historic Resources Survey and Report

6. Air Studies and Report

7. Noise Studies and Report

8. Conduct Archaeological Resources Survey and Prepare Report. (Management Summary and

Phase 1 Survey Report or Short Form from Negative Findings)

a. Curations of artifacts from archaeological Phase 1 Survey (as needed)

9. Environmental Approval – NEPA/GEPA documents and Re-evaluations (as needed)

10. Preparation of section 404 permit application (if needed)

11. Preparation of a Vegetative Buffer application (if needed)

12. Prepare for and attend the Preliminary Field Plan Review (PFPR), Constructability Reviews, and Final Field Plan Review (FFPR)

13. Certification for Right-of-Way

14. Certification for Let

15. TPro and P6 updates

16. Practical Alternatives Report (PAR) (as needed)

17. Approved Logical Termini Form

18. Preparation of Environmental Commitments Table “Green Sheet” and Environmental Resource

Impact Table (ERIT)

19. Prepare for and attend the Avoidance and minimization Measures Meeting (A3M)

20. Assess Impacts to Land Use, Parks, Communities, Community Resources, Cemeteries, Farmlands, USTs

21. NEPA Management including Early Coordination, Project Meetings, Meeting Notes, Schedule

Updates

D. Preliminary Design

1. Complete Preliminary Roadway Plans, including but not limited to:

a. Preliminary Signing and Marking Plans

b. Preliminary Signal Plans

c. Preliminary Drainage Plans

d. Preliminary Utility Plans

e. Preliminary Staging Plans

f. Preliminary Staging & Erosion Control Plans

2. Prepare for and attend Constructability Review Meeting.

3. Prepare for and attend A3M Meeting.

4. Prepare for and attend ROW-Utility Meeting.

5. Preliminary hydraulic studies (as needed)

6. Preliminary Wall Envelopes, if needed

7. Underground Storage Tanks (UST)/Hazardous Waste Studies (Phase 1 & Phase 2 as needed)

8. Geotechnical

a. Pavement Evaluation

b. Pavement Type Selection

9. AASHTOWARE Preliminary cost estimate with annual updates

10. PFPR participation, report, and responses (all plan sets and other information requested by

Engineering Services)

11. Traffic Studies

12. Preliminary Construction plans

13. Design exceptions and variances, as needed.

14. Preliminary special provisions.

15. Subsurface/Overhead Utility Engineering (SUE)

16. First Submission Utility Coordination

17. Prepare Federal Emergency Management Agency (FEMA) Floodplain Studies, Draft and Final

No-Rise Certifications (as needed)

18. MS4 report

19. Approved Pavement Design

20. Railroad coordination, as needed

21. Design exceptions and variances, as needed

22. Intersection sight distance study

E. Right-of-Way Plans

1. Prepare Right of Way plans

2. Coordinate field review of right of way plans and staking

3. Right of Way revisions during acquisitions

4. Coordination with the acquisition consultant during acquisitions

5. Property owners’ meetings

6. Preliminary Cost Estimates with annual updates until Right-of-Way authorization.

7. Location and Design Report

8. Location & Design Approval

F. Final Design

1. FFPR participation, report, and responses (all plans sets and other information requested by

Engineering Services)

2. Geotechnical – Wall Foundation Investigation Report (WFI) (LRFD)

3. Geotechnical – Soil Surveys, if needed.

4. Erosion Control Plans

5. Quality Assurance/Quality Control Reviews

6. Corrected FFPR Plans

7. AASHTOWARE Final cost estimate Final PS&E Package

8. Amendments &…