RFQ_SAM_Roughness Scanner.pdf

PLEASE READ THIS ENTIRE NOTICE CAREFULLY AS IT CONSTITUES THE ONLY NOTICE THAT WILL BE

ISSUED.

This is a combined synopsis and solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6-Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This announcement constitutes the only solicitation and quotes are being requested. In accordance with FAR 5.203(a)(2) this solicitation will be posted for less than fifteen (15) days. RFQ number is N6660424Q0564.

This requirement is being solicited on a 100% small business set aside basis. The North American Industry Classification System (NAICS) Code for this acquisition is 334516;

The Naval Undersea Warfare Center Division Newport (NUWCDIVNPT) intends to award a Firm Fixed Price Type purchase order for a “Roughness Scanner” in accordance with the following Minimum Specifications:

Minimum Specifications The scanner must be able to do the following:

1. Collect visual and three dimensional roughness data (video imaging and profilometry/3D map) rapidly over a large area without damaging or changing the surface being sampled.

a. Roughness could range from biofilms (where the roughness differences would be on the order of mils (0.001”)) to macroscopic features that could be up to 0.1” or more in relief from the original clean surface. Vertical (height) measurement accuracy should be ± 0.001”.

b. The term “large area” refers to test panels 4” x 4” in area at a minimum; the ability to scan larger areas (6” x 6” or 8” x 8” in area) would be very useful.

c. The term “rapidly” used in this context means that the device must be able to scan and generate accurate roughness data from a 6” x 6” sample plate in a timeframe measured in minutes, not hours (or longer).

d. Because some of the materials generating the roughness that needs to be measured could be composed of “soft” biological organisms, the roughness measuring device should be non-contact in nature (like a laser) and not something hard (like a stylus, etc.). Because high resolution images are required, the footprint of the laser when scanning should be very small

– on the order of 0.001”.

e. Some of the surfaces to be sampled might not be flat (e.g., inside of a tube, etc.).

The system should be able to make roughness measurements and 3D plots of non-flat samples (such as the inside surface of a tube) as well as flat samples.

2. The system must include all of the hardware needed to scan samples as described above (e.g., X-Y scanner, etc.), and include a data/computer controller and all of the necessary software to process, manipulate, display and store the visual and profilometry scans.

The following Laser Techniques Co (LTC) Brand Name package of products will be acceptable, but offerors may submit any other brand that meets the requirements:

Item Description Part # Qty.

LP-5000 System Kit- US/JAPAN (GSA) PDAS-F-2-L2 1 XY Scanner station XY-Scanner 1 Sensor, 4mm UHR, Micro Omnetics

(GSA)

SEN-UHR-4 1

Coupon Scanner Calibration Block Scanner-CP 1 LaserViewer Workspace for Coupon Scanner

Viewer-CP 1

LaserViewer Analysis Module for PC

(GSA)

SFW-PC-LVAA 1

LaserViewer 3D Visualization Module

(GSA)

SFW-PC-LV3D 1

On-site Setup and Training Training 1 Shipping and Handling SHIPPING 1 Data Analysis Workstation ACC-DAWS 1 Annual Remote Technical Support, up to 40 hours over 1 year (GSA)

SVS-RTS-40 1

The award will be made on a lowest price technically acceptable basis (LPTA). In order to be determined technically acceptable, an offeror must:

1. Quote the aforementioned Brand Name product(s) *or equal, while providing adequate specification documentation for the Government to determine acceptability;

2. If quoting LTC brand items or other than LTC brand items, seller shall provide proof of authorized reseller status, unless seller is the OEM. Status will be verified by the Government prior to award;

a. NOTE: Items shall be sourced directly from the OEM and/or OEM authorized channels only, grey market items are unacceptable.

3. The Government may consider past performance information in accordance with DFARS Provision 252.213-7000 where negative information within SPRS may render a quote being deemed technically unacceptable.

Incorporated provisions and clauses are those in effect through the latest Federal Acquisition Circular.

The following FAR clauses and provisions apply to this solicitation:

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Service or Equipment 52.209-11, Representation by corporations Regarding Delinquent Tax 52.212-1, Instructions to Offerors Commercial Items 52.212-3, Offeror Representations and Certifications Commercial Items 52.212-4, Contract Terms and Conditions Commercial Items 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items The following DFARS clauses apply to this solicitation:

252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

252.204-7009, Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident Information, 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting, 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements, 252.204-7020 NIST SP 800-171 DoD Assessment Requirements, 252.223-7999 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors.

252.211-7003 Item Identification and Valuation 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors 252.246-7008 Sources of Electronic Parts

Full text of incorporated FAR/DFARS clauses and provisions are available at www.acquisition.gov/far.

If no surcharge is applicable, the Government's preferred method of payment is via credit card.

Otherwise, Electronic Payment through Wide Area Workflow (WAWF) may be used. Please confirm if Government Purchase Card is an acceptable form of payment within the quotation.

Offerors shall be advised that if after award the items delivered are determined not to be in new condition and/or are determined to be delivered from outside the US/from non-authorized resellers, the Government has the right to terminate for cause with the Contractor liable to the Government for any and all rights and remedies provided by law including excess reprocurement costs.

This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

The quote shall include price, delivery terms, and the following additional information with submission:

point of contact (including phone number and email address), contractor CAGE code, and contractor UEI. A quote received after the closing date and time specified may be ineligible for award.

The quote may be submitted via email to the email address below and must be received on or before Monday, 2 September 2024 at 1400 Eastern time. For information on this acquisition contact Laina Ouellette at laina.j.ouellette.civ@us.navy.mil and JP McCauley at john-paul.mccauley.civ@us.navy.mil.

http://www.acquisition.gov/far http://www.sam.gov/ mailto:laina.j.ouellette.civ@us.navy.mil