RFQ_S-58800-00017882 Birth through Five Literacy Initiative Evaluation Services.pdf

REQUEST FOR QUOTES (RFQ)

Best Value Analysis (BVA)

#DELC – S-58800-00017882

Birth through Five Literacy Initiative Evaluation

Issue Date: September 3, 2026

Issued to: Oregon Buys

Issuing Office: Oregon Department of Early Learning and Care

RFQ (Authorized Representative): Laura Sprehe Address: 700 Summer Street Salem, OR 97301 Phone: 971-240-7719 E-mail: laura.sprehe@delc.oregon.gov

OFFER DUE DATE AND TIME: Friday October 2, 2026 at 5:00pm PT

1. Introduction

Department of Early Learning and Care (“DELC” or “Authorized Purchaser”), is issuing this Request for Quote (“RFQ”) for Evaluation Services for the Birth through Five Literacy Initiative (BT5 Literacy Initiative).

The State anticipates the Award of one vendor. The initial term of the Contract is negotiable, but the State anticipates an initial term through June 30, 2027, with option to renew if determined additional work is necessary and funds are available.

Scope of Services

• The Not-to-Exceed (NTE) Budget is $100,000.

• Project timeline must be completed by June 30th, 2027.

• The key outcome of interest and scope for the evaluation is that “Families and caregivers are engaged in children’s literacy development”. Proposer is expected to collect data from families who engage in activities funded through the Birth Through Five Literacy Initiative.

• Proposer shall describe how they intend to collect, analyze and present information related to this outcome in their proposal.

• Target group for data collection are families who have participated in programs funded by the BT5 Initiative.

Vendor shall:

o Highlight in their proposal the skills and resources available that allow them to effectively partner with families and conduct research.

o Coordinate with programs who receive BT5 Literacy funds to help them identify families who received services funded by BT5 Literacy Initiative.

• Vendors are not required to collaborate with all programs receiving BT5 literacy funding. However, we would like the vendor to help us identify which programs will take part in the evaluation that would result in us having a representative population of families participating in programs funded by the BT5 Initiative.

Vendors must include in their budget and proposals how they intend to compensate families, which must not exceed $50 per DELC’s compensation policy.

Vendors are required to have capacity to support data collection for families who are multi-lingual. We are interested in hearing how they plan to support families who speak languages other than English in participating in the evaluation.

2. Questions and Requests for Clarification:

All questions and requests for clarification regarding this RFQ must be submitted in writing by e-mail, to the Authorized Representative and must be received no later than Thursday September 17, 2026 at 5:00 pm.

The State may issue revisions, substitutions or clarifications of the RFQ. The State will send revisions, substitutions or clarifications, if any, electronically to the above referenced Contract holders.

3. Offer Submittal:

Offers must be received on or before the Offer Due Date and Time at the location identified above to be considered. DELC may extend the Offer Due Date and Time. Offers will be accepted by e-mail to the Authorized Representative identified above.

Offers will not be accepted after the Offer Due Date and Time.

4. Submittal Requirements:

a. Offeror must provide a description of the proposed approach for providing the Scope of Services described in the RFQ, including a comprehensive description of the proposed implementation methodology for Project, in phases for DELC. The description should include how the Offeror has developed this methodology to incorporate lessons learned from experiences, as well as to meet the needs described in the RFQ.

b. Offer must include submission of the Price Offer/Proposed Budget on the form attached hereto as Exhibit 1-Attachment A Budget Template detailing all costs associated with the Scope of Services and Deliverables.

c. Experience: Offerors responding to this RFQ must have a current evaluation services system successfully implemented within the past 3 years of similar scope and size, and at least 5 years’ experience providing these services. Offeror should include a description of Offeror’s experience, methodologies, and lessons learned around collection data from multiple sources and using various methodologies.

d. Offeror must provide a list of 3 governmental or educational entities using Offeror’s services as references using the Reference Check Form attached hereto as Exhibit No. 2.

The State may check to determine if references provided support Offeror’s ability to comply with the requirements of this RFQ. The State may use references to obtain additional information, or verify any information needed. The State may contact any reference (submitted or not) to verify Offeror’s qualifications.

e. Offer must include any underlying agreements, including license agreements, subscription agreements, maintenance, service level agreement and security/privacy agreements that will be required to use the services proposed.

5. Evaluation and Award:

The State may reject all Offers or cancel this RFQ at any time.

Submissions will be reviewed to determine if all Submittal Requirements have been met.

Those meeting the Submittal Requirements will be evaluated to determine the “Best Value” for the State.

EXHIBIT NO. 1

PRICING/BUDGET

See Attachment A for Budget Template

EXHIBIT NO. 2

REFERENCE CHECK FORM

Customer Contact Name

Phone Number

Email