RFQ_S-44000-0006325_Vanquish Flex Liquid Chromatography.pdf

RFQ S-44000-00006325 Thermo Electron Vanquish Flex Page 1 of 9

Department of Consumer and Business Services Central Services Division, Procurement Section

350 Winter Street NE Salem, OR 97301

REQUEST FOR QUOTE (RFQ)

Intermediate Solicitation Bid #S-44000-00006325

Thermo Electron Vanquish Flex Ultra-High-Performance Liquid Chromatography

***THIS IS NOT AN ORDER***

Submit your Offer information by 3:00 PM Pacific Time on May 8, 2023

Single Point of Contact (SPC): Franie Wilkins, Procurement Specialist 350 Winter Street NE, Room 11 Salem, OR 97301 971-375-7759 Questions Email: frances.j.wilkins@dcbs.oregon.gov

1. Overview

This request for quote (RFQ) is issued by the State of Oregon, Department of Consumer and Business Services, Occupational Safety and Health Division (Agency) to seek Offers1 for the purchase and delivery of one (1) Thermo Electron Vanquish Flex Ultra-High-Performance Liquid Chromatography (UHPLC) with High pressure binary and low-pressure quaternary solvent blending, or Agency approved equal. Equipment quoted must meet all the specifications and configurations listed in Section 2 below.

All costs incurred in preparing and submitting a response to this RFQ will be the responsibility of the Offeror and will not be reimbursed by the State of Oregon.

Agency anticipates the award of one (1) contract from this solicitation. The initial term of the contract is anticipated to be five (5) years with options to extend.

1 “Offer” as defined in OAR 125-246-0110(95) means a response to a Solicitation, including: a Bid, Proposal, Quote or similar response to a Solicitation.

mailto:frances.j.wilkins@dcbs.oregon.gov

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Agency has authority under OAR 125-246-0170(2)(c)(C) to solicit for these goods. This RFQ is submitted pursuant to ORS 279B.060 and OAR 125-246-0270.

2. Mandatory Requirements and Specifications

Equipment must be compatible and work in conjunction with Agency’s existing Thermo Fisher Scientific components and Agency’s use of Thermo Fisher Scientific proprietary software.

Agency is including part numbers specific to the requested equipment because Agency knows these specifics will be compatible and work in conjunction with the Agency’s existing equipment. If bidding an alternative brand, see Section 3 below, Offeror may use these part numbers as guidance to confirm that their alternative brand matches the Agency requirements.

Offers must meet or exceed all the following specifications and include all the requested components:

2.1 Equipment Specifications:

Equipment, components and all additional accessories must be configured for the USA.

Qty 1 – Vanquish Flex UHPLC System including all the following specific parts:

(a) Qty 1 - Part # VF-P20-A: Quaternary Pump F

(1) Must support multi-solvent blending for method development, challenging ternary and quaternary gradient applications, in high-resolution UHPLC applications and standard HPLC workflows

(2) Must have settable flows of 0.001-8 mL/min and pressures up to 1034 bar with a flow rate of >5 mL/min, pressure decreases linearly to 800 bar,

(3) 400 μL mixer, 679 μL GDV,

(4) Must have 4 solvent channels, and

(5) Must have integrated vacuum degasser;

(6) Must contains Vanquish Quaternary Pump F module and installation accessories

(ship kit).

(b) Qty 1 – Part # VF-A10-A-02: Split Sampler FT

(1) Must provide high precision, high accuracy, and short cycle times for all Vanquish

Flex workflows at max. 1034 bar

(2) Must have a Split-loop sampler w/ SmartInject technology

(3) Must have a sample compartment temperature range of 4°C -40°C

(4) Must have an injection vol. 0.010-100 μL, 25 μL sample loop,

(5) Must include proprietary longlife biocomp.

(6) Must have inject valve,

(7) Must have 4 segments for vial racks/wellplates;

(8) Must contain Vanquish Split Sampler FT module and

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(9) Must include installation accessories (includes 4 x 54 pos. sample racks).

(10) Must include high value sample container kit.

(c) Qty 1 – Part # VF-D11-A-01: Diode Array Detector FG

(1) Designed for highest reliability and flexibility on LC and LCMS applications

(2) Must have linearity and optimized noise performance for high dynamic range and lowest limits of detection, with a wide selection of flow cells

(3) Must operate up to 250 Hz data rate (incl. 3D acquisition)

(4) Must include max. 10 UV channels

(5) Must include UV and Vis lamp, 190-800 nm

(6) Must contains Vanquish Diode Array Detector FG module and installation accessories

NOTE: Flow cell is not included or requested by Agency.

(d) Qty 1 – Part # VF-D50-A: Fluorescence Detector F

(1) Must support high-sensitivity workflows and high-speed applications by ultrafast wavelength switching.

(2) Must include up to 200 Hz data rate, max. 4 channels (max. 4 Hz each),

(3) Must allow Single Spectrum Scans or FL Field Acquisitions, ex. range 200-630 nm,

em. range 220-650 nm,

(4) Must include 5 emission filter positions;

(5) Must contain Vanquish Fluorescence Detector F module with single photomultiplier tube (PMT)

(6) Must include installation accessories (ship kit).

NOTE: Flow cell is not included or requested by Agency.

(e) Qty 1 – Part # VH-C10-A-03: Column Compartment H

(f) Qty 1 – Part # VF-S01-A-02: System Base Vanquish Horizon / Flex

(1) Required for the installation of a full Vanquish Horizon or Vanquish Flex system.

(2) Must include base module,

(3) Must include solvent rack,

(4) Must include system tubing for 1-column flow path including:

• Qty 1 active pre-heater, and

• Qty 1 passive pre-heater, and

• Qty 1 system installation accessories (ship kit).

(g) Qty 1 – Part # 6083.0510A: Flow Cell STD, 13UL, VF/C-D1X

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(h) Qty 1 – Part # 6079.4230: Flow Cell STD BIO, 8 UL, VF/C-D5X

(i) Qty 1 – Part # 6079.9240: Overpressure Relief V., 40BAR, VF/C-D5X

(1) Must protect the Vanquish Flex FLD Micro flow cell from overpressure

(j) Qty 1 – Part # 7350.0104A: CM License Code: New

(1) Required for all new Chromeleon 7.3 or later installations and includes:

• New license Code

• Installation media

• Chromeleon box

(k) Qty 1 – Part #: 7200.0300 Enterprise Client

(1) Must have the ability to be used as a standalone remote client to analyze data and/or to control instruments,

(2) Must be used with an instrument license to control a local instrument

(3) Must be used in conjunction with one of the three Enterprise instrument control licenses to locally control an instrument

(4) Enterprise installations only

(5) Must include Data Client, Compliance tools, Instrument Operation and Report

Designer Pro features

(l) Qty 1 – Part #: 7200.1000 Thermo Instrument For Enterprise

(1) For control of one Thermo Scientific instrument

• Must include one (1) Class 1 license

• Enterprise installations only

• Must include Instrument Controller, Fraction Collection, and Spectral

License features

(m) Qty 1 – Part #: 7200.0850-ICSP PC, XE3, 512SSD, 500HDD, 32GB, i7, W10, RoHS

(n) Qty 1 – Part #: 071664 Monitor, Dell, 24” RoHS

(o) Qty 1 – Part #: 27101-052130-BNDL Vanquish F Essen. Kit

Kit must include:

(1) Qty 1 – Part #: 27101-052130 - Vanquish C18+ column 50mm

(2) Qty 1 – Part #: F25130-2 – 100pk Nylon Syringe Filters

(3) Qty 1 – Part #: F7510-3 – 100pk disposable syringe

(4) Qty 1 – Part #: 60180-VT402 – 100pk Surestop vials and caps

(p) Qty 5 – Part #: 6001.1001 Power Cord, USA Version

(1) Power Cord (125V) 3xAWG18, 2.0 m

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2.2 Warranty

Equipment comes with a one (1) year warranty. Offeror must provide an additional four

(4) year extended warranty on the equipment, for a five (5) year total warranty.

Warranty begins after equipment is received at Agency.

(a) Vanquish Flex Split Sampler

Extended warranty must include:

(1) On-site corrective maintenance visits including required factory certified replacement parts

(2) labor and travel with a target of three (3) business day on-site response time

(3) Annual Preventive Maintenance visit and a standard Preventive Maintenance Kit

(4) Highest priority status for technical support telephone inquires

(5) 10% Loyalty discount on parts, accessories, and consumables

(b) Vanquish Duo Diode Array Detector FG Extended warranty must include:

(1) On-site corrective maintenance visits including required factory certified replacement parts

(2) labor and travel with a target of three (3) business day on-site response time

(3) Annual Preventive Maintenance visit and a standard Preventive Maintenance Kit

(c) Vanquish Flex Fluorescence Detector F

(1) On-site corrective maintenance visits including required factory certified replacement parts

(2) labor and travel with a target of three (3) business day on-site response time

(3) Annual Preventive Maintenance visit and a standard Preventive Maintenance Kit

(d) Vanquish Flex Quaternary Pump

(1) On-site corrective maintenance visits including required factory certified replacement parts,

(2) labor and travel with a target of three (3) business day on-site response time

(3) Annual Preventive Maintenance visit and a standard Preventive Maintenance Kit

(e) Vanquish Flex Base System

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(1) On-site corrective maintenance visits including required factory certified replacement parts,

(2) labor and travel with a target of three (3) business day on-site response time

(3) Annual Preventive Maintenance visit and a standard Preventive Maintenance Kit

(4) Highest priority status for technical support telephone inquires

(5) 10% Loyalty discount on parts, accessories, and consumables (may not be available in all regions)

(f) Vanquish Column Compartment H

(1) On-site corrective maintenance visits including required factory certified replacement parts, labor and travel with a target of three (3) business day on-site response time

(2) Annual Preventive Maintenance visit and a standard Preventive Maintenance Kit

(3) Highest priority status for technical support telephone inquires

(4) 10% Loyalty discount on parts, accessories, and consumables

Agency agrees to pre-pay the extended warranty.

2.3 Delivery

Agency requires delivery no later than June 30, 2023. If unable to meet that delivery date, Offeror must enter estimated delivery date in the Questions tab in OregonBuys and include that information on the detailed quote. Agency must know prior to June 30 if goods cannot meet the June 30 delivery date to determine if Agency can move forward with the purchase.

Shipping will be F.O.B. Destination and shall be included on the quote.

Delivery Address:

Oregon OSHA Lab C/O Wayne Boyle 505 SE 12th Ave.

Portland, OR 97214

3. Brand Name or Equal To

Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products, indicated on Offer. Vendor is to clearly mark alternate proposals.

“OR EQUAL”: Any brand name listed in the specifications as “or equal” or “or equivalent” shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Vendor

RFQ S-44000-00006325 Thermo Electron Vanquish Flex Page 7 of 9 may show cost differences, alternates and options in the space provided in the Offer. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS “EQUAL.” When the designation is “or equal” or “equivalent” Agency shall make its decision after RFQ Closing.

4. Single Point of Contact (SPC)

All communications, including questions, comments, and requests for clarification must be in writing to the SPC listed on the front page and emailed to frances.j.wilkins@dcbs.oregon.gov prior to the bid opening date. Questions via phone or any other method will not be accepted.

5. RFQ Schedule Issued Date: May 1, 2023 OregonBuys Bid Opening (Closing) Date: May 8, 2023 @ 3:00 PM (PT)

6. RFQ Submission Process

Offers will be reviewed on a Pass/Fail basis. Failure to provide any of the information or comply with any of the requirements in this section 10 and its subsections MAY be considered nonresponsive. Agency has the right to determine if Offers substantially meet the requirements of this RFQ.

6.1 Submission Requirements

To be considered, Offerors must:

(A) Complete the Quote pricing on the Items tab in OregonBuys.

o Line item 1: Vanquish Flex Quaternary UHPLC System

Price should be inclusive of all items and specifications listed in RFQ Section 2.1.

o Line item 2: Warranty Price should be inclusive of all costs related to RFQ Section 2.2.

o Line item 4: Delivery Price should be inclusive of all cost related to RFQ Section 2.3.

(B) Attach a Quote document in OregonBuys with the detailed pricing breakdown including any discounts. Include applicable payment terms.

(C) Attach equipment specifications in OregonBuys if bidding alternative brands.

o Optional if bidding the specified equipment.

6.2 Offer Submissions

Offeror should submit its Offer electronically through OregonBuys. Offeror should follow the procedures outlined in detailed instructions on how to submit an Offer can be found at OregonBuys Vendor Formal Solicitation Response.pdf

Responses must be received no later than May 8, 2023 by 3:00 PM Pacific Time to be considered mailto:frances.j.wilkins@dcbs.oregon.gov https://www.oregon.gov/das/ORBuys/Documents/OregonBuys%20Vendor%20Formal%20Solicitation%20Response.pdf

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7. Procurement Process The RFQ, including all Amendments2 and attachments, are published in the OregonBuys e-procurement system. RFQ documents will not be mailed to prospective Offerors.

Agency shall advertise all Amendments on OregonBuys e-procurement system. Prospective Offeror is solely responsible for checking OregonBuys to determine whether or not any Amendments have been issued. Amendments are incorporated into the RFQ by this reference.

8. Public Records

The information received shall be kept by Agency and made a part of a file or record, which will be open to public inspection. If respondents believe any of its RFQ response is exempt from disclosure under Oregon Public Records law (ORS 192.311 through 192.478), respondent shall complete and submit the Affidavit of Trade Secret (Attachment B) an submit a fully redacted version of its information, clearly identified as the redacted version.

Identifying the Response in whole as exempt from disclosure is not acceptable. If submitter fails to identify the portions of the Response which submitter claims are exempt from disclosure, submitter is deemed to have waived any future claim of non-disclosure of that information.

9. Award Determination

The Agency will be reviewing responses for the Offer that will best serve the interests of the contracting Agency. Award determination will be based upon price as well as considerations including, but not limited to, delivery dates and contractor responsibility under ORS 279B.110.

Agency reserves the right not to award a contract if it is in the best interest of the Agency.

10. Solicitation Terms

10.1 All pricing must be held firm for 90 days.

10.2 Protests will not be entertained.

10.3 Agency may require clarification to understand any response.

10.4 Agency reserves the right to accept any Offer or any part or to reject any or all Offers.

Submission of an Offer does not constitute an agreement between Agency and Offeror, nor does it secure or imply that Offeror will be selected.

11. Cancellation and/or Rejection of Offers

Pursuant to ORS 279B.100, Agency may reject any or all Offers in whole or in part, and may cancel this RFQ at any time when the rejection or cancellation is in the best interest of the State.

Agency, the State, and their officers, employees and agents are not liable to any Offeror for any loss or expense caused by or resulting from the delay, suspension, or cancellation of this RFQ, or

2 Amendment: “Addendum” or “Addenda”, as defined in OAR 125-246-0110(1); or any form of notice associated with the solicitation, such as intent to award, cancellation, etc., as set forth in the Amendment.

https://oregonbuys.gov/bso/view/login/login.xhtml

RFQ S-44000-00006325 Thermo Electron Vanquish Flex Page 9 of 9 rejection of any or all Bids. Unless Agency cancels this RFQ prior to the Closing identified in Section 9, all Bids will become part of the public record without obligation to Agency.

12. Other Required Information

12.1 Tax Identification Number:

The apparent successful Offeror shall provide its Taxpayer Identification Number (TIN) and backup withholding status on a completed W-9 form if either of the following applies:

• When requested by Agency (normally in an intent to award notice), or

• When the backup withholding status or any other information of Offeror has changed since the last submitted W-9 form, if any.

Agency will not execute the Contract until Agency has a properly completed W-9.

12.2 Business Registry:

If selected for award, Offeror shall be duly authorized by the State of Oregon to transact business in the State of Oregon before executing the Contract. The selected Offeror shall submit a current Oregon Secretary of State Business Registry number, or an explanation if not applicable.

All Corporations and other business entities (domestic and foreign) must have a

Registered Agent in Oregon. See requirements and exceptions regarding Registered Agents. For more information, see Oregon Business Guide, How to Start a Business in Oregon and Laws and Rules. The titles in this subsection are available at the following Internet site: http://www.filinginoregon.com/index.htm.

13. Attachments:

• Attachment A – Sample Contract

• Attachment B – Disclosure Exemption Affidavit http://www.irs.gov/pub/irs-pdf/fw9.pdf http://www.filinginoregon.com/index.htm