RFQ_RFP _24_1004_01 _ Design Build Services f.pdf

Gity of Dublin, GA

Request for Qualifications RFQ No. 24-1004-01

(Step I)

And

Request for Fee Proposal (Step ll)

To Provide Design Build Services

Projecliio. ool Hilburn Park and Pritchett Street Park

Renovations Dublin, GA

TABLE OF CONTENTS

PROJECT FACT SHEET

II. RFORFP OVERVIEW

1. GENERAL PROJECT INFORMATION

2. PROCUREMENT PROCESS

3. TERMS

REQUEST FOR QUALIFICATIONS (STEP I)

OUESTIONS

MINIMUM QUALIFICANONS

EVALUATION CRTTERIA

STATEMENTS OF QUALIFICATIONS CONTENTS

SUBMITTAL OF STAIEMENTS OF OUALIFICATIONS

FINALIST NOTIFICATION

REQUEST FOR FEE PROPOSALS & INTERVIEWS (STEP II)

QUESTIONS

PREPROPOSAL SITE VISIT

PREPARING FEE PROPOSALS

SUBMITTAL OF FEE PROPOSALS & SCHEDULE

INTERVIEW INFORMATION

FINAL SELECNON FEE PROPOSAL SCORE + QUALIFICATIONS SCORE

V. FORMS

1. AIA Design Build Agreement l[.

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3.

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SCHEDULE OF EVENTS

The following Schedule of Events rBpresents the Owne/s best sstimate of the sched ule that will be follou€d.

All times indicated are prevailing times in Atlanta. The Ownsr reserves the right to adjust the schedulo as the Owner deems necessary.

STEP I

Drte Fnday, 10lMl24

Fnday , 10118124

Fnday , 10125124

Actvlty RFCYRFP issued

Deadlins for witten questions

Statement of Qualif ications Oue

Evaluation of Oualif ications Mond , 10/28t24

'lhuoday, 10/31/24

Tuesday, 1115124

Fnday , 1118124 fuesday , 1111?J24

Fnday, 11115124

2:00 PM

10:00 AM

2:00 PM

2:00 PM

'10:00 AM

Announcement of f inalist f irms

Pre-Proposal Site Visit f or f inalist f irms

Doadlino for written questions

Foe Proposals Due

Finalist lntervierr,,/s

PROCUREMENT CONTACT

Buyer Telephone Number Eflail:

David Sawyer, Purchasing Oirector 478-277-5p/.7 sawyerd @dublinga.org

MAIL OR DELIVER PROPOSAL

702 E. Madison St Dublin, GA 31021

I. PROJECT FACT SHEET

DesignSulld Servlces RFQ/RFP No.

Tlm€

2:00 PM

2:00 PM

2:00 PM

2:00 PM

Address:

I!. RFQ/RFP OVERVIEW

Design-Build Services

The City of Oublin, ("Ownef), is seeking firms interested in providing design-build services forthe Hilbum Park Project at '1501 Woodrow Avenue, Oublin, Georgia 31021. ln addition, the Owner b seeking design-build sorvices fora pavilion and bathmom facility forPritchett Street Park located d 200 Pritchett Strs€t, Dublin, G€orgia 31021.

1. GENERAL PROJECT INFORMATION

ProJact D€scrlptlon:

The Owner has developed a Parks Mastsr Plan, which includes conceptual drawings for both Hilbum Park and Pritchett StrBet Park. Tho plan can be accosssd in the following link: Dublin Citv Parks Master Plan.

Hilburn Park

The vision for Hilbum park is to make improvements to existing features and implement new features that meet the needs of people of all ages and abilities, providing a space for the community to enjoy. The pickleball courls, pavilion, and playground are not within the scope of ths work to be performed pursuant lo this RFP. Th€ bassball and softball fields that are adjacant to the park area are not part of the planned improvements to th€ park aM are owned by the Dublin City School System. A diagram of the arEas to be addrsssed under this RFQ is attached lor referenca.

Scope of work will includs, but not bs limited to:

lmp:oved Parking Area: A reduction in the parking area to allow formore connectivity of greenspace between the playground/pavilion area and the pickleball area of the park.

Conversion of dead space within the parking lot to planted and raised beds is desired.

The inclusion of accessible parking adjacent to the playground area is also desired.

Restroom Facility: A f ree.slanding restroom facility that allows for easy access for patrons using the pickleball and playgnound areas.

Walking Path: A walking path that circulales amund lhs park, providing connectivity between the various park amenities and encourages residents to stay active and enjoy the outdoors is desired.

Lighting: The planning of lights that provide security, but also an aesthetically pleasing atmosphere is desired. The proposershould be aware that thecityis participating in the University of Georgia's Archway Program and has L€ndscape Architecture students working on a design f or lighting layoutaswell as landscaping forthepark. lncorporation of the UGA design forthe park will be a part of the design process for implementation.

Georgia Power will be responsible for the installation of the lights where planned.

Signage: New signage for the park is desirsd. This includes a main park sigr!

instructional signage, and safety signage. All signageshould besimilar in colorscheme and style and match other features of the park and facilities.

Pritchett Street Park

The scope of the work will include, but not be limited to:

. Pavillon/Bathroom Faclllty: A pavilion and bathroom facility needs to be designed and constructed adjacsnt to the new playground. This bathroom should be designed in an efficient manner and the pavilion should provide sufficient space for special events and gatherings such as a picnic or birthday pany celebration

Project Delivery Method:

The delivery method for this Project will be Design-Build. The Owner will contract with a General Contractor/Construction Manager, as the lead, who has teamed with a Oesign professionalorhas in-house design professionals as needed in order to perform tho Oesign-Build Services.

Project Budget The preliminary Stated Cost Limitation (SCL) or construction cost of the Prcject is estimated at S800,000 for Hllburn Park and $200,000 for Prltch€tt Park. The final SCL may be revised by the Owner d ue to find programmatic requirements, f unding availability or other circumstances.

Projec-t Schedule The Design Professional's services are anlicipaled to begin in Mid-l.lovember 2024 with construclion documents anticipated forcompletion in January of 2025. The start of construction is expected to begin in February of 2025

D€slgn€ulld Ssrvices The Design-Builder shall provide all design and construction services necessary forthe Project. The Design-Build services shall include a Preconstruction/Desig n Phase, and a Construction Phase. During the Design Phase, the Design-Buildsr shall provide design documents through its Dssign professional. Durirp the Preconstruction Phase, the Design-Builder will provide cost estimates and cost evaluation, value engineering recommendations, design analysis, constructability reviews and technical input on methods of construction, materials, details, and bidding formats and types of separate bidding packages. The Design- Builder shall provide assistance in studying various system design options. During the Construction Phase, the Oesign-Builder shall be responsible for construction of the Project and be responsible for means & methods of construction, safety programs, and quality control. The Design-Builder shall competitively selecl all construction subconlracts in accordance with the terms of the Design-Build Contract. The Design- Builde/s Design professional shall perform the construction conlEct administration duties required by the Desig n-Build Contract.

Contrac't lniormatlon The contract ior Oesign-Build services will be the City of Oublin Design€uild Ag reement (AlA Document A141-2014).

Firms are encouraged to review and become familiar with the terms and condilions of this agreement. Firms participating in this procurement process agree to execute the City of Dublh contftrct f orm without modification.

Selection of the Design-Builder will be a multi-step process based upon the Oesign-Buildef s qualif icatiors, as determined by a Selection Committee, and the price of Oesign-Builder's General Conditions and Fees.

Step I - Request for Qualifications The selection pocess starts with the Request for Qualifications ('RFQ"). lnterested firms shall submit Statements oI Qualificatlons. Firms meeting the Minimum Qualifications outlined in the RFQ will have their Statements of Qualifications reviewed by Selection Committee consisting of representatives of the Using Agency, the City of Dublin, and possibly a third-party rspresentative (i.e., another city representative. ). The Selection Committee shall score each Statement of Qualif ications to create a shortlist of the f irms with the most appropriate qualif ications for the Project ("Finalist Firms").

2. PROCUREMENT PROCESS

Stop ll - Request for Foe Proposals and lntorviow' Finalist Firms will be invited to submit Fee Proposals and invited for lnterviews with the Selection Committee. The Seleclion Committee will inlerview firms and score each firm based upon their qualifications and interview. Each firm will be awaded a Qualifications/lnterview Score that is equal lo the avefage scorB awarded by each of the ssloction committee Members.

Finalist Solection The City of Dublin Procurement will review the Fee Proposals of each firm and calculate a Proportionate Price Score foreach firm as outlinod in the RFP. Ths Proportionata Price Scoro will ba added to the Qualif ications/lnterview Score to equal the Total Score. The firm with the highest Total Score shall be selected.

3. TERMS

All respondents to this RFORFP are subject to instructions communicated in this document and additiond terms and conditions contained herein.

Restriction of Communications From the issue date of this (RFQ-RFP) solicitation until the final selection is announced, proposers are not allowed to communicate FOR ANY REASON with any members of the Selection Committee except communications allowed or req uired during the solicitation process (i.e. communications at the Site Visit or lnterviews). Proposers are f urther prohibited f rom communicating with the Oty of Dublin, the Using Agency, the End-User, or the Architect, REGARDING THIS RFAyRFP OR THIS PROJECT except for communications with the City of Dublin Procuremont Rsprcsentative. Allquestions ragarding this RFO/RFP should be directed to the Procursment ReprBsentative. For violation of this provision, the Owner r€serves the right to reject the q ualifications/proposal of the offending propossr.

Submittal Costs and Confi dentiality All expenses for preparing and submitting responses are the sole cost of the party submitting the resporse The Owner is not obligated to any party to reimburse such expenses. Allsubmittals upon receipt becorne the property of the Owner. Labeling information provided in submittals "proprietary' or "conf idential," or any other designation of restricted use will not protsctths information f rom publicview. Sub.lectto th6 provisiorE of the Open Records Act, the details of the proposal documonts will remain confidential until final award.

Award Conditlons This request is not an offer to contract or a solicitation ol bids. This request and any proposal submitted h r€sponse, rogardless of wf]ether the proposal is detsrmined to be the best proposal, is not binding upon the City of Dublin and does not obligate the City of Dublin to procure or contracl for any services. Neither the City of Dublin nor any pady submitting a rBsponse will be bound unless and until a written contract mutually accepted by both parties is negotiated as to its terms and conditions and is signed by the City of Dublin and a party containing such terms and conditions as arB negotiated between thosB parties. The Owner reserves the dght to waive non-compliance with any requirements of this RFQ/RFP and lo reject any or all Statoments of Qualif ications or Proposals submittod in rssponse. Upon receipt and review of r€sponses, the Owner will determine the party(s) and proposalthat in the solejudgment of th6 Owner is in the best interest of the Owner (if any is so determined), with respect to the evaluation criteria stated herein.

The Owner then intends to conduct negotiations with such party(s) to determine if a mutually acceptable contract may be reached and in the course of doing so may use ideas expressed in any proposal.

Sublectlve Process Proposers undeBtand and accept that by responding to this solicitation they are willingly participating in a prccess that requires membeE of the selection committee to make subjective determinations of q ualif ications.

Reciprocal Proierence Larv

For the purposes of evaluation only, a proposerthat resides in the State of Georgia will be gEnted the same preference over proposers that reside in another State in the same manner, on the same basis, and lo the same extent that preference is granted in award ing bids forthe same goods orservices by such other State to proposeB that reside therein. Forthe purposes of this law, the definition of a resident proposer b one who maintains a place of business with at least one employee inside the State of Georgia. A P.O. Box address will not satisfy this requirement.

Joint-Venture Pioposalr The City of Oublin does not generally desire to enter into 'ioint ventur€" agreemenls with multiple Construction Management firms. ln the evenl two or more firms desire to "joint venture," it is stnongv recommended that one incorporated firm propose and maintain status as th6 Construction Management Firm with the remaining firms participating as major consultants.

Small and Minority Business Enterprise It is the policy of the state of Georgia that minority-owned business enteerises (MBE), woman-owned business enterprises (WBE) and small business enterprises (SBE), have a fair and equal opporlunity to participate in the state purchasing process. Therefore, the Owner encourages all MBE, WBE and SBE ttc compete for contracts to provide goods, services, and construction, and encourages contractors to solicit MBE, WBE and SBE in procuring subcontractors and suppliers. This desire on the part ot the Owner is not intended to restrict or limit competitive bidding or to incrcase the cost of the work. The Owner supports a healthy free ma*et system that se€ks to include responsible businesses and pmvides ample opportunity for business growth and development.

Contractors and subcontractors who rrtilize qualif ied minority subcontractors may qualifyfora Georgia state income tax credits forqualifisd payments made to minority subcontractors. ln accordance with O.C.G.A.

4&7-38, when computing taxable net income of a Georgia based corporation, partneBhip, or individual, there shall be subtractad from federal taxable income or fsderal adjusted gross incoma '10 percent of the amount of qualified payments to certified minority subcontraclors for state€gency-relalsd construclion projects. For more information on f iling only, contact the Georgia Department of Rsvonue at 4U417-2399.

A company cannot receive an MBE Certif icatio n with the state of Georgia govemment without f irst receiving the DBE certification. To obtain information on the DBE/MBE Certif ication contacl:

Georgia Department of Transportation One Georgia Center 600 West Peachtree NW Atlanta, Georgia 30308 404S31-1990

OOAS Supplier Relations 200 Piedmont Avenus, S.E.

Suite 1308, West Tower

Atlanta, Georgia 30334-901 0 404{57{000

Statement of Agreoment With submission of a proposal, the Proposer agrees thal he/sh€ has carefully examined tha Request for Proposal, and the Proposer agrees that it is the Proposefs responsibility lo request clarification on any issue(s) in any section of the Req uest for Proposal with which the Proposer disagrees or needs clarified.

The Proposer also understands that failure to mention these items in the proposal will be interpreted tc mean that the Proposer is in full agreement with the terms, conditions, specifications and requirements lherein. With submission of a proposal, the Proposer hereby certifies: (a) that this proposal is genuine and is not made in the interest or on behalf of any undisclosed peGon, firm, or corporation; (b) that Proposer has not d irBctly or indirectly included or solicited any other Proposer to put in a false or insincere proposd;

(c) that Proposer has not solicited or irduced any peEon, firm, or corporation to refrain from sending a proposal.

Debarred, Susponded or lnollgible Firms Contracts will not be executsd, and bids or proposals will not be solicited or considered frcm deban€d, suspended or ineligible persons or f irms during the period of debarmenl.

I[. REQUEST FOR QUALTFTCATIONS (STEP l)

All firms interested in performing Design-Build Services shall submit a Statement of Qualifications in accordance with the terms below.

1. QUESTIONS

The deadline forsubmission of questions relating to the RFQ is the time and date shown in the Schedule of Events shown above. Questions from Construction Professionals about any aspect of the RFP, or the project, shall be submitted via eflail to the Contact on the Project Fact Sheet.

2. MINIMUM QUALIFICATIONS

Firms must meet the following Minimum Qualifications in ordar to have their Statement of QualificatiorB reviewed and scored by the Selection Committee.

3. EVALUATION CRITERIA

The Selection Committee will evaluate the Statements of Qualif ications which have met the abovo minimum qualifications according to the Criteria for the evaluation are listsd below:

25% - Stability Stability of the f irm, including the f irm's corporate history, growth, resources, form of ownership, litigation history, f inancials, etc.

The Construction Firm and the Design Professional f irm, orits principals are not cunently ineligible, debaned, suspendsd, or otheMise excluded from bidding or contracting by any state or federd agency, department, or authority.

The firm or its principals have not been terminated for cause or be cur€ntly in default on any pubh works contract.

The construction firm must have sufficient bonding capacity for anticipated Stated Cost Limilation.

Only those surcties listod in the Department of Treasury's Lisling of Approved Sureties (Department Circular 570) are acceptable to the Owner. At the time of issuance, all insurance and bonds must be issued by a company licensed by the Georgia lnsuranco Commissionor to trdnsact the business of insurance inths Stats of Georgia f orthe applicabls line of insurance. Such company shall be an insurer (or, are qualified self insurers or group self insurBds, a specific excess insurer providiE statutory limits) Wth an A.M. Best Financial Strcngth rating of "A-" or better and an A.M. Best Financial Size Cateqory of Class V or larger (See Section 5, A6.a).

The construction firm must have cunent C,ommercial General Liability lnsurance coverage with minimum limits of S1,000,000 per occuftence and $2,000,000 geneEl aggregate for premises and operations coverage, $1,000,000 per occurrence and $2,000,000 general aggregate for prodr"Els and completed operations coverage, and $1,000,000 forpersonal and advertising injury coverage.

Firm must also have curent commercial umbrella liability coverage in the amount of at least $5,000,000 per occurrence and general aggregate. (The Owner reserves the right to require additional limits and/or coverage for actual contract.)

Construction firms must havs a State of Georgia General Contracto/s License and must be registered to do business in the State of Georgia with the Georgia Secrstary of State.

Construction firm must demonstrate sufficient cash flow to undertake the project as evidenced by a current ftrtio (assets/liabilities) of 1.0 or higher The Construction firm must demonstrate a commitmont to safety with regard to Worke/s Compensation by having a cunent Experience Modification Rating (EMR) of 1.2 or less

45% - Experlsnce and Qualiflcalions

Firm's relevant pmiect experience and qualifications, including the demonstrated ability of firm in effective management of construction of facilities comparable in complexity, size, and f unction, for Owners such as the State of Georgia and other similady-structured organizations. This includes relevant experience and qualifications of the firm's proposed Project Team;

and the demonstrated proficisncy of tho firm with projects similar to thb Project.

Firm's suitability to provide services f or project, including whether the f irm's size and resources are appropriate in relation to the size and complexity of the prorect, any unique qualifications forthe pro.iect, cunenl and projected workloads, the proximity of offbe to project location, knowledge of or experience with the local subcontractor market, , and spscial services for project-rclated concems.

4, STATEMENTS OF QUALIFICATIONS CONTENTS

Statements of Qualifications shall include the following information and required forms

REQUIRED CONTENTS FOR ALL STATEMENTS OF QUALIFICATIONS

A BASIC INFORMATION AND MINIMUM QUALIFICATIONS

A-l Provide basic company inf ormation:

a. State company name, address, name of primary contact, telephone number and e-mail address. (lf the firm has multiple offices, the qualification statement shall include information about the parent company and branch offics separately.)

b. ldentify office from which the projecl will be managed ("Projoct Managing OfficeorPMO')

c. lndicate the year the Pro.iect Managing Officewas established and the numberof persons staffing that office and their disciplines.

d. Provide form of ownership (LLC, Corporation, Partnership, etc), including stab of residency of incorporation, and the year the company was sstablished.

e. Providegeneral information about the fim's personnelresources, including disciplinesard numbers and classifications of employees, and locations and staffing of offices

f. List the firm's annual revenue, forthe parent office and the local office separately, if applicable, for the past 5 years

Oescribe your experience with ANIY litigation wilh Owners and/or Architects. State basis of litigation (nonpayment, breach of contract, etc.).

A3 State whether the firm, or a member thereof, has ever be€n rsmoved from a contract or failed tn compl6te a contract as assigned? tf so, provide an sxplanation.

A4 The firm, in order to be deemed eligible for evaluation, must provide supporting documentation asserting that the firm meets the minimum qualifications req uired for this project:

a. Provide proof that your firm has sufficient bonding capacity for the anticipated total cosl of work. Surety and insurance companies must be in the cunent Department of Treasury's Listing of Approved Sureties (Departmsnt Circular 570). All insurance and bonds will be obtained through a company licensed by the Georgia lnsurance Commissioner to transact the business of insurance in the State of Georgia forth€ applicable line of insurance. All insurBrs (or qualified self-insurers or group selfinsureds, a specific excess insurer providing stalutory limits) must have an A.M. Best Financial Strength rating of ?-1 or better with an A.M. Best Financial Size Category of Class V or larger. Provide a letter or other supporting documentation from your firm's surety indicating the firm has bonding capacity of the proiect SCL.

b. Firms must have Commercial General Uability lnsurance coverage with minimum limib of $1.000,000 per occunence and $2,000,000 qeneral aqqregate for premises and

30% - Suitability

A-2 operations coverage, $1,000,0O0 per occurence and $2,000,000 general aggregate for products and completed operations coverage, and $1,000,000 for personal and advertising injury coverage. Firm must also have current commercial umbrella liability coveftUe in the amount of at least $5,000,000 per occurrence and generzil aggregate (the Owner reserves the right to require additional limits and/or coverage for actual contract). Povide a copy of your cunent insurance certificate.

c. Firms must have a valid Gsorgia G6neral Contracto/s License and must bs t€gistered b do business inthe State with the Georgia Secrotary of State. Provideavalid ard cunent Georgia General Contractor License. Provide a Georgia Certificate of Existence or Certificate of Authority demonstrating yourfirm has rsgisterad with the Goorgia Secretary of State and is authorized to do business in Georgia.

d. Firms must have sufficient cash flow to undertake the project as evidenced by a cunent lzttio (assets/liabilities) of 1.0 or higher. Provide no more lhan a onerage statement evidencing your cunent ratio.

e. Firms must have a cunent Experience Modification Rating (EMR) of 1.2 or less. Provide evidence f rom your f irm's canier on their letterhead of your tirm's EMR.

A-5 Complete and submit the C€rtification Form (Exhibit A) as Section ?-5" of the Statement of Oualitications

A6 Complete and submit a 'CONTRACTOR AFFIOAVIT UNDER O.C.G.A. S 13.1G91(bXl)' (Exhibit "8") with response as Section "AS" of the firm's Statement of Qualifications. Failure to submit this ,orm with Statement of Qualifications will result ln the firm belng ellminaGd from consideration for this proiect

I A-7

B

Complete and submit the'Disclosure Statement" (Exhibit "C') with response as Section "A-7" of ths f irm's Statement of Qualif ications.

EXPERIENCE AND QUALIFICATIONS

B-1 Describe your firm's proposed construction management team and include an organizational chart of the team.

-ldentify the primary point of contact.

-Please designate lhe specific individuals who will f ill the key rolas on yourteam.

-Provide the psrcentage of time committed d uring the preconstruction phase and time committed on site during construction for each person.

-Provide a resume f or each individual. (Resumes should include information regarding similar proiects completed. ) -Firms should list all positions/persons thal Design-Builder expects to serve on the construction management team or whose time will be charged to the project. This will include, but is not limitd to:

a. Superintendent(s)

b. Proiect Manager

c. Pro.iect Executive/Director d- Preconstruction Lead

e. Other project managemenvsupport staff providing basic services

B-2 Provide information on the firm's experience on projects of similar sizs, function, and complexity (similar type of construction as the incumbsnt project). Oescribe no more than seven (7) and m less than three (3) proiects, in orderof most relevant to least relevant, which demonstrate the firm's capabilities to perform the project at hand. Foreach project, the following inf ormation should be p rovid ed:

a. Proiect name, location and year completed.

b. List the iMividuals who seNed as the Project ExecutivdDirector, Pro.lect Manager, Superintendent, and Cost Estimator on the pro.lects. Please note whether these individuals ars still employed with your f irm and if they will bo assigned to this project.

c. Brief description of project and physical dsscription including delivery method, project duration, contract value, square footage, structural components, site area, unique pmject components or eq uipment. lnclude photographs

d. Describe how the completed project is similar to the advertised Project.

e. Describe the services performed by your firm and (if multiple offices) the location of the office involved.

f. Respective Owne/s stated satisfaction in construction and service of your firm. Provide any Owner-written letters of reference/recommendation about the firm's performance on the project.

g. Owner/Ussr/Architect contact inf ormation.

B-3 ldontify your proposed Design professional and provide basic company information: Company name, address, name of primary contact, the year the company was established, telephone number, e-mail address, and company website (if available). ldentify ofricefrom which the project will be managed. lndicate the year the local office was established and the number of persorE staffing that office and their disciplines. Provide form of ownership (LLC, Corporation, Partnership, etc), includinq state of residency or incorporation, and number of yeaB in business.

B4

I c

Provide information on the Oesign professional firm's exporience on projects of similar size, f unction, and complexity (similartype of construction as the incumbent project). Oescribe no more than five (5) and no less than thrs€ (3) projscts, in ordsr of mosl rBlevanl to loast relevanl, which demonstrate lhs firm's capabilities lo perform the pro.i6ct at hand. For each ptoject, the followrE information should be provided:

a. Project name, location and dates during which services were performed.

b. Brief description of project and physical doscriplion (delivery method, contftrt value square footage, number of stories, site area, unique project components or equipment).

c. Describo similadties in the dasign and construction of the highlighted project to the projecl being adv8rtised including the relavancy of the similarities and experisnce with the highlighted project to the project bsing advertised.

d. Services performed by yourf irm and (if multiple off ices)the location of the office involved.

e. Respective Owne/s stated satisfaction in construction and service of yourfirm. Provide any

Owner-written lstters of reforence/recommendation about the f irm's perf ormance on the proiect.

f . Owner/Ussr/Architoct contact inf ormation.

GENERAL MANAGEMENT APPROACH

c-1 General approach to schedule manaqement befors and during conslruction c-2 Provids a brief summary of your cost managsment plan for controlling costs while maintaining the oroiect schedule.

c-3 Providea brief summary of yourprocurement process forensuring adequate skilled rrrorkforceand proper subcontractor enqagement c4

D

Provide a brief summary of your quality assuEnce plan. Describe your firm's approach for valid com liance with the construction documents

PROJECT SUITABILITY

D-l Provide any information that may serve to differontiate the f irm fmm otherfirms in suitability forttE pro.iect. Suitability may include, but is not limited to, the size and resources of the firm as relatod lothe sizeand complexity of the Project, any specialor unique qualifications forthe project, cunent and projected t /orkloads, and any techniques or methodologies offered by the firm that may be particularly suitable for this pnoisct typa.

o-2 lndicate the proximity of the Pro.iect Site to the firm's office that will be managing the Project.

qesgdbeyour firm's knowledge of or experience with the local subcontractor market.

5. SUBMITTAL OF STATEMENTS OF QUALIFICATIONS

Firms shall submit one (1) unbound hard copy marksd 'Original" with original signatures along with two (2) copies. Submittals must be prepared in a manner that fit on standard (8 %" x 11") paper. (The entire response shall not exceed 50 pages. Licenses and forms do not count against the page count). Submittab that include qualifications of morethan one firm shall not exceed the page limits. Emphasis should be on completeness, relevance, and clarity of content. To expedite the review of submittals, it is essential that respondents follow the f ormat and instructions outlined below:

Proposers are rominded that failuro to comply with tho fiollowlng could re3ult In your submlsslon belng deemed non{eaponsive. Non{esponBiye submittals wlll not be conaidGred by tho sclection committeo:

The total page count of the submittal must not exce€d 50 pages (licenses and forns do not count against the page count).

No electronic documents are permitted.

Be sure to include the following completed exhibits in your submission. (Forms located at the end of this document):

o Exhibit A - Certif ication Form o Exhibit B - Contractor Aff idavit under O.C.G.A. S 13-1C91(bxl) o Exhibit C - Disclosure Statement

Statements of Qualifications must be electronically received by the Owner prior to the deadline indicated in the Schedule of Events (located on Project Fact Sheet).

Firms are ancour:lged to varify with the City of Dublin that their submittal was received and should do so on the date thay are due. Contact the point of contact on the Project Fact Shset for assistance or confirmation that the file was receivod.

6. FINALIST NOTIFICATION

Once ths Solsction Committoe has comploted the evaluation of the Statements of Qualif ications, a list of the finalist firms will be posted on the GeoEia Procur€ment Registry.

End of Section

IV REQUEST FOR FEE PROPOSALS & INTERVIEWS (STEP Il) (From Finalist Firms)

All f irms selected ("Finalist Firms') during the RFQ Procoss are invited to submit f e€ proposals and inlerview with the Selection Committe€ in accordance with the following terms.

1. QUESTTONS

The deadline forsubmission of questions relating to the RFP is the tims and date shown in the Schedule of Events shown above. Questions from Finalist Firms about any aspect of the RFQ, or the project, shall be submitted via e-mail to the Contact on the Project Fact Sheet. All relevant and signif icant questions tH have been submitted via email prior to tha dsadline will bs compiled, and answ€rs will be provided to all Finalist Firms.

2. PRE.PROPOSAL SITE VISIT

A pre-proposal site visit may be conducted by the Owner and, if so, attendance of finalist firms will be mandatory. The date forthe site visit is tentativolv listed above. The site visitors will convene at a time and location to be determined and communicated in the Notice to Finalists. Additional information, possibly includ ing some prog ram, plans and drawings, may be available at the site visit forf inalist review. The Owner reserves the right to disqualify a proposer from the selection process due to a failure by a proposer to anive forthe site visit by the scheduled time. Failure to atlend a mandatory site visit will automatically result in disqualif ication from the selection process.

3. PREPARING FEE PROPOSALS AND IN ITIAL OVERALL PROJECT SCHEDULE

Fee Proposals will be solicited from the finalists invitBd to the inlerview phase. The Fee Proposal Form will be provided with the Notice to Finalists document and shall be submitted by f inalists. Detailed itemization of the fee proposal must be atlached to the Fee Proposal Form. Finalists will also be asked to provide a proposed lnitial Ovarall Projoct Schedule rvhich includes milestones for certain design and construction activities. Finalists will be providsd with more information regarding the lnitial Overall Project Schedule requirements with the Notice to Finalists.

4. SUBMITTAL OF FEE PROPOSALS AND SCHEDULE

Finalist f irms shall submit (1) lnitial Overall Proiect Schedule and one (1) Fee Proposal to the City of Dubkr The lnitial Overall Project Schedule and Fee Proposal must be separate documents.

lnitial Constuction Progr"ss Sciedu/e must be labeled/named "Project No. 24-1S001 -firm name - Progress Schedule". For example, "Pro.iect No.- 2+10{01 - ABC Contracting

- Progress Schedule."

Fee Proposals must be labeled/named "Project No.-DB 2+10{01 - firm name Fee Proposal." For example, "Project No. 2+10401 - ABC Contracting - Fee Proposal."

Proposals must be received by the Owner prior to the deadline indicated in the Schedule of Evenls.

Electronic submittals will not be accepted. Firms should verify their submittal delivery was successful. I difficulty is encountered, contact the point of contact listed on the Proiect Fact Sheet for assistance.

5, INTERVIEW INFORMATION

Firms selected to participate in interviews shall be notified by the Notice to Finalists letter issued by the Procurement Representative. The Notice to Finalists letter shall designate a place and time forthe interview session and shall contain rBlevant information regarding the interviet /s/presontalions.

The intent of the formal inteNiew process is to povidethe Selection Committee with in{epth information fmm thefirm in orderto make a finalselection of the best-suited firm forthe Project. Firms are discourag€d from reviewing geneEl company history and experience previously submitted in Statements of Qualifications unless this information is particulady relevant to the presentation. All key personnel shouts be presenl at the interview including, at a minimum, the pro.iect superintendent, project manager, and project executive-

The interview sessions will last a total of 60 minutes. The format for the interview will be as follows

a) lntroduc-tions & Prorect Approach (35 minutes) This portion of the interview is reserved for detailed introductions and prssentation time. Firms may use visual aids such as PowerPoint to assist with their presentation. Firms have the flexibility to approach lhe presentalion in a manner of their choosing. Firms should focus their presentations on their plan for managing the f ollowing construction issues:

. Approach to designing the Project

. Your scheduling process and any concems with the stated project duration

. Your subcontractor engagement and bidding process

. Budgeting, estimating, and cost management

. Approach to constructing the project, includ ing any specif ic plans fortha phasing of the project, the site plan, or other proiect issues.

b) Ouestions and AnsweB - (25 minutes)

This podion of the intervisw will be ressrved for questions from th€ Selection Committee to help the Selection Committee gain additional insight into the strengths of tsams being proposed and clarify any information presented in the lnterview.

6. CRITERIA FOR THE EVALUATION OF FIRMS:

The Selection Committee will evaluate the firms based upon Qualifications and lnterviews according to ttE Criteria for the evaluation listed below:

50 Points Qualificalions & Experience

Relevant Experience and Qualifications of the proposed Project Team, includirE experience of the project manager and superintendent working together on past similar projects; experience of the team working together with the Design Professional and/or Program Manager; leam's experience with projects of similar facility size, type, and complexity. The Owner may use references flom stakeholdets of the Owne/s choosing from previous pojects of thefinalists, amorE other information as necessary.

25 Points Proiect Approach

Firm's approach to those Pro.iect issues presented in the interview

100 Points lm resston

25 Points Overall

Committe€'s Overall lmpression of the f irm and tho overall imprsssion of key tean msmbers and their ability to effectively ansraor project questions and provde solutions during the inteNiew.

Upon completion of the scoring of Qualif ications/lnterviews, the City of Dublh Procurement will open and score each Fee Proposal. Fee Proposals shall be scored by dividing the total fee proposed by the lowest firm by the total fe propos€d by the firm and multiplying the result by 100. For example, if Firm A proposed S105 and Firm B proposed S125, Firm A lr,ould be awarded 100 poirls ((105+105)x100=100). Firm Bwould be awarded 84 points ((105 - 125)x'100 = 84).

OUALIFICATIONS/INTE RV IEW SCORE

FEE PROPOSAL SCORE

7. FINAL SELECTION - FEE PROPOSAL SCORE + ctuALIFICATION S/INTERVIEW

SCORE

a. Calculation of Qualifi cations/lntsryiew Score Upon completion of the lnterviews by the Selection Committee, each member of the Selection Committee will score the f irms based upon the Qualif ications Criteria listed above. The City of Oublin Procurement will then compile the Qualif ications Scores f oreach f irm and calculate the average Qualif ication/lnterview Score for each f irm.

b. Calculation of Fee Proposal Score Upon completion of the scoring f or Qualif ications, the City of Dublin Procurement will open and score each Fee Proposal. Fe€ Proposals shall be scored by dividing the total fee proposed by the lowest firm by the lotal fee proposed by the firm and multiplying the result by 100. For example, if Firm A proposed $105 and FimBproposed$l25,FirmAwouldbeawarded'l00points(105=105)x100=100). Firm B would be awarded 84 points ((105 + 125) x 100 = 84).

c. Calculation of Total Score = Fee Proposal Score (100 possible points) + Qualifications Score (100 possible points)

The Qualifications/lnterview Scorewill be added to the Fee Proposal Score. The firm with the highest totd score shall be selected. Negotiations will then be initiated with tha most qualif ied f irm to f inalize the terms and condilions of the contract. ln the event a satisfactory fee agreement cannot be reached with the highest ranking firm, the Owner will formally terminate the negotiations in writing and enter into negotiations in tum with tho second highest ranking firm and so on until a mutual agreement is established and the Owner a',€rds a contract.

End of Section

V. FORMS

(Exhibit A)

CEBIIEIC4IIIATIAEU

t, being duly swom, state that I am_(title) of (firm) and hersby duly certify that I have read and understand the information presented in the attached proposal and any enclosure and exhibits thereto.

lfurther cenify that to the best of my knowledgethe information given in response to the request for proposals is full, complete and truthf ul.

I further certify that the proposer and any principal employee of the poposer has not, in the immediately preceding five years, been convicted of any crime of moral turpitude orany felony offense, nor has had their professional license suspended, revoked or been subjected to d isciplinary proceedings lfurther certify that the proposer has not, in the immediately preceding five years, been suspended, debaned, or otheMise excluded or ineligible from contracting with any federal, state or local govemment agency, and further, that the proposer is not now under consideration for suspension or debarment from any such agency.

lfurther certify that the proposer has not in the immediately preceding five years been defaulted orterminated forcause in any federal, state, or local govemment agency contract and further, that the proposer is not now under any notice of intent to detault on any such contract.

lacknowledgB, agre€ and authorize, and certify that th€ proposer acknowledges, agr€es and authorizes, that the Owner and/or the City of Dublin may, by msans that sither deems appropriato, determine the accuEcy and truth of the information provided by the proposer and that the Owner and/or the City of Dublin may contact any individual or entity named in the Statement of Oualificalions for the purpose of verifying the information supplied therein.

Iacknowledge and understand the successful Proposer will be required to certify compliance with the lmmigration Reform Act of 1986 (IRCA), D.L. 99€03 and the Georgia Security and lmmigration Compliance Act OCGA 13-1G90 et.seo.. by meeting or having complied with the provisions in the Act and by executing any affidavits req uired by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 30G 1Gl-.0'1: Contractor will also be required to warrant that Contraclor has included a similar provision in all written ag reements with any subcontractors engaged to perform services under this Contract.

lacknowledge and agree that all of the information contained in the Statement of Qualifications is submitted for the exprBss purpose of inducing the Owner lo award a contract.

A matedal false statement or omission made in conjunction with this pro@sal is sufticient cause tor suspenslon or debatment fmm fwther contncts, or denial of /Bsciss,o, of any contact entered into based upon this prccd al theraby precluding the tim f@n doing Dusrness wrfii, ot Wtfotming wotk for, the State of Georyia. ln adclition, such fars6 stalemert or omission may suuect the parson and entity making the prcposal to ciminal prosecutiotl under the laws ot the State of Georyia of the Uniled Slalas, including but not limited to O.C.G.A. 516-1G20, 18

U.S.C. 551001 or 1341.

Signature Swom and subscribed before me This_day oI _, 20-.

NOTARY PUBLIC

My Commission Expires:

NOTARY SEAL

(Exhibit B)

Vl. Contractor Affidavit under O.C.G.A. S 13-10-91(bxl) The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A S 13-1G,91 related to any Contract to which Contractor is a party that is sub.iect to O.C.G.A. S 13-1G91 and hereby veriries its compliance with O.C.G.A. S 13-10-9'1, attesting as follows:

a) The Contractor has registered with, is authorizod to use and usss the federal t/rcrk authorizatlon program commonly known as E-Verify, or any subsequent replacemenl progEim;

b) The Contractor will continue lo use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public smployer in the event the Contractor ceases lo utilize the federal work authorization program during the contract period, including renewals or extensions thereofi

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the ContEctor with the information required by O.C.G.A. S 1&10-91(a), (b), and (c);

t) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. S 1110- 91 forthe proiect listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identif ication cards required pursuant lo O.C.G.A. S 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorizalion User ldentification Number Date of Authorization

Name of Contractor Hilbum Park and Pritchett Street Park Renovation

Name of Project

Citv of 0ublin. GA Name of Public Employer

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on 20 tn (city), (state)

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED ANO SWORN BEFORE ME

ON THIS THE DAY OF

NOTARY PUBLIC:

My Commission Expires

EXHIBIT C. DISCLOSURE STATEMENT

All proposers should be aware that the project you are submitting a proposal on is a public project, and the Owner (City of Dublin) is a public agency. Pursuant to the laws, rules and Executive Orders of the State of Georgia, tE Cily cf Dubh shall make every effortto avoid even the appearance of a conflictof interest or any impropriety in both the selection process forthis project and the negotiation and performance of any resulting contract. As part of any submittal you intend to makefor this project, you must include this Disclosure Statement with yow submittal that answers or addresses the following specific statements:

1. Describe any business transactions occurring within the prior two years between your firm and the City of Dublin, the Using Agency, or the ultimate end-user of the proposed project.

2. Describe any gift, hospitality, or benefit of any sort that your firm has provided to te City cf DLbh, the Using Agency, or the end-user of the proposed project within the prior one-year period.

3. A conflict of interest or potential conflict of,nteresf is defined as any action, decision, or recommendation by a person acting in a capacity as a public official, the effect of which is or could be to the private monetary or financial benefit or detriment of the person, the person's relative, or any business with which the person or a relative of the person is associated. The potential conflict of interest is viewed from the perspective of a reasonable person who has knowledge of the relevant facts. Based upon this definition, describe any conflict of interest or potential conflict of interest that your firm has with the City of Dublin, the Using Agency, or the end-user of this project.

This Disclosure Statement should be dated and signed by an authorized signatory fo the Proposer and submitted with the Proposer's Submittal as a deliverable.

Name of Firm

DateAuthorized Signature