RFQ-R5-0616-01,_Deck_Trailer.doc

Page: 1 of 7 State of California

Department of Fish and Wildlife

STATE OF CALIFORNIA

Department of Fish and Wildlife Request For Quotation

Goods

QUOTE DUE DATE: May 16, 2016 QUOTE OPENING: May 16, 2016

July 30, 2016 60 # Days ARO

Supplier name and address:

SOLICITATION NO. REV. # DATE

RFQ-R5-0616-01 ______ May 2, 2016

REQUISITION OR CONTROL #

Contact:

Phone: Fax:

For further information contact:

Emily.Ordorica@wildlife.ca.gov Ship To:

CA Department of Fish and Wildlife

Attn: Richard Burg 14715 Campo Road Jamul, CA 91935

ARE YOU CLAIMING PREFERENCE

AS A SMALL BUSINESS:

YES ________ NO ________

IF YES, MANUFACTURER?

YES ________ NO ________

ARE YOU A NON-SMALL BUSINESS CLAIMING AT LEAST 25% SMALL BUSINESS SUBCONTRACTOR PREFERENCE?

YES ________ NO ________

Name (Print):

Title:

Signature:

(_______________________ Date:_______

Federal Employer Identification Number:

Return quote to:

CA Department of Fish and Wildlife

ATTN: Emily Ordorica

1831 Ninth Street

Sacramento, CA 95811

Re: RFQ-R5-0616-01 or

Email: Emily.Ordorica@wildlife.ca.gov RFQ-R5-0616-01 in subject line

SECTION 14838 ET SEQ. OF THE CALIFORNIA GOVERNMENT CODE REQUIRES THAT A 5% PREFERENCE BE GIVEN TO BIDDERS WHO QUALIFY AS A SMALL BUSINESS AS A NON-SMALL BUSINESS CLAIMINIG AT LEAST 25% CALIFORNIA CERTIFIED SMALL BUSINESS PARTICIPATION FOR REQUIREMENTS SEE TITLE 2, CALIFORNIA CODE OF REGULATIONS SECTION 1896 ET SEQ. THE REQUIREMENTS FOR NONPROFIT VETERAN SERVICE AGENCIES QUALIFYING AS A SMALL BUSINESS ARE CONTAINED IN SECTION 999.50 ET SEQ. OF THE MILITARY AND VETERANS CODE.

Bidder offers and agrees if this response is accepted within 45 calendar days following the date the response is due to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified and subject to the attached General Provisions. DELCARATIONS UNDER PENALTY OF PERJURY; By signing above, with inclusion of the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California as follows: (1) (STATEMENT OF COMPLIANCE). The above signed as complied with the non-discrimination program requirements of Government Code 12990 and Title 2, California Administrative Code Section 8103, and such declaration is true and correct. (2) The National Labor Relations Board declaration set forth in Paragraph 48 of the General Provisions is true and correct. (3) If a claim is made for the Small Business or Disabled Veterans Business preference, the information set forth within is true and correct.

ITEM

NO.

1.

2.

EA

EA

Fee

Deck Trailer (See Attachment 1 for detailed minimum specifications.)

California Tire Tax

$ 1.75

TAXABLE SUBTOTAL: $

(Taxes are assessed based upon where the products are physically received.) TAX: $

(All shipping/freight charges of $50.00 or more must be invoiced separately.) SHIPPING/FREIGHT: $

NON-TAXABLE SUBTOTAL: $

TOTAL COST: $

Reference Brand:_Towmaster Trailer _________________

REQUEST FOR QUOTATION

CONTINUATION

RFQ-R5-0616-01

Rev.

Bid Requirements

1. Specifications: Vendor is required to meet all specifications as outlined in Specifications, Attachment 1.

2. Bidder’s Instructions and General Provisions: The incorporated Bidder’s Instructions, Attachment 2 and General Provisions, Attachment 3 links have recently been revised. Please read carefully.

3. Delivery: Upon OFAM approval of a deck trailer as specified in this solicitation, final delivery, inspection and acceptance shall be at the location described herein: California Department of Fish and Wildlife, Rancho Jamul Ecological Reserve, 14715 Campo Rad (HWY 49), Jamul, CA91935. Delivery is to be completed in full within 60 days After Receipt of Order (ARO). Supplier shall provide 72 hours notification to Richard Burg at (858) 627-3939in advance of delivery. Delivery is to be made Monday through Friday within the hours of 9am – 3pm, except State Holidays. See Attachment 10 for additional delivery requirements

4. Quotation Award: For the purposes of this solicitation, contract award will be made on the basis of “All or None”.

5. Cash Discounts: Cash discounts will not be considered when evaluating bid responses for award purposes. However, cash discounts may be offered and taken by departments processing invoices within the timeframe specified.

6. Shipment: For the purposes of this solicitation, only responses quoting F.O.B Destination will be accepted.

7. Inquiries/Questions: Written questions must be submitted to Emily.Ordorica@wildlife.ca.gov and received by 2:00 PM on May 10, 2016. CDFW response to written questions will be provided by 5:00 PM on May 12, 2016.

8. Quotation Attachments: Responses that reference a supplier’s own terms and conditions or provisions will be considered non-responsive and will be rejected.

9. Important Note: Only offers quoted on the State’s own quotation forms will be considered. If bids are submitted via email, the subject line must clearly identify the solicitation number.

Declaration Forms: All bidders must complete the Bidder Declaration (GSPD-05-105), Attachment 4 and include it with the response. When completing the declaration, bidders must identify all subcontractors proposed for participation in the contract. Bidders awarded a contract are contractually obligated to use the subcontractors for the corresponding work identified unless the State agrees to a substitution and it is incorporated by amendment to the contract.

Bidders who have been certified by California as a DVBE (or who are bidding rental equipment and have obtained the participation of subcontractors certified by California as a DVBE) must also submit a completed form(s) STD. 843 (Disabled Veteran Business Enterprise Declaration). All disabled veteran owners and disabled veteran managers of the DVBE(s) must sign the form(s). Should the form not be included with the solicitation, contact the State contracting official or obtain a copy online from the Department of General Services Procurement Division, Office of Small Business and DVBE Services (OSDS) website at www.pd.dgs.ca.gov/smbus. The completed form must be included with the response.

At the State’s option prior to award, bidders may be required to submit additional written clarifying information. Failure to submit the required written information as specified will be grounds for rejection.

Recycled Content Products: State agencies are required to report purchases in many product categories. In order to comply with those requirements, contractors are required to complete and return the Recycled Content Certification Form, Attachment 5 with your bid response. Failure to complete and return the form will disqualify your bid from consideration.

Payee Data Record: The successful bidder is required to submit a Payee Data Record (STD. 204), Attachment 6 listing their Taxpayer Identification Number.

Seller’s Permit: CDFW must be provided your company’s California Retailer’s Seller’s Permit or Certification of Registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set form in Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code. See Seller’s Permit, Attachment 7. An award will be conditional until CDFW receives the required document.

Darfur Contracting Act Certification: Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States. For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it 1) does not have business activities outside of the United States, 2) is not a scrutinized company; or 3) is a scrutinized company that has been granted permission by the Department of General Services to submit a proposal. See DARFUR Contracting Act Certification, Attachment 8.

REQUEST FOR QUOTATION

Supplier Name:

Solicitation No.

RFQ-05-0616-01

Rev.

Secretary of State: The Contractor shall be an individual or firm licensed to do business in California and shall obtain, at his/her expense, all licenses and permits required by law for accomplishing any work required in connection with a Purchase Order.

If a Contractor is located within the State of California, a business license from the City/County in which they are headquartered is necessary; however, if they are a corporation, a copy of their incorporation documents/letters from the Secretary of State’s Office can be submitted. If a Contractor is outside the State of California, they will need to submit to CDFW, a copy of their business license or incorporation papers for their respective State showing that their company is in good standing in that State.

In the event any licenses and/or permits expire at any time during the term of the Purchase Order, Contractor agrees to provide the CDFW a copy of the renewed licenses and/or permits within thirty (30) days following the expiration date. In the event the Contractor fails to keep in effect, at all times, all required licenses and permits, the State may, in addition to any other remedies it may have, terminate the Purchase Order upon occurrence of such event.

Responsible Bidder: The California Department of Fish and Wildlife may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder’s experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the bid shall be rejected.

New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT ACCEPTABLE.

Emailed Quotes: Quotes submitted via email must be submitted to first.last@wildlife.ca.gov by the date and time specified on page one (1) of this RFQ.

California Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for Disabled Veteran Business Enterprises (DVBE) participating in State contracts. Please review the attached DVBE program requirements package. Bidders must complete and return all the appropriate pages in order for the bid to be considered responsive. See California Disabled Veteran Business Enterprise (DVBE) Program Requirements – For Goods and Information Technology, Attachment 9.

The CA DVBE Participation Requirements packet can be found at: http://www.documents.dgs.ca.gov/pd/smallbus/CUF/DVBEIncentiveRequireGoodIT.pdf.

Prime Contractor Reporting Requirements: Military and Veteran Code (MVC) 999.5(d), Government Code (GC) 14841, and California Code of Regulations (CCR) 1896.78(e) requires all Prime Contractor’s that had a Disabled Veteran Business Enterprise (DVBE) firm perform an element of work for a contract to report DVBE information.

Prime Contractors are required to maintain records supporting the information submitted on the Prime Contractor’s DVBE Subcontracting Report form and that all payments to DVBE subcontractor(s) were made.

CDFW staff will email the Prime Contractor’s DVBE Subcontracting Report form as well as instructions for how to complete the form to the awarded vendor upon receipt of the final invoice.

The signed and completed Prime Contractor’s DVBE Subcontracting Report must be emailed to the CDFW staff listed as the “Ship To” on the executed Purchase Order (PO) within 60 days of receipt of the final payment.

Small Business Regulations: The Small Business regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. seq.), concerning the application and calculation of the small business preference, small business certification, responsibilities of small business, department certification, and appeals are revised, effective 09/09/04. The new regulations can be viewed at (www.pd.dgs.ca.gov/smbus). Access the regulations here, Small Business Regulations. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services at (916) 375-4940.

Non-Small Business Subcontractor Preference: A 5% bid preference is now available to a non-small business claiming 25% California certified small business subcontractor participation. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et seq. and obtaining a California Certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the right hand side of the first page of this solicitation.

REQUEST FOR QUOTATION

Supplier Name:

Solicitation No.

RFQ-R5-0616-01

Rev.

Attachment with bid required if claiming the Small Business Preference: All bidders must complete and include the Bidder Declaration form GSPD-05-105. If claiming the non-small business subcontractor preference, the form must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a “commercially useful function” in the performance of the contract as defined in Government Code Section 14837(d)(4).

Small Business Certification: Bidders claiming the small business preference must be certified by California as a small business or must commit to subcontract at least 25% of the net bid price with one or more California certified small businesses. Any bidder claiming small business preference must possess certification by California prior to the day and time bids are due.

Small business nonprofit veteran service agencies (SB/NVSA) claiming the small business preference must possess certification by California prior to the day and time bids are due.

Questions regarding certification should be directed to the OSDS at (916) 375-4940.

Attachments: The following documents are considered part of this solicitation and those asterisked (*) must be returned with the quote response or the quote may be considered invalid and be rejected.

1. Specifications, Attachment 1

2. Bidder Instructions (Form 451), Attachment 2

3. General Provisions (Form 401), Attachment 3

4. Bidder Declaration form GSPD-05-105, Attachment 4 *

5. Recycled Content Certification (CalRecycle 74), Attachment 5 *

6. Payee Data Record (STD 204), Attachment 6 *

7. Seller’s Permit, Attachment 7 *

8. Darfur Contracting Act, Attachment 8 *

9. CA DVBE Requirement, Attachment 9 * (Required if applicable)

10. Additional Delivery Requirements Please note that Attachment #4, #5, #6, #7, #8, #9, #10, and Page 1 of the RFQ MUST be returned with the quotation or the quotation may be rejected.

Attachment 1

SPECIFICATONS

Attachment 2

BIDDER INSTRUCTIONS (Form 451) Attachment 3

GENERAL PROVISIONS (Form 401) Attachment 4

BIDDER DECLARATION FORM GSPD-05-105

Attachment 5

RECYCLED CONTENT CERTIFICATION

Attachment 6

PAYEE DATA RECORD (STD 204)

Attachment 7

SELLER’S PERMIT

All bidders must provide their company’s California retailer’s seller’s permit or certification of registration and, if applicable, the permit or certification of all participating affiliates, issued by California’s State Board of Equalization (BOE), pursuant to all requirements as set form in Sections 6487, 7101 and sections 6452.1, 6487.3, 18510 of the Revenue and Taxation Code, and Section 10295.1 of the Public Contract code.

http://www.boe.ca.gov/ Attachment 8

DARFUR CONTRACTING ACT CERTIFICATION

Attachment 9

CALIFORNIA DISABLED VETERAN BUSINESS ENTERPRISE (CA DVBE) PROGRAM REQUIREMENT PACKET The State has established goals for Disabled Veteran Business Enterprises (DVBE) participating in State contracts. Bidders must complete and return all the appropriate pages in order for the bid to be considered responsive.

Attachment 10

ADDITIONAL DELIVERY REQUIREMENTS

Mobile Equipment ordered for State use will be inspected by a State inspector at the vendor’s place of business. Inspection will commence within five (5) working days of notification that equipment is ready for inspection. Inspection will include: specification compliance, workmanship, appearance, proper operation of all equipment and systems, and that all documents are present. In the event deficiencies are detected, the equipment will be rejected and the delivering dealer will be required to make the necessary repairs, adjustments or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State inspector shall in no way release the vendor from satisfying the requirements of the contract, specifications and warranty. Deviations from the specified requirements that are detected by the inspection shall be corrected by the vendor in an expeditious manner at no expense to the owning agency.

Inspection by local agencies will be at the vendor’s place of business or as otherwise agreed to by the vendor and local agency.

DOCUMENTS:

The following documents shall be delivered to the receiving agency with the vehicle:

1) Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number (VIN)

2) “Line Set Tickets” or “Window Sticker” showing all options installed

3) One (1) copy of the Deck Trailer warranty

4) One (1) Owner’s Manual for each unit Revised 2/18/2016

Revised: 2/18/2016