RFQ Q50430 _ Headquarters Complex Custodial S.pdf

METROPOLITAN ATLANTA RAPID TRANSIT AUTHORITY

REQUEST FOR QUOTATIONS

TO ALL PROSPECTIVE QUOTERS:

RFQ No. Q50430 Advertising Date: November 2,2023 RFQ Title: MARTA Headquarters Complex Custodial Services Email Quotation Responses to: Deandra Graham, dlawsheagraham@itsmarta.com

RFQ Deadline: November 22, 2023 at 2:00 p.m. (local time)

The Metropolitan Atlanta Rapid Transit Authority (“MARTA” or the “Authority”) is soliciting quotes from firms to provide custodial services for MARTA’s Office of Facilities, pursuant to the terms and conditions contained in Part 3 (“Contract”) of the RFQ. All Quotations must be received by MARTA no later than the RFQ deadline set forth above. Quotes received after the RFQ deadline will not be considered/reviewed and will be rejected.

Any questions regarding this procurement must be submitted in writing to MARTA’s contact person, Deandra Graham, Contract Specialist III via electronic mail at dlawsheagraham@itsmarta.com on or before 4:00 p.m. (local time) on November 17. 2023. Questions submitted after the designated period will not be considered by MARTA. Responses to inquiries will be posted to MARTA’s website at www.itsmarta.com.

All Quoters (and any representative thereof) are strictly prohibited from contacting any MARTA employees (or third-party representatives or consultants of MARTA) on any matter having to do with this procurement.

No quotation of $200,000 or more will be considered.

Each quote submitted to MARTA will become the property of MARTA, without compensation to Quoter, for MARTA’s use, in MARTA’s sole discretion. Conditions placed upon a quote or exceptions to the terms of this RFQ (or the Contract) may result in MARTA deeming the quotation non-responsible.

If MARTA awards a Contract pursuant to this procurement, MARTA will prepare and forward to the successful Quoter a Contract substantially in the form included in this solicitation document.

Rickey T. Beasley Manager of Contracts

DocuSign Envelope ID: 61AB4A5D-0394-4242-8618-A9EC7B26B22D mailto:dlawsheagraham@itsmarta.com http://www.itsmarta.com/

REQUEST FOR QUOTATIONS

RFQ Q50430: MARTA HEADQUARTER COMPLEX CUSTODIAL SERVICES

PART 1: INFORMATION AND INSTRUCTIONS TO QUOTERS

1. Minimum Qualifications

2. No Offer by MARTA; Firm Offer by Quoter

3. Pre-Quote Conference

4. Quote Evaluation, Award and Multiple Awards; Trade Names and Alternatives

5. Cancellation of RFQ; Waiver of Technicalities

6. Georgia Open Records Act

7. Representation

8. Protests

PART 2: SUBMITTAL FORMS

1. Checklist

2. Illegal Immigration Reform and Enforcement Act Affidavit (Form 1)

a. Contract Affidavit (Form 1a)

b. Subcontractor Affidavit (Form 1b)

c. Sub-Subcontractor Affidavit (Form 1c)

3. Acknowledgement of Addenda (Form 2)

4. Quotation Form (Form 3)

5. No Conflict of Interest (Form 4)

6. List of Proposed Subcontractors (Form 5)

7. Qualifications and Business References (Form 6)

8. Commercial/Industrial Equipment List (Form 7)

9. Appendix A: Office of Diversity and Inclusion Requirements

PART 3: FORM OF SERVICES CONTRACT

1. Contract

2. Exhibit A: Specifications and Scope of Work

3. Exhibit B: Special Terms and Conditions

4. Exhibit C: Payment Terms

5. Exhibit D: Additional Insurance and Bonding Requirements

6. Exhibit E: No Conflict of Interest

7. Appendix A: Office of Diversity and Inclusion Requirements

PART 1: INFORMATION AND INSTRUCTIONS TO QUOTERS

REQUEST FOR QUOTATIONS NUMBER Q50430

MARTA HEADQUARTER COMPLEX CUSTODIAL SERVICES

Quotations shall be prepared, submitted, and considered in accordance with the following instructions, as the same may be modified from time to time in writing by MARTA, in this Request for Quotations Number Q50430 (“RFQ”):

1. MINIMUM QUALIFICATIONS.

(a) To participate in this procurement, Quoter must satisfy the qualifications required by this RFQ. Where the Quoter is a partnership, joint venture arrangement, limited liability company, limited liability partnership or other multiple entity organization, the entity that holds a majority ownership interest in the Quoter (i.e., over 50% ownership) must meet the minimum requirements set forth in this RFQ. Additionally, prior to execution of the Contract, the successful Quoter will be required to demonstrate that it is duly authorized to conduct business in the State of Georgia. Quoter (or an entity comprising Quoter) must not submit more than one quote under the same or different names or as part of multiple organizations.

Any Quoter or entity comprising Quoter that submits more than one quote in response to this solicitation shall be deemed non-responsive. NOTE: This restriction set forth in this paragraph is not applicable to subcontractors. By submitting a quote in response to this RFQ, the Quoter represents and warrants to MARTA that Quoter has or will acquire all of the licenses, certifications, permits, bonding capacity and insurance to perform the work set forth in the Contract. By submitting a quote concerning this procurement, Quoter acknowledges that it is familiar with all laws applicable to this procurement, including, but not limited to, all of MARTA’s policies and procedures (as the same may change from time to time), all of which are incorporated into this RFQ by this reference.

(b) The Quoter must demonstrate competence and experience in the areas of expertise outlined in the Contract. In particular, qualified companies should provide the information listed below:

1. Five (5) years of experience providing custodial services for commercial properties comparable to the requirements and complexity of this solicitation in size, scope and responsibilities. Form 6 can be used to fulfill this requirement.

2. Quoters shall provide detailed mobilization plan to start this Scope of Work.

3. If any of the above Quoters requirements listed in Number 1 and Number

2 are omitted from the quote submission or if the information furnished is incomplete or inadequate, the Authority will require that additional information be submitted after the quote deadline, but within three (3) days of the request by the Authority.

2. NO OFFER BY MARTA; FIRM OFFER BY QUOTER. This procurement does not constitute an offer by MARTA to enter into an agreement and cannot be accepted by any Quoter to form an agreement. This procurement is only an invitation for offers from interested Quoters and no offer shall bind MARTA. However, Quoter’s offer is a firm offer to MARTA for a period of 120 calendar days from the quote deadline date and may not be withdrawn during such 120-day time period.

3. PRE-QUOTE CONFERENCE.

(a) A Pre-Quote Conference is scheduled for November 9, 2023, at 10:00 a.m. (local time) at MARTA’s headquarters building located at 2424 Piedmont Road N.E., Atlanta, Georgia 30324-3330. Quoters are advised that notwithstanding the address, MARTA’s headquarters building is located west of Piedmont Road on Morosgo Drive across from the Lindbergh Rail Station. Attendance at the pre-quote conference is not mandatory but is strongly encouraged. A site visit will follow the Pre-Quote Conference/A Site Visit will be scheduled at 11/09/23 11:00 a.m. (local time) at MARTA’s headquarters building located at 2424 Piedmont Road N.E., Atlanta, Georgia 30324-3330. Facial coverings are not required to attend. Social distancing and other measures in accordance with Center of Disease Control (CDC) and MARTA guidelines will take place. MARTA may limit the number of participants in attendance per Site Visit at our discretion. Please RSVP to Deandra Graham at dlawsheagraham@itsmarta.com on or before November 7, 2023 before 5:00 p.m. (local time).

4. QUOTE EVALUATION, AWARD AND MULTIPLE AWARDS; TRADE NAMES AND

ALTERNATIVES.

(i) MARTA shall determine which Quoters are responsive and responsible.

Each responsive and responsible Quote received by MARTA constitutes an offer to perform the Contract upon the terms and conditions contained in the Contract for the prices contained on the Quote Form, which may be accepted by MARTA giving the successful Quoter notice of award during the period set forth in Section 4 hereinabove.

(ii) Before any award is made, MARTA will evaluate the Quote Form and all of the information supplied by Quoter in response to this RFQ. To be considered for award, a Quoter must be technically and financially qualified to perform the Contract as determined by MARTA and meet all conditions in the Contract. MARTA reserves the right to accept a Quote other than the lowest, if it determines that MARTA’s interests will be best served by doing so, or to reject all Quotes or parts of Quotes received.

(iii) Reserved

12. CANCELLATION OF RFQ; WAIVER OF TECHNICALITIES. MARTA reserves the right to waive any technical defect in a quotation before or after quotation submission. MARTA also reserves the right to cancel this RFQ at any time for any reason or no reason. Additionally, MARTA may in accordance with applicable law, by addendum, modify any provision or part of this RFQ at any time prior to the quotation due date and time. The Quoter shall not rely on oral clarifications to the RFQ unless they are confirmed, in writing, by MARTA in an issued addendum. MARTA also reserves the right to award based upon a Quoter’s original submission without discussion.

13. GEORGIA OPEN RECORDS ACT. Information provided to MARTA is subject to disclosure under the Georgia Open Records Act (“GORA”). Pursuant to O.C.G.A. § 50-18-72(a)(34), “[a]n entity submitting records containing trade secrets that wishes to keep such records confidential under this paragraph shall submit and attach to the records an affidavit affirmatively declaring that specific information in the records constitute trade secrets pursuant to Article 27 of Chapter 1 of Title 10 [O.C.G.A. § 10-1-760 et seq.].”

14. REPRESENTATION. By submitting a quote in response to this RFQ, Quoter acknowledges and represents that: (a) the accompanying quote is made by a person or business entity that is neither a high cost lender nor a predatory lender, nor is the Quoter an affiliate of a high cost lender or a predatory lender, as described in Chapter 6A of Title 7 of the Official Code of Georgia Annotated (“Code”); (b) it has read all of the RFQ documents (including, without limitation, the Contract), including all addenda issued and acknowledges that, if successful, Quoter shall be bound by the requirements stated therein; (c) the signatory to the Quote is the Quoter (or Quoter’s duly authorized agent or employee of the Quoter with the authority to bind Quoter hereto); (d) any information or disclosure provided in response to this RFQ are fully restated herein and remain truthful and accurate representations up to and including the date Quoter submits its Quote to MARTA; (e) MARTA will not agree to make any substantive revisions to the Contract; (f) it will be bound by MARTA’s Code of Ethics available at https://www.itsmarta.com/uploadedFiles/Code%20of%20Ethics%20%20Final%203-20- 23.pdf, as the same may be amended from time to time in MARTA’s sole discretion; and

(g) it agrees that it will voluntarily notify MARTA immediately if any information or disclosure provided to MARTA during any part of this procurement process changes, is no longer accurate or would be misleading in any way.

Quoter acknowledges and agrees that in the event of a conflict between the RFQ in the Quoter’s possession and the version maintained by MARTA, the version maintained by MARTA shall govern.

DocuSign Envelope ID: 61AB4A5D-0394-4242-8618-A9EC7B26B22D https://www.itsmarta.com/uploadedFiles/Code%20of%20Ethics%20%20Final%203-20-23.pdf https://www.itsmarta.com/uploadedFiles/Code%20of%20Ethics%20%20Final%203-20-23.pdf

15. PROTESTS. Any protest or objection to this RFQ or the solicitation process must be submitted, in a timely manner, in accordance with the Protest Procedures set forth on MARTA’s website at https://www.itsmarta.com/uploadedFiles/MARTA%20CPM%20Procedure%20Manual%20-

%20Updated%2009-03-2020%20-%20REV%209%20-%20Bid%20Protest%20Procedures.pdf.

DocuSign Envelope ID: 61AB4A5D-0394-4242-8618-A9EC7B26B22D https://www.itsmarta.com/uploadedFiles/MARTA%20CPM%20Procedure%20Manual%20-%20Updated%2009-03-2020%20-%20REV%209%20-%20Bid%20Protest%20Procedures.pdf https://www.itsmarta.com/uploadedFiles/MARTA%20CPM%20Procedure%20Manual%20-%20Updated%2009-03-2020%20-%20REV%209%20-%20Bid%20Protest%20Procedures.pdf

PART 2: REQUIRED SUBMITTAL FORMS

(Check List)

This Checklist is being provided for information purposes only. Quoters are responsible for reviewing the entire solicitation document and remitting all required and/or requested information and submittals. Please include the checklist with your Quote, however, failure to remit the Checklist will not result in the Quoter being deemed non-responsive.

Complete, sign, notarize (if applicable) and submit all forms listed below:

Illegal Immigration Reform and Enforcement Act Affidavit (Form 1) Contract Affidavit (Form 1a) Subcontractor Affidavit (Form 1b) Sub-Subcontractor Affidavit (Form 1c)

Acknowledgement of Addenda (Form 2) Quotation Form (Form 3) No Conflict of Interest (Form 4) List of Proposed Subcontractors (Form 5) Qualifications and Business References (Form 6) Commercial /Industrial Equipment List (Form 7) Appendix A: Office of Diversity and Inclusion Requirements

FORM 1

ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT FORMS

All Quoters must comply with the Illegal Immigration Reform and Enforcement Act of 2011, O.G.G.A § 13-10-90, et seq. (“IIREA”). Pursuant to the Act, the Quoter must provide with its quote proof of its registration which must contain User ID Number and Date of Registration and continuing and future participation in the E-Verify program established by the United States Department of Homeland Security. For additional information on the E-Verify program or to enroll in the program, go to https://e-verify.uscis.gov/enroll. Under state law, MARTA cannot consider any quote which does not include a completed Contractor’s Affidavit. It is not the intent of this notice to provide detailed information or legal advice concerning the Act. Quoters must familiarize themselves with IIREA and are solely responsible for ensuring their compliance therewith. Quoters may not rely on these instructions for that purpose. These instructions are offered only as a convenience to assist Quoters in complying with the requirements of MARTA’s procurement process and the terms of this RFQ.

1. Where the business structure of a Quoter is such that Quoter is required to obtain an

Employer Identification Number (EIN) from the Internal Revenue Service, Quoter must complete the Contractor Affidavit on behalf of, and provide a Federal Work Authorization User ID Number issued to, the Quoter itself (see Example 1 below). Where the business structure of a Quoter does not require it to obtain an EIN, each entity comprising Quoter must submit a separate Contractor Affidavit (see Example 2 below).

Example 1: ABC, Inc. and XYZ, Inc. form and submit a quote/quote/proposal as

TransitService, LLC. TransitService, LLC must enroll in the E-verify program and submit a single Contractor Affidavit in the name of TransitService, LLC which includes the Federal Work Authorization User ID Number issued to TransitService, LLC.

Example 2: ABC, Inc. and XYZ, Inc. execute a joint venture agreement and submit a quote/quote/proposal under the name TransitService, JV. If, based on the nature of the JV agreement, TransitService, JV is not required to obtain an Employer Identification Number from the IRS. The quote/quote/proposal submitted by TransitService, JV must include both a Contractor Affidavit for ABC, Inc. and a Contractor Affidavit for XYZ, Inc.

2. All Contractor Affidavits must be executed by an authorized representative of the entity named in the Affidavit. Contractors utilizing any subcontractors are required to have each subcontractor and sub-subcontractor complete Forms 1b and 1c prior to the award of the contract.

https://e-verify.uscis.gov/enroll

FORM 1a Contractor Affidavit

O.C.G.A. § 13-10-91(b)(1)

By executing this Contractor Affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of MARTA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor: ________________________________________________

Name of Project: ________________________________________________

Name of Public Employer: Metropolitan Atlanta Rapid Transit Authority

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, 20__ in _________________ (city), __________ (state)

Signature of Authorized Officer or Agent

Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF _________, 20____

NOTARY PUBLIC

My Commission Expires:

FORM 1b Subcontractor Affidavit

O.C.G.A. § 13-10-91(b)(3)

By executing this Subcontractor Affidavit, the undersigned subcontractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract with ___________________________________ (name of contractor) on behalf of MARTA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the undersigned subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the subcontractor with the information required by O.C.G.A. § 13-10-91(b). Additionally, the undersigned subcontractor will forward notice of the receipt of an affidavit from a sub-subcontractor to the contractor within five business days of receipt. If the undersigned subcontractor receives notice of receipt of an affidavit from any sub-subcontractor that has contracted with a sub-subcontractor, subcontractor shall forward, within five business days of receipt, a copy of such notice to the contractor. Subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Subcontractor: ____________________________________________________

Name of Project: ____________________________________________________

Name of Public Employer: Metropolitan Atlanta Rapid Transit Authority

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, 20__ in _________________ (city), __________ (state)

Signature of Authorized Officer or Agent

Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF _________, 202____

NOTARY PUBLIC

FORM 1c Sub-subcontractor Affidavit

O.C.G.A. § 13-10-91(b)(4)

By executing this affidavit, the undersigned sub-subcontractor verifies its compliance with O.C.G.A. §13-10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services under a contract for _______________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract) and _______________________________________ (name of contractor) on behalf of MARTA has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A.§13-10-91. Furthermore, the undersigned sub-subcontractor will continue to use the federal work authorization program throughout the contract period and the undersigned sub-subcontractor will contract for the physical performance of services in satisfaction of such contract only with sub-subcontractors who present an affidavit to the sub-subcontractor with the information required by O.C.G.A. §13-10- 91(b). The undersigned sub-subcontractor shall submit, at the time of such contract, this affidavit to __________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Additionally, the undersigned sub-subcontractor will forward notice of the receipt of any affidavit from a sub-subcontractor to ____________________________________________ (name of subcontractor or sub-subcontractor with whom such sub-subcontractor has privity of contract). Sub-subcontractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification Number Date of Authorization

Name of Sub-Subcontractor: ___________________________________________

Name of Project: ___________________________________________

Name of Public Employer: Metropolitan Atlanta Rapid Transit Authority

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, 20__ in _________________ (city), __________ (state)

Signature of Authorized Officer or Agent Printed name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ____ DAY OF _________, 20____

NOTARY PUBLIC

FORM 2

ACKNOWLEDGMENT OF ADDENDA

Each Quoter must complete and submit an acknowledgement with its quote, that it has received all Addenda issued by MARTA for this solicitation. If none were issued check the box next to the word “NONE” below. This form has been included and may be used to satisfy this requirement.

This is to acknowledge receipt of the following Addenda for RFQ Q50430: Headquarters Complex Custodial Services.

NONE [ ]

Addenda # Date

1. _____________________________________ ______________________;

2. _____________________________________ ______________________;

3. _____________________________________ ______________________;

4. _____________________________________ ______________________;

5. _____________________________________ ______________________;

6. _____________________________________ ______________________;

7. _____________________________________ ______________________;

8. _____________________________________ ______________________;

9. _____________________________________ ______________________; and

10. _____________________________________ ______________________.

Date:_______________, 20_____

Corporate Quoter:

[Insert Corporate Quoter Name]

By:

Print Name:

Title:

Corporate Secretary/Assistant Secretary (Corporate Seal)

Date: __________________, 20_____

Non-Corporate Quoter: [Insert Non- Corporate Quoter Name]

Notary Public (Seal)

FORM 3

QUOTATION FORM

On and as of ____________________, 202_, the undersigned, having examined carefully and become familiar with the (a) accompanying Request for Quotations for RFQ No. Q50430:

Headquarters Complex Custodial Services (“RFQ”); (b) any addenda to the RFQ; and (c) the Contract (as defined in the RFQ) being solicited by the Metropolitan Atlanta Rapid Transit Authority (“MARTA”), hereby submits this quote to MARTA in response to RFQ No. Q50430.

In compliance with RFQ Q50430 and the attached Contract, the undersigned hereby covenants and agrees to perform all Services in accordance with the Scope of Work and terms and conditions set forth in the Contract at the prices set forth in this quotation. The undersigned certifies that the only person or parties interested in this quotation as principals are those named herein, and that this quotation is made without collusion with any other person, firm, or corporation.

The quantity shown on the Quote Form as the "Estimated Quantity" for each item is an estimated quantity only for the purpose of comparing quotes. The Contractor shall deliver the product, at the prices quoted, in such quantities as the Authority orders. The Authority does not guarantee that the actual quantity of work under the Contract will exceed, equal, or approximate these estimates.

In the event of a discrepancy between the Unit Price and the Extended Price, the Unit Price quoted will be deemed by MARTA as the intended price being quoted by the Quoter and the Extended Price (as well as the Quote Total) shall be adjusted accordingly. In the event of a discrepancy between the sum of the Extended Price and the Quote Total, the sum of the Extended Price shall govern and the Quote Total shall be adjusted accordingly.

Execution. The Quote Form must be signed by an authorized employee or representative of the Quoter.

Modifications/Edits. Quoter shall not delete, modify or supplement the printed matter on the Quote Form or make any substitutions therefor unless specifically permitted (or directed) on the Quote Form.

TWO MONTHS (2) - HEADQUARTERS BUILDING

Line Item Description of Services Unit 'Estimated Qty Unit Price Extended Price

1.1

Routine Cleaning Tasks

Months

Total Price for Base Two Months, HQ Building

TWO MONTHS (2) - ANNEX BUILDING

2.1 Routine Cleaning Tasks Months 2

Total Price for Base Two Months Annex Building

TWO MONTHS (2) – INTEGRATED OPERATIONS

CENTER (IOC)

3.1 Routine Cleaning Tasks Months 2

Total Price for Base Two Months, IOC Building

TWO MONTHS (2) – UPTOWN TOWERS (UT)

4.1 Routine Cleaning Tasks Months 2

Total Price for Base Two Months, Uptown Towers

ALLOWANCE

Line Item Description of Services Unit Extended Price

5.1 Allowance for the following services: Strip/Wax, Carpet Cleaning and Will Call Services

Lump Sum $25,000.00

Total Price for Base Two Months

$25,000.00

TOTAL PRICE FOR TWO MONTHS (2): HEADQUARTERS BUILDING, ANNEX BUILDING, UPTOWN TOWERS, INTEGRATED OPERATIONS CENTER, AND WILL CALL SERVICE LINE ITEMS 1.1 THROUGH 5.1.

FORM 3

QUOTATION FORM

RFQ NUMBER Q50430

In witness whereof, the Quoter hereto has executed this Quotation Form this day of , 20 .

QUOTER:

Company Name:

Street Address:

City: State: Zip:

Telephone Number: Email Address:

Corporate Quoter:

[Insert Corporate Quoter Name]

Print Name: _________________________

Corporate Secretary/Assistant Secretary (Corporate Seal)

Non-Corporate Quoter:

[Insert Non-Corporate Quoter Name]

Print Name: _________________________

Notary Public (Seal)

THE QUOTATION FORM MUST BE SIGNED IN ORDER TO BE CONSIDERED FOR AWARD.

FORM 4

NO CONFLICT OF INTEREST

Except as may be identified and explained below, the undersigned hereby certifies that: (a) no member of the Board of Directors, officer, and employee of the Metropolitan Atlanta Rapid Transit Authority; (b) no elected, appointed, and employed official or employee of the State of Georgia and of a governing body, instrumentality, or political subdivision within the territory comprising the Counties of Fulton, DeKalb or Clayton, Georgia; (c) no relative of any persons described above; (d) no member of and delegate to the Congress of the United States has an interest whatsoever (regardless of how indirect and how remote that interest may be) in Quoter’s organization and in the proceeds of a Contract and agreement which might be made between Quoter and the Metropolitan Atlanta Rapid Transit Authority as a result of the, quote, or qualification statement accompanied by this certification; and (e) no person who is or who during the past six months has been a member of the Board of Directors, an officer, or an employee of the Metropolitan Atlanta Rapid Transit Authority is employed by or on behalf of the Quoter’s organization.

The undersigned certifies that he/she is legally authorized by the Quoter to make the above representation, and that the representation is true to the best of his/her knowledge and belief and without deliberate omission of any inquiry which would to the best of his/her belief tend to change the above representation. The undersigned understands that any representation made knowing it to be false may disqualify the Quoter from being awarded the Contract and future work by MARTA.

NOTE: THIS CERTIFICATION MUST BE COMPLETED, SIGN AND SUBMITTED TO MARTA.

Signature:

Title: Telephone #:

Email Address:

Name of Quoter Company:

Address:

FORM 5

LIST OF PROPOSED SUBCONTRACTORS

1. NAME: _______________________________________________________________________________________________________

ADDRESS: _____________________________________________________________________________________________________

TELEPHONE NUMBER: _________________________________________________________________________________________

SUBCONTRACT EFFORT: _______________________________________________________________________________________

AGE OF FIRM: _______YEAR(S) ________ MONTH(S) DBE NON-DBE

ANNUAL GROSS RECEIPTS OF FIRM:

$0 - $99,999 $100,000 - $499,999 $500,000 - $999,999 $1,000,000 - $4,999,999

$5,000,000 - $9,999,999 $10,000,000 - $14,999,999 $15,000,000 – 24,999,999

2. NAME: _______________________________________________________________________________________________________

ADDRESS: _____________________________________________________________________________________________________

TELEPHONE NUMBER: _________________________________________________________________________________________

SUBCONTRACT EFFORT: _______________________________________________________________________________________

3. NAME: _______________________________________________________________________________________________________

ADDRESS: _____________________________________________________________________________________________________

TELEPHONE NUMBER: _________________________________________________________________________________________

SUBCONTRACT EFFORT: _______________________________________________________________________________________

(use additional sheet(s) if needed)

FORM 6

QUALIFICATIONS AND BUSINESS REFERENCES

Name of Quoter:

Social Security Number (if Individual)

Federal ID Number

1. Are you registered to do business in Georgia? Yes No

Business Classification: ______________________

2. Is your company licensed to do Business in the State of Georgia? Yes No Business License Number: ____________________

3. Please mark the appropriate classification of your organization.

Individual Partnership Corporation

Limited Liability Company Joint Venture S Corporation

Please identify the State which your organization is incorporated. _________________

If a partnership, list names and addresses of partners; if a corporation, list names of officers and directors and State of Incorporation; if a joint venture, list names and addresses of ventures and, if any venturer is a corporation, partnership, or joint venture, list the same information for each such corporation, partnership, and joint venture.

4. How many years has your organization been in business under your present business name?

____ yrs.

5. How many years of experience has your organization had in work similar to the work of this

Contract?

(a) As a prime contractor? (b) As a subcontractor?

6. List all the contracts which your organization has completed during the last 5 years which demonstrate the qualifications to perform the work of this Contract which your firm has provided services of similar size and scope. (For joint venture work, show the sponsoring individual or company.) Use additional sheet(s), using the same format (s) below as needed.

Customer Organization Name:

Customer Address:

Year: Contract Price:

Kind of Contract: Location of Work:

Contact Person Name: Contact Person Number:

Contact Person Email Address:

Project Name or Service Description:

Customer Organization Name:

Customer Address:

Year: Contract Price:

Kind of Contract: Location of Work:

Contact Person Name: Contact Person Number:

Contact Person Email Address:

Project Name or Service Description:

7. Have you or your organization, or any officer or partner thereof, failed to complete a contract?

If so, provide details

8. Financial information for last two (2) years:

Year Ending: Year Ending:

Total Gross Sales $ $

Net Profit (Loss) $ $

Current Assets $ $

Current Liabilities $ $

Audited Financial Statements Available?

Yes No Yes No

9. Is any litigation pending against your organization or has your organization been engaged in any litigation or adversarial proceedings within the last five (5) years? [Check the correct response below:]

Yes No

If the response is yes, please provide a detailed description of each proceeding below:

(Use additional pages if necessary.)

The undersigned certifies that he/she is legally authorized by the Quoter to make the statements and representations contained in this form, and represents and warrants that the foregoing information is true and accurate to the best of his knowledge, and intends that the Metropolitan Atlanta Rapid Transit Authority rely thereon in awarding the Contract.

RESPONDENT NAME:

DATE OF SIGNING:

SIGNATURE:

TITLE:

QUOTER MAY USE ADDITIONAL SHEETS IF NECESSARY TO RESPOND TO ANY

QUESTION(S).

FORM 7

COMMERCIAL/INDUSTRIAL EQUIPMENT LIST

At a minimum, this Contract requires the contractor to provide the following equipment to be on-site and operational at ALL times for use by its cleaning staff, in order to perform the janitorial services specified in this contract and within the times specified. All equipment meu meet or be equivalent to the specifications stated below.

Equipment Quantity Specifications

1. High speed buffing machine 4

2. Wet/Dry vacuum 4

3. Shelf-type custodial cart 6

4. Trash collection cart 6

5. Canister-type vacuum 3

6. Leaf Blower 2

Size 20", Brush RPM 1500 Motor

HP 1.5, Motor Volt 120V, Motor

Watt.1 Kw, Motor Amp 13A

Capacity 12 U.S.

Gallon/45.5-liter, Air Watts 340, 120V

Standard

Power: 1.0 horsepower

7. Upright carpet vacuum

8. Heavy Duty

Mops & mop buckets

9. Carpet extraction machine

10. Floor Blower

11. Backpack vacuum

1 per every 30,000 sq ft

4 per building

Single-motor upright, 7-Amp. (840 watts), revolving brush 11.5'', allergen filtration

5 gal. minimum

500 PSI. with temperatures up to 210

F, capacity 12 U.S. Gallon/45.5 liters

Horsepower 3/4, 3 speeds, 120V, 6.6/6.7/6.8 AMPS, RPM

1467/1559/1611

120V, 110 wattages, 68 dBA, 60Hz, 10.5AMPS

12. Floor polishers 2 per building Standard

BY PROVIDING YOUR SIGNATURE BELOW, YOU CERTIFY THAT YOUR COMPANY HAS THE EQUIPMENT

LISTED TO

PERFORM THE WORK.

Signature

Print Name

Title Telephone#

Name of Bidder Company

Address

Email

APPENDIX A

OFFICE OF DIVERSITY AND INCLUSION REQUIREMENTS

Quoters are: (i) strongly encouraged to consider the use of Small Business Enterprises (“SBE(s)”) in all aspects of the Contract that will be awarded and; (ii) will be required to document their good faith efforts in this regard as an integral part of their Quote. Refer to the Equal Employment Opportunity and Small Business

Enterprise Requirements.

(i) A current listing of SBE’s certified with the Georgia Unified Certification Program DBE Directory, as the same may change from time to time, is located at: http://www.dot.ga.gov/PS/Business/DBE#tab-2.

(ii) MARTA has assigned a 0% goal for Small Business Enterprise participation in this project.

See the attached forms.

http://www.dot.ga.gov/PS/Business/DBE#tab-2

PART 3

RFQ NO. Q50430

FORM OF CONTRACT

See attached.

CONTRACT NO. Q50430

HEADQUARTERS COMPLEX CUSTODIAL SERVICES

This Headquarters Complex Custodial Services Contract (“Contract”) is entered into and effective on and as of _____________, 2_____ (“Effective Date”) by and between the Metropolitan Atlanta Rapid Transit Authority (“MARTA” or the “Authority”) and the ________________, a ___________________________ (“Contractor”). MARTA and Contractor are collectively referred to herein as the “Parties” and each, individually, as a “Party.”

1. EQUIPMENT, MATERIAL, SUPPLIES AND SERVICES.

(a) Equipment, Material, Supplies and Services. Subject to the terms and conditions set forth herein, Contractor shall provide the services, equipment, materials and/or supplies described in the technical specifications attached hereto as Exhibit A (Scope of Work). The Contractor shall procure, manufacture, assemble and deliver to the Authority the Equipment/Supplies, and shall perform all incidental services specified in this Contract. Additionally, the Contractor shall perform the Services when ordered from time to time by MARTA or as stipulated in the Statement of Work. Contractor will be responsible for the cost of, obtaining, maintaining and complying with, and paying all fees and taxes associated with, all applicable licenses, authorizations, consents, approvals and permits required of Contractor in the design, manufacture, construction, inspection, shipping and delivery of the Services and complying with the terms of this Contract. Contractor acknowledges and agrees that MARTA is exempt from all State taxes, use taxes and federal excise taxes, and no provisions for such taxes should be included in any price proposal/quote and MARTA will not pay any such tax if included therein or otherwise invoiced.

Contract Name: Headquarters Complex

Custodial Services

Contract No: P50430

Contractor: ______________________ MARTA Department: Office of Facilities

Address:

Address:

MARTA

2424 Piedmont Road, NE

Atlanta, Georgia 30324-3330

Phone: _____________________________ Phone:_____________________________

Email:_____________________________ Email:_____________________________

Contractor’s Authorized Representative:

_____________________________ (or his or her designee(s))

MARTA’s Authorized Representative:

___________________ (or his designee(s))

(b) Contractors Costs. Unless otherwise expressly provided in this Contract, all materials, equipment, software, facilities and labor required for procurement of the Scope of Work shall be furnished by and be under the sole direction and control of Contractor and at Contractor’s sole expense. Contractor shall be responsible, at its sole cost, for procuring and using such resources in a professional and workmanlike manner at no additional cost to MARTA.

(c) Removal of Employees Assigned to MARTA Contract. Within a reasonable period, but not later that seven (7) days after Contractor’s receipt of notice from MARTA that the continued assignment to this Contract of any Contractor Employees is not in the best interests of MARTA or may create a conflict of interest (in MARTA’s sole determination), Contractor shall remove such Contractor Employee(s) from providing services under this Contract. For purposes of this Contract, the term “day(s)” shall mean calendar days, unless otherwise specified. Contractor will not be required to terminate the employment of such individual. Contractor will assume all costs associated with the replacement of any Contractor Employees.

In addition, Contractor agrees to remove from this Contract any Contractor Employees who have engaged in willful misconduct or have committed a material breach of this Contract immediately after Contractor becomes aware of such misconduct or breach and notify MARTA of the same. For purposes of this Contract, the term “Contractor Employee(s)” shall mean all of Contractor’s employees, Contractors, subcontractors, agents, including, without limitation, the employees, Contractors, subcontractors, agents of Contractor’s partners or joint venture partners and any other individuals or entities providing any of the Services set forth in the Contract under the color of Contractor’s authority.

(d) Contractor Authorized Representative. Contractor designates the person(s) named herein above as its Contractor Authorized Representative (“Contractor Authorized Representative”) who shall: (a) be an employee within Contractor’s organization, with the information, authority and resources available to properly coordinate Contractor’s responsibilities under this Contract; (b) serve as primary interface and the single-point of communication for the provision of the Services by Contractor; (c) have day-to-day responsibility and authority to address issues relating to the Services; and (d) devote adequate time and efforts to managing and coordinating the Services.

(e) MARTA Authorized Representative. MARTA designates the person(s) named herein above as its MARTA Authorized Representative(s) (“MARTA Authorized Representative”) who shall: (a) serve as primary interface and the primary point(s) of communication under this Contract; (b) have day-to-day responsibility to address issues relating to this Contract; and (c) to the extent provided under applicable law (and the policies and procedures of MARTA) as the same may change from time to time, have the authority to execute any additional documents or changes on behalf of MARTA.

2. TERM. The term of this Contract shall commence on the Effective Date and expire sixty (60) days after MARTA provides Contractor with a written Notice to Proceed, unless earlier terminated in accordance with the terms of this Contract. The term ‘Notice to Proceed’ for purposes of this Contract means a written instruction from MARTA to Contractor instructing the Contractor to commence work under this Contract.

3. OPTIONS TO EXTEND TERM. Reserved.

4. SPECIAL TERMS AND CONDITIONS. Notwithstanding anything to the contrary contained herein, the Parties acknowledge and agree that in the event of a conflict between the terms and conditions contained in Exhibit B and the balance of the Contract, the terms and conditions set forth in Exhibit B shall control.

5. COMPENSATION. MARTA shall only pay Contractor for the Services actually requested by MARTA’s Authorized Representative, which are timely performed by Contractor in accordance with the terms of this Contract by Contractor and actually received by MARTA. MARTA shall pay Contractor at the rate(s) set forth in Exhibit C or elsewhere in this Contract. Contractor acknowledges and agrees that the total compensation payable to Contractor shall not exceed $___________________. Except as set forth in Exhibit C or elsewhere in this Contract, the Contractor may bill for the Services actually requested and rendered on a monthly basis. Notwithstanding anything to the contrary contained herein, Contractor acknowledges and agrees not to submit an invoice to MARTA if the amount due is less than $500.00, unless it is the final invoice. Each invoice must contain the following information in order to be processed by MARTA: (a) Contract Number; (b) contain a description of the Services rendered.

MARTA will pay each properly formatted, rendered and undisputed invoice, via MARTA’s Self-Invoicing Portal, within thirty (30) days after the later of MARTA’s receipt of the invoice (as noted above) or MARTA’s receipt and acceptance of the goods, equipment and/or services. For instructions to submit invoices via MARTA’s Self-Invoicing Portal, please access the following link:

http://www.itsmarta.com/uploadedFiles/More/Procurement/Procedures%20for%20Su bmitting%20a%20Vendor%20Invoice_Rev%2001.09.2018.pdf.

Notwithstanding anything to the contrary contained herein, the Parties acknowledge and agree that in the event of a conflict between the terms and conditions contained in this Section 5 and Exhibit C, the terms and conditions set forth in Exhibit C shall control.

http://www.itsmarta.com/uploadedFiles/More/Procurement/Procedures%20for%20Submitting%20a%20Vendor%20Invoice_Rev%2001.09.2018.pdf http://www.itsmarta.com/uploadedFiles/More/Procurement/Procedures%20for%20Submitting%20a%20Vendor%20Invoice_Rev%2001.09.2018.pdf

6. EQUAL EMPLOYMENT OPPORTUNITY AND DISADVANTAGED BUSINESS ENTERPRISES.

(a) Where applicable, Contractor agrees to comply with the terms, conditions and goals set forth in Appendix A attached hereto and incorporated herein by this reference.

(b) Contractor agrees that it will not discriminate against any business owner because of the owner’s race, color, religion, national origin, sex or physical handicap in connection with the award or performance of this Contract. Contractor agrees to include the above statements in any subcontracts or subsequent agreements that it enters into and cause those businesses to similarly include the statements in subsequent agreements related to this Contract.

(c) Contractors are required to submit with their Equal Employment Opportunity

(“EEO”) statistical data, as well as, Disadvantaged Business Enterprise (“DBE”) utilization commitments. This requirement pursuant to Title VII of the Civil Rights Act of 1964, Executive Order 11246 as implemented by the Department of Labor’s Office of Contract Compliance, Executive Order 11625, [Federal Transit Administration Circular 4716.1A, Federal Department of Transportation 49 CFR Part 23] and MARTA Board Policies on equal employment opportunity and DBE contracting goals.

(d) If Contractor has fifty (50) employees or more, Contractor is required to submit a copy of its affirmative action plan along with all other cited materials. The affirmative action plan shall contain, at a minimum, a utilization analysis, an analysis of any underutilization, a program of goals and timetables to correct any such underutilization, an auditing and record keeping process, internal and external EEO policy dissemination procedures and the identification and delineation of the affirmative action officer’s responsibilities.

(e) If Contractor has less than fifty (50) employees, Contractor shall provide an equal opportunity policy statement signed by the firm’s Chief Executive Officer (or its equivalent). The policy statement will indicate that the Contractor does not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. Further, the Contractor will state that it will take affirmative action to ensure that applicants are employed, and that employees are treated, during their employment, without regards to race, color, religion, sex, or national origin.

7. CIVIL RIGHTS. The following requirements apply to the underlying Contract:

(a) Nondiscrimination - In accordance with Title VI of the Civil Rights Act of 1964, as amended, 42 U.S.C. §§ 2000d et seq., U.S. Department of Transportation (“U.S.

DOT”) regulations, “Nondiscrimination in Federally-Assisted Programs of the Department of Transportation – Effectuation of Title VI of the Civil Rights Act,” 49

C.F.R. Part 21, Section 303 of the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6102, Section 202 of the Americans with Disabilities Act of 1990, 42 U.S.C.

§ 12132, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, age, or disability. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements U.S. Federal Transit Administration or any successor agency (“FTA”) may issue.

(b) Equal Employment Opportunity - The following equal employment opportunity requirements apply to the underlying Contract:

(i) Race, Color, Creed, National Origin, Sex - In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e, and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements of U.S. Department of Labor (U.S.

DOL) regulations, "Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor," 41 C.F.R. Parts 60 et seq., (which implement Executive Order No. 11246, "Equal Employment Opportunity," as amended by Executive Order No. 11375, "Amending Executive Order 11246 Relating to Equal Employment Opportunity," 42 U.S.C. § 2000e note), and with any applicable Federal statutes, executive orders, regulations, and Federal policies that may in the future affect activities undertaken in the course of the Contract. The Contractor agrees to take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, creed, national origin, sex, or age. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

(ii) Age - In accordance with Section 4 of the Age Discrimination in

Employment Act of 1967, as amended, 29 U.S.C. §§ 621 through 634 and with implementing U.S. Equal Employment Opportunity Commission (U.S.

EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. Part 1625 and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue.

(iii) Disabilities - In accordance with Section 102 of the Americans with

Disabilities Act, as amended, 42 U.S.C. § 12112, the Contractor agrees that it will comply with the requirements of U.S. Equal Employment Opportunity Commission, "Regulations to Implement the Equal Employment Provisions of the Americans with Disabilities Act," 29 C.F.R.

Part 1630, pertaining to employment of persons with disabilities.