RFQ Q004091 Manufactured Home Park Needs Assessment.pdf

Manufactured Home Park Needs Assessment

Project Description The City of Danville is seeking proposals from qualified firms for consulting services to perform a condition/needs assessment and survey of residents in, and owners of, manufactured home parks in Danville. This work will help the City determine the income of residents, the desire to own a home, the overall condition of the park, and the condition of the exterior and interior of the structures within the park. As an affordable housing option, the City wants to assess the condition of the neighborhoods and needs of the residents.

As community input will play a key role in this effort, the consultant will engage with manufactured home park owners and residents. Key areas of interest include secure affordable housing for park residents, physical risks to residents due to poor conditions in the parks, as well as possible economic exploitation of vulnerable residents. Key questions to answer within your quote are 1) Are there similarly affordable alternatives to manufactured home park housing? and 2) Is there any desire on the part of the residents to live in resident-owned manufactured home parks?

Elements of the Work Discover and describe resident/owner dynamics by conducting meetings, interviews or other outreach with stakeholders in Danville manufactured home parks. The consultant will gather, document, and synthesize feedback to understand to understand the unique issues that affect manufactured home park residents, including potential impacts of park redevelopment, as well as the relationships between tenants and owners, especially concerning economically vulnerable residents. The consultant would explore the home, site, and park ownership.

Assess Physical Conditions Create an inventory and assessment system for Danville’s twenty (20) conforming manufactured home parks as zoned MHP. Count units and develop a rating system to assess the condition of individual parks and units. The survey shall include age of units/park, number of spaces, number of units, interior condition, infrastructure access and needs (broadband, water, sewer, electric, streetlights, streets, trash pickup) and if improvements are needed, if the resident is an owner or renter of the manufactured home, costs to rent the home, utility costs, and costs of the site rental. Also, the assessment would be made regarding public health and safety risks and conformance with Danville’s manufactured home park regulations. The units per park range from 2 to 89.

Report Once the above steps are complete, the consultant will develop a report illustrating the findings according to Needs Assessment funded by VA Housing.

Qualifications Consultant must have extensive experience working with community data collection and analysis, community engagement, outreach, and reporting. Good interpersonal skills, and the demonstrated ability to work with Danville residents whose primary language is not English and those who may be apprehensive interacting with government officials will be important to success.

Submittal Requirements Submittals should be typed using a 12 point font and submitted per the instructions below under Methods of Bid submission. Submittals shall be in pdf format and not to exceed 10 pages.

Submittals shall be signed by the consultant’s contractually binding authority and include the following information:

1) Firm name, phone number and email address

2) Name of Principal-in-Charge

3) Project Manager

4) Number of employees proposed to work on the project.

5) Resumes of principals and key personnel who will perform the work and information regarding their availability for the duration of the contract.

6) Consultant’s plan of action and recommendation of deliverables including key milestones

7) Challenges associated with delivering a final report to the City by October 15, 2025.

8) References of clients from similar work projects. References should include contact information and a brief description of the project.

9) Examples of consultant’s experience working with individuals whose primary language is not English.

Method of Bid Submission

A. Bids will not be accepted both electronically and on paper. Each bidder must choose only one method of submission to avoid any confusion or duplication of entries. The latest dated and time stamped bid will be the only bid accepted and evaluated. No bid may be considered if received after the time shown on the title page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bid proposals must be written in ink or typewritten. Unsigned or qualified bids will not be accepted. Envelopes must be marked in the lower left-hand corner RFQ Q004091 Manufactured Home Park Needs Assessment and submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their bids electronically must ensure that they are registered on eVA at www.eva.virginia.gov. Bids can be found under the Business Opportunities Tab > Virginia Business Opportunities (VBO). Search RFQ Q004091. When addenda are issued, suppliers that have submitted an electronic response will have to RESUBMIT their response to the latest version of the solicitation.

D. Quotes may also be submitted through email to purchasing@danvilleva.gov.

Enter RFQ Q004091 Manufactured Home Park Needs Assessment in the subject line.

E. Bidders are expected to examine all instructions, specifications, drawings, sites, installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other changes must be initialed by the person signing the bid.

F. Suppliers must be registered in eVA if the local public body is:

1. Accepting electronic AND paper responses

2. Awarding to a supplier that has submitted a paper response

3. Posting award actions in eVA

There is no cost for eVA registration

Budget Total project budget shall not exceed $20,000.00

Pictures Manufactured Home Parks Pictures http://www.eva.virginia.gov/ mailto:purchasing@danvilleva.gov https://danvilleva-my.sharepoint.com/:f:/g/personal/flanilb_danvilleva_gov/EvXmb9AFCt5NrM5xgf7ql3ABPBsracQFSYT4xk8ACYd-uQ?e=OCBilD