RFQ_PS 33 Shamrock.pdf

Request for Qualifications Professional Engineering Consulting Services

Condition Evaluation for the Replacement of

Pump Stations #33 Shamrock located on Kilarny Road

Cape Fear Public Utility Authority Wilmington, North Carolina

October 7, 2026

General Information

Cape Fear Public Utility Authority (CFPUA) requests statements of qualifications (SOQ) from consulting engineering firms for evaluating the existing condition of an existing pump station in the CFPUA system, PS-33 Shamrock located at 116 Kilarny Road.

The project will generally consist of completing a Preliminary Engineering Report (PER), surveying, preparing detailed design plans and technical specifications, permitting, and bidding assistance. The outcome of this project will be final contract documents that are suitable for bidding and construction. Engineering services for the construction phase may be negotiated at a later date.

Submission of a Statement of Qualification (SOQ)

Consulting engineering firms are invited to submit a Statement of Qualification to CFPUA to be received no later than 2:00 PM on November 5, 2026. Submittals received after this deadline will not be considered.

CFPUA will address questions regarding the RFQ until 2:00 PM on October 21, 2026.

Questions submitted after this time will not be addressed. Questions concerning this advertisement should be directed to Ben Guerrieri, Procurement Manager, Cape Fear Public Utility Authority, at bids@cfpua.org.

SOQ’s shall be limited to 20-pages or less, excluding cover page, tabs, resumes and appendices, 11x17 are allowed.

Firms shall submit their statement of qualifications for consideration in .pdf format to bids@cfpua.org. Maximum file size for .pdf submission is 25MB. A reply will be sent to the email address submitting the statement of qualifications to confirm receipt. It is the submitting firms’ responsibility to confirm that CFPUA has received statement of qualifications via email. If email reply is not received from bids@cfpua.org, please call 910-332-6472 or 910-332-6651 before deadline for submission.

Submitted information shall comply with N.C.G.S. 143-64.31 through 64.34 (aka Mini Brooks Act).

All SOQ’s will be evaluated by a CFPUA selection team.

One firm will be selected from this request for qualifications.

mailto:bids@cfpua.org

Existing Conditions:

Pump Station 33 (Shamrock)

Address: 116 Kilarny Rd. Wilmington, NC

History: Original Station installed about 1980. (current age - 46 years +/-)

Operations: Two (2) Self Priming Hydromatic Pumps (Model 30 MP) 230/460V

Average Pump Run time per month: 55 hours

Pump Station Age: Approximately 46 years

Design Peak Pumping Rate: 80 GPM

Design Average Daily Capacity: 46,080 gpd

The pump station serves one existing community and will not require any additional capacity.

Description of Services

CFPUA is pursuing professional engineering consultant services to assist in the design and bidding for the upgrade or replacement of an existing sanitary sewer pump station.

Description of Services The scope of work is expected to include the services described below.

Overall objectives of this project are outlined below:

1. Gather and evaluate available information provided by CFPUA and perform preliminary field investigations as needed for cost estimation

2. Preparing a Preliminary Engineering Report

3. Prepare detailed design and specifications for bidding

4. Obtain all necessary permits and encroachment agreements if needed

5. Prepare sewer bypass plan

6. Provide bidding assistance, certified bid tabulation and letter of recommendation to award

7. Construction administration and observation-based services to be determined at a later date.

Schedule

The CFPUA selection team will place strong emphasis on a firm’s ability to meet the schedule of deliverables outlined below. The selected consultant will be expected to complete final plans and specifications in accordance with the project schedule shown below if not sooner. CFPUA will provide comments on all design submittals generally within 2 weeks from the date received.

o Advertise RFQ October 7, 2026 o Consultants submit SOQ November 5, 2026 o Complete SOQ review and award November 19, 2026 o Complete Scope and Contract December 17, 2026 o Notice to proceed January 4, 2027 o Preliminary Engineering Report February 18, 2027 o Design June 18, 2027 o Permitting August 2, 2027 o Construction Bidding and Award September 1, 2027

Consultant Selection CFPUA will follow a qualifications-based selection process. Consultants must demonstrate their level of competence and qualification, and each sub-consultant's level of competence and qualification, with respect to the listed evaluation factors for the needed services.

SOQ’s will be evaluated based on the following four (4) considerations and the level of importance for each consideration. The SOQ shall be formatted consistent with the evaluation consideration. Criteria shown under each of the four (4) considerations are to be addressed in the SOQ. Consultant’s may provide additional information, as necessary.

1. Project understanding and approach (25%)

a. Understanding of project drivers and scope of work to be performed

b. Approach to keep the project on schedule

c. Description of the design team’s quality control program

2. Relevant firm experience (25%)

a. Projects of similar size and scope

b. References and descriptions of similar projects

3. Overall staff experience proposed for this project (25%)

a. Project Manager to lead the design aspect of the project

b. Individual team members for each discipline and relevant experience

4. Record of success by the consultant (25%)

a. Managing design and construction costs within project budgets and design estimates. Provide 5 previous projects indicating the engineer’s opinion of probable cost estimate compared to construction low bid.

A more detailed scope of work and fee schedule will be negotiated with the best qualified firm. If negotiations are not successful with any selected firm, CFPUA will terminate negotiations with that firm and initiate negotiations with the next best qualified firm.

When a fair and reasonable fee is established, a contract award recommendation will be made to the CFPUA Board for its consideration.

Insurance Requirements The following criteria will be deemed necessary for selection:

• The firm must meet the following insurance requirements. Workers Compensation may be waived if firm has no employees.

• General Liability $1,000,000 per occurrence/$2,000,000 aggregate. Authority must be additional insured and endorsement required.

• Workers Compensation $500,000/$500,000/$500,000. Waiver of Subrogation against the Authority and endorsement required.

• Auto Liability Insurance $1,000,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. Authority must be additional insured and endorsement required.

• Professional Liability not less than $2,000,000 per loss.

Any firm wishing to be considered must be properly registered with the Office of the Secretary of State.

Notification

The selected firms will be notified by telephone and/or email.

The CFPUA reserves the right to reject any and all Proposals.

Any questions concerning this advertisement should be directed to Ben Guerrieri, Procurement Manager, Cape Fear Public Utility Authority, at bids@cfpua.org by October 21, 2026 at 2:00PM. Questions submitted after this time will not addressed.