RFQ_-_Progressive_Design-Build_Services_-_Consolidated_Rental_Car_Facility.pdf

Request for Qualifications Progressive Design-Build Services Consolidated Rental Car Facility

REQUEST FOR QUALIFICATIONS

FOR

PROGRESSIVE DESIGN-BUILD SERVICES

FOR A

CONSOLIDATED RENTAL CAR FACILITY

COUNTY OF SACRAMENTO

2026-CONRAC-RFQ

STATEMENTS OF QUALIFICATIONS DUE

AUGUST 13, 2026

2:00 PM PACIFIC TIME

TABLE OF CONTENTS

TABLE OF CONTENTS

I. Introduction

II. Scope of Work

A. Facility Components

B. Functional Objectives

III. PROJECT DELIVERY

A. Progressive Design-Build Overview

B. Project Definition Document (PDD)

IV. PROCUREMENT PROCESS

A. General Information

B. RFQ Timeline

C. Procurement Method

D. Procurement Process

E. Proposal Manager and Conflict of Interest Disclosure

F. Mandatory Pre-Submittal Conference

G. Optional One-on-One Meetings

H. Communication, Questions, and Requests for Clarification

I. Cone of Silence

J. Community Workforce and Training Agreement

V. INSTRUCTIONS AND SCORING

A. General

B. Scoring

PART A – Questionnaire Instructions

Section 1: Declaration (Pass/Fail):

Section 2: Identification of the Design-Build Entity (Pass/Fail)

Section 3: Licensure (Pass/Fail):

Section 4 : Insurance / Bonding (Pass/Fail):

Section 5: Termination/Failure to Complete; Violations; Claims, Arbitration and Litigation:

Section 6: Safety Record:

PART B – Experience Instructions

Section 1: Design-Build Team

Section 2: Personnel Resumes

Section 3: Project Profiles

Section 4: Project References

Section 5: Project Approach

Scoring Matrix

PART C – Interview

PART D – Contractor’s Percentage Fee

C. Statement of Qualifications Submittal Requirements

D. Recommendation to Sacramento County Board of Supervisors

E. Withdrawal of SOQ

F. Alteration/Modifications to SOQ Not Permitted

G. Rights Reserved by the County

H. Ownership and Disposition of Documents Submitted

VI. REGULATIONS

A. Iran Contract Act of 2010

B. Compliance with FAA Grant Assurances and Solicitation Provisions

VII. PART A –QUESTIONNAIRE FORMS AND TEMPLATES

SECTION 1 – Declaration

SECTION 2 – Identification of the Design Build Team

SECTION 3 – Licensure

SECTION 4 – Insurance and Bonds

SECTION 5 – Termination/Failure to Complete Violations; Claims, Arbitration and Litigation

SECTION 6 – Safety Record

VIII. PART B – EXPERIENCE FORMS AND TEMPLATES

SECTION 1 – Design-Build Team

SECTION 2 – Personnel Resume

SECTION 3 – Project Profile Cover Sheet

SECTION 4 – Project Reference

SECTION 5 – Project Approach

SECTION 6 – Client References

IX. PART D – CONSTRCTOR’S PERCENTAGE FEE FORM

Attachment 1 – Project Definition Document

Attachment 2 – CWTA

Attachment 3 – DBE Proposal Manager form

Attachment 4 – Potential Conflict of Interest Disclosures

Attachment 5 – OCIP Insurance Requirements

Attachment 6 – OCIP Contractors Insurance Procedures Manual

Attachment 7 – FAA Solicitation Provisions for Construction and/or Acquisition of Equipment

Attachment 8 – Sample Agreement for Progressive Design-Build Services

I. INTRODUCTION

The County of Sacramento (County) owns and operates the Sacramento International Airport (Airport or SMF) through the Department of Airports (Department). SMF is a commercial service airport located 12 miles from downtown Sacramento. SMF opened in 1967 under its previous name Sacramento Metropolitan Airport, and in the 1990s was renamed Sacramento International Airport. Currently, SMF is best known as the gateway between Northern California destinations and major cities across the United States and the world. Terminal B, Concourse B, and the Automated People Mover (APM) system opened in 2011 as part of a major County capital project called The Big Build.

Passenger activity at SMF exceeded 13.9 million annual passengers in 2025 and is projected to grow at an average rate of 2.3 percent per year from 2025 through 2041. In February 2023, the Department launched the SMForward program, a multi-year initiative to expand airport capacity and enhance the passenger experience. SMForward projects include the pedestrian walkway west of the Terminal B Automated People Mover (APM) guideway; the Terminal B parking garage; additional gates at the west end of Concourse B;

a new Terminal A exit road; a Ground Transportation Center (GTC) for the shuttle fleet; and the Consolidated Rental Car Facility (ConRAC), which is the subject of this RFQ.

In accordance with California Public Contract Code (PCC) section 22185 et seq., the Department is soliciting Statements of Qualifications (SOQ) from qualified design-build entities (each, a Respondent) to provide progressive design-build services to construct the ConRAC (the Project).

As used in this RFQ, “Respondent” means a corporation, limited liability company, partnership, joint venture, or other legal entity that is able to provide the required contracting, architectural, and engineering services described in this RFQ and all attachments (collectively, “Procurement Documents”). “The “Design-Build Entity” (DBE) means the successful Respondent selected pursuant to this RFQ that, if awarded the Project, will execute the agreement for progressive design-build services (PDB Contract) with the County. The PDB Contract template is attached hereto and incorporated herein as Attachment 8.

The Department invites all qualified Respondents interested in providing these services to submit SOQs in compliance with the requirements of this RFQ.

Following the prequalification process resulting from this RFQ, the Department will review and evaluate SOQs received pursuant to the RFQ and recommend a DBE to the County of Sacramento Board of Supervisors (County Board) for award of the PDB Contract. If an award is made, the County intends to execute a PDB Contract with a single DBE for the design and construction of the Project.

II. SCOPE OF WORK

The scope of work for the Project encompasses the full design, documentation, and construction to deliver a complete, integrated, operational facility that consolidates all Rental Car Company (RAC) functions into a single, efficient complex. The work includes planning, design, coordination, preparation of all technical documents necessary for regulatory review, and construction that provides for a long-term facility performance. See the Project Definition Document (Attachment 1) for additional information.

A. Facility Components

The DBE will develop comprehensive architectural, structural, civil, mechanical, electrical, and specialty system designs, and construction, for the following major ConRAC components. The Department requires all facilities to meet a minimum of Planning Activity Level (PAL) 3, with PAL 4 identified as the preferred design standard to ensure long-term capacity, operational efficiency, and passenger comfort shown in Attachment 1:

1. Customer Service Building (CSB):

Development of a customer interface including lobby, counters, back of house functions, vertical circulation, and supporting infrastructure. Provide innovative solutions that right size the CSB and reduce overall costs while maintaining a high-quality customer experience and providing efficiency for the tenants.

2. Ready/Return Area (R/R):

Design of a multi-level high capacity, vehicle pick-up and return areas, circulation systems, wayfinding, lighting, and operational support spaces.

3. Quick Turnaround (QTA) Building:

Complete design of a multi-level vehicle service functions including fueling, vacuuming, cleaning, emissions control, fluid distribution, and associated equipment.

4. Staging/Storage Area (SSA):

Layout and design of fleet storage, circulation, and operational support areas.

Tenants currently utilize Lot 11 and the West Economy lot for overflow operations.

Relocation to the Daily Lot is not assumed. The DBE should evaluate one or more operationally efficient approaches, including: (1) maintaining or improving access to the existing rental car facility; (2) incorporating overflow capacity within the new ConRAC; or (3) a hybrid model combining both strategies.

5. Passenger Access and Wayfinding:

Design and implement a clearly defined passenger access route connecting Terminal A and Terminal B minimizing distance and travel time. The route must meet all applicable safety, accessibility, and operational standards, and incorporate wayfinding elements to support intuitive passenger movement.

6. Roadway Modifications and Wayfinding:

Provide an efficient, safe, and intuitive traffic flow system that supports ingress and egress to and from the facility while maintaining sufficient traffic circulation to other areas of the airport without disrupting airport wide circulation. Incorporate intuitive wayfinding solutions by adding, removing, or modifying existing roadway signage to support clear driver navigation.

B. Functional Objectives

The Project shall be planned and executed to deliver a seamless, safe, and intuitive customer journey throughout the ConRAC and its connected facilities. Key objectives include:

1. Customer Experience Objectives

• World -Class Customer Experience Deliver a high-quality customer experience that aligns with the standards and expectations of a world class airport, emphasizing comfort, clarity, and operational excellence at every touchpoint.

• Safety and Security Provide a facility that prioritizes customer safety and security through thoughtful design, clear circulation patterns, and integration of best practice- safety features.

• Minimized Walking Distances Design the facility to reduce walking distances between terminal buildings and rental car pickup areas, ensuring efficient and convenient passenger movement.

• Intuitive Wayfinding Incorporate clear, intuitive, and easily readable wayfinding signage throughout all customer accessible areas of the ConRAC. Signage should be strategically placed in advance of, and at, key decision points to support effortless navigation.

2. Tenant Operational Objectives

• Support for Industry Standard- Retail Operations Design the facility layout to align with the rental car industry’s retail and sales model, ensuring that customer facing- areas, circulation paths, and service functions support efficient transactions and a positive customer experience.

• Secure Tenant Operations Provide secure, clearly defined exclusive use areas for each RAC. These areas should support controlled access, protect assets, and maintain- operational integrity for all tenant activities.

• Reduced Cross Traffic Between Staff and Customers Organize circulation patterns to minimize interactions and crossing movements between rental car staff (shuttlers) and customers. The layout should reduce the potential for vehicle conflicts, enhance safety, and limit the risk of damage to customers or fleet vehicles.

• Efficient Staff Movement and Operational Flexibility Configure facilities to enable rental car staff to move efficiently between tasks, including vehicle staging, cleaning, fueling, and customer service. The design should support rapid response to fluctuations in demand and allow operations to scale effectively during peak periods.

III. PROJECT DELIVERY

A. Progressive Design-Build Overview

The DBE will be responsible for the total design and construction of the Project including, but not limited to, all applicable agency approvals, planning, design, engineering, LEED™ Certification, permits and construction. In addition, the DBE will be responsible for all start up and testing, commissioning, and coordination of commissioning with the County’s independent agent and 3rd party operator contracted by the RACs, to validate the building’s systems are functioning per the design, installation of furniture and equipment, and assistance with SMF’s activation of the Project. The DBE will be responsible for all surveying and geotechnical investigation needed for the design of the Project, hazardous materials removal and remediation, and existing utility and subsurface conditions investigations to confirm site conditions.

Preconstruction Phase: After selecting a successful Respondent based upon qualifications in accordance with this RFQ, the Department will negotiate the Preconstruction Phase cost with the DBE and recommend to the County Board the award of the PDB Contract to the

DBE. Following execution of the PDB Contract, the Department will direct the DBE to begin design and preconstruction activities sufficient to establish the GMPs for the Project.

Progressive Design-Build Phase: Upon the acceptance of the GMPs, the County will amend the PDB Contract to include the Progressive Design-Build Phase and direct the DBE to complete the remaining design and preconstruction activities, and all construction activities necessary to complete construction and closeout of the Project. The Department intends to engage the DBE for multiple Guaranteed Maximum Prices (GMP). This will allow for a phased work approach to help with the overall Project schedule.

Project Delivery: It is anticipated that the term for completion and delivery of the Project within thirty (30) months of the County’s issuance of a Notice to Proceed.

B. Project Definition Document (PDD)

The Department and its consultant team have prepared a PDD (Attachment 1) which describes the design and construction goals and expectations, existing conditions, and other requirements for the design and construction of the Project. The PDD is attached for reference only and for the sole purpose of providing additional information to Respondents as they prepare their SOQs. No work directly related to the information contained in the PDD is required, nor expected, to be performed during this RFQ process. However, Respondents shall review and become familiar with the PDD and incorporate such information into their SOQs as appropriate and as required by the RFQ.

No technical questions pertaining to the PDD will be considered or answered by the Department during the RFQ period. All questions pertaining to the PDD will be answered during the Preconstruction Phase only and only from the selected DBE. If a Respondent believes that there are discrepancies in the PDD, the Respondent shall describe such perceived discrepancies in its SOQ for the Department’s consideration. Discrepancies within the PDD, if any, shall be discussed between the DBE and the Department during the Preconstruction Phase, after award of the PDB Contract. It is expected that the PDD will be used during the Preconstruction Phase to develop the Project’s GMPs.

IV. PROCUREMENT PROCESS

A. General Information

Site: Sacramento International Airport (SMF) Project: Consolidated Rental Car Facility (ConRAC) Location: Sacramento, California Owner: County of Sacramento, through its Department of Airports

Design-Build Entity Estimated Budget: $390,000,000 - $500,000,000

B. RFQ Timeline

RFQ Timeline Event Date

Issuance of RFQ May 29, 2026

Deadline for reserving attendance to Mandatory Pre-Submittal Conference and scheduling Confidential Meeting time

June 11, 2026

2:00 P.M. PT

Mandatory Pre-Submittal Conference at SMF June 15, 2026

8:30 A.M. – 10:00 A.M. PT

Optional One-on-One Meetings with SCDA at SMF June 15/16, 2026 as scheduled

Deadline for Submitting Questions July 6, 2026

2:00 P.M. PT

Addenda issued if necessary, including responses to questions July 21, 2026

SOQs Due (Parts A/B) August 13, 2026

2:00 P.M. PT

Part D Submissions Due September 18, 2026

2:00 P.M. PT

Mandatory Interview for Top-Ranked Respondents (Part C) September 21 – 25, 2026

Notice of Selection/Non-Selection and Initiation of Contract Negotiations October 9, 2026

Preconstruction Phase Cost Negotiations October/November 2026

Award Recommendation to the County Board of Supervisors January 2027

Anticipated Effective Date of the PDB Contract with DBE January/February 2027

The Department reserves the right to modify, at its sole and absolute discretion, the schedules and timelines described above, including any specific deadlines and the DBE’s service start date.

C. Procurement Method

For this Project, the County is utilizing a qualifications-based procurement method to select a single entity to provide both the design and construction of the Project, as authorized in PCC section 22185.3. In accordance with this procurement method, GMPs to complete the Progressive Design-Build Phase of the Project will be established during the Project’s Preconstruction Phase. The County, in its sole and absolute discretion, may amend the PDB Contract awarded pursuant to this procurement, if any, to direct the DBE to complete the Progressive Design-Build Phase for an amount no greater than the established GMPs. In the event the County and the DBE do not agree to one or more GMPs, or the County elects not to amend the PDB Contract to complete the remaining work, for any reason, the County may solicit proposals to complete the Project from Respondents that submitted SOQs pursuant to this procurement and/or solicit proposals from other design-build entities outside of this RFQ. Any and all criteria, information, documentation, deliverables, or other work product developed as part of the Preconstruction Phase shall become the sole property of the County and may be used by the County to complete and close out the Project, at no additional costs or expense to the County.

D. Procurement Process

This RFQ process is comprised of two parts:

Part 1 – Evaluation of SOQs (Parts A and B): Interested Respondents shall submit SOQs as further defined in this RFQ. The SOQs received shall be reviewed and scored by the Department’s Selection Committee in accordance with the scoring matrix included in this RFQ. It is the Department’s intent to invite the three (3) Respondents submitting the highest-scoring SOQs to interview with the Selection Committee but reserves the right to invite more or fewer depending on the overall quantity and quality of SOQs received.

Part 2 – Interview/Fee Scoring, Selection of DBE for Contract Negotiations and PDB Contract Award (Parts C and D): The interview provides top Respondents the opportunity to clarify and elaborate on the written materials previously submitted in their SOQ packages.

Respondent teams who are invited to interview shall be required to provide their contractor’s percentage fee. The procurement administrator will provide directions for submittal of this document. Following the scoring of the interviews by the Selection Committee, the Contractor’s percentage fee will be reviewed and scored to prepare a total score as described in the scoring matrix included in this RFQ.

The Selection Committee will select the Respondent with the highest total score as the DBE for the Project.

The selected DBE and the Department will thereafter commence contract negotiations.

Following the successful negotiation of a Preconstruction Phase cost for progressive design-build services, the Department will recommend that the County Board award the PDB Contract for the Project to the DBE.

E. Proposal Manager and Conflict of Interest Disclosure

Proposal Manager: Each Respondent shall designate one individual as its Proposal Manager who shall be the single point of contact for questions, inquiries, clarifications, and correspondence during the entire RFQ process. The Respondent shall submit to the Department a completed Identification of Respondent Proposal Manager form (Attachment 3).

Any substitution of the respondent’s proposal manager during the RFQ process shall be made in writing to the Department.

Potential Conflict of Interest Disclosure: On June 13, 2023, the County Board adopted Board Resolution No. 2023-0448 approving the County of Sacramento Organizational Conflict of Interest Policy for Design-Build Projects, as required by PCC section 22162 (Conflict of Interest Policy). The Conflict of Interest Policy similarly implements PCC section 22185.2 and governs the ability of persons or entities that perform services to the County relating to this RFQ to submit an SOQ as part of a design-build entity or to join a design-build team. It is attached and incorporated herein as Attachment 4. Respondents shall review the Conflict of Interest Policy and submit to the Department a completed Conflict of Interest Disclosure (Attachment B). For each Respondent team, the DBE, general contractor (if not the DBE), Architect of Record (AOR), and design architect (if not the AOR) must submit a completed disclosure form.

Return the Identification of DBE Proposal Manager form, Attachment 3, together with all (Conflict of Interest Disclosures, Attachment 4) via email as noted in each attachment and by the date noted in the RFQ Timeline. Failure to timely submit these forms may result in disqualification.

F. Mandatory Pre-Submittal Conference

Respondents shall attend the Mandatory Pre-Submittal Conference during which the Department will review the RFQ package, schedule of events, evaluation process, submission requirements, and forms to be completed. At least one member from the DBE general contractor and AOR shall attend.

Questions asked during the Mandatory Pre-Submittal Conference may be answered informally; however, all questions for which a Respondent desires a written response from the Department must be submitted in writing. Only the written responses provided via Addenda will become a part of this RFQ. For the deadline to submit questions, refer to the RFQ Timeline, or as modified by Addendum.

Mandatory Pre-Submittal Conference and Optional One-on-One Meeting Information and Reservation Instructions

Email Michael Winans at WinansM@saccounty.gov to attend the Mandatory Pre- Submittal Conference. Attendance requests will be accepted for the conference until 2:00 P.M. PT on June 11, 2026. Following the OpenGov project or requesting attendance through the OpenGov website is not sufficient for reserving attendance at the Mandatory Pre-Submittal Conference.

The attendance request email must include the Respondent firm’s name and the names, phone numbers, and email addresses of those who will be attending the conference.

Please indicate in the request whether the Respondent desires to participate in a one-on-one meeting with Department representatives. Once an attendance request is received, Department staff will send meeting information to the attendees listed.

Department staff will also ask Respondents who have indicated their desired participation in one-to-one meetings to rank their preferred time slots for such meetings, which shall be assigned based on the order of responses received by the Department.

Failure to attend the Mandatory Pre-Submittal Conference shall result in disqualification from award consideration pursuant to this RFQ. Proposals submitted by firms who did not attend will not be evaluated.

G. Optional One-on-One Meetings

The optional One-on-One meetings are intended to provide Respondents an opportunity to engage directly with the Department's project team, ask questions about the Project, and share preliminary ideas or concerns prior to SOQ submission. The Department will use these meetings to better understand the market and clarify Project requirements. All of the meetings will follow the same agenda, format, and duration with attendance by the same Department representatives, except in cases of unavoidable conflict. No information provided by one Respondent will be shared with other Respondents. Respondents shall not be entitled to review notes, summaries, or outcomes from any other Respondent’s meeting.

Any clarifications, modifications, or additional project information arising from or informed by these meetings that the Department determines to be material to this procurement will be issued to all Respondents via Addendum. Information shared in these meetings that is not subsequently issued by Addendum shall not be relied upon by Respondents in preparing their SOQs.

Respondents assume all risk for reliance on information not released in an Addendum.

mailto:WinansM@saccounty.gov mailto:WinansM@saccounty.gov

Each Respondent's delegation shall include, at minimum, the proposed Project Executive, the proposed AOR, and the proposed General Contractor's Preconstruction Manager. Respondents may include additional proposed key personnel at their discretion.

H. Communication, Questions, and Requests for Clarification

Questions properly submitted to the County by Respondents and the Department’s corresponding answers will be posted on the SacCounty EBids (OpenGov Procurement) website in an Addendum format. All inquiries and questions must be submitted in writing electronically through the SacCounty Ebids project website for this RFQ found at https://procurement.opengov.com/portal/saccounty/projects/244925, and received no later than the dates indicated in the RFQ Timeline, or as modified by Addendum. Any inquiries received after this date and time will not be answered. Respondents are not to rely on oral instructions or clarifications to this RFQ.

If the Respondent believes a conflict exists within these Procurement Documents, the Respondent must immediately notify the Department and request written clarification electronically through the SacCounty Ebids website. Failure to do so shall result in Respondent waiving any claim that a conflict exists within these Procurement Documents.

It is the responsibility of the Respondent to monitor the website for all information related to this RFQ. Respondents are responsible for promptly informing the County by contacting the RFQ administrator at WinansM@saccounty.gov to make other communication arrangements if access to the SacCounty EBids website is not possible. The Department has the sole and absolute discretion to waive missed deadlines due to technology issues with the SacCounty Ebids website.

I. Cone of Silence

Upon the issuance of this RFQ through the award and execution of the PDB Contract by the County Board, any communication directly or indirectly to seek to encourage any specific result in connection with this RFQ, including but not limited to, written communications, any and all forms of electronic communications or messaging, including social media, oral communications either in person or by telephone, initiated by a Respondent or through a lobbyist, agent or third person, to any County employee, County Board member, or other person who is a member of any committee constituted for the purposes of ranking submissions or making recommendations regarding awards related to this Project, is prohibited. Violation of this prohibition shall be grounds for disqualification from consideration for PDB Contract award. However, the Department’s Procurement representative or its designee may initiate communications with a Respondent to obtain https://procurement.opengov.com/portal/saccounty/projects/244925 additional information or clarification needed to develop a proper and accurate evaluation related to this RFQ.

J. Community Workforce and Training Agreement

The Project is a public works project in accordance with Labor Code section 1720-1781.

On September 12, 2023, the County Board voted to require a community workforce and training agreement (CWTA) for the Project consistent with PCC section 2500 et seq. The CWTA is attached as Attachment 2. The DBE and all its construction contractors at any tier shall be required to execute an “Agreement to be Bound” as described in the CWTA.

By submitting an SOQ, the Respondent affirms and agrees that the CWTA shall be binding upon the Respondent, if selected as the DBE, and all its subcontractors at every tier performing “Covered Work” on the Project, as such term is defined in Section 2 of the

CWTA.

V. INSTRUCTIONS AND SCORING

A. General

The General Contractor (if separate entity from DBE), the AOR, and Design Architect (if separate entity from the AOR) will not be allowed to participate in any capacity as a member of more than one Respondent’s design-build team. There are no such participatory restrictions on other team members.

Design–build team members listed in a SOQ are expected to remain on that team throughout the RFQ process and through the completion of the Project. If a change becomes necessary at any time during this time period, the Respondent or DBE, as applicable, must submit a request to substitute team members, for good cause, to the Department in writing for approval prior to implementation. If a design-build team member substitution request is received during the RFQ process, the Department reserves the right to re-evaluate a Respondent’s qualifications and to dismiss said Respondent from further participation in the RFQ process.

The Department does not require a specific form of contractual arrangement between the design-build team members, but the Respondent that proposes to execute the PDB Contract with the County must be registered with the California Secretary of State as being authorized to do business in the State of California at the time of PDB Contract execution and include a California licensed (Class B) General Contractor as part of its design-build team. That General Contractor must also be registered as a public works contractor with the California Department of Industrial Relations, as required by Labor Code section

1725.5. Once selected, the DBE shall be required to unconditionally guarantee the due and punctual performance of all obligations under the PDB Contract.

If the Respondent is a privately held corporation, Limited Liability Company (LLC), partnership, or joint venture, a listing of all the shareholders, partners, or members who will perform work on the Project known at the time of submission shall be provided with the SOQ. In addition, if the Respondent is a corporation, LLC, partnership, joint venture, or other legal Entity, a copy of the organization documents or agreement committing to form the organization shall be submitted with the SOQ. The information provided shall be certified under penalty of perjury by the Respondent and its general partners or joint venture members.

B. Scoring

The RFQ Scoring Process shall consist of the following parts:

• PART A – Questionnaire

• PART B – Experience

• PART C – Interview

• PART D – Contractor’s Percentage Fee

Respondents must complete the PART A – QUESTIONNAIRE set forth in this RFQ. Any Respondent not completing or failing any part of PART A – QUESTIONNAIRE will not be evaluated under PART B – EXPERIENCE. It is anticipated that no more than the three (3) highest scoring Respondents, based on the combined scoring of Parts A and B, will receive an invitation to interview, although the Department reserves the right to invite more or fewer Respondents to interview based on the overall number and quality of SOQs received.

PART C – INTERVIEW will clarify and further evaluate the Respondents’ experience and qualifications. The Respondent will be expected to explain their project approach and clearly show how their design-build team works together and collaborate. The Department may ask the Respondent to run through a scenario exercise as part of the interview.

PART D – CONTRACTOR’S PERCENTAGE FEE, the Department will also require the submittal of the contractor’s percentage fee for those Respondents invited to interview.

The Contractor's Percentage Fee is a single percentage that will be applied to the Cost of Work during the Progressive Design-Build Phase (Phase 2) of the Project. This fee is intended to compensate the Respondent for home office overhead, profit, and other costs not directly reimbursable as part of the Cost of Work. The submitted fee percentage will be scored as part of the overall evaluation, with lower fee percentages receiving higher scores. The fee percentage submitted will serve as the basis for contract negotiations with the selected Respondent and will be incorporated into the GMP Amendment upon mutual agreement of the Parties. Refer to the form enclosed in Section IX below.

Upon completion of Parts C and D, the Department will finalize the scoring of the submittals and interviews for each Respondent invited to interview to determine the highest scoring Respondent. Following successful contract negotiations between the Department and said Respondent, which will include negotiation of the Preconstruction Phase cost, the Selection Committee will recommend that the County Board award the Project to and authorize the execution of the PDB Contract with that DBE.

PART A – Questionnaire Instructions

Respondents must complete and submit qualifications as described herein using the forms and templates provided in PART A – QUESTIONNAIRE FORMS AND TEMPLATES. The Department will evaluate and score PART A submittals for completeness, conformance to Project requirements, history of violations, claims, arbitration and/or litigation history, and other requirements.

If the Respondent does not provide and submit the required declarations and/or information for any of the seven (7) PART A – QUESTIONNAIRE sections, then the Respondent may receive a Fail for PART A.

In the event a Respondent receives the score of Fail for any question, the Respondent shall be deemed to have failed Part A and the DBE’s SOQ will not be further evaluated.

Section 1: Declaration (Pass/Fail):

The Respondent shall declare that the information provided in PART A – QUESTIONNAIRE and PART B – EXPERIENCE has been prepared using reasonable diligence and is true and complete to the best of the signer’s knowledge. The declaration must be certified under penalty of perjury.

Section 2: Identification of the Design-Build Entity (Pass/Fail)

Identify key firms proposed by the Respondent as part of its design-build team to perform work on the Project. Each Respondent must identify the General Contractor (if not the DBE), the AOR, the Design Architect (if not the AOR), the Mechanical Engineer of Record, the Electrical Engineer of Record, Structural Engineer of Record, and the Fuel Systems Engineer. Each firm must be appropriately licensed or certified in California (and be registered with the California Department of Industrial Relations pursuant to Labor Code section 1725.5, as applicable) and be authorized to conduct business within the State of California.

In addition, the Respondent may identify other firms that bring special qualifications to their team for items such as plumbing, site/civil, low voltage/communications, energy efficiency/sustainability LEED™, geotechnical engineering, Zero Net Energy (ZNE), building envelope design, fire and life safety engineer, or any other notable design consultant(s).

Each firm must be appropriately licensed or certified in California (and be registered with the California Department of Industrial Relations pursuant to Labor Code section 1725.5, as applicable) and be authorized to conduct business within the State of California. These disciplines, or combinations of the above disciplines, may be provided by a single firm or by several firms.

Section 3: Licensure (Pass/Fail):

Submit evidence demonstrating that all firms identified in Section 2 possess all required California licenses, registrations, and credentials that are required to design and construct the Project, including but not limited to, information pertaining to the revocation or suspension of any license, credential, or registration.

Section 4 : Insurance / Bonding (Pass/Fail):

Submit with the SOQ evidence of the Respondent’s ability to provide insurance coverage, either by means of an existing policy or by virtue of a project-specific endorsement as required in Exhibit B of the PDB Contract in Attachment 8.

Note that the County intends to implement an Owner Controlled Insurance Plan (OCIP) for the Project. The OCIP Insurance Requirements and the OCIP Contractors Insurance Procedures Manual that the DBE must adhere to for the Project are attached as Attachments 5 and 6 and further incorporated in Attachment 8.

The successful Respondent/DBE shall be the policy holder for all insurance coverage that the DBE will be required to provide under the PDB Contract. Any deductible or self-insurance retention must be indicated on the Certificate of Insurance. “The County of Sacramento” must be named as additionally insured.

Policy terms and coverage must be acceptable to the County’s Risk Manager and must comply with the PDB Contract’s insurance requirements.

The DBE must provide an original current Certificate(s) of Insurance within fifteen

(15) working days of the Department’s issuance of a Notice of Selection/Non- Selection and Initiation of Contract Negotiations. Failure to conform to insurance requirements within this period shall constitute grounds for termination of contract negotiations.

Submit with the SOQ an acknowledgement by the Respondent’s Surety of the Respondent’s ability to provide 100% performance and payment bonds for a minimum of five hundred million dollars ($500,000,000) for a single project in the name of the Respondent as the Principal under the bonds.

Submit with the SOQ evidence of the Respondent’s maximum single project bonding capacity and Respondent’s aggregate bonding capacity.

Respondent’s Surety must be a California admitted surety, rated no less than “A-” as to management and no less than “VIIl” as to strength, by the latest edition of Best’s Insurance Guide, published by A.M. Best Company Post Office Box 1107, Summit, New Jersey 07901. Information shall be provided by the Surety on behalf of the Respondent.

The successful Respondent/DBE will be required to provide payment and performance bonds for the Project for 100% of the PDB Contract amount on the Department’s forms. The payment and performance bonds must be issued by a California admitted surety, as required by PCC section 22185.4.

Section 5: Termination/Failure to Complete; Violations; Claims, Arbitration and Litigation:

Submit declarations, information and/or details pertaining to all the following:

Provide a declaration certifying that the Respondent’s primary design-build team members have not had a surety company finish work on any project within the last five

(5) years. (Pass/Fail)

Provide information pertaining to any construction or design claim or litigation totaling more than five hundred thousand dollars ($500,000) or five percent of the annual value of work performed, whichever is less, settled against any of Respondent’s primary design-build team member within the last five (5) years. For purposes of this Part A, 'primary design-build team member' shall mean the firms comprising the following roles: Design-Build Entity, General Contractor (if not the DBE), Architect of Record, and Fuel Systems Engineer.

Ten points will be allocated based upon the Respondent’s response, as follows:

0 instances = 10 points 1 instance = 7 points 2 instances = 3 points More than 2 instances = 0 points

Provide information pertaining to serious violations of the Occupational Safety and Health Act, as provided in Part 1 (commencing with Section 6300) of Division 5 of the Labor Code, settled against any of Respondent’s primary design-build team member.

Ten points will be allocated based upon the Respondent’s response, as follows:

0 instances = 10 points 1 instance = 7 points 2 instances = 3 points More than 2 instances = 0 points

Provide information pertaining to any violations of federal or State law, including, but not limited to, those laws governing the payment of wages, benefits, or personal income tax withholding, or of Federal Insurance Contributions Act (FICA) withholding requirements, state disability insurance withholding, or unemployment insurance payment requirements, settled against any of Respondent’s primary design-build team member over the last five (5) years. For the purposes of this sub clause, only violations by a primary design-build team member as an employer shall be deemed applicable, unless it is shown that the primary design-build team member , in their capacity as an employer, had knowledge of their subcontractor's violations or failed to comply with the conditions set forth in Labor Code section 1775.

Ten points will be allocated based upon the Respondent’s response, as follows:

0 instances = 10 points 1 instance = 7 points 2 instances = 3 points More than 2 instances = 0 points

Provide information pertaining to any violations by the Respondent’s primary design-build team members of the Contractors State License Law (Business and Professions Code section 7000 et seq.), excluding alleged violations or complaints.

Ten points will be allocated based upon the Respondent’s response, as follows:

0 instances = 10 points 1 instance = 7 points 2 instances = 3 points More than 2 instances = 0 points

Provide a declaration that none of Respondent’s primary design-build team members has been convicted of submitting a false or fraudulent claim to a public agency within the last ten years. (Pass/Fail)

Provide a declaration that the Respondent will comply with all other provisions of law applicable to the Project, including, but not limited to, the requirements of Labor Code 1720 et seq. (Pass/Fail)

Section 6: Safety Record:

Provide a written safety policy, mission statement or other document addressing the Respondent's attitude and responsibility towards worker safety and the safety of the general public during construction.

Provide your Safety Officer’s qualifications, work experience, authority, job duties, percentage of time spent in fulfilling their duties as Safety Officer, and who they report to.

Provide a consolidated summary of your firm’s injury and illness data for the last three (3) years.

Submit evidence that establishes the Respondent has an acceptable safety record.

An acceptable safety record is when the Respondent’s experience modification rating (EMR) for the most recent three-year period is an average of 1.00 or less, and its average total recordable injury or illness rate and average lost work rate for the most recent three-year period does not exceed the applicable statistical standards for the construction industry.

Pursuant to Public Contract Code section 22185.3(a)(4)(G), if the Respondent’s experience modification rating (EMR) for the most recent three-year period exceeds an average of 1.00, then the Respondent will receive a score of Fail for this item. One hundred (100) points will be allocated based upon the Respondent’s response, as follows:

Average EMR for the past 3 years:

0.60 or less = 100 points

0.61 to 0.70 = 80 points

0.71 to 0.80 = 60 points

0.81 TO 0.90 = 40 points

0.91 to 1.00 = 20 points

1.01 or more = Fail

Provide the endorsement page of your worker’s compensation insurance policy, or other documentation from your insurance carrier, listing your EMR. The County will hold in confidence all required information to the extent allowed by the California Public Records Act (Gov’t Code section 7921.000 et seq.).

PART B – Experience Instructions

The information provided must clearly identify the relevance of each example regarding the requirements of the Project. The Respondent should provide specific project-related experience and individual team member histories which include Alternative Project Delivery Methods highlighting progressive design-build delivery, airport projects, consolidated rental car facilities, and relevance of project type, size, scope and complexity. In order for a project to qualify as relevant, the information submitted must demonstrate that the team member(s) made a significant contribution to the project in a capacity consistent with their proposed role.

Submit evidence that establishes the Respondent and its design-build team members have completed or demonstrate the capability to complete projects of similar size, scope, and complexity and that the proposed key personnel have sufficient experience and training to competently manage and complete the design and construction of the Project.

Firm Profiles, personnel resumes, and project Profiles must clearly identify the relevance of specific project experience to the requirements of the Project.

The Respondent and its design-build team members’ experience will be evaluated by the Department’s Selection Committee and points allocated for the relative merit of written data and responses to the following sections.

Section 1: Design-Build Team

The information requested in this section is intended to provide the Selection Committee with an understanding of the Respondent’s staffing rationale and how it proposes organizing its team to successfully execute the Project.

Narrative and Organizational Chart

Provide an organizational chart demonstrating the proposed make-up of the major participants in the design-build team. The organizational chart should assist the Selection Committee in understanding how the team envisions working together. In addition, describe the teaming relationships within the Respondent’s team (Architects/Designers and General Contractor) for whom similar projects have been completed together.

Describe how team members have directed or participated in projects with strong team organizations, clear lines of authority, and hierarchy. Provide information on how the schedules, budgets, and quality have been maintained throughout the projects. Indicate how communication between the various team members and the project owner(s) was managed to ensure all project requirements were addressed and met. The narrative and organization chart shall be limited to three (3) pages. (Submission of a detailed Management Plan is neither required nor expected. The selected DBE will develop a detailed Management Plan during the Preconstruction Phase.)

The Narrative and Organization Chart will be scored based upon their clarity in identifying the key team members and firms, and in describing the relationships between the team members on projects of similar size, scope, and complexity.

Working Relationship Matrix: The Respondent shall select up to ten projects from the Project Profiles submitted and list them on the Working Relationship Matrix.

Experience Forms and Templates

Provide the Selection Committee with an understanding of the proposed members’ experience and ability to function as a team at the outset of the Project, including any prior working relationships established on previous projects, if applicable. For each position listed on the Working Relationship Matrix, indicate whether the key individual being proposed for the Project had a significant role in the listed project’s success by placing a “mark” in the appropriate box.

Firm Profiles: For each design-build team member identified in PART A QUESTIONAIRE (Section 2: Identification of Design-Build Team), submit firm profiles providing evidence that establishes the firm has completed, or demonstrates that the firm has the capability to complete, projects of similar size, scope, and complexity, accelerated or compressed aggressive schedules, modularity and prefabrication related to the schedule, and experience utilizing the progressive design-build delivery method. Include the firm’s history, significant accomplishments, and professional philosophy. The profile for the Respondent shall be limited to three (3) pages. The profiles for other design-build team members shall be limited to one (1) page each.

Section 2: Personnel Resumes

Submit resumes of key personnel who will be assigned to the Project and who will contribute a significant effort. Each resume must include name, qualifications, and the anticipated degree of involvement during each of the design and construction phases of the Project. The resumes should provide evidence that the key personnel have sufficient experience and training to competently manage and complete the design and construction of the Project. Personnel resumes shall each be limited to two pages in length. Additional points will be awarded to key project personnel currently certified as Designated Design Build Professionals from the Design Build Institute of America (DBIA).

Key Management Personnel Resumes:

General Contractor’s Project executive;

Architect of Record’s Project executive;

Quality Manager; and

Resumes for any other management team leaders with key responsibility for the day-to-day execution of the Project, if any.

Key Design Team Personnel Resumes: Key personnel include professionals who will be assigned to this Project to provide quality control and design leadership, including the following:

Architect of Record;

Architect Project Manager, if different from Architect of Record;

Civil – Engineer of Record;

Fuel Systems – Engineer of Record;

Mechanical – Engineer of Record;

Electrical – Engineer of Record ; and Structural – Engineer of Record

Key Construction Team Personnel Resumes: Key personnel include professionals not identified above as a part of the Respondent’s Management team, including the following:

General Contractor’s Preconstruction/Design Manager;

General Contractor’s Project Manager;

General Contractor’s General Superintendent;

General Contractor’s Preconstruction/Project Estimator; and

Resumes for any other construction team leaders with key responsibility for the day-to-day execution of the Project.

Respondents are encouraged to submit up to five additional resumes as necessary to fully communicate any special knowledge or capabilities to be provided by the team.

AOR's Project Executive (may be the same individual as the Architect of Record; if so, submit one resume noting both roles)

Section 3: Project Profiles

The information requested in this section is intended to permit the Selection Committee to review experience and actual results of the team’s and team members’ ability to successfully design and construct projects similar in nature and complexity to the Project.

The Respondent shall provide design and construction project profiles for a maximum of ten (10) projects completed within the last fifteen (15) years or currently under construction. Project profiles are to consist of five (5) profiles maximum showing Design Experience and five (5) profiles maximum showing Construction Experience. Project Profiles are to be limited to three (3) pages total per submitted project, inclusive of the project profile information sheet (30 pages total). Use Project Profile templates provided in PART B EXPERIENCE FORMS AND TEMPLATES.

Projects should demonstrate the team’s design and construction experience on similar projects in terms of size, scope, and complexity and with the progressive design-build delivery method.

• For each…