RFQ-PR496329.pdf
PDF 184 KB Posted
- Attached to
- AZtec EDS & EBSD for IT-710
- Solicitation number
- PR496329
- Issued by
-
Department of Energy
About this file
This is a Request for Proposal (RFP) from Oak Ridge National Laboratory (ORNL) soliciting a firm fixed price quote for analytical laboratory instrumentation. ORNL is requesting a quote for an AZtec EDS & EBSD system for IT-710, specifically the same or domestic equivalent of a 51N1318 - AZtecLive Exp with Ultim Infinity 170 with software applications. The solicitation number is 496329, with offers due by August 26, 2026 at 5:00 PM EST. The offer validity period is 120 days, and award will be made to the lowest priced, technically acceptable proposal. The NAICS code is 334516 (Analytical Laboratory Instrument Manufacturing), this is not a small business set-aside, and the subcontract type is firm fixed price with a period of performance to be determined.
Offerors must submit a firm fixed price quote with proposed delivery schedule, completed and signed Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2025), and any exceptions to terms and conditions with explanations and alternate solutions. Additional required submittals include operational and maintenance manuals containing procedures, instructions, maintenance information, spare parts lists, and handling precautions, and a Seller's Certification of Conformance for each shipment. The seller is responsible for all packing and shipping to ensure the system arrives undamaged and in working condition, with notification of shipping plans required two weeks in advance. Questions must be submitted by August 24, 2026 at 4:00 PM EST to Morgan Records, the ORNL Procurement Representative, at recordsmt@ornl.gov. The RFP incorporates four attachments: ORNL Terms and Conditions (BSD-CS-2146), Prime Flowdown Clauses (BSD-CS-2258), Bill of Materials, and Representations and Certifications, with FAR 52.211-6 Brand Name or Equal applying as a special provision.
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Text version
Request for Proposal: PR496329
Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.
Solicitation Number: 496329 Offers Due By: 8/26/2026 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 334516- Analytical Laboratory Instrument Manufacturing
Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: AZtec EDS & EBSD for IT-710 Anticipated Subcontract Period of Performance: To Be Determined
ORNL Procurement Representative: Morgan Records (recordsmt@ornl.gov)
Summary of Work/Description of Items:
ORNL is requesting a quote for the same or domestic equivalent of a 51N1318 - AZtecLive Exp with Ultim Infinity 170 with software applications.
Please provide the following documents in response to this proposal:
Quote: A firm fixed price quote with your proposed delivery schedule.
Representations & Certifications: Provide a completed and signed copy of the following attached documents:
- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2025)
Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.
The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:
RFP ATTACHMENTS
Attachment No. Description Document Title (Date/Revision)
Attachment A ORNL Terms and Conditions Terms and Conditions – Commercial Products and Services – BSD-CS-2146 (01/13/2026)
Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 7/6/2026)
Attachment C Bill of Materials RFP496329- Bill of Materials
Attachment D Representations and Certifications
Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2025)
Special Provisions:
FAR 52.211-6 Brand Name or Equal shall apply
**Operating/ Maintenance Manual
Documents shall be submitted that contain the operational procedures, instructions, maintenance, spare parts list, and handling precautions.
Packing and Shipping
The Seller is responsible for all packing and shipping provisions to ensure that the system arrives at the Company’s site in an undamaged, working condition. The Seller shall inform the Company of shipping plans two weeks before actual shipment.
Seller's Certification of Conformance
A Certificate of Conformance indicating specification, subcontract or applicable drawing and verification numbers and nomenclature, and bearing the authorized signature and title of a responsible representative of the Seller, shall be required to represent each shipment against this contract. The certificate shall read as follows:
A. Items in this contract have been produced from Company-furnished material on ORNL Shipping Order No.
B. Items furnished under this Agreement have been designed and/or manufactured and inspected in accordance with all applicable subcontract requirements and specifications, and such inspection records as required by this Agreement are on file and available for review and/or inspection.
Important Dates:
Questions: Questions are due on 8/24/2026 by 4:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.
Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 8/26/2026.
Thank you, Morgan Records Procurement Officer Commercial Support, Contracts Division Business Services Directorate
Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: recordsmt@ornl.gov mailto:recordsmt@ornl.gov
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