RFQ-PR450276.pdf

Request for Proposal: PR450276

Hello, Potential Offeror, Oak Ridge National Laboratory (ORNL) is inviting you to submit a Firm Fixed Price proposal/quote for the following items listed below. An award will be made based on the lowest priced, technically acceptable proposal.

Solicitation Number: 450276 Offers Due By: 3/27/2026 at 5:00PM EST Offer Validity Period: 120 days NAICS Code: 541330- Engineering Services

Subcontract Type Anticipated: Firm Fixed Price Small Business Set-Aside: No Description of Supplies/Services Sought: Low Temperature Scanning NV Microscope Anticipated Subcontract Period of Performance: To Be Determined

ORNL Procurement Representative: Morgan Records (recordsmt@ornl.gov)

Summary of Work/Description of Items:

ORNL is requesting a quote for the same or domestic equivalent of a low temperature scanning nitrogen-vacancy center (NV) microscope to support fundamental research in nanoscience, condensed matter physics, and quantum information science. The microscope must include each the following capabilities and must meet the listed technical specifications:

1. Turnkey scanning NV microscopy demonstrated during the installation by vendor’s service engineer(s): system must be capable of performing continuous wave and pulsed NV microscopy at time of delivery.

2. Delivery of a complete scanning NV microscope within 9 months.

3. 2𝜇𝜇𝜇𝜇/√𝐻𝐻𝐻𝐻 magnetic field sensitivity in continuous wave mode and 10nT/√Hz sensitivity in pulsed mode

4. Compatible with standard pulse sequences including Rabi, Ramsey, spin-echo, CPMG, and XYN measurements, and adaptable for use with customized user-defined pulse sequences.

5. Closed-cycle cooling for variable temperature operation at T=2-300K with 100 mK stability at all temperatures, cooldown time of less than 6 hours, and RMS z-noise of < 2.5 nm while cold.

6. 1/1/1 T magnet capable of operating at full field for sample temperatures of 1.8-300K.

7. Coarse positioning with at minimum 2 × 3 x 2.5 mm travel at T=2K.

8. Nanometric scanning with at minimum 18x18 microns travel at T=2K.

9. Cryo-objective with numerical aperture of >0.8.

10. Integrated microwave antenna with NV probe.

11. A minimum of 4 rf channels with less than 3dB insertion loss up to 6 GHz and a minimum of 8 low frequency channels accessible to the microscope stage, including sample mounts with dc and rf connections.

12. Open source Python control of all microscope components and flexible platform for hardware and software modifications to be performed by customer.

13. Integrated polar MOKE imaging.

14. One year warranty including all parts and service needed to guarantee microscope performance for first year after delivery.

15. Onsite training at time of delivery to include all necessary training for operation of scanning NV microscope as turnkey microscope.

Please provide the following documents in response to this proposal:

Quote: A firm fixed price quote with your proposed delivery schedule.

Representations & Certifications: Provide a completed and signed copy of the following attached documents:

- Abbreviated Representations and Certifications (BSD-CS-2260, dated 03/09/2025)

Exceptions: Any exceptions taken to the terms and conditions listed below. You are requested to explain the reason(s) for the non-compliance and identify any alternate solutions to achieve compliance. Any exceptions that are taken to the provisions of this solicitation will be considered in evaluating the Offeror’s proposal and may result in your offer being deemed non-responsive. The absence of a proposal section entitled “Exceptions/Non-Compliance” or a statement indicating “no exceptions are taken” implies complete and unequivocal acceptance of all requirements, terms, and conditions.

The following RFP Attachments and Special Provisions shall apply to any subcontract/purchase order as a result of this solicitation:

RFP ATTACHMENTS

Attachment No. Description Document Title (Date/Revision)

Attachment A ORNL Terms and Conditions Terms and Conditions – Purchase Order Commercial Items & Services Under Simplified Acquisition Threshold – BSD-CS-2154 (1/13/2026)

Attachment B Prime Contract Flowdowns Prime Flowdown Clauses- (BSD-CS-2258, dated 1/13/2026)

Attachment C Bill of Materials RFP450575- Bill of Materials

Attachment D Representations and Certifications

Representations & Certifications – Abbreviated (BSD- CS-2260, dated 03/09/2025)

Special Provisions:

FAR 52.211-6 Brand Name or Equal shall apply

Important Dates:

Questions: Questions are due on 3/24/2026 by 4:00 PM EST. All questions shall be provided in writing via email to the Procurement Officer listed below.

Proposal Due Date: All proposals shall be submitted via email to the Procurement Officer listed below by 5:00 PM EST on 3/27/2026.

Thank you, Morgan Records Procurement Officer Commercial Support, Contracts Division Business Services Directorate

Oak Ridge National Laboratory 1 Bethel Valley Road, Oak Ridge, TN 37831 Email: recordsmt@ornl.gov mailto:recordsmt@ornl.gov