RFQ PR15338995 Interior painting and floor refinishing at RR05212025.docx

EMBASSY OF THE UNITED STATES OF AMERICA

REQUEST FOR QUOTATIONS

PR15338995

Tirana on May 21, 2025 Dear prospective quoters:

The U.S. Embassy in Tirana is seeking quotes for “Interior painting and refinishing the wood floor of 5 (five) Villas at RR Housing Compound” as per the specifications included in on the Statement of Work (Attachment 2).

Please note that this is a combined synopsis/solicitation for a commercial item, prepared in accordance with the format FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested, and a written solicitation will not be issued.

The solicitation number is PR15338995 issued as a Request for Quotation.

The solicitation/contract will include all applicable provisions and clauses in effect through FAC Number/Effective Date: FAC 2025-03 January 17, 2025 (DEVIATION FEB 2025).

Defense Base Act Insurance purchase is a mandatory requirement as you may read in the U.S. Department of Labor - - Office of Workers' Compensation ...

https://www.dol.gov/owcp/dlhwc/ExplainingDBA.htm Federal law requires all U.S. government contractors and subcontractors to secure workers ‘compensation insurance for their employees working overseas. The Offeror shall include Defense Base Act (DBA) insurance premium costs covering employees. The offeror may obtain DBA insurance directly from any Department of Labor approved providers at the DOL website at http://www.dol.gov/owcp/dlhwc/lscarrier.htm Pricing:

VAT (if applicable)

Grand total

The price must be in ALL and VAT included (if applicable)

The Contractor will need up to 10(ten) days to complete the service for each villa after receiving Notice to Proceed.

The Contractor will guaranty all materials and workmanship for a period of two years from the date of acceptance by the COR. If any defects develop, the Contractor must respond within 24 hours and begin repairs of defects.

After the award, the contractor will be requested to provide a list of all the names of personnel working for this project for the vetting of employees by the RSO at least 3 weeks prior to commencement of work.

The U.S. Government intends to award a fix price purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

This request for quotation does not commit the U.S. Embassy to make any award. The U.S. Embassy may cancel this RFQ or any part of it.

A site visit will be arranged on June 2, 2025, at 10:00 in order to have access please send an email with names of participants not later than May 27, 2025 by COB to the email: TiranaBids@state.gov If you are interested, please, submit your quotation no later than June 12, 2025, at 11:00 a.m. (Local Tirana Time) at the below email address: TiranaBids@state.gov No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Oral quotations will not be accepted.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Award will be made to the lowest priced, technically acceptable offeror. Provide DESCRIPTIVE LITERATURE as part of the offer. FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998). FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023), applies to this acquisition. FAR 52.212-5(b) Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025) (DEVIATION FEB 2025), will apply to the resultant contract:

· (5) 52.204-10, (7) 52.204-14 (ONLY APPLICABLE TO U.S. FIRMS), (8) 52.204-15 (ONLY APPLICABLE TO U.S. FIRMS), (9) 52.204-27, (12) 52.209-6, (32) 52.222-19, (39) 52.222-50, (51) 52.225-13, (55) 52.226- 8, (57) 52.232-29, (59) 52.232-33, (63) 52.240-1.

FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

The full text of a FAR clause may be accessed electronically at https://www.acquisition.gov/far, the DEVIATED texts FEB 2025 can be access at: Commercial Opportunities - U.S. Embassy in Albania

The following DOSAR provisions/clauses will also apply: 652.206-70, Competition Advocacy/Ombudsman; 652.214-71, Authorization to Perform; 652.225-70, Arab League Boycott of Israel; 652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended; 652.242-70, Contracting Officer’s Representative. The COR is U.S. Embassy Panama City Building Engineer and, 652.243-70, Notices.

All offerors must include a completed copy of FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (MAY 2024) (DEVIATION FEB 2025), all offerors must include a complete copy of this form with their offer.

The award will be made to the lowest priced, technically acceptable offeror.

All contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act. See 31 U.S.C. 3729(b)(4). All offerors must include fully filled and signed copy of the attached CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI-DISCRIMINATION LAW (Attachment 1).

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

All contractors have to be registered in the SAM (System for Award Management) Database https://www.sam.gov , prior to contract award pursuant to FAR provision 52.204-7 (b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

Offeror Printed Name Offeror Signature Date

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

PR12720601

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

PR15338995

6. SOLICITATION ISSUE DATE May 21, 2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Elida Lako

b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/LOCAL TIME

June 12, 2025, 11.00 hrs

9. ISSUED BY CODE

GSO Procurement

Rruga Stavro Vinjau No. 14 Tirana, Albania

|_| HUBZONE SMALL

BUSINESS

|_| (WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

|_| SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

|_| EDWOSB

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

|_| SEE SCHEDULE

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

|_| RFQ |_| IFB |_| RFP

GSO/Procurement TiranaBids@state.gov

17a. CONTRACTOR/

OFFERER

TELEPHONE NO.

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY Financial Management Office Rr. Stavro Vinjau, No 14 Tirana

CODE

|_|17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Interior painting and refinishing the wood floor of 5 (five) Villas at RR Housing Compound.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

|_| RECEIVED |_| INSPECTED |_| ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

CORRECT FOR

|_| COMPLETE |_| PARTIAL |_| FINAL

38. S/R ACCOUNT NO.

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41C. DATE

42b. RECEIVED AT (Location)

STANDARD FORM 1449 (REV. 2/2012) BACK

EVALUATION FACTORS

Award will be made to the lowest priced, technically acceptable, responsible offeror. The Government reserves the right to reject proposals that are unreasonably low or high in price.

Acceptability will be determined by assessing the offeror's compliance with the terms of the RFQ. Responsibility will be determined by analyzing whether the apparent successful offeror complies with the requirements of FAR 9.1, including:

1) Adequate financial resources or the ability to obtain them;

2) List of clients over the past 2 years demonstrating prior experience with relevant past performance information and references (provide dates of contracts, places of performance, value of contracts, contact names, telephone and fax numbers and email addresses). If the offeror has not performed comparable services in Albania then the offeror shall provide its international experience. Offerors are advised that the past performance information requested above may be discussed with the client’s contact person. In addition, the client’s contact person may be asked to comment on the offeror’s:

· Quality of services provided under the contract;

· Compliance with contract terms and conditions;

· Effectiveness of management;

· Willingness to cooperate with and assist the customer in routine matters, and when confronted by unexpected difficulties; and

· Business integrity / business conduct.

The Government will use past performance information primarily to assess an offeror’s capability to meet the solicitation performance requirements, including the relevance and successful performance of the offeror’s work experience. The Government may also use this data to evaluate the credibility of the offeror’s proposal. In addition, the Contracting Officer may use past performance information in making a determination of responsibility.

3) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing.

4) The offeror shall provide proof of SAM registration to include the SAM UEI number;

Attachment 1: CERTIFICATION REGARDING COMPLIANCE WITH APPLICABLE FEDERAL ANTI- DISCRIMINATION LAW

All Department of State contractors must certify that they do not operate any programs promoting DEI that violate any applicable anti-discrimination laws and agree that such certification is material for purposes of the government’s payment decision and therefore subject to the False Claims Act. See 31 U.S.C. 3729(b)(4).

DIRECTIONS FOR CONTRACTORS and/or OFFERORS

1.Read the entire certification provided below.

2.After you have read the provisions, please check the appropriate boxes.

3.Upon completion of Step 2, fill out the representation below. NOTE: This certification is made by a person with the authority to bind the contractor or offeror.

4.Return the completed form to the Contracting Officer/POC shown in the e-mail.

CERTIFICATION:

The Contractor or prospective offeror certifies they:

☐ are in compliance in all respects with all applicable Federal anti-discrimination laws is material to the government’s payment decisions for purposes of section 31 USC 3729(b)(4) (False Claims Act); and

☐ do not operate any programs promoting Diversity, Equity, and Inclusion that violate any applicable Federal anti-discrimination laws.

Contractor or Offeror Name (Printed or Typed): ___________________________________________

Authorized Representative Name and Title: ______________________________________________

Authorized Representative Signature and Date: ____________________________________________

Solicitation Number: PR15338995

Attachment 2: STATEMENT OF WORK PROJECT: Interior painting and refinishing the wood floor of Villa 4, Villa 8, Villa 10, Villa 14 and Villa 15 at RR Housing Compound.

Project Description:

A. Refinishing Wood Floor

1. Preparation Take the following steps before the wood floor is refinished.

· Remove all furniture, carpets, and rugs from the area.

· Inspect and secure floorboards by hammering down any protruding nails (check by running a putty knife across the surface).

· Thoroughly clean the floor using a vacuum or mop to remove debris.

· Seal all HVAC vents with plastic sheeting to prevent dust from entering the ductwork.

· Use plastic sheeting to isolate the area and prevent dust from spreading to other parts of the property.

2. Rough standing.

· Use a drum or belt sander to sand along the grain of the wood, working in 90–120 cm lengths.

· Overlap each pass by at least one-third of the sanding belt’s width to ensure even sanding and scratch removal.

· Begin with 36–40 grit sandpaper, progress to 60 grit, and finish with 100 grit.

· Replace the sanding belt every 25 square meters for optimal results.

· Sweep and vacuum between grit changes to eliminate dust.

3. Edge and Corner Sanding

· Use a floor edger or small orbital sander for corners, edges, staircases, closets, and other hard-to-reach areas.

· Begin with coarse-grit paper and follow with finer grits.

· For tight corners, use a hand scraper and 80–100 grit sandpaper to remove the finish manually.

4. Finish Sanding

· Use a floor buffer with a fine-grit screening pad to even out the surface and remove minor imperfections.

· Operate the buffer in broad arcs across the floor, controlling its direction with handle positioning.

5. Final Dust Removal

· Vacuum the entire area thoroughly.

· Wipe the floor with a tack cloth to remove residual dust, debris, or hair that may affect the final finish.

6. Wood Staining (If required)

· Apply wood stain using a foam applicator pad, working with the grain.

· Wipe off excess stains with clean cotton cloths or paper towels.

· Allow the stain to dry fully with the manufacturer’s instructions before applying the finish.

7. Finish Application

· Apply water-based polyurethane or lacquer using a lambswool applicator in smooth, even strokes.

· Apply up to four coats, allowing each to dry for 24 hours or as specified.

· Between coats, sand lightly with 220-grit paper or #000 steel wool.

· Remove dust with vacuum and tack cloth before applying the next coat.

B. Interior Painting.

· Walls: VITEX CL-81 or equivalent.

· Ceilings: VITEX White or equivalent.

· Garage Walls & Ceilings: VITEX Gloss White or equivalent.

· Baseboards: White gloss Aqua Chrome or equivalent.

· Entrance Ceiling: White gloss paint.

· Interior Doors: White gloss paint.

· Main Entrance Door: Dark blue gloss paint.

C. Work Quantities by Villa

Villa 4.

Villa 8

Villa 10.

Villa 14.

For Villa 15.

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