RFQ-PR12810040-Construction of Awning for Visa Applicant at U.S. Embassy Dhaka.pdf

September 3, 2024

Dear Prospective Quoter:

SUBJECT: Request for Construction of Awning for Visa Applicant

The U.S. Embassy Dhaka invites you to submit a quotation for Construction of Awning for Visa

Applicant Walkway.

The Embassy intends to conduct a pre-quotation conference at the site, and all prospective offerors who have received a solicitation package will be invited to attend. See Section J of the attached

Request for Quotations (RFQ).

In order for a quotation to be considered, you must also complete and submit the following:

1. Standard Form SF-18

2. Section G, Special Requirements

3. Section I

4. Section L, Clause 52.204-24, 52.204-26 and other relevant Representations, Certifications and

Other Statements of Offerors or Quoters

The successful offeror shall be registered in the SAM (System for Award Management) database https://www.sam.gov prior to submittal of their offer/proposal pursuant to FAR 5.207. The guidelines for registration in SAM are also available at https://www.fsd.gov/fsd-gov/learningcenter-system.do?sysparm_system=SAM

In addition, the offer shall include NDAA Certifications as required in Section 5, FAR 52.204-24 and FAR 52.204-26.

The site visit has been scheduled on September 10, 2024, at 10:30 A.M. at U.S. Embassy Dhaka

Compound, located at North Gate, Madani Avenue, Baridhara, Dhaka. Please submit persons info for security gate access within September 5, 2024.

Request for questions regarding this work may be submitted by no later than 4:30 P.M. Dhaka

Time on September 15, 2024 by email in English to: dhakaproc@state.gov

Bids must be submitted electronically via email. Bids must be received on or before 4:30P.M.

Dhaka Time on September 15, 2024, at the same address: dhakaproc@state.gov https://www.sam.gov/ https://www.fsd.gov/fsd-gov/learningcenter-system.do?sysparm_system=SAM https://www.fsd.gov/fsd-gov/learningcenter-system.do?sysparm_system=SAM mailto:dhakaproc@state.gov mailto:dhakaproc@state.gov

Please enter in the subject line: “Quotation Enclosed-RFQ# PR12810040 Construction of Awning for Visa Applicant”:

Offers received after the deadline will be declined and may not be considered.

The U.S. Government intends to award a purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

* Offers submitted before the deadline must be delivered during weekdays before 16.30 hrs.

Bangladesh Time. Offers received after the deadline will be declined and may not be considered.

Please submit your offer in two parts- Technical & Financial offer. Technical Offers should furnish the technical details & specifications & drawing of the work and Financial Offer should include descriptions, quantities and unit prices of materials, and labor. Cost of labor may be submitted in either Unit Price or Lump Sum.

Sincerely, Elizabeth L Al Sulaimani

Contracting Officer

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

TABLE OF CONTENTS

SF-18 OR SF-1442 COVER SHEET

A. PRICING

B. STATEMENT OF WORK

C. PACKAGING AND MARKING

D. INSPECTION AND ACCEPTANCE

E. DELIVERIES AND PERFORMANCE

F. CONTRACT ADMINISTRATION DATA

G. SPECIAL TERMS AND CONDITIONS

H. CLAUSES

I. LIST OF ATTACHMENTS

Attachment 1: Sample Letter of Bank Guaranty Attachment 2: Breakdown of Price by Divisions of Specifications Attachment 3: Drawings

J. INSTRUCTIONS ON HOW TO SUBMIT A QUOTATION

K. EVALUATION CRITERIA

L. REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS

REQUEST FOR QUOTATIONS - CONSTRUCTION

SECTION A - PRICING

A. PRICE

The Contractor shall complete all work, including furnishing all labor, material, equipment, and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.

Total Price (including all labor, materials, overhead and profit) TAKA

GENERAL REQUIREMENT

The U.S. Embassy Dhaka would like to construct walkway awning for Visa Applicant. Details of all required work are provided in Section B. SCOPE OF WORK, and a drawing package.

Work is to be performed at the Chancery Compound, U.S. Embassy Dhaka, located at Madani Avenue, Baridhara, Dhaka. The contract type shall be firm-fixed price. A duration of this work shall be 60 calendar days.

A.1 PRICING

The Contractor shall provide materials and labor to complete all works specify in Section B and reference drawings. The prices listed below shall include all labors, materials, insurance, overhead, profit, transportation, and all expenses

SL

Title of Items Quantity Unit Rate

(BDT)

Amount

(BDT)

1 Fabrication of awning with metal section and multiwall polycarbonate roofing.

1280 sft

2 Attaching barbed wire at the edge of awning.

160 ft

3 Other necessary finishing works. 1 Lot

Total =

In word:

Taka____________________________________________________________________

Contractor’s signature and seal Date:

The above items are price summaries. Detail of price shall be submitted in the form of a Bill of Quantity (BOQ) to cover all items listed in Section B. The BOQ consists of descriptions, quantities and unit prices of materials, and labor. Cost of labor may be submitted in either Unit Price or Lump Sum.

VALUE ADDED TAX (VAT). The Contractor shall include VAT as a separate charge on the Invoice and as a separate line item in Section B.

SECTION B - STATEMENT OF WORK

STATEMENT OF WORK

CONSTRUCTION OF CONSULAR AWNING FOR

APPLICANTS

SPECIFICATIONS

DRAWINGS

BID SCHEDULE

S P E C I F I C A T I O N

GENERAL REQUIREMENTS

Administrative Provision:

Contract Method: Construct the work in accordance with the conditions of the Owner/Contractor Agreement.

Work sequence: (a) Sequence of work shall be jointly determined by contractor and U.S.

Government. (b) Any or all operations may be carried out simultaneously or in any sequence subject to US Govt. approval.

Coordination: Coordinate work of various trades to assure efficient and orderly sequence of installation of construction elements with provision for accommodating items installed elsewhere.

Field Engineering: Provide field engineering services, establish grades, lines, and levels by use of recognized engineering survey practices. Site benchmarks shall be accurately and safely established, maintained and cleared away upon completion of the work. Benchmark shall be related to the nearest permanent benchmark.

Summary of Work:

The American Embassy, Dhaka requires the contractor to construct awning/canopy from north-east corner to gate 2 (consular entrance) at east perimeter wall of the Chancery Compound, Baridhara and must be done as per specifications and drawings provided. Contractor will provide all materials, labor, tools, and equipment, except specified in the scope of work and will perform operations necessary to complete the work as well as removing, demolishing, dismantling existing works on proposed site. All above requirements will be based on prior joint review and concurrence by the Government and the Contractor.

Contractor's other responsibility: Repair, replace items damaged by work of this contract.

Dimensions provided on drawings are based on field survey drawings. Before proceeding with work, verify all dimensions and report any discrepancies.

Cutting and Patching:

) Submit written request in advance of cutting or alterations which affects (a) structural integrity of any elements of project, (b) efficiency, maintenance, or safety of any operational element, (c) visual qualities of sight exposed elements (d) work of government or separate contractor.

(b) Execution: Execute cutting, fitting and patching to complete work and to fit the several parts together to integrate with other work, uncover work to install ill-timed work, remove and replace defective and non-conforming work. Inspect existing conditions, including elements subject to damage or movement during cutting and patching. Provide supports to assure structural integrity of surroundings, device and methods to protect other portions of project from damage. Provide protection from elements for areas which may be exposed by work.

Quality Control and Safety Considerations:

Maintain quality control over supplier, manufacturers, products, services, site conditions and workmanship to produce work of specified quality. Perform work by persons qualified to produce workmanship of specified quality. Assure quality of work by complying with manufacturer's instructions, submitting manufacturer's certificates, erecting complete full-scale mockup as required by individual specifications.

Contractor’s workers must wear shoes, hand gloves, hardhat provided by the contractor to execute the work of this contract. They must also use adequate stepladders and wear safety belts provided by the contractor while working at high altitude (more than 6ft). For all sorts of electrical arc and gas welding contractor must obtained Hot Work Permit signed by the Post Safety Officer before commencing such work. Request for Hot Work Permit must be sent to Post Safety Officer at least 24 hours before scheduling any welding work in the building compound.

Construction Facilities and Temporary Controls:

Maintain adequate fire protection. Gasoline and other flammable liquids shall be stored in safety containers and not to be stored inside building. Do not light fires in or about premises.

No part of the Chancery compound can be used for temporary accommodation of contractor's laborers or other personnel. The contractor shall provide and maintain all temporary stairs, ladders, ramps, scaffolds, chutes etc. as required for the proper execution of the work. Building water and electric supply can be used by the contractor for construction purposes. No materials, rubbish or debris shall be permitted to drop free but shall be removed by use of fully enclosed transport facilities. Keep all access roads and walks clear of debris, materials, construction plant and equipment during building operation. Protect all blanking, landscaping, trees and site improvements in the area of the site work. The contractor shall take all precautions for preventing injuries to persons or damage to property. The contractor shall carry on his work so that present traveled ways are not obstructed and shall take all measures to always protect the work against fire, storm, theft, vandalism and other losses. The contractor shall remove temporary materials, equipment, services and construction prior to substantial completion inspection and clean and repair damage caused by installation or use of temporary facilities.

High Risk Activities As the project contains the following high-risk activities, the contractor shall follow the section in the latest edition, as of the date of the solicitation, of the U.S. Army Corps of Engineers Safety and Health manual, EM 385 1 1, that corresponds to the high-risk activity. Before work may proceed, the contractor must obtain approval from the COR of the written safety plan required by FAR 52.236-13, Accident Prevention Alternate, containing specific hazard mitigation and control techniques.

(1) Scaffolding.

Scaffolding and work platforms shall be erected, used, inspected, tested, maintained, and repaired in accordance with:

a. For non-mechanized equipment - ANSI A10.8, Scaffolding Safety Requirements, or the Scaffolding, Shoring, and Forming Institute’s Code of Safe Practices, and the manufacturer’s operating manual.

b. For mechanized equipment - the manufacturer’s operating manual, a copy of the manual shall be available at the work site.

Work platforms and scaffolding shall comply with fall protection (FP) and appropriate access requirements. Standard railings and handrails for stairs shall be provided. Cross bracing is acceptable in place of a mid-rail when the crossing point of two braces is between 20 in (0.5 m) and 30 in (0.8 m) above the work platform. Cross bracing is acceptable as a top rail when the crossing point of two braces is between 38 in (0.97 m) and 48 in (1.3 m) above the work platform. The end points at each upright shall be no more than 48 in (1.3 m) apart. Cross bracing shall not be used for both a mid-rail and top rail. Safety (FP) nets shall be provided. Prior to commencing any activity that requires work in elevated areas, all provisions for access and fall protection shall be delineated in the Site-Specific Fall Protection and Prevention Plan and Activity Hazard Analysis (AHA) and accepted by the GDA for the activity. For specific guidance related to erecting and disassembling scaffolds. Scaffolds, platforms, or temporary floors shall be provided for all work except that which can be performed safely from the ground or similar footing. Ladder jacks, lean-to, and prop- scaffolds are prohibited. Emergency descent devices shall not be used as working platforms. Work platforms and scaffolds shall not be erected or used in the immediate vicinity of power lines or electrical conductors until such are insulated, de-energized, or otherwise rendered safe against accidental contact. An AHA shall be prepared by the contractor performing the work and submitted to the GDA prior to erection. The AHA will address all the following elements, if applicable. If not applicable, reasoning shall be provided.

a. Site conditions (ground conditions, overhead utilities, etc.);

b. Identity of specific type of scaffolding to be used;

c. Scaffold dimensions to include height, width, depth and length;

d. Load calculation for the anticipated work load and wind loading;

e. The name of the Competent Person (CP) for Scaffolding, and

f. The method of marking or barricading to be used per 22.B.21.

(2) Welding or cutting and other hot work.

All welding equipment shall be inspected before each use to ensure that all required safety devices and ancillary equipment are in place and properly functioning. Defective equipment shall be removed from service, replaced, or repaired, and reinspected before again being placed in service. Arc welding and cutting operations shall be shielded by noncombustible or flameproof screens that will protect employees and other persons working within 35 ft (10.7 m) from the direct rays of the arc, sparks, molten metal, spatter, and chipped slag.

a. Welding curtains shall be suitable for the welding process and amperage.

b. Welding curtains shall provide a high degree of safety against ultraviolet radiation and blue light.

c. Welding curtains shall be fading resistant and flame retardant.

d. The use of blue tinted welding curtains is prohibited if observers are in the work area as they provide very little blue light protection.

Employees performing welding, cutting, and heating work shall be protected by PPE appropriate for the hazards that they may encounter and based upon the results of an AHA conducted specifically for the welding, cutting, or heating operation that they will be performing.

Suitable fire extinguishing equipment of sufficient capacity shall be provided in the immediate vicinity of welding or cutting operations and maintained in a state of constant readiness for immediate use. Hot work permits shall be required on Government installations when welding, cutting, or heating operations are performed unless otherwise indicated by the GDA. Before conducting welding or cutting operations, the area shall be surveyed to ensure it is free of the following hazards:

a. Combustible materials located close to the operation.

b. The presence or possible generation of potentially explosive atmospheres (flammable gases, vapors, liquids, or dusts); and

c. The presence or nature of an oxygen-enriched atmosphere.

Oxyfuel Gas Welding and Cutting.

Oxyfuel gas welding and cutting equipment shall be listed by a nationally recognized testing laboratory. Oxygen cylinders and apparatus. Oxygen cylinders and apparatus shall be kept free from oil, grease, and other flammable or explosive substances and shall not be handled with oily hands or gloves. Oxygen cylinders and apparatus shall not be used interchangeably with any other gas. Oxyfuel cylinders shall not be placed in a confined space with the workers. Oxyfuel gas, and other oxygen-fuel gas welding and cutting systems using cylinder regulator- hose-torch shall be equipped with both a reverse-flow check valve and a flash arrestor, in each hose, at the torch unless otherwise indicated by the manufacturer instructions. Connection of multiple sets of oxyacetylene hoses to a single regulator on a single set of oxyacetylene tanks may only be accomplished by installing a commercially available fitting approved by Compressed Gas Association (CGA) standards and listed by a nationally recognized testing laboratory. The fitting shall be installed on the output side of the regulator and shall have a built-in shut-off valve and reverse-flow check valve on each branch. Acetylene regulators shall not be adjusted to permit a discharge greater than 15 psi (103.4 kPa) gauge.

3) Temporary wiring.

use of portable electric tools, or other recognized electrical hazards. Temporary wiring and portable electric tools require the use of a ground fault circuit interrupter (GFCI) in the affected circuits; other electrical hazards may also require the use of a GFCI;

Accident prevention.

(a) The Contractor shall provide and maintain work environments and procedures which will-

(1) Safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities.

(2) Avoid interruptions of Government operations and delays in project completion dates;

and

(3) Control costs in the performance of this contract.

(b) For these purposes on contracts for construction or dismantling, demolition, or removal of improvements, the Contractor shall-

(1) Provide appropriate safety barricades, signs, and signal lights;

and

(2) Ensure that any additional measures the Contracting Officer determines to be reasonably necessary for the purposes are taken.

(c) If this contract is for construction or dismantling, demolition or removal of improvements with any Department of Defense agency or component, the Contractor shall comply with all pertinent provisions of the latest version of U.S. Army Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, in effect on the date of the solicitation.

(d) Whenever the Contracting Officer becomes aware of any noncompliance with these requirements or any condition which poses a serious or imminent danger to the health or safety of the public or Government personnel, the Contracting Officer shall notify the Contractor orally, with written confirmation, and request immediate initiation of corrective action. This notice, when delivered to the Contractor or the Contractor’s representative at the work site, shall be deemed sufficient notice of the noncompliance and that corrective action is required. After receiving the notice, the Contractor shall immediately take corrective action. If the Contractor fails or refuses to promptly take corrective action, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall not be entitled to any equitable adjustment of the contract price or extension of the performance schedule on any stop work order issued under this clause.

(e) The Contractor shall insert this clause, including this paragraph (e), with appropriate changes in the designation of the parties, in subcontracts.

Alternate I ( Nov 1991). If the contract will involve (a) work of a long duration or hazardous nature, or (b) performance on a Government facility that on the advice of technical representatives involves hazardous materials or operations that might endanger the safety of the public and/or Government personnel or property, add the following paragraph (f) to the basic clause:

(f) Before commencing the work, the Contractor shall-

(1) Submit a written proposed plan for implementing this clause. The plan shall include an analysis of the significant hazards to life, limb, and property inherent in contract work performance and a plan for controlling these hazards; and

(2) Meet with representatives of the Contracting Officer to discuss and develop a mutual understanding relative to administration of the overall safety program.

The contracting officer should inform the Occupational Safety and Health Administration (OSHA), or other cognizant Federal, State, or local officials, of instances where the contractor has been notified to take immediate action to correct serious or imminent dangers.

Escort/Inspection:

Contractor's workers shall be escorted to the work site and during the days work, and all escorts shall be provided by the COR. All workers, materials, tools, etc., provided for the contracted work by the contractor shall be subject to inspection at check and entry points by Security Office personnel.

The contractor shall submit a written work schedule to the COR, indicating number of days and total number of workers required to complete the work within the contracted period of the work, at least three days before the start of the work. All work timings shall be directed by the COR, depending on the availability of escorts and other unavoidable circumstances.

For work locations requiring MSG and/or other American escorts, all work schedules shall be as directed by the COR.

The total time of work done on the project shall be calculated in hours of actual work done per day and shall be based on 8 hours a day and 5 days a week work schedule, except for holidays, to calculate project completion time.

Contract Close out:

When contractor considers work has reached final completion, submit written certificates that contract documents have been reviewed, work has been inspected and the work is complete in accordance with contract documents and ready for owner inspection.

Clean interior and exterior surfaces exposed to view; remove temporary labels, stains and foreign substance, polish transparent and glossy surfaces, vacuum soft surfaces. Clean equipment and fixtures to a sanitary condition, clean or replace filters. Clean roofs, gutters, downspouts and drainage system. Clean site, sweep paved areas, rake clean other surfaces. Remove sand, mortar, and debris from surfaces, waste and surplus materials, rubbish, and construction facilities from the project and from the site.

Scope of Work

The American Embassy, Dhaka requires the Contractor to construct awning/canopy from north-east corner to gate 2 (consular entrance) at east perimeter wall of the Chancery Compound, Baridhara. Contractor will deploy skill professional to do the job. This job includes the following items of work-

1. Fabrication of awning with MS (mild steel) section and polycarbonate sheet.

2. Attaching barbed wire at the edge of awning.

3. Other necessary finishing works.

1. Fabrication of awning with MS section and polycarbonate sheet: Contractor will supply and fabricate awning as shown in the drawing. MS rectangular HSS section of size 4X2X3/16 in can be used as main element of the frame as shown in the drawing. Frame will be at 9ft on center and at the center of boundary wall column. MS square HSS section of size 2X2X3/16 in will be used as purlin at 3-4 ft on center. 10”X16” and 8mm thick base plate will be attached with the boundary wall column with the help of Confast WAS5810C or equivalent wedge anchor.

Contractor will do ferro scan of the column and caution be taken not to damage existing steel reinforcement during drilling for anchor. At least one Wedge anchor must be tested with design load. 16mm multiwall polycarbonate sheet will be used as roofing. The awning will be 8ft wide and approximately 160ft long. Other metal section can be used if required to attach the awning firmly with the perimeter wall. Clear/colorless/transparent polycarbonate sheet will be used.

2. Attaching barbed wire at the edge of awning: Contractor will supply and attach barbed wire at the edge of awning with the help of stainless-steel clamp to make it non-climbable.

3. Other necessary finishing works: Contractor will clean the area during and after completion of the work. Debris if any must be removed from site on the same day at contractor’s responsibility. Temporary fencing will be provided for safety and security. Metal potion of the awning will be painted with primer and enamel paint. Color will be selected by the Facility Manager/Engineer.

Drawings: Drawings are provided separately.

BID SCHEDULE:

SL

# Title of Items Quantity Unit Rate (BDT) Amount (BDT)

1 Fabrication of awning with metal section and multiwall polycarbonate roofing. 1280 sft

2 Attaching barbed wire at the edge of awning. 160 ft

3 Other necessary finishing works. 1 Lot

Total =

In word: Taka____________________________________________________________________ Contractor’s signature and seal

Example of BoQ (Bill of Quantities)

Description Quantity (ft) wt (kg)/ft

Quantity (kg)

Rate BDT/kg

Amount

(BDT)

Amount

(USD)

Material required

Frame Ractangular HSS 2"X4"X1/8"

Purlin

2"X4"X1/8"

Purlin

2"X2"X1/8"

Base Plate Quantity (pcs) wt (kg)/pc

Quantity (kg)

Rate BDT/kg

Amount

(BDT)

MS 10"X16"X5/16"

Wedge Anchor Quantity (pcs) wt (kg)/pc

Quantity (pc)

Rate BDT /pc

Amount

(BDT)

CONFAST, WAS5810C

(5/8"X10")

Roof Quantity (sft) wt (kg)/pc

Quantity (sft)

Rate BDT /sft

Amount

(BDT)

16mm Multiwall Polycarbonate

Barbed wire Quantity

(ft) wt (kg/ft) Quantity

(kg) Rate (BDT) Amount

(BDT

Painting and finishing L S

Total Material cost Fabrication cost 0% Total Cost Profit 0% Grand Total =

SECTION C - PACKAGING AND MARKING

Mark materials delivered to the site as follows:

GATE # 2 Walkway Awning

SECTION D - INSPECTION AND ACCEPTANCE

The COR, or his/her authorized representatives, will inspect from time to time the services being performed and the supplies furnished to determine whether work is being performed in a satisfactory manner, and that all supplies are of acceptable quality and standards.

The Contractor shall be responsible for any countermeasures or corrective action, within the scope of this contract, which may be required by the Contracting Officer as a result of such inspection.

D.1 SUBSTANTIAL COMPLETION

(a) "Substantial Completion" means the stage in the progress of the work as determined and certified by the Contracting Officer in writing to the Contractor, on which the work (or a portion designated by the Government) is sufficiently complete and satisfactory. Substantial completion means that the property may be occupied or used for the purpose for which it is intended, and only minor items such as touch-up, adjustments, and minor replacements or installations remain to be completed or corrected which:

(1) do not interfere with the intended occupancy or utilization of the work, and

(2) can be completed or corrected within the time period required for final completion.

(b) The "date of substantial completion" means the date determined by the Contracting Officer or authorized Government representative as of which substantial completion of the work has been achieved.

Use and Possession upon Substantial Completion - The Government shall have the right to take possession of and use the work upon substantial completion. Upon notice by the Contractor that the work is substantially complete (a Request for Substantial Completion) and an inspection by the Contracting Officer or an authorized Government representative (including any required tests), the Contracting Officer shall furnish the Contractor a Certificate of Substantial Completion. The certificate will be accompanied by a Schedule of Defects listing items of work remaining to be performed, completed, or corrected before final completion and acceptance.

Failure of the Contracting Officer to list any item of work shall not relieve the Contractor of responsibility for complying with the terms of the contract. The Government's possession or use upon substantial completion shall not be deemed an acceptance of any work under the contract.

D.2 FINAL COMPLETION AND ACCEPTANCE

D.2.1 "Final completion and acceptance" means the stage in the progress of the work as determined by the Contracting Officer and confirmed in writing to the Contractor, at which all work required under the contract has been completed in a satisfactory manner, subject to the discovery of defects after final completion, and except for items specifically excluded in the notice of final acceptance.

D.2.2 The "date of final completion and acceptance" means the date determined by the Contracting Officer when final completion of the work has been achieved, as indicated by written notice to the Contractor.

D.2.3 FINAL INSPECTION AND TESTS. The Contractor shall give the Contracting Officer at least five (5) days advance written notice of the date when the work will be fully completed and ready for final inspection and tests. Final inspection and tests will be started not later than the date specified in the notice unless the Contracting Officer determines that the work is not ready for final inspection and so informs the Contractor.

D.2.4 FINAL ACCEPTANCE. If the Contracting Officer is satisfied that the work under the contract is complete (with the exception of continuing obligations), the Contracting Officer shall issue to the Contractor a notice of final acceptance and make final payment upon:

• Satisfactory completion of all required tests,

• A final inspection that all items by the Contracting Officer listed in the Schedule of Defects have been completed or corrected and that the work is finally complete (subject to the discovery of defects after final completion), and

• Submittal by the Contractor of all documents and other items required upon completion of the work, including a final request for payment (Request for Final Acceptance).

SECTION E - DELIVERIES AND PERFORMANCE

52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984)

The Contractor shall be required to:

(a) commence work under this contract within 7 calendar days after the date the Contractor receives the notice to proceed,

(b) prosecute the work diligently, and,

(c) complete the entire work ready for use not later than 60 days after NTP issuance.

The time stated for completion shall include final cleanup of the premises.

52.211-12 LIQUIDATED DAMAGES - CONSTRUCTION (SEPT 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, or any extension, the Contractor shall pay liquidated damages to the Government in the amount of 3000 TK for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor’s right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Default clause.

CONTRACTOR'S SUBMISSION OF CONSTRUCTION SCHEDULES

(a) The time for submission of the schedules referenced in FAR 52.236-15, "Schedules for Construction Contracts", paragraph (a), is hereby modified to reflect the due date for submission as “Seven calendar days after receipt of an executed contract".

(b) These schedules shall include the time by which shop drawings, product data, samples and other submittals required by the contract will be submitted for approval.

(c) The Contractor shall revise such schedules (1) to account for the actual progress of the work, (2) to reflect approved adjustments in the performance schedule, and (3) as required by the Contracting Officer to achieve coordination with work by the Government and any separate contractors used by the Government. The Contractor shall submit a schedule, which sequences work so as to minimize disruption at the job site.

(d) All deliverables shall be in the English language and any system of dimensions (English or metric) shown shall be consistent with that used in the contract. No extension of time shall be allowed due to delay by the Government in approving such deliverables if the Contractor has failed to act promptly and responsively in submitting its deliverables. The

Contractor shall identify each deliverable as required by the contract.

(e) Acceptance of Schedule: When the Government has accepted any time schedule;

it shall be binding upon the Contractor. The completion date is fixed and may be extended only by a written contract modification signed by the Contracting Officer. Acceptance or approval of any schedule or revision thereof by the Government shall not:

(1) Extend the completion date or obligate the Government to do so,

(2) Constitute acceptance or approval of any delay, or

(3) Excuse the Contractor from or relieve the Contractor of its obligation to maintain the progress of the work and achieve final completion by the established completion date.

NOTICE OF DELAY

If the Contractor receives a notice of any change in the work, or if any other conditions arise which are likely to cause or are actually causing delays which the Contractor believes may result in late completion of the project, the Contractor shall notify the Contracting Officer. The Contractor’s notice shall state the effect, if any, of such change or other conditions upon the approved schedule, and shall state in what respects, if any, the relevant schedule, or the completion date should be revised. The Contractor shall give such notice promptly, not more than ten (10) days after the first event giving rise to the delay or prospective delay. Only the Contracting Officer may revise the approved time schedule.

NOTICE TO PROCEED

(a) After receiving and accepting any bonds or evidence of insurance, the Contracting Officer will provide the Contractor a Notice to Proceed. The Contractor must then prosecute the work, commencing and completing performance not later than the time period established in the contract.

(b) It is possible that the Contracting Officer may elect to issue the Notice to Proceed before receipt and acceptance of any bonds or evidence of insurance. Issuance of a Notice to Proceed by the Government before receipt of the required bonds or insurance certificates or policies shall not be a waiver of the requirement to furnish these documents.

WORKING HOURS

All work shall be performed during Sunday to Thursday from 07.00 A.M to 17.00 P.M. Other hours, if requested by the Contractor, may be approved by the Contracting Officer's Representative (COR). The Contractor shall give 24 hours in advance to COR who will consider any deviation from the hours identified above. Changes in work hours, initiated by the Contractor, will not be a cause for a price increase.

PRECONSTRUCTION CONFERENCE

A preconstruction conference will be held 10 days after contract award at Facility Office to discuss the schedule, submittals, notice to proceed, mobilization and other important issues that effect construction progress. See FAR 52.236-26, Preconstruction Conference.

DELIVERABLES - The following items shall be delivered under this contract:

Description Quantity Deliver Date Deliver To Section G. Securities/Insurance 1 10 days after award CO Section E. Construction Schedule 1 10 days after award COR Section E. Preconstruction Conference 1 10 days after award COR Section G. Personnel Biographies 1 10 days after award COR

Section F. Payment Request 1 Last calendar day of each month COR

Section D. Request for Substantial Completion 1 15 days before inspection COR

Section D. Request for Final Acceptance 1 5 days before inspection COR

SECTION F – CONTRACT ADMINISTRATION DATA

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a)The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer, and this authority is delegated in the designation.

(b) The COR for this contract is The Facility Management Officer/Engineer

Payment: The Contractor's attention is directed to Section H, 52.232-5, "Payments Under Fixed- Price Construction Contracts". The following elaborates on the information contained in that clause.

Requests for payment, may be made no more frequently than monthly. Payment requests shall cover the value of labor and materials completed and in place, including a prorated portion of overhead and profit.

After receipt of the Contractor's request for payment, and on the basis of an inspection of the work, the Contracting Officer shall make a determination as to the amount, which is then due. If the Contracting Officer does not approve payment of the full amount applied for, less the retainage allowed by in 52.232-5, the Contracting Officer shall advise the Contractor as to the reasons.

Under the authority of 52.232-27(a), the 14 day period identified in FAR 52.232-27(a)(1)(i)(A) is hereby changed to 30 days.

The invoices should be sent to the following address or to this email(dhakausembinvoices@state.gov):

PO#

FMO Billing Office U.S. Embassy, Madani Avenue, Baridhara Dhaka-1212

The FMO (Financial Management Office) will receive invoices, log them in, and forward to the COR for review and approval.

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

SECTION G - SPECIAL TERMS AND CONDITIONS

G.1.0 PERFORMANCE/PAYMENT PROTECTION - The Contractor shall furnish some form of payment protection as described in 52.228-13 in the amount of 50% of the contract price.

G.1.1 The Contractor shall provide the information required by the paragraph above within ten

(10) calendar days after award. Failure to timely submit the required security may result in rescinding or termination of the contract by the Government. If the contract is terminated, the Contractor will be liable for those costs as described in FAR 52.249-10, Default (Fixed-Price Construction), which is included in this purchase order.

G.1.2 The bonds or alternate performance security shall guarantee the Contractor's execution and completion of the work within the contract time. This security shall also guarantee the correction of any defects after completion, the payment of all wages and other amounts payable by the Contractor under its subcontracts or for labor and materials, and the satisfaction or removal of any liens or encumbrances placed on the work.

G.1.3 The required securities shall remain in effect in the full amount required until final acceptance of the project by the Government. Upon final acceptance, the penal sum of the performance security shall be reduced to 10% of the contract price. The security shall remain in effect for one year after the date of final completion and acceptance, and the Contractor shall pay any premium required for the entire period of coverage.

G.2.0 INSURANCE - The Contractor is required by FAR 52.228-5, "Insurance - Work on a Government Installation" to provide whatever insurance is legally necessary. The Contractor shall at its own expense provide and maintain during the entire performance period the following insurance amounts:

G.2.1 GENERAL LIABILITY (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury):

(1) BODILY INJURY, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence BDT 300,000.00

Cumulative BDT 1,000,000.00

(2) PROPERTY DAMAGE, ON OR OFF THE SITE, IN U.S. DOLLARS

Per Occurrence BDT 300,000.00

Cumulative BDT 1,000,000.00

G.2.2 The foregoing types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

G.2.3 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to any property of the Contractor, its officers, agents, servants, and employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising therefrom, except in the instance of gross negligence on the part of the Government.

G.2.4 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

G.2.5 The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

G.3.0 DOCUMENT DESCRIPTIONS

G.3.1 SUPPLEMENTAL DOCUMENTS: The Contracting Officer shall furnish from time to time such detailed drawings and other information as is considered necessary, in the opinion of the Contracting Officer, to interpret, clarify, supplement, or correct inconsistencies, errors or omissions in the Contract documents, or to describe minor changes in the work not involving an increase in the contract price or extension of the contract time. The Contractor shall comply with the requirements of the supplemental documents, and unless prompt objection is made by the Contractor within 20 days, their issuance shall not provide for any claim for an increase in the Contract price or an extension of contract time.

G.3.1.1.RECORD DOCUMENTS. The Contractor shall maintain at the project site:

(1) a current marked set of Contract drawings and specifications indicating all interpretations and clarification, contract modifications, change orders, or any other departure from the contract requirements approved by the Contracting Officer; and,

(2) a complete set of record shop drawings, product data, samples and other submittals as approved by the Contracting Officer.

G.3.1.2 . "As-Built" Documents: After final completion of the work, but before final acceptance thereof, the Contractor shall provide:

(1) a complete set of "as-built" drawings, based upon the record set of drawings, marked to show the details of construction as actually accomplished; and,

(2) record shop drawings and other submittals, in the number and form as required by the specifications.

G.4.0 LAWS AND REGULATIONS - The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Host country authorities may not enter the construction site without the permission of the Contracting Officer. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

G.4.1 The Contractor shall comply with all local labor laws, regulations, customs, and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

G.4.2 The Contractor shall give written assurance to the Contracting Officer that all subcontractors and others performing work on or for the project have obtained all requisite licenses and permits.

G.4.3 The Contractor shall submit proper documentation and evidence satisfactory to the Contracting Officer of compliance with this clause.

G.5.0 CONSTRUCTION PERSONNEL - The Contractor shall maintain discipline at the site and at all times take all reasonable precautions to prevent any unlawful, riotous, or disorderly conduct by or among those employed at the site. The Contractor shall ensure the preservation of peace and protection of persons and property in the neighborhood of the project against such action. The Contracting Officer may require, in writing that the Contractor remove from the work any employee that the Contracting Officer deems incompetent, careless, insubordinate or otherwise objectionable, or whose continued employment on the project is deemed by the Contracting Officer to be contrary to the Government's interests.

G.5.1 If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

G.5.2 After award, the Contractor has ten calendar days to submit to the Contracting Officer a list of workers and supervisors assigned to this project for the Government to conduct all necessary security checks. It is anticipated that security checks will take 2-3 days to perform.

For each individual, the list shall include:

Full Name Place and Date of Birth Current Address NID number

Failure to provide any of the above information may be considered grounds for rejection and/or resubmittal of the application. Once the Government has completed the security screening and approved the applicants a badge will be provided to the individual for access to the site. This badge may be revoked at any time due to the falsification of data, or misconduct on site.

G.5.3 The Contractor shall provide an English-speaking supervisor on site at all times. This position is considered as key personnel under this purchase order.

G.6.0 Materials and Equipment - All materials and equipment incorporated into the work shall be new and for the purpose intended, unless otherwise specified. All workmanship shall be of good quality and performed in a skillful manner that will withstand inspection by the Contracting Officer.

G.7.0 SPECIAL WARRANTIES

G.7.1 Any special warranties that may be required under the contract shall be subject to the stipulations set forth in 52.246-21, "Warranty of Construction", as long as they are not in conflict.

G.7.2 The Contractor shall obtain and furnish to the Government all information required to make any subcontractor's, manufacturer's, or supplier's guarantee or warranty legally binding and effective. The Contractor shall submit both the information and the guarantee or warranty to the Government in sufficient time to permit the Government to meet any time limit specified in the guarantee or warranty, but not later than completion and acceptance of all work under this contract.

G.8.0 EQUITABLE ADJUSTMENTS

Any circumstance for which the contract provides an equitable adjustment that causes a change within the meaning of paragraph (a) of the "Changes" clause shall be treated as a change under that clause; provided, that the Contractor gives the Contracting Officer prompt written notice (within 20 days) stating:

(a) the date, circumstances, and applicable contract clause authorizing an equitable adjustment and

(b) that the Contractor regards the event as a changed condition for which an equitable adjustment is allowed under the contract

The Contractor shall provide written notice of a differing site condition within 10 calendar days of occurrence following FAR 52.236-2, Differing Site Conditions.

G.9.0 ZONING APPROVALS AND PERMITS

The Government shall be responsible for:

- obtaining proper zoning or other land use control approval for the project

- obtaining the approval of the Contracting Drawings and Specifications

- paying fees due for the foregoing; and,

- for obtaining and paying for the initial building permits.

SECTION H - CLAUSES

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.