RFQ_Powerex_AirCompressor_PM_DCCT_OC-2026-134406.docx

ALP: OC-2026-134406

Maintenance agreement for color certification Air Compressors for a nitrogen generator.

COMBINED SYNOPSIS/SOLICITATION (Simple Services)

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number OC-2026-134406 is issued as a/an [☒ RFQ ☐ RFP ☐ IFB] for preventive maintenance service agreement for two (2) Powerex oil-free scroll air compressors (nitrogen generator system) supporting DCCT laboratories at FDA, College Park, MD.

This acquisition [☒ is / ☐ is not] set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at: https://acquisition.gov/ | https://acquisition.gov/far-overhaul | https://acquisition.gov/hhsar

All responsible sources may submit a [☒ quotation ☐ bid ☐ proposal], which will be considered by the agency.

NAICS Code: 811310 Small Business Size Standard: $11.0 million Set-Aside: ☐ None ☒ Total Small Business ☐ WOSB ☐ SDVOSB ☐ 8(a) ☐ HUBZone ☐ Other: [specify]

2. DELIVERY AND PERFORMANCE

Place of Delivery / Place of Performance: U.S. Food and Drug Administration, University Station (CPK2), 4300 River Road, College Park, MD 20740 (Room 1096) FOB Point: [☒ Destination ☐ Origin] Inspection and Acceptance: Inspection and acceptance shall be performed in accordance with clause 52.246-4, Inspection of Services—Fixed-Price (or 52.246-6 for T&M/LH).

Period of Performance The base period of performance shall be date of Contract Award through One (1) year after contract award.

3. CONTRACT LINE ITEMS (CLINs)

4. POINTS OF CONTACT

Contracting Officer:

Name: David Seid Email: David.Seid@FDA.HHS.Gov Phone: (301) 796-3941

5. CONTRACT CLAUSES

5A. Clauses Incorporated by Reference

5B. Clauses Incorporated by Full Text

52.252-2, Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://acquisition.gov https://acquisition.gov/far-overhaul https://acquisition.gov/hhsar (End of clause)

FDA Electronic Invoicing and Payment Requirements — Invoice Processing Platform (IPP) (Jan 2022)

a. All Invoice submissions for goods and or services must be made electronically through the U.S. Department of Treasury's Invoice Processing Platform System (IPP). http://www.ipp.gov/vendors/index.htm

b. Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR 32.905(b), "Content of Invoices" and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov c.

1. The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award for new contracts or date of modification for existing contracts.

2. Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

3. The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

4. If your company is already registered to use IPP, you will not be required to re-register.

5. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

d. Invoices that include time and materials or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

e. Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts. At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

1. Direct Labor - include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

2. Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirects)- show rate, base and total amount;

3. Consultants (if applicable) - include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

4. Travel - include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

5. Subcontractors (if applicable) - include, for each subcontractor, the same data as required for the prime Contractor;

6. Other Direct Costs - include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and

7. Fee - amount as allowable in accordance with the Schedule and FAR 52.216-8 if applicable.

f. Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

(i.) invoice number, amount, & date submitted (ii.) corresponding payment amount & date received

(2) total amount of all payments received to date under the subject contract or order

(3) and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

g. Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

h. If the services are rejected for failure to conform to the technical requirements of the Delivery Order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

i. Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

j. The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

k. Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827-ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov. Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed. All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

(End of clause)

6. PERFORMANCE WORK STATEMENT

6.1 Purpose / Description. The U.S. Food and Drug Administration (FDA), Office of Cosmetics and Colors, Division of Color Certification and Technology (DCCT), requires a preventive maintenance service agreement for two (2) Powerex oil-free scroll air compressors (Air Compressor #1, Model SED1007S0041546; Air Compressor #2, Model SED100740HPAJ). The compressors are essential components of the nitrogen generator system that supplies a continuous, stable flow of nitrogen gas to high-throughput laboratory equipment, including liquid chromatography–mass spectrometers (LC-MS), across multiple DCCT laboratories. Reliable maintenance and timely repair are critical to sustaining accurate LC-MS analyses supporting DCCT batch certification of color additives.

6.2 Background. DCCT performs chemical measurements supporting the certification or rejection of batches of color additives intended for use in food, drugs, cosmetics, and medical devices. Batch certification is a regulatory premarket enforcement function requiring analyses that determine whether each batch meets the identity and specifications described in the Code of Federal Regulations (CFR). The air compressors maintain the stable, inert nitrogen environment required for accurate LC-MS analysis; compressor failure disrupts nitrogen supply and compromises instrument performance and mission-critical operations.

6.3 Equipment.

• Air Compressor #1 — Powerex, Model SED1007S0041546: 10 HP system (5 HP pump), oil-less scroll technology; maximum pressure 116 PSIG; operating range 95–115 PSIG; 30.5 SCFM at 100 PSIG; approx. 53 dB(A).

• Air Compressor #2 — Powerex, Model SED100740HPAJ: 10 HP system (5 HP pump), oil-less scroll technology; maximum pressure 145 PSIG; operating range 115–145 PSIG; 25 SCFM at 145 PSIG; approx. 53 dB(A).

• Both units use self-lubricating scroll pumps (completely oil-less), are packaged in rigid steel frames with powder-coated, sound-insulated panels, and use Powerex Variable Pump Driven staging.

6.4 Scope of Services.

The Contractor shall provide all labor, travel, lodging, tools, parts, consumables, and telephone/online support necessary to maintain both compressors in functional and operational condition, meeting or exceeding the following:

• Continuous nitrogen delivery to DCCT laboratory rooms 1069, 1073, 1081, 1087, 1089, 1090, 1091, 1092, 1098, and 1100.

• A backup supply of nitrogen shall be available in the event of system failure or gas loss.

• All service engineers/technicians shall be certified by Powerex to service the high-pressure Powerex oil-free scroll air compressors.

• All repairs shall use original equipment manufacturer (OEM) / genuine Powerex parts.

• Performance conditions maintained: noise no more than 53 dB; continuous operating pressure 95–115 PSIG (SED1007) and 115–145 PSIG (SED100740HP); compressed-air dryer maintained.

6.5 Preventive Maintenance (Quarterly). The Contractor shall perform quarterly (four (4) per year) on-site preventive maintenance visits during normal business hours for both compressors, in accordance with the Powerex service manual, including at minimum: clean separator strainer; replace separator; replace air filter; check/clean cooling system; check/clean/adjust control systems; check electrical system; clean and test drains; test/adjust/replace safety devices as required; test/adjust modulation/regulator as required; inspect/adjust drive belts and coupling; inspect mechanical system; inspect/test dryer and replace filter as necessary; test system start/stop operation and frequency; report unusual conditions and advise on improvements or repairs; and provide a copy of the service report to the Project Officers.

6.6 Annual Parts. In addition to quarterly service, the Contractor shall provide and install the following OEM parts annually for both compressors: air filter; belts; check valve; grease; tip seals; and heat insulation.

6.7 Response and Repair. On-demand service and unlimited telephone support from trained, Powerex-certified engineers/technicians shall be available during normal business hours, Monday–Friday, 8:00 AM–5:00 PM Eastern (excluding Federal holidays). The Contractor shall provide service and phone support within 48–72 hours and complete on-site repairs within three (3) to five (5) business days of the service visit. Repairs outside routine quarterly preventive maintenance shall be billed at a discounted labor rate; all repair parts shall be genuine Powerex OEM parts installed within three to five days of the service visit.

6.8 Contractor-Furnished Items. The Contractor shall furnish all tools, parts, and consumables required to perform maintenance and repairs.

6.9 Place of Performance. Services shall be performed at: U.S. Food and Drug Administration, University Station (CPK2), 4300 River Road, College Park, MD 20740 (Room 1096). Service shall be scheduled with, and maintenance/repairs performed as required by, the Project Officers: Nebebech Belai, PhD, and Samuel White, PhD. Service shall be performed during normal business hours (8:00 AM–5:00 PM Eastern); other times shall be coordinated with the Project Officers.

6.10 Security. The equipment is located in a government-secured building. Service engineers shall comply with security screening upon arrival and will be escorted by OCAC personnel. Additional security requirements will be communicated when a visit is scheduled.

6.11 Travel. The Contractor is responsible for all travel and related expenses; travel costs incurred by service engineers shall be borne by the Contractor.

6.12 Inspection and Acceptance. Inspection and acceptance shall be performed by Nebebech Belai, PhD, and/or Samuel White, PhD, in accordance with FAR 52.246-4.

This acquisition is restricted to Powerex brand-name oil-free scroll air compressors and OEM service. Genuine Powerex OEM parts and Powerex-certified engineers/technicians are required to preserve the manufacturer’s specifications, warranty, and reliability of the installed nitrogen generator system that supports mission-critical LC-MS analyses; equivalent products or services would not meet the Government’s minimum need. The approved brand-name justification is on file.

A. SOLICITATION PROVISIONS

A1. Provisions Incorporated by Reference

Basis for Award Lowest Price Technically Acceptable (LPTA): Award will be made to the responsible offeror submitting the lowest-priced quotation that is determined to be technically acceptable and that conforms to the requirements of this solicitation. The Government will rank quotations by evaluated price and then evaluate technical acceptability, beginning with the lowest-priced quotation. Technical acceptability is evaluated on a pass/fail basis (Acceptable / Unacceptable); no additional credit is given for exceeding the minimum standards, and there is no trade-off between technical merit and price. The Government intends to award without discussions but reserves the right to conduct them.

The following factors will each be rated Acceptable or Unacceptable:

• Technical Approach — Acceptable if the offeror demonstrates the ability to perform quarterly on-site preventive maintenance in accordance with the Powerex service manual, meet the required 48–72 hour response and three-to-five business-day repair timelines, and use genuine Powerex OEM parts for all maintenance and repairs.

• Powerex Authorization / Certification — Acceptable if the offeror provides documentation that the engineers and technicians who will perform the work are currently authorized and certified by Powerex to service the Powerex oil-free scroll air compressors.

• Relevant Experience / Past Performance — Acceptable if the offeror demonstrates recent, relevant experience (within the past three (3) years) servicing Powerex or comparable oil-free scroll air compressors, with no past performance record that would preclude a determination of acceptability.

Price will be evaluated for reasonableness and completeness; it will not be scored or traded off against technical acceptability. An offeror must be rated Acceptable on every factor above to be eligible for award. Award will be made to the lowest-priced, technically acceptable, responsible offeror.

A2. Addenda to 52.212-1

Offer Acceptance Period Paragraph (b) of the provision is hereby amended to extend the period for acceptance of offers from 60 calendar days to 90 calendar days from the date specified for receipt of offers.

B. OFFER SUBMISSION

Questions Due: Questions regarding this solicitation shall be submitted in writing to the Primary POC identified in the SAM.gov notice 3 business days after solicitation posting date. Questions and answers may be posted as an amendment to this solicitation on SAM.gov.

Offers Due: As listed on the SAM.gov notice.

Submission Method: Email to the POCs listed in the SAM.gov posting.

Preferred File Format: Searchable PDF and Excel

Offerors Shall Submit:

1. Technical quotation

1. Price quotation

1. UEI and confirmation of active SAM.gov registration

1. Staffing plan including labor categories, key personnel, and proposed hours

1. Management approach and technical approach summary

1. Documentation of current Powerex authorization and certification of the engineers/technicians who will service the Powerex oil-free scroll air compressors.

Points of Contact As listed on the SAM.gov notice.

C. ADDITIONAL INFORMATION

Amendments:

Any amendments to this solicitation will be posted to SAM.gov. It is the offeror's responsibility to monitor SAM.gov for any amendments.

FDA OAGS | Simple Services | Page 1 of 1 FSB Version 2.1 (June 14, 2026)