RFQ - Power Washing.pdf

Combined Synopsis/Solicitation

FA441720Q0020

Combined Synopsis/Solicitation

F2FF250071AW01

This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and an additional solicitation will not be issued. The Government will utilize simplified acquisition procedures IAW FAR Part 13 for this acquisition.

The North American Industry Classification System (NAICS) code for this solicitation is 561790 – Other Services to Buildings and Dwellings and the small business standard is 8 million dollars.

IAW FAR 19.502-2, a Total Small Business Set-Aside, will be used for this acquisition.

Please provide the information below:

FOB

(Select):

Destination

Origin Shipping Cost Included? Yes

No

Pricing Quoted: Open Market

Payment Terms: Net 30 Days

Other (Please specify)

Delivery Date:

Company Name: DUNS # Required Cage Code Number:

POC: Telephone #

E-Mail

Address: Tax ID#: Warranty Information:

Do you have the capacity to invoice electronically (invoicing through WAWF)?

Business Size (please check all that apply in accordance to named NAICS code):

Large Small 8(a) Certified HUBZone SDVOSB WOSB EDWOSB

Power Washing and Spot clean for Removal of Mold and Mildew of Building 1 Period of Performance: 25 May2020

(Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration in the absence of discussion.)

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL COST

Power Washing and Spot clean for Removal of Mold and Mildew of Building 1 IAW attached SOW

LO

Total

Special Notes and Instructions:

The vendor shall submit a response to this RFQ via email to TSGT Byers (daryle.byers@us.af.mil) and Ms. Shataya Butler (shataya.butler@us.af.mil), no later than Tuesday, 12 May 2020 at 2:00 PM CDT in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified is deemed “late” and will not be considered, unless the Contracting Officer determines that accepting the late quote would not unduly delay the award and acquisition or it was the only quote received.

A site visit is scheduled for 6 May 2020 at 1000. All offers are required to contact TSgt Daryle Byers at daryle.byers@us.af.mil by NLT 5 May 2020 if they plan to attend the site visit for base access information. No more than one (1) representative will be able to attend the site visit from each contractor and all attendees are required to wear a mask.

1. This is a notice that this order is a total set-aside for small business. Only quotes submitted by a small business will be accepted by the Government. Any quote that is submitted by a contractor that is not a small business will not be considered for award.

2. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-04 effective 15 January 2020, Defense Acquisition Circular 20190430 effective 2 May 2019, and Air Force Acquisition Circular 2019-1001 effective 1 October 2019.

3. Mandatory Registrations: Vendors must be actively registered in the System for Award Management database.

4. Discussions: The government intends to award a purchase order without discussions with respective vendors. The government however, reserves the right to conduct discussions if deemed in its best interest.

5. Completed copy of the provision FAR 52.212-3, if not already completed in the System for Award Management. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition.

6. Wage Determination No: 2015-4531 Revision 11 is applicable to this acquisition. See Attachment 1.

7. The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items MAR 2020, applies to this acquisition; additional FAR clauses cited in the clause are:

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards OCT 2018 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment OCT 2015 52.219-6 Notice of Total Small Business Set Aside NOV 2011 52.222-3 Convict Labor JUN 2003 52.222-19 Child Labor – Cooperation with Authorities and Remedies JAN 2020 52.222-21 Prohibition of Segregated Facilities APR 2015 52.222-26 Equal Opportunity SEP 2016 52.222-41 Service Contract Labor Standards AUG 2018 52.222-50 Combating Trafficking in Persons JAN 2019 https://www.sam.gov/portal/public/SAM/

52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.222-62 Paid Sick Leave Under Executive Order 13706 JAN 2017 52.223-18 Encouraging Contracting Policies to Ban Text Messaging While Driving AUG 2011

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.212-1 Instructions to Offerors--Commercial Items MAR 2020 52.212-3 Offeror Representations and Certifications--Commercial Items MAR 2020 52.212-4 Contract Terms and Conditions--Commercial Items OCT 52.219-1 Small Business Program Representations OCT 2014 252.203-7002 Requirement to Inform Employees of Whistleblower Rights SEP 2013 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports JUN 2012 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7003 Notification of Potential Safety Issues JUN 2013

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of clause)

CLAUSES INCORPORATED BY FULL TEXT

52.212-2, Evaluation -- Commercial Items (Oct 14), applies to this acquisition and the following evaluation addendum is applicable:

(a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Price http://www.acquisition.gov/ http://www.acquisition.gov/ http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1130_159445

Award shall be made to the lowest priced quoter who meets or exceeds the government’s requirement. If this quote is found to be fair and reasonable, award will be made to this vendor. Otherwise, this process will continue until an award is made.

Price Evaluation. Price will be evaluated for fairness and reasonableness in accordance with any of the methods in FAR 13.106-3(a).

252.232-7006, WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-

Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Combo

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Combo

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(f) [Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4417 Admin DoDAAC FA4417 Inspect By DoDAAC N/A Ship To Code N/A Service Approver (DoDAAC) F2FF25 Service Acceptor (DoDAAC) F2FF25

Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(4) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

emily.dejesus@us.af.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

5352.201-9101 OMBUDSMAN (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential mailto:disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lt

Col Tina Benivegna, 427 Cody Avenue, Bldg 90333, Hurlburt Field, FL 32544-5407, Phone: (850)884-3990, FAX:

(850)884-2476, e-mail: tina.benivegna@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

STATEMENT OF WORK

HQ AFSOC, Building 1 Power Washing

Power Washing and Spot clean for Removal of Mold and Mildew of Building 1

1. Description of Services. The contractor shall provide all management, tools, supplies, equipment and labor necessary for pressure washing services to be performed at Hurlburt Field, FL. The contractor shall accomplish all pressure washing tasks outlined in this Statement of Work (SOW).

2. Description of Service

a. The contractor shall accomplish all pressure washing cleaning tasks to include the following:

b. Perform Washing/Glass cleaning. The contractor shall perform pressure washing exterior surface, and glass cleaning of interior/exterior surfaces of the HQ AFSOC facility Building 1 including the following:

i. Exterior walls of building 1. Approximate square footage of requirement is 107,630 feet along the walls.

ii. Walkways along exteriors of building 1. Approximate square footage of requirement is 5,000.

iii. Front entrance way windows/Elite Guard station glass interior/exterior of building

1. Approximate square footage of requirement is 1,646.

mailto:tina.benivegna@us.af.mil

iv. Spot Clean for removal of Dirt, Mold, and Mildew.

c. All surfaces sprayed shall be thoroughly cleaned within three (3) weeks of performance start date.

d. Washing includes the complete removal and disposal of all mold, mildew, dust, and other removable foreign matter from the surface that is being pressure washed.

3. Protection of Property. The contractor shall make every effort to protect the government property as well as personal property located in the vicinity of the work area. Property, government or personal, which may be in the proximity of the contractor's work area, shall be identified by the contractor prior to work to ensure proper actions are completed to mitigate damage from overspray.

This coordination will be with the HQ AFSOC Facility Manager, Mr. Brian Brewer at 850-884- 4686 or Jared Wilson at 850-884-2941.

a. In the event the contractor damages a facility or government property, the contractor shall immediately report the damage to the Contracting Officer and the authorized government representative (AGR). The AGR will document the damage in writing and forward a copy of the information to representatives of 1 SOCES who will ensure the contractor completes all repairs promptly by a licensed general contractor at the contractor's expense.

b. In the event the contractor damages personal property, e.g., a personally owned vehicle

(POV), the contractor shall immediately report the damage to the AGR. The AGR will document the damage in writing and forward a copy of the information to 1 SOCONS. The AGR will attempt to contact the POV owner and document the exchange of information between the POV owner and the contractor; the issue shall become a matter between those parties after the exchange of information is completed. If the POV owner cannot be contacted, the AGR will contact SOSFS and a report will be completed.

4. Government Provided Services. The contractor will have access to potable water at Hurlburt Field facilities. Water spigots at the buildings can be used directly or used to fill a contractor provided tank.

5. Safety/Environmental

a. Safety. The contractor shall perform all work in strict accordance with EPA regulations, and safety standards.

b. Waste water. The contractor shall ensure all waste water generated from pressure washing operations does not enter storm water conveyance areas or storm water ponds.

c. Hazardous Materials. All hazardous material usage, including bleach, shall be coordinated with the 1 SOCES Environmental Element, Mr. Chris Hood, 850-884-4652 for approval prior to the start of work; coordination may be by email, telephone, or in-person. The contractor must provide legible Safety Data Sheets (SDS) to the 1 SOCES Environmental Element, and the AGR for all cleaning agents intended for use. If at any time during the contract, the contractor elects to use a different cleaning agent(s) the SDS must be delivered to and approved by 1 SOCES Environmental Element. All approved hazardous materials shall be used in accordance with manufacturer’s directions and intended purpose.

d. The contractor shall provide quantity of hazardous materials used on Hurlburt Field to the 1 SOCES Environmental Element and the AGR prior to or concurrently with invoicing for the services performed.

e. Other Environmental Requirements: Disposal of excess/outdated hazardous materials or hazardous waste generated shall be coordinated through the 1 SOCES Environmental Element. The contactor shall report all petroleum and hazardous material spills to the base fire department (911). No fuel (gas or diesel), oil, or lubricant storage tanks will be permitted on Hurlburt Field unless approved and coordinated through 1 SOCES Environmental Element. The use of reclaimed water is encouraged, however, if accessibility to reclaim water infrastructure is not available or not preferred, water conservation best management practices need to be implemented.

6. General Information

a. Contractor Personnel

b. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language.

c. Contractor Employees. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

d. Contractor/Employee Base Pass and Identification, Special Clearances, Vehicle Passes

i. The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

ii. The Contractor shall be required to complete the following forms in order for employees to gain access to the installation:

1. Contractor Employee Listing

2. Hurlburt Field Contractor Access Badge Affidavit (CAB)

3. Department of Homeland Security Form I-9 (DHS I-9)

iii. The Contractor Employee List. This form shall list every employee requiring access. Every time employees change, it shall be updated to reflect additions and/or deletions. Once completed, email the list only to the Contracting Officer in EXCEL or WORD format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center. Ensure the list does not contain Personally Identifiable Information such as Social Security Number, Date of Birth, Address, etc.

iv. Upon notification that the Employee List has been forwarded to the Visitor Control

Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver's license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

v. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

vi. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

e. Physical Security. The contractor shall safeguard all government property. At the close of each work period, facilities shall be secured.

f. Hours of Operation: Normal operations, except for federal holidays, are 6:30 AM to 4:30 PM Monday through Friday.

g. Conservation of Utilities. The contractor shall make sure employees practice energy conservation to include all government furnished utilities.

Attachment:

1. Wage Determination