RFQ Polaris Snowmobiles 6-18-19.doc

Request for Quote - Commodity

Number: 190000000520 Bid Due Date (Bid Opening): Tuesday, July 9, 2019 @ 3:00 p.m.

THE SOLE POINT OF CONTACT DURING THIS SOLICITATION PROCESS IS THE SOLICITATION MANAGER.

LISA CROZIER-GREEN

CrozierGreenL@michigan.gov

Contacting any other state personnel, DNR employee, agent, consultant or representative may result in disqualification. The solicitation process begins on the date and time the RFQ is posted and continues through the date the purchase order is issued.

The DNR is aware this request may exceed dealer inventory for the year and models requested. If the number of snowmobiles requested exceeds dealer inventory, the DNR will recommend award to multiple vendors with first round award for current year models (2019 / 2020), second round award for 2018 models, and subsequent awards to 2017 or earlier models.

Bid ONLY on the quantity available. Enter the number of units available in the “Quantity Available” column provided. Alternate years and alternate models will be considered ONLY if the quantity of the model / year requested exceeds availability.

Dealers offering an alternate model or model year must clearly detail the alternate information in the section below the requested item and attach any pertinent specifications with the bid in SIGMA VSS. The State reserves the right to accept or reject bids for alternate models or alternate model years.

SPECIFICATIONS / REQUIREMENTS:

SEVEN (7) 2019 / 2020 Polaris Switchback Pro S 600 137” track (low snowfall area). 600 Cleanfire. Electric start. Black side panel, hood, tunnel and rail cover. 15 x 137 x 1.35 cobra track. Mid-smoke windshield. Aluminum handlebar with standard riser. Walker – Evans compression adjustable piggyback needle shocks. Polaris message center gauge. Price must include dealer drop shipping F.O.B. Destination to DNR emergency lighting contractor located in or near Detroit, Michigan.

FIVE (5) 2019 / 2020 Polaris Switchback Assault 600 144” track (all trail conditions). 600 Cleanfire. Electric start. Black side panel, hood, tunnel and rail cover. 15 x 144 x 1.6 cobra track. Tall smoke windshield. Pro-taper handlebar. Walker – Evans compression adjustable piggyback needle shocks. Polaris message center gauge. Price must include dealer drop shipping F.O.B. Destination to DNR emergency lighting contractor located in or near Detroit, Michigan.

FOUR (4) 2019 / 2020 Polaris SKS 800 155” track (high snowfall area). 800 Cleanfire H.O. Electric start. 15 x 155 x 2.4 series 5.1 track. Black side panel, hood, tunnel and rail cover. Mid-Deep Snow Gloss Black windshield. Pro-taper handlebar. Walker – Evans compression adjustable piggyback shocks. Polaris message center gauge. Price must include dealer drop shipping F.O.B. Destination to DNR emergency lighting contractor located in or near Detroit, Michigan.

DELIVERY INFORMATION:

F.O.B. DESTINATION

DNR Law Enforcement Emergency Lighting Contract Detroit, Michigan Area

PRICING:

Requested Quantity

Available

Alternate to 2019 / 2020 Polaris Switchback Pro S 600 137” track:

Alternate to 2019 / 2020 Polaris Switchback Assault 600 144” track:

Alternate to 2019 / 2020 Polaris SKS 800 155” track:

INVOICING/PAYMENT:

Vendor may invoice upon DNR acceptance.

Payment net 45 days unless bidder offers quick payment discount

BIDDERS:

Verify that you are the authorized dealer / distributor of the products proposed. __________________ Verify you are offering a one (1) year manufacturer’s written warranty. Attach warranty with your proposal in SIGMA. ________ Verify that you will provide owner’s manuals for each snowmobile. _____ Please state quick payment discount: __________

BIDDER QUESTIONS:

Questions must be emailed to CrozierGreenL@michigan.gov. Deadline to EMAIL questions is June 24, 2018 3:00 p.m. EST. Telephone questions will not be accepted.

Contacting any other state personnel, DNR employee, agent, consultant or representative may result in disqualification. Answers will be posted on SIGMA VSS by 5:00 p.m on June 26, 2018.

If you will be using a subcontractor include the subcontractor name, contact person, phone number and email.

Subcontractor Name: _________________ Contact Person: ______________________ Telephone: __________________________ Email: ______________________________ Bid Requirements:

Complete this RFQ form and attach with your proposal on SIGMA VSS (remove highlighter)

AND

Enter your price in the Line Item tab on SIGMA VSS Failure to complete and attach this document or failure to enter your line item pricing in SIGMA VSS may result in proposal disqualification. In the event of a discrepancy between the amount quoted in this document, and the amount entered in SIGMA VSS, the State reserves the right to evaluate proposals using the lower of the two quoted amounts.

Bid Due Date (Bid Opening): Tuesday, July 9, 2018 at 3:00 p.m. EST.

Vendor Information:

Vendor Name:

Vendor SIGMA I.D.: VS or CV Number from SIGMA VSS Contact:

Address:

Email:

Telephone:

If applicable, the State’s evaluation will include consideration of a bidder’s qualified disabled veteran (QDV) status under MCL 18.1261(8). Additional information on the QDV preference is available at: http://michigan.gov/micontractconnect/0,4541,7-225-48677-123519--,00.html.

To demonstrate qualification as a qualified disabled veteran, Bidders must provide proof of service and conditions of discharge (DD214 or equivalent, proof of service-connected disability (DD214 or VA Rating Decision Letter AND legal documents setting forth the ownership of the business entity OR proof of certification by the National Veterans Business Development Council.