RFQ PC27-01 Arch Services - Springtown Auto Reg.pdf

RFPQ PC27-01

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Bid Due

October 30, 2026

10:00 AM

Kim Rivas

Purchasing Agent

1112 Santa Fe Drive

Weatherford · Texas 76086

RFPQ PC27-01

Professional Architectural Services for Parker County

THE COUNTY OF PARKER

STATE OF TEXAS

RFP #: RFPQ PC27-01

FOR: Professional Architectural Services for Parker County 1,500 sq. ft. Metal Building OPENS: October 30, 2026, 10:00 AM

1. NOTICE OF REQUEST FOR QUALIFICATIONS

Parker County, Texas (“County”) is requesting Statements of Qualifications (“SOQ”) from qualified architectural firms to provide professional architectural and related services for the design and construction of an approximately 1,500 square-foot metal building to be located at 1020 E. Hwy. 199, Springtown, Texas 76082.

The selected architectural firm will work with Parker County representatives to develop the project requirements and provide architectural and related professional services necessary for the successful design, procurement, construction, and completion of the facility.

This solicitation is for professional architectural services and will be conducted in accordance with Texas Government Code Chapter 2254, Professional and Consulting Services.

Respondents shall not include proposed fees, hourly rates, or other pricing information in their Statements of Qualifications. Selection will be based upon demonstrated competence and qualifications. Following selection of the most highly qualified firm, Parker County will negotiate a contract at a fair and reasonable price.

Submit one electronic (maximum 10 page) copy at:

https://parkercountytx.bonfirehub.com/portal/?tab=openOpportunities, or in person at Parker County Purchasing Department, Attn: Kim Rivas, 1112 Santa Fe Dr., Weatherford, TX 76086 prior to 10:00 a.m., Friday, October 30, 2026. Qualification Statements should be addressed to Kim Rivas, Parker County Purchasing Agent.

Late statements will not be accepted.

Written questions shall be submitted to Kim Rivas at  kim.rivas@parkercountytx.com or in response to requests or inquiries from Parker County, respondents shall refrain from contacting members of the Selection Committee, Commissioners Court, consultants, or other staff with respect to this RFPQ or the selection process.

mailto:kim.rivas@parkercountytx.com

Any changes to this RFPQ will be in the form of a written addendum, which will be furnished to all registered RFPQ holders. Any requests for modifications or clarifications must be received no later than 12:00 p.m., October 23, 2026, to allow adequate time for a response or issuance of an addendum.

All responses submitted become the property of Parker County and are subject to the

Public Information Act (Texas Government Code Chapter 552). All documentation shall be open for public inspection, except for trade secrets and confidential information identified by firm as such. All confidential information should be specifically and conspicuously marked as such in red. Parker County will follow all requirements and procedures in the

Public Information Act when responding to requests for disclosure of documents.

2. PROJECT DESCRIPTION

Parker County anticipates constructing an approximately 1,500-square-foot pre-engineered metal building at:

Project Location:

1020 E. Hwy. 199 Springtown, TX 76082

The final building configuration and requirements will be developed in consultation with the selected architect.

The project is anticipated to include, as applicable, see Exhibit A.

• Approximately 1,500 square feet of enclosed building area;

• Pre-engineered metal building construction;

• Concrete slab and foundation;

• Exterior metal wall and roof systems;

• Interior walls and finishes;

• Drive-thru window, windows and exterior openings;

• Restroom facilities;

• Plumbing systems including septic;

• Electrical service, lighting, and power;

• HVAC systems;

• Fire protection and life-safety systems, as applicable;

• ADA/Texas Accessibility Standards compliance;

• Site access, sidewalks, parking, and accessible routes;

• Site grading and drainage;

• Utility connections;

• Exterior lighting;

• Security/access-control considerations, if required;

• Communications/data infrastructure, if required; and

• Other improvements necessary to provide a complete, functional facility.

Estimated Construction Budget: Not to exceed $400,000

The County reserves the right to modify the project scope, size, features, or budget during programming and design.

3. SCOPE OF ARCHITECTURAL SERVICES

The selected architectural firm may be required to provide all professional services necessary for the planning, design, bidding/procurement, construction, and project closeout phases.

The final scope of services will be negotiated with the selected firm and is expected to include the following:

A. Programming and Preliminary Design

1. Meet with Parker County representatives and designated departments to determine operational and functional requirements.

2. Review the proposed project site and existing conditions.

3. Assist the County in developing the final building program.

4. Evaluate space requirements and building layout.

5. Develop preliminary floor plans and building configurations.

6. Evaluate site access, parking, utilities, drainage, and other site considerations.

7. Identify applicable building codes, accessibility requirements, and regulatory requirements.

8. Develop preliminary construction cost estimates.

9. Identify potential project risks or conditions that may affect the construction budget or schedule.

10. Prepare conceptual and schematic design documents for County review and approval.

B. Design Development

The architect shall develop the approved schematic design into design development documents sufficient to establish the size, character, systems, materials, and major components of the project.

Services may include coordination of:

• Architectural design;

• Structural design;

• Civil/site design;

• Mechanical systems;

• Electrical systems;

• Plumbing systems;

• Fire protection requirements;

• Accessibility requirements;

• Energy-code requirements;

• Technology and communications;

• Security systems;

• Site utilities;

• Drainage and grading; and

• Other specialty consultants required for the project.

The architect shall provide updated construction cost estimates as the design progresses.

C. Construction Documents

The architect shall prepare complete plans, specifications, and construction documents suitable for competitive procurement and construction.

Construction documents shall include all architectural and consultant documents necessary to clearly define the work.

The architect shall coordinate all disciplines to minimize conflicts, omissions, and change orders during construction.

Documents shall comply with applicable federal, state, and local requirements, including applicable accessibility, building, fire, electrical, plumbing, mechanical, energy, and life-safety requirements.

D. Permitting and Regulatory Coordination

The architect shall assist Parker County with applicable permitting, regulatory review, and accessibility requirements.

Services shall include coordination with the Texas Department of Licensing and Regulation and Registered Accessibility Specialist, when applicable.

The architect shall identify required permits, reviews, inspections, or approvals applicable to the project.

E. Procurement/Bidding Phase

The architect shall assist Parker County during procurement of the construction contract, including:

1. Participating in a pre-bid or pre-proposal conference, if requested;

2. Responding to technical questions from prospective contractors;

3. Preparing addenda and clarifications;

4. Assisting the Purchasing Department in evaluating proposed substitutions;

5. Reviewing construction bids/proposals for technical compliance;

6. Assisting with contractor responsibility and qualification review, when requested;

and

7. Providing a recommendation or technical analysis to Parker County regarding the construction responses.

Parker County's Purchasing Department will administer the formal procurement process.

F. Construction Administration

Construction administration services are anticipated to include:

1. Conducting a pre-construction conference;

2. Attending construction progress meetings;

3. Making periodic site visits appropriate to the stage of construction;

4. Reviewing shop drawings, product data, samples, and submittals;

5. Responding to Requests for Information (“RFIs”);

6. Issuing architectural supplemental instructions and clarifications;

7. Reviewing proposed change orders;

8. Evaluating contractor payment applications;

9. Monitoring construction progress against the approved construction schedule;

10. Advising Parker County regarding observed deviations from the construction documents;

11. Conducting substantial completion inspections;

12. Preparing punch lists;

13. Conducting final completion inspections;

14. Reviewing closeout documents, warranties, operation and maintenance manuals, and record drawings; and

15. Assisting Parker County through final acceptance of the project.

The architect shall promptly notify Parker County of observed conditions that could materially affect project cost, schedule, quality, or compliance with the construction documents.

4. CONSULTANTS

The architectural firm shall identify all consultants expected to be required for the project.

Consultants may include, but are not limited to:

• Structural Engineer;

• Civil Engineer;

• Mechanical Engineer;

• Electrical Engineer;

• Plumbing Engineer;

• Geotechnical Engineer;

• Surveyor;

• Registered Accessibility Specialist;

• Landscape Architect; and

• Other specialty consultants.

Respondents shall clearly identify which services will be performed by the architectural firm and which services are proposed to be subcontracted.

5. STATEMENT OF QUALIFICATIONS REQUIREMENTS

Statements of Qualifications should be concise and specifically address the requirements of this project.

At a minimum, each SOQ shall contain the following information:

A. Firm Information

Provide:

• Legal name of firm;

• Business address;

• Telephone number;

• Primary contact;

• Email address;

• Year firm was established;

• Number of employees;

• Location of office that will perform the work; and

• General description of the firm's services.

B. Firm Qualifications and Experience

Describe the firm's qualifications and experience providing architectural services for projects similar in size, type, scope, and complexity.

Particular emphasis should be placed on experience involving:

• County or local-government facilities;

• Pre-engineered metal buildings;

• Public-sector construction;

• Projects of similar size and budget;

• Site development;

• Construction-document preparation;

• Public competitive procurement; and

• Construction administration.

C. Project Team

Identify the proposed project team, including:

• Principal-in-Charge;

• Project Architect;

• Project Manager;

• Engineers;

• Consultants; and

• Other key personnel.

Provide resumes describing each individual's education, professional registration, certifications, experience, and role on this project.

Identify the individual who will serve as Parker County's primary point of contact.

D. Similar Projects

Provide information for a minimum of three (3) and preferably five (5) projects completed within the last five years that are similar in size, scope, or construction type.

For each project provide:

• Project name;

• Owner;

• Location;

• Building size;

• Original construction budget;

• Final construction cost;

• Date completed;

• Description of services provided;

• Project delivery method;

• Architect's project manager; and

• Owner contact information.

Respondents should explain significant differences between the original construction budget and final construction cost.

E. Public-Sector Experience

Describe the firm's experience working with Texas counties, municipalities, school districts, or other governmental entities.

Describe the firm's familiarity with public-sector procurement and construction requirements applicable to Texas governmental entities.

F. Project Approach

Describe the firm's proposed approach to the project, including:

• Programming;

• Design development;

• Budget management;

• Cost estimating;

• Quality control;

• Schedule management;

• Consultant coordination;

• Construction document coordination;

• Contractor questions and RFIs;

• Change-order management; and

• Construction administration.

G. Cost Control

Describe the firm's methods for designing projects within an established construction budget.

Provide examples of methods used to identify and correct potential budget overruns during design rather than after construction bids/proposals are received.

H. Quality Control

Describe the firm's quality assurance/quality control procedures for architectural and engineering documents.

Explain how the firm coordinates architectural, structural, civil, mechanical, electrical, and plumbing documents to reduce errors, omissions, conflicts, RFIs, and change orders.

I. Current Workload and Availability

Describe the firm's current workload and ability to begin work promptly upon authorization.

Identify any known scheduling limitations that could affect the project.

Provide the anticipated availability of the proposed Project Architect and Project Manager.

J. References

Provide a minimum of three (3) references for similar projects.

Include:

• Organization;

• Contact person;

• Title;

• Telephone number;

• Email address;

• Project name; and

• Date completed.

K. Claims and Litigation

Identify any professional liability claims, litigation, arbitration, or contract terminations involving the firm during the previous five years that are relevant to the firm's ability to perform this project.

Provide a brief explanation of each matter and its current status or disposition.

6. EVALUATION CRITERIA

Statements of Qualifications will be evaluated based upon demonstrated competence and qualifications.

Parker County may use criteria substantially similar to the following:

Evaluation Criteria Weight

Firm's Qualifications and Relevant Experience 25%

Experience with Similar Metal Building/Public-Sector Projects 20%

Qualifications and Experience of Proposed Project Team 20%

Project Approach, Quality Control, and Cost Management 15%

Past Performance and References 10%

Current Workload, Availability, and Ability to Meet Project Schedule 10%

TOTAL 100%

Parker County may conduct interviews with one or more highly qualified firms before making a final ranking.

Parker County reserves the right to request clarification or additional information regarding qualifications submitted.

Pricing, fees, hourly rates, or other compensation information shall not be submitted with the Statement of Qualifications and will not be considered during the qualifications evaluation.

It is understood that Parker County reserves the right to accept or reject any and/or all responses to this RFPQ as it shall deem to be in the best interest of Parker County. Receipt of any Qualification Statements shall be received and acknowledged only as to avoid disclosure of the contents to competing Respondents and kept secret during the negotiation/evaluation process. However, all documentation shall be open for public inspection after a contract is awarded, except for trade secrets and confidential information identified by Respondent as such. All confidential information should be clearly marked in red.

Any cost or expense incurred by the Respondent that is associated with the preparation of the submittal or during the phase of the selection process, if any, shall be borne by the

Respondent.

7. SELECTION AND FEE NEGOTIATION

Parker County will evaluate Statements of Qualifications and rank firms based upon demonstrated competence and qualifications.

Following approval of the ranking, Parker County will attempt to negotiate a contract with the most highly qualified firm at a fair and reasonable price.

If a satisfactory contract cannot be negotiated with the most highly qualified firm, Parker County may formally end negotiations with that firm and proceed to negotiate with the next most highly qualified firm in accordance with applicable Texas law.

No architectural services shall begin until a contract has been approved by Parker County and the firm has received written authorization to proceed.

8. INSURANCE REQUIREMENTS

The selected firm shall maintain insurance coverage meeting Parker County's requirements, including, as applicable:

• Workers' Compensation;

• Employer's Liability;

• Commercial General Liability;

• Automobile Liability; and

• Professional Errors and Omissions Liability.

Specific coverage limits and insurance requirements will be incorporated into the professional services agreement.

9. OWNERSHIP OF DOCUMENTS

Plans, specifications, drawings, reports, studies, electronic files, and other documents prepared specifically for this project shall be addressed in the final professional services agreement, including Parker County's rights to use project documents in accordance with applicable law and professional licensing requirements.

The selected architect shall provide final project documents to Parker County in electronic format and such other formats as required by the final agreement.

10. PROFESSIONAL SERVICES AGREEMENT

The selected architectural firm will be required to enter into a professional services agreement acceptable to Parker County.

The agreement will establish the final:

• Scope of services;

• Project schedule;

• Deliverables;

• Compensation;

• Reimbursable expenses;

• Insurance requirements;

• Consultant responsibilities;

• Construction administration responsibilities;

• Ownership and use of documents;

• Standard of care;

• Indemnification provisions;

• Termination provisions; and

• Other terms and conditions required by Parker County.

The final scope and compensation will be negotiated only after selection of the most highly qualified firm.

45' drive thru storage

10'x10' 6'x7' 78" electrical

10' clerk clerk clerk clerk 2 stall restrrom 72" 7' 30'

5'x7' 10' custodian water closet 3'

3' 7'

3' office/ security 10'x12' 3'

10'

7' 2 stall restroom security station 10'

RFQ PC27-01 EXHIBIT A