RFQ Parts Cleaner 1 May.pdf

UNITED STATES MARINE CORPS

MARINE CORPS INSTALLATIONS NATIONAL CAPITAL REGION

MARINE CORPS BASE QUANTICO

2010 HENDERSON ROAD

QUANTICO VIRGINIA 22134 5001

IN REPLY REFER TO:

CONT

1 May 2024

From: Teri Bischof, Contracting Specialist, Regional Contracting Office

Subject: Combined Synopsis/Solicitation for Parts Cleaning Services

Date: 1 May 2024

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart

12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Request for Quotation

(RFQ) for a commercial items/service is prepared in accordance with the format in Federal Acquisition Regulation

(FAR) Part 13, as supplemented with additional information included in this notice. Prospective awardees must be registered in System for Award Management (SAMs) prior to invoicing. Information on registering in SAMs may be obtained (866) 606-8220 or via the internet at https://www.sam.gov.

This acquisition is 100% set-aside for small business concerns; NAICS code 562112

RFQ for Quotation on the following items: Description of deliverable noted below. Please insert pricing in table below.

BASE YEAR: Period of Performance (est): 13 May 2024 thru 12 May 2025

CLIN

ITEM DESCRIPTION Qty/Months Unit TOTAL

PRICE

0001 Parts Washer 12 Each $

OPTION YEAR ONE (1): Period of Performance: 13 May 2025 thru 12 May 2026

1001 Parts Washer 12 Each $

OPTION YEAR TWO (2): Period of Performance: 13 May 2026 thru 12 May 2027

2001 Parts Washer 12 Each $

OPTION YEAR THREE (3): Period of Performance: 13 May 2027 thru 12 May 2028

3001 Parts Washer 12 Each $ https://www.sam.gov/

OPTION YEAR FOUR (4): Period of Performance: 13 May 2028 thru 12 May 2029

4001 Parts Washer 12 Each $

SIX MONTH OPTION: Period of Performance: 13 May 2029 thru 12 November 2029

5001 Parts Washer 12 Each $

Please provide FOB Destination pricing FOR the following address:

Delivery Address:

United States Marine Corps

Distribution Management Officer

ATTN: Supply Officer

Quantico, VA 22134

The closing date and time for quote submission is: 8 May 2024, 10:00am, EST. Offers received after the date of

8 May 2024, 10:00am, EST time will be considered non-responsive and will not be given further consideration.

Please provide all submissions to Government Point of Contact: Teri Bischof, teri.bischof@usmc.mil.

All contractors must comply with the requirement listed above for this request. Failure to comply may result in disqualification. This will be a Firm Fixed Price (FFP) contract.

It is the intention of the Government to award a contract as a result of the solicitation in accordance with FAR Part 8

Required Sources of Supplies & Services. Award will be made to the Offeror whose proposal is deemed most advantageous to the Government under the selection criteria set forth in this section. The Government intends to evaluate quotes and award a contract upon initial quotes; therefore, the Offeror's initial quote shall contain the

Offeror's best terms from a price and technical standpoint.

The Government may reject any quote that is evaluated to be unrealistic in terms of requirements, contract terms and conditions, or an unrealistically high or low price when compared to Government estimates, such that the quote is deemed to reflect an inherent lack of competence or failure to comprehend the complexity and or risk.

This acquisition will utilize Lowest Price Technically Acceptable (LPTA) procedures. Award will be made on the basis of the lowest evaluated price and technical acceptability. Technical tradeoff will not be made and no additional credit will be given for exceeding technical acceptability. Award will be made to the acceptable offeror with the lowest evaluated price, which is deemed responsible in accordance with the Federal

Acquisition Regulations and whose quote conforms to the solicitation requirements. The solicitation requirements include all stated terms, conditions, representation and certifications, and other information required by this solicitation. The Government reserves the right to award without discussions. Therefore, the initial quote must contain the quoter's best terms from a price and technical standpoint.

EVALUATION CRITERIA:

The contractor shall address the following factors:

mailto:teri.bischof@usmc.mil

(1) Factor 1 – Technical Capability – Quote shall clearly demonstrate its approach to meet the requirements of the RFQ, quantity, quality, and timeliness of delivery.

(2) Factor 2 – Price – Quote shall provide sufficient price information to allow the contracting officer to determine the completeness and reasonableness of the quoters prices.

In the event that all non-price factors are rated equally, Price will become the most important factor.

3. AWARD DECISION: The award decision will be made as follows:

(1) Step One – The technical capability evaluation will assess the quoters ability to satisfy the Government’s requirement. Factor 1 - Technical Capability will receive a rating of acceptable or unacceptable. If any factor is rated unacceptable, the entire quote is rendered technically unacceptable, and the quote will be removed from the competitive range.

Rating Description

Acceptable Quote clearly meets the minimum requirements of the solicitation. Only those quotes determined acceptable will be considered for award.

Unacceptable Quote does not clearly meet the minimum requirements of the solicitation.

Quotes with an unacceptable rating will not be considered for award.

Table A-1

(2) Step Two – Evaluate Price. The quoter’s Price will be evaluated, for award purposes, based upon the total price proposed as annotated under Factor 3 – Price.

(3) Step Three - Award Decision. Subject to a positive responsibility determination in accordance with FAR

Part 9 – Contractor qualifications and conformance of the quote to the terms and conditions of the solicitation.

Award will be made on the basis of the lowest evaluated price of quotes meeting the acceptability standards for non-cost factors.

DISCLAIMER:

This is a request for the submission of a quote and does not constitute a contract or authorization to begin work. Nor does a quoter’s submission of a quote constitute a contract or authorize the individual or company to being work.

The Contracting Officer is the only person who can legally modify a resulting contract or obligate the

Government for expenditure of funds. Costs shall be incurred by recipients of the solicitation in anticipation of receiving direct reimbursement from the Government.

Only the Contracting Officer has the authority to authorize deviations from the terms and conditions of any resulting contract, including deviations from specifications and requirements. In the event the Contractor does deviate, without written approval of the Contracting Officer, such deviations shall be at the risk of, and any cost related thereto shall be borne by the Contractor. Any matter concerning a change to the scope, prices, costs, terms, or conditions of this contract shall be referred to the Contracting Officer.

Please Provide the Following:

1. Tax Identification Number: _____________________

2. Company Registered in WAWF-RA (Wide Area Workflow):_______________

If Not, Will Your Company Register? ________________

3. Company Registered In System for Award Management (SAM):_______________

If Yes, What Is Your UEI# and/or Cage Code: _______________

If No, Will You Register: ________________

4. Company Considered Small or a Large Business. ________________

5. Delivery Time of Requested Items: __________________

6. FOB Cost If Applicable:_______________

A. NOTE: Is Freight (Fob) Included In Price? If Not, Please Indicate Price and Where It’s

Being Originated From: ______________

Discount Terms: ___________

Company Name and Address:

Company Point of Contact: _______________________________________________________

Company Telephone: __________________

Company Facsimile: ___________________

** Special Invoicing Instructions: Wide Area Workflow - Receipt and Acceptance (WAWF-RA) **

WAWF-RA is the only method authorized by the United States Marine Corps to electronically process payment requests. Compliance with WAWF-RA is mandatory. Include in each offer a statement acknowledging that you are

WAWF-RA compliant. In order to get registered with WAWF-RA, visit https://wawf.eb.mil/. In order to WAWF

RA you must designate an Electronic Business Point of Contact (EB-POC) to serve as the group administrator within you company.

Marine Corps Base Quantico Access

The Vendor shall follow the below instructions to obtain base access prior to performance.

• The Vendor will require a background check by MCB Quantico to obtain facility/base access prior to arrival on base.

• The Vendor must provide the COR with the names and contact information of each Contractor employee who will need to enter MCB Quantico. The Vendor must provide this information to the COR no later than three (3) business days prior to the date when services on MCB Quantico are required.

• The Vendor must complete registration in the Defense Biometric Identification System (DBIDS) prior to entering MCB Quantico. The Vendor must possess of a valid form of identification.

• Visit the Base Access site at the link provided and follow the instructions for Contractors to obtain base access.

• The DBIDS registration information and a list of valid forms of identification are found at:

https://www.quantico.marines.mil/Info/Base-Access/

• The Vendor shall present a Government form of ID at the main entrance to MCB Quantico.

PERFORMANCE WORK STATEMENT

PARTS CLEANER SERVICES

MARINE CORPS BASE QUANTICO

1.0 SCOPE

The scope of this requirement is to provide integrated parts cleaning services to include immersion cleaners and paint gun cleaners, parts, parts washing solution (solvent and aqueous), and the necessary equipment maintenance, chemicals delivery and solution recycling and degreasing operations at various locations at the Marine Corps Base

(MCB), Quantico, VA.

3.0 CONTRACTOR COMPLIANCE

3.1 Compliance with the Resource Conservation and Recovery Act (RCRA)

The Contractor shall comply with all applicable Resource Conservation and Recovery Act (RCRA) rules and regulations and utilize the Uniform Hazardous Waste Manifest appropriately. All transporting, sorting, treatment, recycling and/or disposal are to be performed by the Contractor’s employees, using their vehicles and facilities. The

Contractor shall be licensed and permitted by applicable State/ Federal regulatory agencies to transport, store, treat, recycle, dispose, and otherwise handle hazardous/non-hazardous waste.

The Contractor shall ensure Natural Resources and Environmental Affairs Branch (NREA) personnel are contacted

3 business day before service of machines to ensure persons certified to sign manifests are available. Only NREA personnel can sign manifests and bill of ladings for disposal of hazardous and non-hazardous waste shipped from

MCB Quantico.

3.2 Compliance with the Occupational Safety and Health Administration (OSHA)

The Contractor shall provide circulating parts and all the required solutions that conform to Electrical Testing Lab

(ETL) listed standards which is approved and is Occupational Safety and Health Administration (OSHA) compliant.

The label of ETL shall be accepted as conformity to this requirement. In lieu of the label, the Contractor shall submit to the Contracting Officer’s Representative at the time for initial delivery and set-up, a written certification from a nationally recognized testing agency, adequately equipped and competent to perform such services, that the parts and all the cleaners have been treated and conform to the standards, including methods of OSHA.

The Contractor shall provide equipment and labeling which will instruct the operator of the equipment concerning the state and proper operation in accordance with OSHA 1910.145 and OSHA 1910.1200.

4.0 PERMITS AND RESPONSIBILITIES

The Contractor shall, without additional expense to the government, be responsible for obtaining and holding all necessary licenses and permits, the preparation of all manifest and documentation, and for complying with any applicable Federal, State and municipal laws, codes and regulation is connection with the performance of this contract.

https://www.quantico.marines.mil/Info/Base-Access/

The Contractor shall furnish a legible copy of the Uniform Hazardous Waste Manifest and/or Bill of Lading to authorized Natural Resources and Environmental Affairs Branch (NREA) personnel for signature along with the

Land Disposal Restriction (LDR) Form.

Once the waste leaves MCB, Quantico to go to the disposal/recycling facility, the Contractor shall ensure that the

Contracting Officer’s Representative (COR) receives the signed 4th copy of the manifest/bill of lading within 30 days of the shipments. No later than 31 December of each year, the Contractor shall submit a detailed report that provides the quantity of solvent recycled/disposed of and the method of disposal/recycling. The report shall be submitted to: include position title, organization & specific employment dates.

NREA Branch

2006 Hawkins Ave, Floor 3

Marine Corps Base Quantico

Quantico, VA 22134

The Contractor shall be responsible for all damages to persons or property that occur as a result of fault or negligence. The Contractor shall take proper safety and health precautions to protect the work area, workers, public, and the property of others.

The Contractor shall furnish Safety Data Sheets (SDS) as required by the Toxic Substance Control Act, part 19904 and Section 1910.20 for each type of solvent used at each location. Copies of all permits, training certifications, licenses, SDS, etc., shall be provided by the Contractor to the COR prior to any work being initiated, and upon request thereafter.

5.0 PARTS CLEANERS WITH CIRCULATING SOLUTION/IMMERSION CLEANERS AND

LOCATIONS

The Contractor shall provide and maintain cleaning equipment required to meet best commercial practice standards.

Equipment will be owned and maintained by the contractor.

The Contractor shall ensure all equipment supplied (29 cleaning machines) are operating correctly and fully functional at all times. Contractor must have the capability to repair or replace any non-functioning machine within

24hrs. of notification. Contractor shall ensure all machines are in place and functioning properly at each command as designated in the PWS.

The Contractor shall deliver and set-up equipment to ensure that all stations are adequately filled throughout the duration of contract performance. The Contractor shall adhere to all laws, regulations, and standards of “industry best practice” in all facets of service operations.

The Contractor shall provide circulating parts and all the required solutions that conform to Electrical Testing Lab listed standards. Equipment shall have suitable capacity required for the equipment size with the capability to dispense the solution at a sufficient rate to meet and achieve the standard for parts cleanliness. Suitable safety and interface controls shall be provided to prevent the potential occurrence of fires, spills, splash back, or injury to operators. Ancillary features such as cycle times, multi-level filtration, or similar convenience items are discretionary.

The Contractor shall provide cleaning equipment with the following dimensions, characteristics, quantity and locations:

BLDG. # DESCRIPTION

TYPE

PARTS

WASHER SIZE QTY

Maintenance

12-9

NREA Forestry Maint.

Shop Sink Part Washer D 20.5" H 36" W 31" 1

Per Manufactures

Recommendations

2013 Motor T Maint. East Vat Parts Washer D 24" H 36" W 33.5" 2

Per Manufactures

Recommendations

2013 Motor T Maint. East

Adjustable Brake

Parts Washer D 15.5" H 26" W 30" 3

Per Manufactures

Recommendations

2013 Motor T Maint. East Sink Parts Washer D 26" H 60" W 36" 2

Per Manufactures

Recommendations

2013 Motor T Maint. East Sink Part Washer D 20.5" H 36" W 31" 1

Per Manufactures

Recommendations

2080 Auto Hobby Shop Vat Parts Washer D 24" H 36" W 33.5" 2

Per Manufactures

Recommendations

2110 MCAF Armory Vat Parts Washer D 24" H 60" W 34" 1

Per Manufactures

Recommendations

2247 MCSC Vat Parts Washer D 24" H 36" W 33.5" 1

Per Manufactures

Recommendations

2249 MCSC Vat Parts Washer D 24" H 60" W 34" 1

Per Manufactures

Recommendations

3045 Ordnance Support Vat Parts Washer D 24" H 36" W 33.5" 1

Per Manufactures

Recommendations

3066-B Golf Course Mant. Sink Parts Washer D 26" H 60" W 36" 1

Per Manufactures

Recommendations

3066-B Golf Course Mant.

Immersion Parts

Washer H 48" W/Steel Drum 1

Per Manufactures

Recommendations

Building and Ground

Maint. Sink Part Washer D 20.5" H 36" W 31" 1

Per Manufactures

Recommendations

3230 Raids and Recon Sink Parts Washer D 26" H 60" W 36" 1

Per Manufactures

Recommendations

3252 Facilities Maint. Vat Parts Washer D 24" H 36" W 33.5" 2

Per Manufactures

Recommendations

24009 TBS Motor T Maint

Agitating Parts

Washer D 37" H 69" W 52" 1

26100 Camp Upshur Vat Parts Washer D 24" H 36" W 33.5" 1

27001 Guad. Maintenance Vat Parts Washer D 24" H 36" W 33.5" 1

Per Manufactures

Recommendations

27002 MT Maintenance West Sink Parts Washer D 26" H 60" W 36" 1

Per Manufactures

Recommendations

27054 MT Maintenance West Vat Parts Washer D 24" H 60" W 34" 1

Per Manufactures

Recommendations

27054 MT Maintenance West

Immersion Parts

Washer H 48" W/Steel Drum 1

Per Manufactures

Recommendations

27250 WTBn Sink Parts Washer D 26" H 60" W 36" 1

Per Manufactures

Recommendations

27251 WTBn

Agitating Parts

Washer D 37" H 69" W 52" 1

6.0 SOLUTION (SOLVENT/AQUEOUS) REQUIREMENTS

Contractor shall provide cleaning solutions that will clean/remove carbon buildup and the layer/s of material left in the barrel and other surface areas of each weapon after shooting sessions which, if not properly cleaned, can reduce the weapons accuracy and corrode the barrel and/or other gun components. Contractor shall provide substantiating documentation and/or case studies before awarding of contract showing the success rate of the chemical/s provided to

MCB Quantico for the cleaning of weapons and other components through this contract.

6.1 SOLVENT

The Contractor shall provide the selection, delivery and disposition of all solvents for the circulating and portable parts washers, paint gun cleaner, and immersion cleaners.

Solvents shall be capable of removing carbon residues from parts in cold parts washers. Halogenated solvents shall not be used in these machines. The vapor pressure of the solvents used in these machines shall be less than 1.0 millimeters of mercury (mm Hg), measured at 20 degrees Centigrade (68 degrees Fahrenheit). Lacquer thinner shall be used for paint brush cleaning.

6.2 AQUEOUS

The Contractor shall provide the selection, delivery and disposition of all Aqueous solution-based parts washers needed for this effort. Aqueous solution-based parts washers must be exempt from the requirements of 9 VAC 5-40, Article 47:

Emission Standards for Solvent Metal Cleaning Operations in the Northern Virginia Volatile Organic Compound

Emissions Control Area. Aqueous cleaning solutions must contain less than 5% volatile organic compound and less than

5% hazardous air pollutant by weight.

6.3 LIST OF CHEMICALS PRESENTLY AUTHORIZED TO BE USED AT MARINE CORPS BASE QUANTICO

The following is a list of chemicals presently authorized to be used at Marine Corps Base Quantico for the purpose of cleaning mission essential components for all locations. These Chemicals are used industry wide and are not specific to any one entity. These Chemicals will be used to clean and degrease metal parts to support the mission at MCBQ as well as the cleaning of weapons. These chemicals will be used with each stand-alone Part Washers, stand-alone Immersion

Washers, and stand-alone Paint Gun cleaners. Contractor may choose to use other industry standard chemicals;

nevertheless, it must get approval via NREA Chemist.

CAS No. Component Percent

6474209-5 Solvent naphta (petroleum) heavy aromatic 30-60

872-50-4 1-Methyl-2- Pyrrolidone 10-30

34590-94-8 Di-propylene glycol monomethyl ether 7-13

112-80-1 Oleic Acid 5-10

141-43-5 Ethanolamine 3-7

91-20-3 Naphthalene 3-6

64742-48-9 Naphtha (petroleum) hydrotreated heavy 100

67-64-1 Acetone 40-80

108-88-3 Toluene 15-50

78-93-3 Methyl Ethyl Ketone 3-20

100-41-4 Ethyl benzene 0-20

64741-89-5 C5 to C8 Aliphatic Hydrocarbons 0-1

8030-30-6 C9 to C13 Aliphatic Hydrocarbons 0-15

123-85-4 n-Butyl acetate 0-15

110-19-0 Isobutyl acetate 0-15

1330-20-7 Xylenes (o-, m-, p-isomers) 0-10

108-10-1 Methylisobutyl ketone 0-5

67-63-0 Isopropyl alcohol 0-5

107-87-9 Methylpoopyl Ketone 0-5

108-21-4 Isopropyl acetate 0-5

110-43-0 2-Heptanone 0-5

64-17-5 Ethyl Alchol 0-5

71-36-3 n-Butyl alchol 0-5

75-65-0 tert-Butyl alchol 0-5

763-69-9 Ethyl 3 – ethoxypropanoate 0-5

141-78-6 Ethylacetate 0-5

7.0 MAINTENANCE

The Contractor shall perform all maintenance service to keep the equipment in an acceptable operating condition.

Maintenance service shall include the mechanical upkeep of the units and response to trouble calls generated by customer representatives.

The Contractor shall repair, replace, or relocate equipment within 24 hours, after the notification by the COR. Such remediation actions shall be accomplished at no cost to the government.

Servicing of parts washers shall coincide with “regular working days/hours” aboard MCB, Quantico. Regular working days/hours are defined as Monday through Friday, 0730 – 1630, excluding Federal holidays.

Contractor shall provide a maintenance schedule for the entire period of performance of this contract. Maintenance schedule shall comprise servicing of equipment as well as replacement and disposition of chemicals.

8.0 SPILLAGE

The Contractor shall be responsible for remediation of any spillage resulting from services to the equipment. At all times while providing services to the equipment, the Contractor shall provide and ensure the correct amount and type of spill response equipment/material is available. Such spillage shall be reported to the COR immediately upon discovery and shall be suitably remediated to environmentally acceptable standards within 12 hours, unless otherwise established. The contractor shall provide all documentation for the disposal of any spill occurring from the servicing of equipment. The

COR shall be responsible for acknowledging completion of the remediation and acceptance of the resolution.