RFQ - Packaging Supplies - Carton and Mailing Tubes - signed.pdf

UNCLASSIFIED

REPLY TO

ATTENTION OF:

DEPARTMENT OF THE ARMY

ARMY CONTRACTING COMMAND – ROCK ISLAND

3055 Rodman Avenue

ROCK ISLAND, IL 61299-8000

March 12, 2021

Army Contracting Command – Rock Island

SUBJECT: Letter Request for Quotation for Packaging Supplies – Carton & Mailing Tubes

Dear beta.SAM Vendors, The United States (U.S.) Army Contracting Command – Rock Island (ACC-RI) is issuing this letter as a Request for Quote (RFQ) for Packaging Supplies – Carton & Mailing Tubes are in effort of supporting the Office of the Administrative Undersecretary of the Army (OAA) Media Distribution Division (MDD).

This requirement will be awarded in accordance with (IAW) Federal Acquisition Regulations (FAR) Part 12 – Acquisition of Commercial Items and FAR Part 13.5 – Simplified Procedures for Certain Commercial Items. This requirement will be a Small Business Set-Aside; only small business vendors under North American Industry Classification System 322212 that can provide items in accordance with Attachment 0003 – GPO Specs are authorized to provide a quote. Note: Vendors determined to not meet these requirements will be removed from the competition and will not be further considered for award.

A resultant Purchase Order will be issued on a Firm Fixed Price (FFP) basis. This is being performed on an all-or-none basis.

A. Description

On behalf of OAA MDD, ACC-RI seeks to purchase packaging supplies as annotated in Attachment 0001 – Carton Mailing Tube List of Items. Items shall meet Attachment 0003 – GPO Specs. Deliveries for each item will be distributed evenly between 12 months starting 30 days after receipt of order. This requirement includes an option to procure an additional 12 months of items. Failure to quote all items for all periods may render the quotation non-compliant. If a quotation is deemed non-compliant, the quotation may not be further evaluated and may not be further considered for award.

B. INSTRUCTIONS TO CONTRACTORS:

B.1. SUBMISSION OF QUOTATION GUIDELINES:

The quotation shall be prepared and written in a clear, concise and legible manner.

In addition, the quotation shall be written in English and must be specific and complete as described in these instructions. Adherence to the prescribed format is required. Failure to provide a quotation in compliance with the instructions specified in this RFQ may render the quotation non-compliant. If a quotation is deemed non-compliant, the quotation may not be further evaluated and may not be further considered for award.

No classified material shall appear anywhere within the quotation.

Submission of a quotation shall be on an all or non basis. Partial quotations are not acceptable and shall not be evaluated.

Quoter must be registered in the System for Award Management and have a Commercial and Government Entity Code.

Digital Microsoft Word files and Microsoft Excel files shall be compatible with Microsoft Office 2013.

Please note: Do not lock or password protect any file (e.g., *.doc, *.pps, *.xls, *.txt, *.msg).

Adobe PDF (Portable Document Format) Files: Scanned documents must be legible and shall have the ability to be viewed in Adobe Acrobat.

Compressed (e.g., *.zip) and executable files (e.g., *.bat, *.exe, *,jar, *.vb, *.wsf) will NOT be accepted.

The Government’s required method of quotation submission is via email to the POCs listed in Section L of this Letter RFQ. NOTE: The Government will not accept hard copy, facsimile, or CDs/DVDs.

B.2. SUBMISSION OF QUOTATION FORMAT:

Submission of a quotation shall provide the following:

B.2.1. TECHNICAL/PRICING RESPONSE: This shall include:

1. Contractor name, CAGE Code, and Point of Contact Information

2. Base and Option Item Details:

a. Item Description

b. Unit of Issue (UI) for Item

c. 12 Month UI Quantity

d. Unit Price based on UI for Item – Firm-fixed

e. Extended Price based on 12 Month UI Quantity – Firm-fixed

f. Base Year and Option Year Totals – Firm-fixed

g. Grand Total Price – Firm-fixed

h. Quote validity for 30 days

B.2.2. RFQ, OFFER AND AWARD DOCUMENT RESPONSE: This shall include:

1. Attachment 0002 – Provision and Clause List Carton Mailing Tube with provision representation completed by the contractor.

C. EVALUATION METHODOLOGY:

C.1. TECHNICAL:

Vendor shall be evaluated on technical acceptability based upon their ability to provide the entirety of items annotated in Attachment 0001– Carton Mailing Tube List of Items.

C.2. PRICING:

The FAR requires that contracts be awarded at prices that are fair and reasonable. The prices provided in Technical/Pricing Response shall be evaluated by adding all prices, after discount, for a total contract evaluated price. The Government will make a fair and reasonable price determination IAW FAR 13.106-3.

The Government reserves the right to require submission of data other than certified cost or pricing data to determine the reasonableness of a quote if required. Failure to provide prices for all items/options is unacceptable and may render ineligible for award.

The Government will use price analysis to determine price reasonableness. In the event price analysis cannot determine the proposed prices fair and reasonable, cost quotes will be required. The Contracting Officer may use additional analysis techniques as determined necessary. These methods of evaluation may include the use of information/input from sources such as (but not limited to) other Government agencies and personnel.

D. BASIS FOR AWARD:

The Government intends to make one award to the contractor that is determined the lowest priced technically acceptable vendor, is determined responsible IAW FAR Part 9, and whose quotation is found acceptable with the terms of this Letter RFQ. In order to be determined acceptable with the terms of this Letter RFQ, the following apply:

a. The quote shall meet the minimum technical specifications as annotated in

Paragraph B.2.1 and Attachment 0001 – Carton Mailing Tube List of Items.

b. The quote shall include the required pricing information as annotated in Paragraph B.2.1.

c. The quote shall include the required RFQ, Offer and Award documentation as annotated in Paragrah B.2.2.

The Government will determine responsibility by determining compliance with the requirements of FAR 9.1. This shall include but shall not be limited to a review of Federal Awardee Performance and Integrity Information System (FAPIIS) including information that is linked to FAPIIS, such as from the System for Award Management Exclusions.

E. EXCHANGES

It is the intention of the Government to award without exchanges, but the Government reserves the right to enter into clarifications, communications, or exchanges if determined to be in the best interest of the Government. The Government need not enter into exchanges with all Contractors.

Clarifications are defined as limited exchanges between the Government and the Contractors that may occur when award without communications is contemplated. It is the intention of the Government to award without meaningful exchanges with the quoter, but the Government reserves the right to conduct meaningful exchanges if determined to be in the best interest of the Government.

F. DELIVERY, INSPECTION AND ACCEPTANCE:

Delivery, Inspection and Acceptance: Destination

Delivery, Inspection and Acceptance Information will be provided at time of award.

G. QUESTIONS:

It is requested submission of questions reference the particular section/subsection of the RFQ. Answers to submitted questions will be provided to all contractors as an amendment to the RFQ. Therefore, questions/comments shall not be marked with a restrictive legend and shall not include proprietary information. The identity of the person/company asking the question will not be disclosed. The Government is not obligated to provide responses to all questions.

H. ACKNOWLEDGEMENT OF LETTER RFQ AMENDMENT(S):

Should an amendment be issued against the Letter RFQ, the vendor shall acknowledge each amendment. Acknowledgement of all amendments shall be made part of the quotation submittal. For each amendment issued, an attachment will be provided with the amendment for the contractor to sign and submit with its quotation submittal.

I. DUE DATE AND TIME FOR QUOTE SUBMISSION

The due date and time for quotation submission is 1:00 PM Central Time on 19 March, 2021. Submissions shall be submitted electronically via email to the POCs listed in Section L of this Letter RFQ.

J. TERMS AND CONDITIONS

Quotes submitted in response to this RFQ shall remain valid for a period of 30 days.

K. PROVISIONS AND CLAUSES

Refer to Attachment 0002 for a list of provisions and clauses that pertain to this requirement. Note: IAW Paragrah B.2.2. contractors shall provide Attachment 0002

– Provision and Clause List Carton Mailing Tube with provision representation completed by the contractor.

L. ADMINISTRATIVE POINT OF CONTACT (POC) INFORMATION

NAME EMAIL

David Washburn David.m.washburn9.civ@mail.mil

Karen M. McElhiney karen.m.mcelhiney.civ@mail.mil

M. ATTACHMENTS

Attachment 0001 – Carton Mailing Tube List of Items Attachment 0002 – Provision and Clause List Carton Mailing Tube Attachment 0003 – GPO Specs

Karen Merissa McElhiney Procuring Contracting Officer