RFQ_P (E) Notice Cedartown 4_01_26.pdf

THE CITY OF CEDARTOWN

REQUEST FOR QUALIFICATIONS AND PROPOSALS

PRELIMINARY ENGINEERING REPORT, DESIGN SERVICES

AND CONSTRUCTION ADMINISTRATION

Date: 04/01/2026

Statements of qualifications and proposals are being requested from Engineering Firms with a strong record in successfully assisting local governments with the preliminary report, final design, and construction administration of Federally Assisted Projects. Responding firms should be qualified to provide a Preliminary Engineering Report (PER), final design and construction administration services for projects utilizing federal funds.

Plans are to contract, within a year from the date of this notice, a reputable Engineering Firm for Preliminary Report, Final Design and Construction Administration services for Federally Funded Projects related to community and economic development. This procurement could include Community Development Block Grants (CDBG), Employment Incentive Program (EIP) Projects, Georgia Environmental Facilities Authority (GEFA) Projects, Economic Development Administration (EDA) Projects, and any other federally funded project in compliance with 24 CFR 570.489(g). This procurement action may also lead to additional project contracts and/or contract addendums for Preliminary Engineering Report (PER), design and construction administration services, for State and Federally funded projects. This is not a request for retainer services. Immediate plans call for services to assist with the Preliminary Engineering Report, Design Services and Construction Administration Services for a FY2027 CDBG project for water & sewer infrastructure improvements, FY2026 & FY2027 GEFA water & sewer infrastructure improvements, and also to provide Engineering/Design/Construction Administration Services for road improvements adjacent to a local industrial park that will be funded through Federal Appropriations and ARC/EDA/USDOT funding.

Submitting firms will be re-considered, on a project-by-project basis, should future federally funded opportunities arise in the next 36-month period from date of this notice. If the project involves GEFA and is anticipated to be at least $3,000,000 in construction costs and $100,000 in engineering costs, there will be an interview process for top scoring firms (Two-Step Procurement Process).

Information which should be submitted for our evaluation is as follows:

1) History of firm and resources

2) Federal Funds Engineering Experience, including HUD, EDA, ARC, etc.

3) Key personnel/qualifications

4) Current workload

5) Scope and level of service proposed

6) Experience with similar projects and list of references

7) Fee Percentages (if any) associated with the Engineering Report (PER), for the application, and Design and Construction Administration Services. If the City pursues a 2027 CDBG, the draft PER would be needed no later than December 31, 2026.

8) Errors and Omissions Insurance, please provide a copy.

9) Statement of Qualifications Form

10) Section 3 Certification Form (Only Submit with your Proposal if you are claiming

Section 3 Status.)

The immediate project is subject to Federal and State contract provisions prescribed by the Georgia Department of Community Affairs/and or other federal agencies listed above. The immediate project is covered under the requirements of Section 3 of the HUD Act of 1968, as amended and Section 3 Business Concerns are encouraged to apply. Future federal projects may not require Section 3 compliance.

The City of Cedartown also abides by the following laws as they pertain to HUD Assisted Projects:

Title VI of the Civil Rights Act of 1964; Section 109 of the HCD Act of 1974, Title 1; Title VII of the Civil Rights Act of 1968 (Fair Housing Act); Section 104(b)(2) of the Housing and Community Development Act of 1974; Section 504 of the Rehabilitation Act of 1973 as amended; Title II of the Americans with Disabilities Act of 1990 (ADA); Architectural Barriers Act of 1968; and the Build America, Buy America Act (BABA).

It is important to ensure that firms interested in submitting a proposal are aware that the project may be subject to the Build America, Buy America Act (BABA), enacted as part of the Infrastructure Investment and Jobs Act. BABA requires products purchased in connection with infrastructure projects funded by Federal financial assistance programs to be produced in the United States, known as the “Buy America Preference (BAP)”. Specifically, this is a statutory requirement that Federal funding for infrastructure projects use “covered materials” that are “American-made.” The BAP applies to the following products: Iron and steel; Manufactured products; and Construction materials.

Interested parties should request copies of the Statement of Qualifications Form and Section 3 Certification Form prior to preparing and submitting their proposal. Proposals should be received electronically or by mail no later than 5:00 pm on May 4th, 2026. Proposals received after the above date and time may not be considered. We reserve the right to accept or reject any and all proposals and to waive informalities in the proposal process. Questions can be sent to the email address below. Proposal packages should be mailed to the name and address listed below:

Edward Guzman, City Manager, City of Cedartown 201 East Avenue Cedartown, GA 30125 Phone: 770-748-3220 Email: EGuzman@cedartowngeorgia.gov mailto:EGuzman@cedartowngeorgia.gov