RFQ_Ohio Buys_OWC Woody Invasives.pdf

Name or Title of the Service or Supply: Woody Invasive Plant Control and Treatment at Old Woman

Creek State Nature Preserve

Ordering Division and address: Office of Coastal Management, Old Woman Creek National Estuarine

Research Reserve; Old Woman Creek SNP, 2514 Cleveland Road East, Huron, OH 44839

Specifications: The ODNR, Office of Coastal Management in collaboration with the Division of

Natural Areas and Preserves (DNAP) are seeking contractors to perform herbicide application and vegetation removal of the listed woody invasives (Table 1) within the approximately 15-acre parcel (Priority Area 1) outlined in Figure 1. Area maps may be available upon request. Must bid on entire Priority Area, include price per acre. All contractors should visit the site and become familiar with the area prior to bidding. Proper endorsement of Ohio Commercial Pesticide

Applicator license in addition to sufficient insurance coverage as outlined in the Personal Services

Agreement.

Table 1

Common Name Scientific Name Approximate Density % Reduction

Honeysuckle Lonicera spp. High 95%

Common Privet Ligustrum vulgare High 95%

Multiflora Rose Rosa multiflora Moderate 95%

Japanese Barberry Berberis thunbergii Moderate 95%

Other Ohio invasive species encountered including but not limited to Winged Buring Bush and Autumn Olive

Euonymus alatus and Elaeagnus umbellate, ect.

Sparse 95%

Figure 1: Priority Area Map with 15-acre Parcel Description

OBJECTIVE AND SCOPE

Old Woman Creek National Estuarine Research Reserve (NERR) is required to treat invasive species as outlined in Task 7 of the OWC NERR NOAA operations award. Services provided by the Contractor in support of OWC SNP land management shall include:

• Broad treatment of listed woody invasive species in designated priority area using an herbicide application and vegetation removal method. Appropriate methods may include foliar spraying, cut stump treatment, basal bark application or another agreed upon method.

• A review and walk through of areas and work completed with recommendations on maintenance of treated areas and a report summarizing work accomplished.

WORK MANAGEMENT

This work will be conducted in compliance with the National Environmental Policy Act of 1969 pursuant

40 CFR 1500-1508 and State Historic Preservation Office Section 106 review pursuant 36 CFR part 800.

Priority Area 1 Corner Coordinates

A 41°22'29.61"N, 82°30'27.61"W

B 41°22'28.95"N, 82°30'21.53"W

C 41°22'15.79"N, 82°30'27.69"W

D 41°22'15.20"N, 82°30'21.63"W

A

B

C

D

Work will occur in Priority Area 1 (Figure 1), which is accessible by a maintained UTV trail or foot path and boardwalk with varying degrees of slope and compaction. Much of the work area is accessible from these trails and new trails for access will be kept to a minimum.

DELIVERABLES

The contractor shall:

• Provide a work plan for completing designated priority area woody invasive treatment with herbicide within a reasonable amount of time not to exceed 6 months.

• Maintain clear access to trails throughout duration of work.

• Safely handle chemicals and equipment following OSHA guidelines, Ohio Department of

Agriculture regulations and DNAP rules.

• Upon completion, prepare a final report detailing work completed, including a map of treated areas, GPS coordinates for completed areas and all herbicide application record sheets.

PROPOSED BUDGET

Not to exceed $15,000.00.

Price per acre = $1,000 per acre

Delivery

Veronica Hardy

Stewardship Coordinator

Old Woman Creek NERR/SNP

2514 Cleveland Road East

Huron, OH 44839

Delivery Date: All work must be completed by June 30, 2025.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Must bid on entire Priority Area 1 and include price per acre.

Site Visit & Point of Contact

Site visits to walk the area with a staff member are available by appointment M-F, 7:00am-3:30pm. To schedule an appointment, contact: Veronica Hardy, Stewardship Coordinator, Veronica.Hardy@dnr.ohio.gov, please copy

Isaac.Nothacker@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

The awarded supplier will be required to sign an Addendum to Bid Quote.

All technical questions related to this project must be submitted through the inquiry portal on the

OhioBuys solicitation.

Bill to information:

Invoices Origin-DNR-N30 ( A unique number will be provided with each invoice.)

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are two options available to submit invoices to FSS: · EMAIL the invoice to: invoices@ohio.gov, please copy isaac.nothacker@dnr.ohio.gov

· MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2025.

11. Any goods/services received after June 30, 2025, will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.