U.S. Embassy Tallinn, Estonia Date: July 20, 2026

Dear Prospective Quoter:

Subject: Request for Quotations number 19EN1026Q0002

Enclosed is a Request for Quotations (RFQ) for Grounds Maintenance services at newly obtained residence. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference and site visit. The pre-proposal conference will be held on August 6, 2026, at 11:00 (local time) at the residence. Prospective offerors/quoters should contact TallinnGSOProcurement@state.gov for additional information or to arrange entry to the building.

Quotations are due by August 21, 2026, at 11:00 local Estonian time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically to TallinnGSOProcurement@state.gov . It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30 MB, the submission must be made in separate files and attached to separate emails with less than 30 MB each.

In order for a quotation to be considered, you must also complete and submit the following:

Embassy of the United States of America

Tallinn, Estonia mailto:TallinnGSOProcurement@state.gov

RFQ nr. 19EN1026Q0002 for Grounds maintenance services

1. SF-1449 form

2. Section I, Pricing charts

3. Additional information as required in Section 3

4. Section 5 Representations and Certifications

Sincerely, Amber Groustra Contracting Officer

Enclosure:

SF-1449 Cover Page Continuation to SF-1449, nr 19EN1026Q0002

SOLICITATION NR. 19EN1026Q0002

FOR

GROUNDS MAINTENANCE SERVICES

FOR U.S. EMBASSY TALLINN

1 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER:

PR16145234

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER:

19EN1026Q0002

6. SOLICITATION ISSUE DATE

July 20, 2026

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME TallinnGSOProcurement@state.gov or Katrin Lipstal

b. TELEPHONE NUMBER(No collect calls)

+3726688173

8. OFFER DUE DATE/ LOCAL

TIME

08/21/2026 at 11:00 local time

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE:____ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

American Embassy Tallinn GSO/Procurement Kentmanni 20

HUBZONE SMALL

BUSINESS

(WOSB) ELLIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM NAICS:

Tallinn, 15099 Estonia

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

EDWOSB

8 (A) SIZE STANDARD:

11. DELIVERY FOR FOB DESTINAT-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15 DELIVER TO CODE 16 ADMINISTERED BY CODE

American Embassy Tallinn GSO/Procurement

17a. CONTRACTOR/

OFFERER

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Please see continuation to SF-1449 for full terms and conditions

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REF. _________________ OFFER DATED

____________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

Amber Groustra

31c. DATE SIGNED

July 20, 2026

TABLE OF CONTENTS

SECTION 1 – THE SECHEDULE

• SF 1449 cover sheet

• Continuation To SF-1449, RFQ Number 19EN1026Q0002, Prices, Block 23

• Continuation To SF-1449, RFQ Number 19EN1026Q0002, Schedule of Supplies/Services, Block 20 Description/Specifications/Work Statement

• Attachment 1 to Description/Specifications/Performance Work Statement, Government

Furnished Property

SECTION 2 – CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 – SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part

SECTION 4 – EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 5 – REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not

Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER 19EN1026Q0002

PRICES, BLOCK 23

1. SCOPE OF CONTRACT

The Contractor shall perform gardening services, including furnishing all labor, material, equipment and services, for the U.S. Embassy Tallinn, Estonia. The price listed below shall include all labor, materials, insurance (see FAR 52.228-3 and 52.228-5), overhead, and profit.

The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten

(10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continues for 12 months, with one, one-year option to renew. The initial period of performance includes any transition period authorized under the contract.

2.0 PRICING

2.1 VALUE ADDED TAX

Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected in each performance period.

2.2. BASE PERIOD |

Starting from the date on Notice to Proceed and continuing for 12 months.

Base Year Prices - Firm-Fixed Price for Standard Services for this Contract:

Item Nr Item Description

Estimated Quantity Unit Unit Price

Total per year

2.2.1 Ground maintenance services 12 months

2.2.2 24% VAT for all services

2.2.3 Total Cost for Base Year Services

2.3. FIRST OPTION YEAR PRICES

Starting from the end of Base year and continuing for 12 months.

Base Year Prices - Firm-Fixed Price for Standard Services for this Contract:

Item Nr Item Description

Estimated Quantity Unit Unit Price

Total per year

2.3.1 Ground maintenance services 12 months

2.3.2 24% VAT for all services

2.3.3 Total Cost for Base Year Services

2.4 GRAND TOTAL

Base Year

First Option Year

Grand Total – Base plus All Option Years

* Grand Total must include VAT portion and all costs. No price revisions are considered after award

CONTINUATION TO SF-1449

RFQ NUMBER 19EN1026Q0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

1. PERFORMANCE WORK STATEMENT

The purpose of this contract is to obtain grounds maintenance services for real property owned or managed by the U.S. Government at Tallinn, Estonia. The Contractor shall perform gardening and yard maintenance services in all designated spaces. The contractor shall provide all necessary labor, transportation, and equipment (unless otherwise specified) to maintain the designated grounds in a neat, clean, and safe condition across all seasons

1.2. GENERAL REQUIREMENTS

Maintenance and appearance of the grass, shrubbery, garden areas, trees, and related landscape elements of the U.S. Post and properties are an important part of the representational responsibilities of the U.S. mission. The Government will measure the Contractor’s work by the appearance of the landscape covered by this contract. The Contractor shall perform complete gardening and landscape maintenance services as described in this contract for Government property listed in 1.6.

The Contractor shall include all planning, administration, and management necessary to assure that all services comply with the contract, the COR's schedules and instructions, and all applicable laws and regulations. The Contractor shall meet all of the standards of performance identified in the contract. The Contractor shall perform all related support functions such as supply, subcontracting, quality control, financial oversight, and maintenance of complete records and files.

1.3. PERIOD OF PERFORMANCE AND SEASONAL DATES

To ensure continuous and reliable property maintenance, the operational seasons and their respective service dates are strictly defined as follows:

Season/Service Category Start Date End Date Primary Activities

Winter (Snow Clearing) November 15 April 14 Snow clearing, ice control, gravel application.

Spring Transition April 15 April 30 Winter gravel collection (one-time), initial debris clearing.

Summer (Lawn Mowing) April 15 October 31 Grass cutting, pinecone/needle removal, branch disposal.

Autumn/Fall Transition October 1 November 14 Heavy pine needle/cone clearing, pre-winter property prep.

1.3.1. SUMMER/GROWING SEASON MAINTENANCE (APRIL 15 – OCTOBER 31)

During the active growing season, services are required once every two weeks.

The contractor is responsible for:

• Lawn Maintenance: Mow all grass areas to a maintained height of 1.5 cm to 4 cm.

• Pinecone & Needle Removal: Collect, remove, and properly dispose of all fallen pinecones and pine needles from the grounds.

• Debris & Branch Removal: Collect, remove, and properly dispose of all fallen tree branches and related natural debris.

• Disposal: All collected organic waste must be completely removed from the property and disposed of in accordance with local Estonian environmental and waste management regulations.

1.3.2. AUTUMN/FALL TRANSITION (OCTOBER 1 – NOVEMBER 14)

During the fall transition period, the contractor shall do leaves cleaning and pinecone and pine needles cleaning and removal from the property.

The Contractor shall also prepare the property grounds for winter.

1.3.3. WINTER SNOW CLEARING & MAINTENANCE SERVICES (NOVEMBER 15 –

APRIL 14)

During the winter period, services are required once a week, contingent upon active snowfall and accumulation.

• Area 1: Access Road: Clear a 2-meter-wide path along the entire 90-meter length of the closed street vehicle road.

• Area 2: Backyard Walkway: Clear the 81.5-meter-long walkway connecting the front house to the guest house to its full 1-meter width.

• Area 3: Parking Lot / Entrance Pavement: Completely clear the 81.6 m² front house parking and entrance pavement of snow.

• Ice Control / Gravel Application: Apply a generous amount of gravel (grit/sand) to Area 2 (Walkway) and Area 3 (Parking Lot / Entrance) to ensure safe, slip-free pedestrian and vehicle traffic.

• Snow Pile Removal: Monitor accumulated snow piles adjacent to the three cleared areas.

When snow piles exceed 1.2 meters in height, the contractor must physically remove the snow from the property. This is a once (1) per winter service. The additional sow removal services will be ordered separately and are not included in this statement of work.

1.3.4 SPRING TRANSITION AND GRAVEL COLLECTION (APRIL 15 – APRIL 30)

ONE-TIME SPRING CLEANUP

The contractor shall perform a one-time comprehensive sweep, collection, and off-site disposal of all winter gravel/grit applied to the walkways, roads, and parking lots during the winter months.

1.4 SAFETY REQUIREMENTS

Personal Protective Equipment (PPE) - The contractor shall ensure all personnel wear appropriate PPE (e.g., safety glasses, gloves, high-visibility winter gear, slip-resistant footwear) suitable for the tasks being performed.

Safe Operation - All machinery (mowers, snowblowers) must be operated in a safe manner that prioritizes the safety of residence occupants, guests, and contractor personnel.

Hazard Mitigation - The contractor must ensure walkways and vehicle areas are promptly treated for ice to prevent slip-and-fall hazards. Work areas should be secured, and tools should not be left unattended.

1.5 GENERAL REQUIREMENTS

CONTRACTOR PERSONNEL

The contractor shall provide qualified, trained, and reliable personnel. All contractor employees must comply with U.S. Embassy security vetting requirements for access to the property.

LIABILITY AND PROPERTY DAMAGE

The contractor shall be held liable for any damages to property (buildings, fences, gates, vehicles, and landscaping features) caused by the contractor’s personnel or equipment. Any damage must be reported to the Embassy immediately.

INSURANCE

The contractor must maintain adequate commercial general liability and worker’s compensation insurance as required by Estonian law.

ENVIRONMENTAL COMPLIANCE

The contractor must ensure all disposal of organic matter, snow, and gravel complies strictly with the environmental laws and waste disposal regulations of the Republic of Estonia and the City of Tallinn.

1.6 LOCATION FOR SERVICES

All standard services are to be delivered on regular Post working days.

Location and Address - TBD

2. WORKING HOURS

All work shall be performed during regular working hours, except for the holidays identified in the Addendum in Section 2. Other hours may be approved by the Contracting Officer's Representative. The Contractor must provide at least 24-hour advance notice to the COR who will consider any deviation from the hours identified above.

3.0 DELIVERABLES

The following items shall be delivered under this contract:

DESCRIPTION QUANTITY DELIVERY DATE DELIVER TO:

Insurance 1 10 days after award Contracting Officer

List of Personnel 1 10 days after award COR

Payment Request 1 monthly COR

4. PERSONNEL REQUIREMENTS

4.1 GENERAL

The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 STANDARD OF CONDUCT

4.2.1 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.2 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

Falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

Unauthorized use of Government property, theft, vandalism, or immoral conduct;

Unethical or improper use of official authority or credentials;

Security violations; or, Organizing or participating in gambling in any form.

4.3. NOTICE TO THE GOVERNMENT OF LABOR DISPUTES

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4 PERSONNEL SECURITY

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take fourteen (14) days to perform. For each individual the list shall include:

• Full Name

• Place and Date of Birth

• Current Address

• Identification number

• Power of attorney at the Penal Registry for Foreign Service Investigator

(https://etoimik.rik.ee/ ) (instructions to be provided to the contract holder)

• Authorization document provided

5.0 MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary gardening supplies and equipment, including rakes, lawn mowers, hoe, pitchfork, pruning shears, fertilizers to perform the work.

Winter Equipment: The contractor must provide their own equipment (snowblowers, shovels, vehicles, gravel, etc.) required for winter services.

Summer Equipment (Optional): A Husqvarna riding lawn mower with a brush roller and gatherer basket is in the garden shed. If the contractor chooses to use it:

○ The contractor must provide their own appropriate fuel.

○ The machinery must be operated prudently and strictly according to the Husqvarna manual.

○ The contractor must perform basic post-use cleaning of the equipment.

6.0 INSURANCE

6.1 AMOUNT OF INSURANCE

The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

6.2 GENERAL LIABILITY

(includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1. Bodily Injury stated in US Dollars:

Per Occurrence As applicable at the local market Cumulative As applicable at the local market

2. Property Damage stated in US Dollars:

https://etoimik.rik.ee/

Per Occurrence As applicable at the local market Cumulative As applicable at the local market

6.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

6.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3, or host country nationals that do not have a DOL waiver.

6.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

6.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

6.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State," as an additional insured with respect to operations performed under this contract.

6.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

LAWS AND REGULATIONS

7.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. If there is a conflict between the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

7.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, unless they are inconsistent with the requirements of this contract.

ATTACHMENT 1

GOVERNMENT FURNISHED PROPERTY

The Government shall make the following property available to the Contractor as "Government furnished property" for performance under the contract:

A Husqvarna riding lawn mower with a brush roller and gatherer basket is in the garden shed. If the contractor chooses to use it:

○ The contractor must provide their own appropriate fuel.

○ The machinery must be operated prudently and strictly according to the Husqvarna manual.

○ The contractor must perform basic post-use cleaning of the equipment.

SECTION 2 - CONTRACT CLAUSES

52.212-4 TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

Terms and Conditions—Commercial Products and Commercial Services (Deviation JAN 2026)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal, or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt

Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if–

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C.

chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C.

chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services;

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract;

(5) Solicitation provisions incorporated in the solicitation;

(6) Other paragraphs of this clause;

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) [Reserved]

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

ADDENDUM TO CONTRACT CLAUSES

FAR AND DOSAR CLAUSES NOT PRESCRIBED IN PART 12

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Go to the internet at: https://www.acquisition.gov/browse/index/far

For the most recent version of the FAR please see:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

THE FOLLOWING FEDERAL ACQUISITION REGULATIONS (FAR) CLAUSES ARE

INCORPORATED BY REFERENCE:

Number Title Source

52.203-6 with Alt I [Reserved] https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far-overhaul/far-part-deviation-guide

52.203-13 [Reserved]

52.203-17 Contractor Employee Whistleblower Rights Statute

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements Statute

52.204-9 [Reserved]

52.204-13 System for Award Management—Maintenance Statute

52.204-91 Contractor identification Other

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment Statute

52.209-9 [Reserved]

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Statute

52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns Statute

52.219-6 [Reserved]

52.219-6 with Alt I [Reserved]

52.219-8 [Reserved]

52.219-9 [Reserved]

52.219-9 with Alt I [Reserved]

52.219-9 with Alt II [Reserved]

52.219-9 with Alt III [Reserved]

52.219-9 with Alt IV [Reserved]

52.219-14 [Reserved]

52.219-16 [Reserved]

52.219-33 [Reserved]

52.222-3 [Reserved]

52.222-19 Child Labor—Cooperation with Authorities and Remedies EO

52.222-35 [Reserved]

52.222-35 with Alt I [Reserved]

52.222-36 [Reserved]

52.222-36 with Alt I [Reserved]

52.222-37 [Reserved]

52.222-40 [Reserved]

52.222-41 Service Contract Labor Standards Statute

52.222-42 Statement of Equivalent Rates for Federal Hires Statute

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards- Price Adjustment (Multiple Year and Option Contracts) Statute

52.222-44 [Reserved]

52.222-50 Combating Trafficking in Persons Statute

52.222-50 with Alt I Combating Trafficking in Persons, with its Alternate I Statute

52.222-51 [Reserved]

52.222-53 [Reserved]

52.222-54 [Reserved]

52.222-62 [Reserved]

52.222-90 [Reserved]

52.223-9 [Reserved]

52.223-9 with Alt I [Reserved]

52.223-11 [Reserved]

52.223-12 [Reserved]

52.223-20 [Reserved]

52.223-21 [Reserved]

52.223-23 [Reserved]

52.224-3 [Reserved]

52.224-3 with Alt I [Reserved]

52.225-1 [Reserved]

52.225-1 with Alt I [Reserved]

52.225-3 [Reserved]

52.225-3 with Alt II [Reserved]

52.225-3 with Alt III [Reserved]

52.225-3 with Alt IV [Reserved]

52.225-5 [Reserved]

52.225-19 [Reserved]

52.225-26 [Reserved]

52.226-4 [Reserved]

52.226-5 [Reserved]

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving EO

52.229-12 [Reserved]

52.232-29 Terms for Financing of Commercial Products and Commercial Services Statute

52.232-30 [Reserved]

52.232-33 [Reserved]

52.232-34 Payment by Electronic Funds Transfer—Other than System for Award Management Statute

52.232-36 [Reserved] Statute

52.232-40 [Reserved] Statute

52.232-9X [Reserved] Statute

52.233-3 Protest After Award Statute

52.233-4 Applicable Law for Breach of Contract Claim Statute

52.240-91 [Reserved] Statute

52.240-91 with Alt I [Reserved] Statute

52.240-92 [Reserved]

52.240-92 with Alt II [Reserved]

52.240-93 [Reserved]

52.244-6 Subcontracts for Commercial Products and Commercial Services Statute

52.247-64 [Reserved]

52.247-64 with Alt I [Reserved]

52.247-64 with Alt II [Reserved]

THE FOLLOWING FAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

52.216-18 [Reserved]

52.216-19 [Reserved]

52.216-22 [Reserved]

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by writing a notice to the Contractor within the performance period of the contract.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by writing a notice to the Contractor within the performance period of the contract or within 30 days after funds for the option year become available, whichever is later.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(a) The total duration of this contract, including the exercise of any options under this clause, shall not exceed two years.

52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984)

Funds are not presently available for performance under this contract beyond September 30 of the current calendar year. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract September 30 of the current calendar year, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

THE FOLLOWING DOSAR CLAUSE(S) IS/ARE PROVIDED IN FULL TEXT:

652.204-70 [Reserved]

CONTRACTOR IDENTIFICATION (JULY 2008)

Contract performance may require contractor personnel to attend meetings with government personnel and the public, work within government offices, and/or utilize government email.

Use an email signature block that shows name, the office being supported and company affiliation (e.g., “John Smith, Office of Human Resources, ACME Corporation Support Contractor”);

1) Clearly identify themselves and their contractor affiliation in meetings.

2) Identify their contractor affiliation in Departmental e-mail and phone listings whenever contractor personnel are included in those listings; and

3) Contractor personnel may not utilize Department of State logos or indicia on business cards.

652.215-70 EXAMINATION OF RECORDS

(a) With respect to matters related to this contract or a subcontract hereunder, the Department of State Office of the Inspector General, or an authorized representative, shall have upon request:

(1) Complete, prompt, and free access to all Contractor and Subcontractor files (in any format), documents, records, data, premises, and employees, except as limited by law;

and

(2) The right to interview any current Contractor and Subcontractor personnel, individually and directly, with respect to such matters.

(b) This clause may not be construed to require the contractor or any subcontractor to create or maintain any record that the contractor or subcontractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(c) The Contractor shall insert a clause containing all the terms of this clause, including this paragraph (c), in all subcontracts under this contract other than acquisitions described in Federal Acquisition Regulation 15.209(b)(1).

https://www.ecfr.gov/current/title-48/section-652.215-70#p-652.215-70(c)

652.216-70 [Reserved]

652.225-71 [Reserved]

652.229-70 [Reserved]

652.232-70 PAYMENT SCHEDULE AND INVOICE SUBMISSION (FIXED-PRICE)

(AUG 1999)

(a) General. The Government shall pay the Contractor as full compensation for all work required, performed, and accepted under this contract the firm fixed price stated in this contract.

(b) Invoice Submission. The Contractor shall submit invoices in an original to the office identified in Block 18b of the SF-1449. To constitute a proper invoice, the invoice shall include all the items required by FAR 32.905(e).

Address invoice to:

U.S. Embassy Tallinn or Ameerika Ühendriikide Suursaatkond

ATT: FMO/B&F

Kentmanni 20, Tallinn 15099

Estonia

E-mail address for receiving invoices: TallinnProcurement@state.gov

The Contractor shall show Value Added Tax (VAT) as a separate item on invoices submitted for payment.

NB! No pre-payments are made and payment term is 30 days net after receipt of invoice.

(c) Contractor Remittance Address. The Government will make payment to the Contractor’s address stated on the cover page of this contract, unless a separate remittance address is shown below:

(a) The Department of State observes the following days as holidays:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Juneteenth Independence Day

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Local Holidays are:

Estonian Independence Day Good Friday Easter Sunday May Day Whitsunday Victory Day Midsummer Day Day of Restoration of Independence Christmas Eve Christmas Day Boxing Day

Any other day designated by Federal law, Executive Order, or Presidential Proclamation.

(b) When New Year’s Day, Independence Day, Veterans Day or Christmas Day falls on a Sunday, the following Monday is observed; if it falls on Saturday the preceding Friday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract. If the contractor’s personnel work on a holiday, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, unless authorized pursuant to an overtime clause elsewhere in this contract.

(c) When the Department of State grants administrative leave to its Government employees, assigned contractor personnel in Government facilities shall also be dismissed. However, the contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the contracting officer or his/her duly authorized representative.

(d) For fixed-price contracts, if services are not required or provided because the building is closed due to inclement weather, unanticipated holidays declared by the President, failure of Congress to appropriate funds, or similar reasons, deductions will be computed as follows:

(1) The deduction rate in dollars per day will be equal to the per month contract price divided by 21 days per month.

(2) The deduction rate in dollars per day will be multiplied by the number of days services are not required or provided.

If services are provided for portions of days, appropriate adjustment will be made by the contracting officer to ensure that the contractor is compensated for services provided.

(e) If administrative leave is granted to contractor personnel as a result of conditions stipulated in any “Excusable Delays” clause of this contract, it will be without loss to the contractor. The cost of salaries and wages to the contractor for the period of any such excused absence shall be a reimbursable item of direct cost hereunder for employees whose regular time is normally charged, and a reimbursable item of indirect cost for employees whose time is normally charged indirectly in accordance with the contractors accounting policy.

(End of clause)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name or position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer’s Representative (COR).

Such designation(s) shall specify the scope and limitations of the authority so delegated;

provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR for this contract is Facilities Manager

652.242-73 [Reserved]

652.243-70 NOTICES (AUG 1999)

Any notice or request relating to this contract given by either party to the other shall be in writing. Said notice or request shall be mailed or delivered by hand to the other party at the address provided in the schedule of the contract. All modifications to the contract must be made in writing by the Contracting Officer.

SECTION 3 – SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (DEVIATION JAN 2026)

(a) Submission of offers.

Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds

Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers…