RFQ no.72026324Q00003 Democracy and Governance Consultancy Services for Egypt.pdf

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

1A Nady El Etisalat Street (off Laselki) New Maadi, Cairo, Egypt Postal Code11435

(2-02) 2522-7000 cairomedia@usaid.gov usaid.gov/egypt | #usaidegypt | @usaidegypt

April 9, 2024

Request for Quotation Issuance Date: April 9, 2024

Due Date for Submissions of Questions: April 18, 2024 at 4:00p.m. (Cairo Local Time)

Request for Quotation Closing Date: April 30, 2024 4:00p.m. (Cairo Local Time)

SUBJECT: Request For Quotation (RFQ) No. 72026324Q00003

Title: Democracy and Governance Consulting Services

The United States Government, represented by the U.S. Agency of International Development in Egypt (USAID/Egypt), is seeking quotations from qualified Offerors to provide Democracy and Governance Consulting services. USAID/Egypt anticipates awarding a Firm-Fixed-Price Purchase Order (PO) to the Offeror that is found most suitable to meet the requirements in this RFQ.

The attached Scope of Work describes the requirements, which includes deliverables to be separately priced. Please provide a price quotation for accomplishing this work no later than the closing date above.

The Request for Quotation consists of the cover letter and the following sections:

I. Background and Objective II. Scope of Work and Deliverables III. Performance Period IV. Payment Terms V. Selection Criteria VI. Instructions VII. Solicitation Provisions VIII. Federal Acquisition Regulation Clauses IX. AIDAR Clauses X. Special Contract Requirements

Any questions should be addressed to Lydia RizkAllah, Contract Specialist at lrizkallah@usaid.gov and Abeer Rizk, Administrative Contracting Officer, at arizk@usaid.gov.

mailto:lrizkallah@usaid.gov mailto:arizk@usaid.gov

RFQ # 72026324Q00003

Democracy and Governance Consulting Services

Your response must be submitted electronically to lrizkallah@usaid.gov and arizk@usaid.gov to the RFQ’s closing date and time.

This request in no way obligates USAID to award a Purchase Order to any of the quotations received, nor does it commit USAID to pay any cost incurred in the preparation and submission of your quote. Should you have any other questions, you may contact the undersigned.

Sincerely, Matthew Courtad Contracting Officer Email: mcourtad@usaid.gov

ATTATCHMENT: RFQ NO. 72026324Q00003

mailto:lrizkallah@usaid.gov mailto:arizk@usaid.gov mailto:mcourtad@usaid.gov

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS X IS NOT A SMALL BUSINESS SET ASIDE

PAGE OF PAGES

1 15

1. REQUEST NO.

72026324Q00003

2. DATE ISSUED

04/09/2024

3. REQUISITION/PURCHASE REQUEST NO.

REQ-263-24-000088

4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

5a. ISSUED BY USAID/Egypt 1A Ahmed Kamel St.

Off El Laselki St.

New Maadi, 11435, Egypt

11435

6. DELIVERY BY (Date)

09/30/2025

7. DELIVERY

OTHER

X FOB DESTINATION (See Schedule)

9. DESTINATION

a. NAME OF CONSIGNEE USAID/Egypt 5b. FOR INFORMATION CALL: (No collect calls)

NAME

Lydia Rizkallah

TELEPHONE NUMBER b. STREET ADDRESS

1A Ahmed Kamel St.

Off El Laselki New Maadi, 11435, Egypt

AREA CODE

NUMBER

252-26853

8. TO:

a. NAME b. COMPANY

c. STREET ADDRESS c. CITY

d. CITY e. STATE f. ZIP CODE d. STATE e. ZIP CODE

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

04/30/2024 1400 B

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

The contractor will provide Democracy and Governance Consultancy Services as detailed below.

Democracy and Governance consultancy

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%)

b. 20 CALENDAR DAYS (%)

c. 30 CALENDAR DAYS (%)

d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached

13. NAME AND ADDRESS OF QUOTER 14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF QUOTATION

a. NAME OF QUOTER

b. STREET ADDRESS 16. SIGNER

a. NAME (Type or print) b. TELEPHONE

AREA CODE

c. COUNTY

d. CITY e. STATE f. ZIP CODE c. TITLE (Type or print) NUMBER

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

I. BACKGROUND AND OBJECTIVE

USAID Egypt’s inclusive governance work focuses on increasing the accountability and efficiency of public institutions and reducing barriers to economic and social participation for women and vulnerable communities. Together with our Egyptian partners, USAID strengthens governance systems, combats corruption, supports public sector automation, promotes the social and economic empowerment of women and vulnerable communities, and reduces violence against women and girls. Our activities support comprehensive socio-economic reform efforts to improve Egypt’s investment climate and foster economic growth for the benefit of all Egyptians.

The Democracy and Governance (DG) Consultant provides operational and programmatic support for USAID/Egypt’s Office of Democracy and Governance (ODG).

II. SCOPE OF WORK AND DELIVERABLES

1. Operational Support:

Over the next year, ODG anticipates drastic staffing pattern changes because of the expansion of positions, staff turnover, and staff position movement within the office. The office will have newly hired staff at different grades and positions. In addition to new employees joining ODG for the first time, current staff who are successful in getting a promotion will also be serving in “new” positions. The DG Consultant will mentor all these new-to-office or new-to-position staff members on understanding how to navigate the complex DG context, how to look for opportunities in constrained environments, who the key players are in the sector, how to build successful relationships with the Government of Egypt (GOE) and other key stakeholders, and what type of programming can be successful in this environment. The Consultant will also provide an overview of DG programming to staff new to the Mission. Furthermore, the Consultant will conduct specific skills training courses relevant to ODG, such as negotiating with the GOE, handling media interviews, etc. The following table shows the tasks and deliverables for each task under this component:

Task Deliverable

Develop and execute an onboarding and orientation program for new staff (which could include checklists, schedule templates, summary of resources, online briefing book, Power Point presentations, etc.).

New staff onboarding plan; orientation package of materials; 6 presentations delivered to staff.

Develop and conduct a 1-1 and group mentoring program.

Mentoring program plan for individuals and group sessions; 100 mentoring sessions of approximately one hour each.

Develop and conduct a skills-building training program.

Skills-building training plan; 6 skills-building trainings.

Develop a Diversity, Equity, Inclusion and Accessibility (DEIA) action plan for the office and execute initiatives or events.

DEIA action plan; 6 DEIA activities.

2. Technical and Programmatic Support:

USAID has a number of agency-wide or DG-specific priorities and recently released several key policies, such as the policy framework, gender equality and women’s empowerment, localization, private sector engagement (PSE), and DEIA. Elevated to bureau status, the Democracy, Human Rights and Governance (DRG) Bureau also issued several policies around rule of law and anti-corruption. In addition, Egypt is revisiting or drafting new policies that influence and impact ODG’s programs. The ODG Consultant will stay abreast of recent developments on USG and GOE policies related to DG, analyze the ramifications on DG programming, and recommend actions. The Consultant will facilitate continuous learning/growth and innovative thinking through coordination efforts with key stakeholders and field visits within and outside Egypt. The following table shows the tasks and deliverables for each task under this component:

Task Deliverable

Develop a localization plan for ODG, including a tool for measuring progress.

Localization plan.

Support the development and implementation of the Private Sector Engagement (PSE) Action Plan for ODG.

PSE action plan.

Integrate DEIA principles into DG programming.

DEIA Integration plan.

Summarize Democracy, Human Rights, and Governance (DRG) Bureau policies and agency-wide policies pertaining to DRG (anti-corruption, rule of law, human rights) what it means for ODG and how to apply it to ODG programming.

5 summary papers.

Keep track of and analyze the status of Egyptian policies/laws, such as NGO Law, 5 analyses.

Personal Status Law, Domestic Worker Law, etc.

Summarize latest thinking, perspective coming from Egyptian books, social media, articles, TV, etc. on DRG issues and Egypt’s role and perception in the region and/or USG role and perception.

5 summary papers.

Draft DRG content pieces for contribution to ODG deliverables (e.g., cables, strategic planning documents, reporting documents).

10 content pieces.

Prepare and/or update informational materials about ODG programming (e.g., briefers, factsheets, and talking points).

Package of informational materials.

Organize meetings with key stakeholders, such as Government of Egypt, Implementing Partners, other donors, Civil Society Organizations, and the private sector, to coordinate programs and leverage resources.

3 facilitated meetings with stakeholders.

Develop an engagement plan for the Ambassador and/or Mission Director with key stakeholders to advance key DRG priorities.

Engagement plan.

Develop a plan for VIP visits (Washington delegations, Ambassador, Mission Director, etc.) and produce associated materials (BCLs, talking points, speeches, etc.) to showcase and advocate for DRG programs.

8 VIP packages.

Develop an annual office site visit and/or study tour plan for multi-team or cross-office learning; and organize and lead/facilitate the visits.

Site visit and/or study tour plan; 10 in-country and 2 international visits with associated schedules and trip reports.

III. PERFORMANCE PERIOD

The period of performance for this purchase order is estimated to be for 18 months from date of award.

IV. PAYMENT TERMS

Payment will be made upon submission of deliverables approved by USAID and SF-1034. Travel-related costs will be paid on a cost-reimbursable basis approved by USAID.

Deliverable Price Quotation:

Additional details of each deliverable will be identified by USAID after award.

Task Deliverable Amount Per Unit in $ or EGP

Quantity Total Amount in $ or EGP

Develop and execute an onboarding and orientation program for new staff (which could include checklists, schedule templates, summary of resources, online briefing book, Power Point presentations, etc.).

New staff onboarding plan accepted by USAID.

______ 1 ______

Orientation package of materials accepted by USAID.

______ 1 ______

Presentations delivered to staff accepted by USAID.

______ 6 ______

Develop and conduct a 1- 1 and group mentoring program.

Mentoring program plan for individuals and group sessions accepted by USAID.

______ 1 ______

Mentoring sessions of approximately (1 hour, conducting the session and 1 hour preparation for the session) accepted by USAID

______ 100 ______

Develop and conduct a skills-building training program.

Skills-building training plan accepted by USAID.

______ 1 ______

Skills-building trainings accepted

______ 6 ______ by USAID.

Develop a Diversity, Equity, Inclusion and Accessibility (DEIA) action plan for the office and execute initiatives or events.

DEIA action plan accepted by USAID.

______ 1 ______

DEIA activities accepted by USAID.

______ 6 ______

Develop a localization plan for ODG, including a tool for measuring progress.

Localization plan accepted by USAID.

______ 1 ______

Support the development and implementation of the Private Sector Engagement (PSE) Action Plan for ODG.

PSE action plan accepted by USAID.

______ 1 ______

Integrate DEIA principles into DG programming.

DEIA Integration plan accepted by

USAID.

______ 1 ______

Summarize DRG Bureau policies and agency-wide policies pertaining to DRG (anti-corruption, rule of law, human rights) what it means for ODG and how to apply it to ODG programming.

Summary papers accepted by USAID.

______ 5 ______

Keep track of and analyze the status of Egyptian policies/laws, such as NGO Law, Personal Status Law, Domestic Worker Law, etc.

Analyses accepted by USAID.

______ 5 ______

Summarize latest thinking, perspective coming from Egyptian books, social media, articles, TV, etc. on DRG issues and Egypt’s role and perception in the region and/or USG role and perception.

Summary papers accepted by USAID.

______ 5 ______

Draft DRG content pieces for contribution to ODG deliverables (e.g., cables, strategic planning documents, reporting documents).

Content pieces accepted by USAID.

______ 10 ______

Prepare and/or update informational materials about ODG programming (e.g., briefers, factsheets, and talking points).

Package of informational materials accepted by USAID.

______ 1 ______

Organize meetings with key stakeholders, such as Government of Egypt, Implementing Partners, other donors, Civil Society Organizations, and the private sector, to coordinate programs and leverage resources.

Facilitated meetings with stakeholders accepted by USAID.

______ 3 ______

Develop an engagement plan for the Ambassador and/or Mission Director with key stakeholders to advance key DRG priorities.

Engagement plan accepted by USAID.

______ 1 ______

Develop a plan for VIP visits (Washington delegations, Ambassador, Mission

VIP packages accepted by USAID.

______ 8 ______

Director, etc.) and produce associated materials (BCLs, talking points, speeches, etc.) to showcase and advocate for DRG programs.

Develop an annual office site visit and/or study tour plan for multi-team or cross-office learning;

and organize and lead/facilitate the visits.

In-country site visits and/or study tours with associated schedules and trip reports accepted by

USAID.

______ 10 ______

International site visits and/or study tours with associated schedules and trip reports accepted by

USAID.

______ 2 ______

Travel Expenses:

TDYs Amount in $ or EGP

In-country TDYs (10 trips, 3 working days each)

Regional/International TDYs (2 trips, 5 working days each)

TOTAL ______

V. SELECTION CRITERIA

Offerors will be evaluated against the following criteria:

Factor Points

Work Experience: A minimum of 15 years of progressively responsible, professional-level experience managing democracy, governance, and/or human rights activities is required. At least 10 years of experience in development-related work for donor agencies, Government of Egypt organizations, or non-governmental organizations/civil society.

Job Knowledge: Specialist knowledge on democracy, governance, and/or human rights issues. A highly detailed understanding of the overall USAID agency and USAID/Egypt mission goals and strategic plan as well as procedures, policies, regulations, and the structure of USAID as an agency, USAID/Egypt, and the U.S. Embassy and Department of State. A detailed professional understanding of the history, current political, economic, social, key figures, and policies of the Egyptian Government. This includes a detailed knowledge of Egypt’s internal political situation, national development challenges and prospects, geography, and national development indicators. A specialist knowledge of the development priorities and strategies of the USG and Government of Egypt.

Skills and Abilities: Advanced technical skills in democracy, governance, and/or human rights; professional credibility/connections to establish and maintain effective working relationships with high-level counterparts, particularly with the GOE; excellent verbal communication skills; tact;

excellent presentation skills to assemble, analyze, evaluate, and present sector data; excellent writing skills; excellent analytical ability to interpret public policies; strong training or capacity building skills; ability to work effectively in a team environment; ability to promote diversity, equity, inclusion and accessibility principles; and solid computer skills to manage the achievement of goals and objectives of the Mission.

Education: Bachelor’s degree in political science, public administration or other business, liberal arts, humanities, sciences, social sciences, or international relations is required.

TOTAL 100

VI. INSTRUCTIONS

Qualified individuals are requested to submit the following:

(a) A cover letter or statement of qualifications that addresses the selection criteria;

(b) A curriculum vitae;

(c) Names, contact numbers, and addresses of three professional references;

(d) A price quotation for the deliverables in the RFQ; and

(e) Completed Phoenix Vendor Form (See Attachment 1) – this is required to list you as a vendor in the USAID financial management system.

VII. SOLICITATION PROVISIONS

FAR52.204-29 Federal Acquisition Supply Chain Security Act Orders—Representation and

Disclosures. (Dec 2023)

(a) Definitions. As used in this provision, Covered article, FASCSA order, Intelligence community, National security system, Reasonable inquiry, Sensitive compartmented information, Sensitive compartmented information system, and Source have the meaning provided in the clause 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(b) Prohibition. Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the prohibition is set out in an applicable Federal Acquisition Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(c) Procedures.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( https://www.sam.gov) for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition.

(2) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM, but are effective and do apply to the solicitation and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(d) Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered article, or any products or services produced or provided by a source, if the covered article or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following information as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered article or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item description;

(7) Reason why the applicable covered article or the product or service is being provided or used;

(f) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

https://www.acquisition.gov/far/part-52.

NUMBER TITLE DATE

52.204-6 Unique Entity Identifier. (Oct 2016) 52.204-16 Commercial and Government Entity Code Reporting. (Aug 2020) 52.204-22 Alternative Line Item Proposal. (Jan 2017) 52.209-2 Prohibition on Contracting with Inverted Domestic

Corporations-Representation. (Nov 2015) 52.214-34 Submission of Offers in the English Language. (Apr 1991) 52.222-22 Previous Contracts and Compliance Reports. (Feb 1999) 52.222-25 Affirmative Action Compliance. (Apr 1984) 52.225-20 Prohibition on Conducting Restricted Business Operations in

Sudan-Certification. (Aug 2009) 52.225-25 Prohibition on Contracting With Entities Engaging in Certain

Activities or Transactions Relating to Iran—Representation and Certifications. (Jun 2020)

52.237-1 Site Visit. (Apr 1984) https://www.acquisition.gov/far/part-52

VIII. FEDERAL ACQUISITION REGULATION CLAUSES

52.252-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/part-52.

NUMBER TITLE DATE

52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements. (Jan 2017) 52.204-9 Personal Identity Verification of Contractor Personnel. (Jan 2011) 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards. (Jun 2020) 52.204-12 Unique Entity Identifier Maintenance. (Oct 2016) 52.204-18 Commercial and Government Entity Code Maintenance. (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services

Developed or Provided by Kaspersky Lab Covered Entities. (Dec 2023) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) 52.204-27 Prohibition on a ByteDance Covered Application. (Jun 2023) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations. (Nov 2015) 52.213-4 Terms and Conditions—Simplified Acquisitions (Other Than

Commercial Products and Commercial Services). (Feb 2024) 52.222-21 Prohibition of Segregated Facilities. (Apr 2015) 52.222-26 Equal Opportunity (Sept 2016) 52.222-29 Notification of Visa Denial. (Apr 2015) 52.222-41 Service Contract Labor Standards. (Aug 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires. (May 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-

Price Adjustment (Multiple Year and Option Contracts). (Aug 2018) 52.222-44 Fair Labor Standards Act and Service Contract Labor

Standards-Price Adjustment. (May 2014) 52.222-50 Combating Trafficking in Persons. (Nov 2021) 52.223-6 Drug-Free Workplace. (May 2001) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While

Driving. (Jun 2020) 52.225-13 Restrictions on Certain Foreign Purchases. (Feb 2021) 52.225-19 Contractor Personnel in a Designated Operational Area or

Supporting a Diplomatic or Consular Mission Outside the United States. (May 2020) https://www.acquisition.gov/far/part-52

52.232-1 Payments. (Apr 1984) 52.232-8 Discounts for Prompt Payment. (Feb 2002) 52.232-11 Extras. (Apr 1984) 52.232-23 Assignment of Claims. (May 2014) 52.232-25 Prompt Payment. (Jan 2017) 52.232-34 Payment by Electronic Funds Transfer-Other than System for

Award Management. (Jul 2013) 52.232-38 Submission of Electronic Funds Transfer Information with Offer. (Jul 2013) 52.232-39 Unenforceability of Unauthorized Obligations. (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors. (Mar 2023) 52.233-1 Disputes. (May 2014) 52.233-3 Protest after Award. (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim. (Oct 2004) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (Apr 1984) 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Feb 2024) 52.249-4 Termination for Convenience of the Government (Services)

(Short Form). (Apr 1984)

IX. AIDAR CLAUSES

752.252-2 AIDAR Clauses Incorporated By Reference (MAR 2015) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of all AIDAR solicitation provisions and contract clause is contained in the Code of Federal Regulations (CFR) located at 48 CFR chapter 7.

NUMBER TITLE DATE

752.204-72 Contractor Access to USAID Facilities and USAID's Information

Systems. (AUG 2013) [DEVIATION (APR 2018)] 752.211-70 Language and measurement. (JUN 1992) 752.222-70 USAID Disability Policy (DEC 2004) 752.222-71 Nondiscrimination (JUN 2012) 752.229-71 Reporting of Foreign Taxes (Jul 2023)

752.7006 Notices (APR 1984)

752.7008 Use of Government Facilities or Personnel (APR 1984)

752.7010 Conversion of U.S. Dollars to Local Currency (APR 1984)

752.7013 Contractor-Mission Relationships (OCT 1989) [DEVIATION (JUN 2018)]

752.7025 Approvals (APR 1984)

752.7027 Personnel (DEC 1990)

752.7029 Post Privileges (JUL 1993)

752.7033 Physical Fitness (JUL 1997)

752.7037 Child Safeguarding Standards (AUG. 2016)

752.7038 Nondiscrimination Against End-Users of Supplies or Services (OCT 2016)

752.7101 Voluntary Population Planning Activities (Jun 2008)

X. Special Contract Requirements:

ADS 302.3.5.21 Submission of Datasets to the Development Data Library (DDL) (OCT 2014)

(a) Definitions. For the purpose of submissions to the DDL:

(1) “Dataset” is an organized collection of structured data, including data contained in spreadsheets, whether presented in tabular or non-tabular form. For example, a Dataset may represent a single spreadsheet, an extensible mark-up language (XML) file, a geospatial data file, or an organized collection of these. This requirement does not apply to aggregated performance reporting data that the contractor submits directly to a USAID portfolio management system or to unstructured data, such as email messages, PDF files, PowerPoint presentations, word processing documents, photos and graphic images, audio files, collaboration software, and instant messages. Neither does the requirement apply to the contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information. Datasets submitted to the DDL will generally be those generated with USAID resources and created in support of Intellectual Work that is uploaded to the Development Experience Clearinghouse (DEC) (see AIDAR 752.7005 “Submission Requirements for Development Experience Documents”).

(2) “Intellectual Work” includes all works that document the implementation, monitoring, evaluation, and results of international development assistance activities 8 Text highlighted in yellow indicates that the material is new or substantively revised.

developed or acquired under this award, which may include program and communications materials, evaluations and assessments, information products, research and technical reports, progress and performance reports required under this award (excluding administrative financial information), and other reports, articles and papers prepared by the contractor under the award, whether published or not. The term does not include the contractor’s information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(b) Submissions to the Development Data Library (DDL)

(1) The Contractor must submit to the Development Data Library (DDL), at www.usaid.gov/data, in a machine-readable, non-proprietary format, a copy of any Dataset created or obtained in performance of this award, including Datasets produced by a subcontractor at any tier. The submission must include supporting documentation describing the Dataset, such as code books, data dictionaries, data gathering tools, notes on data quality, and explanations of redactions.

(2) Unless otherwise directed by the Contracting Officer (CO) or the Contracting Officer Representative (COR), the contractor must submit the Dataset and supporting documentation within thirty (30) calendar days after the Dataset is first used to produce an Intellectual Work or is of sufficient quality to produce an Intellectual Work. Within thirty (30) calendar days after award completion, the contractor must submit to the DDL any Datasets and supporting documentation that have not previously been submitted to the DDL, along with an index of all Datasets and Intellectual Work created or obtained under the award. The contractor must also provide to the COR an itemized list of any and all DDL submissions.

The contractor is not required to submit the data to the DDL, when, in accordance with the terms and conditions of this award, Datasets containing results of federally funded scientific research are submitted to a publicly accessible research database. However, the contractor must submit a notice to the DDL by following the instructions at www.usaid.gov/data, with a copy to the COR, providing details on where and how to access the data. The direct results of federally funded scientific research must be reported no later than when the data are ready to be submitted to a peer-reviewed journal for publication, or no later than five calendar days prior to the conclusion of the award, whichever occurs earlier.

(3) The contractor must submit the Datasets following the submission instructions and acceptable formats found at www.usaid.gov/data.

(4) The contractor must ensure that any Dataset submitted to the DDL does not contain any proprietary or personally identifiable information, such as social security numbers, home addresses, and dates of birth. Such information must be removed prior to submission.

(5) The contractor must not submit classified data to the DDL. 9 Text highlighted in yellow indicates that the material is new or substantively revised.

[End of Provision]

Sexual Misconduct (December 2020)

(a) USAID has a zero-tolerance policy for sexual misconduct with the goal of fostering a respectful, safe, healthy and inclusive work environment. USAID maintains policies and procedures to establish a workplace free of sexual misconduct as described in agency policy at ADS Chapter 113, Preventing and Addressing Sexual Misconduct.

(b) USAID has developed two methods for receiving allegations of sexual misconduct:

USAID’s Unified Misconduct Reporting Portal, available on LaunchPad (launchpad.usaid.gov), and Service Desk, phone, (202) 712-1234. These are also available to the Contractor or its employee(s).

(c) USAID may conduct administrative inquiries into allegations of sexual misconduct that occur within U.S. Government facilities or while the contractor employee is performing services under the contract. The Contracting Officer will provide the results of any inquiry involving a contractor employee to the contractor, subject to federal law and USAID’s information disclosure policies. USAID retains the right to suspend or terminate a contractor employee’s access to any systems and/or facilities for incidents of sexual misconduct.

(d) The Contractor agrees to incorporate the substance of paragraphs (a) through (d) of this requirement in all subcontracts that may require contractor employees to have routine physical access to USAID facilities.

[END OF PROVISION]

http://www.usaid.gov/data

USAID NON-EMPLOYEE VENDOR REQUEST / UPDATE FORM

Request Type Add New Vendor Update Existing Vendor

Vendor Code ___________________________________ Vendor Address Code ___________________

General Vendor Information Vendor Name _________________________________________________________________________

DUNS* _____________________ DUNS+4 ____________________ CAGE/NCAGE ________________

Is vendor active in SAM? Yes No In Progress If “no”, please select reason for exemption**

SSN/EIN___________________ TIN Type SSN EIN 1099 Vendor

Currency/Currency Code (only for Trust Funds) ______________________________________________ See Banking Information section below to specify payment currency information

Use for: Billing Procurement Payment

Vendor Type US Federal Agency US Business Foreign Business Personal Services Contractor (US PSC) Foreign Service National (FSN/TCN PSC) Invitational Traveler

State & Local Government Grant Recipient Foreign Government Private Voluntary Organization (PVO) Public International Organization (PIO)

Vendor Contact Name __________________________________________________________________ Phone Number ________________________________________________________________________ Email Address _________________________________________________________________________

To sync a SAM vendor, or to add/update a SAM exempt A&A vendor, email this form to vrequest@usaid.gov.

To add non-US currency payment line to an existing A&A vendor, please consult with your OFM to submit this form to you Vendor Processing Mission. The Vendor Processing Mission list can be found here on the Phoenix Guides and Procedures page under the Vendor subsection in the right column.

Per ADS 545, personally identifiable information (PII) must be encrypted in order to send the file via email. When submitting this form, zip and encrypt it with a password and then send the password in a separate email.

ATTACH 1

https://pages.usaid.gov/M/CFO/phoenix-guides-and-procedures-2

City _______________________ Country ___________________ State _____ Postal Code __________

Remittance Address ____________________________________________________________________

City _______________________ Country ___________________ State _____ Postal Code __________

Banking Information For US Dollar payments (EFT/Direct Deposit) Bank Name ___________________________________________________________________________ ABA Number (Bank 9 digit Routing #) __________________ Account Type Checking Savings

For Local Currency payments Swift Code ____________________________________________________________________________ Currency/Currency Code ________________________________________________________________ To view available USDO currency codes, please review Phoenix Currency Codes found here

IBAN ________________________________________________________________________________

*DUNS Number Requirement – Data Universal Numbering System (DUNS) number is the nine-digit number established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify business entities. A DUNS number may be obtained from D&B by telephone (currently 866-705-5711) or the Internet (currently at http://fedgov.dnb.com/webform). All vendors (including foreign businesses) receiving USAID awards over the monetary threshold established in FAR 4.6 must obtain their own unique DUNS number. If a vendor does not have a DUNS number and they meet the associated requirements, as indicated in FAR 4.605, then a generic DUNS may be used. The ADS 309 also provides guidance on the use of generic DUNS for PSCs where the Place of Performance is outside of the United States.

**SAM Registration Requirement – In addition to the DUNS number requirement, all vendors doing business with the Federal Government must be registered in the System for Award Management (SAM) database (http://www.sam.gov), unless they qualify for an exception set forth by Agency policy. FAR 4.11 provides some exceptions to SAM registration for Acquisitions awards made to foreign vendors for work performed outside the United States. 2 CFR 25.110 provides a list of exceptions to SAM registration and/or DUNS requirements for Assistance vendors.

Bank Account Number __________________________________________________________________

Sub-Routing Number ___________________________________________________________________ Sub-Bank Name _______________________________________________________________________ Sub-Bank Account Number ______________________________________________________________

*For vendor address lines using the 022 currency

Address Information

Mailing Address _______________________________________________________________________

City _______________________ Country ___________________ State _____ Postal Code __________

Physical Address _______________________________________________________________________ https://pages.usaid.gov/M/CFO/phoenix-guides-and-procedures-2 http://fedgov.dnb.com/webform http://www.sam.gov/ https://acquisition.gov/far/current/html/Subpart%204_11.html%23wp1073569 http://www.ecfr.gov/cgi-bin/text-idx?SID=e10a4c7b3410ddc02885fd2b1da67f76&node=2:1.1.1.2.2.1.1.3&rgn=div8