RFQ No 1240BD26Q0004.pdf

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12.

Solicitation number 1240BD26Q0004 is issued as a request for quotation (RFQ) for Janitorial & Recycling Services.

This acquisition is a 100% small business set-aside. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS Code, Product Service Code (PSC), and Small Business Size Standard are cited on the SF-1449 Schedule of Supplies/Services and in the System for Award Management (SAM) website.

Refer to the Schedule of Items for a list of line-item number(s), descriptions, quantities, units of measure, and option years.

Description of requirements for the items to be acquired, including documentation supporting any brand name descriptions (see 12.102):

Refer to the Schedule of Items.

Date(s) and place(s) of services and acceptance: All janitorial and recycling services will be performed at the Skykomish Ranger Station, 74920 NE Stevens Pass Hwy, Skykomish, Washington, 98288

Periods of Performance:

Base Year: 03/01/2026 – 02/28/2027 Option Year 1: 03/01/2027 – 02/29/2028 (Leap Year) Option Year 2: 03/01/2028 – 02/28/2029 Option Year 3 03/01/2029 – 02/28/2030 Option Year 4: 03/01/2030 – 02/28/2031

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 1 of 39

Base + Four Option Years Mt. Baker-Snoqualmie National Forest Firm-Fixed-Price (FFP)

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BD

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 2

05M6 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BD

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/15/2026

(509) 423-2223BRIAN JOHNSON

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

Refer to SAM

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BD26Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

1161423OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

EVERETT WA 98201

2930 WETMORE AVE SUITE 3A

MT BAKER SNOQUALMIE NATIONAL FOREST

USDA FOREST SERVICE

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 2

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

JANITORIAL AND RECYCLING SERVICES, SKYKOMISH

RANGER STATION

USDA Forest Service Mt. Baker-Snoqualmie National Forest Skykomish

Ranger District (King County)

Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

BRIAN A. JOHNSON

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Do not submit prices here, but instead on Page 5 below.

brian.johnson3@usda.gov

Submit Quote to:

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 2 of 39

Base + Four Option Years Mt. Baker-Snoqualmie National Forest Firm-Fixed-Price (FFP) bajohnson03 Line

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 02/28/2027

Period of Performance: 03/01/2026 to 02/28/2027

0001 Base Year, Janitorial and Recycling Services, 12 MO

Skykomish Ranger Station

Period of Performance: 03/01/2026 - 02/28/2027

1001 Option Year 1, Janitorial and Recycling Services, 12 MO

Skykomish Ranger Station

Period of Performance: 03/01/2027 - 02/29/2028

(Option Line Item)

Period of Performance: 03/01/2027 to 02/29/2028

2001 Option Year 2, Janitorial and Recycling Services, 12 MO

Skykomish Ranger Station

Period of Performance: 03/01/2028 - 02/28/2029

(Option Line Item)

Period of Performance: 03/01/2028 to 02/28/2029

3001 Option Year 3, Janitorial and Recycling Services, 12 MO

Skykomish Ranger Station

Period of Performance: 03/01/2029 - 02/28/2030

(Option Line Item)

Period of Performance: 03/01/2029 to 02/28/2030

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 3 of 39

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 39

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BD26Q0004

4001 Option Year 4, Janitorial and Recycling Services, 12 MO

Skykomish Ranger Station

Period of Performance: 03/01/2030 - 02/28/2031

(Option Line Item)

Period of Performance: 03/01/2030 to 02/28/2031

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 4 of 39

SCHEDULE OF ITEMS

JANITORIAL AND RECYCLING SERVICES, SKYKOMISH RANGER STATION

USDA Forest Service

Mt. Baker-Snoqualmie National Forest Skykomish Ranger District

(King County)

BASE YEAR: 03/01/2026 – 02/28/2027

19.

ITEM

NUMBER

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

0001 Janitorial and Recycling Services 12 MO $ $

OPTION YEAR 1: 03/01/2027 – 02/29/2028

NUMBER

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

1001 Janitorial and Recycling Services 12 MO $ $

OPTION YEAR 2: 03/01/2028 – 02/28/2029

NUMBER

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

2001 Janitorial and Recycling Services 12 MO $ $

OPTION YEAR 3: 03/01/2029 – 02/28/2030

NUMBER

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

3001 Janitorial and Recycling Services 12 MO $ $

OPTION YEAR 4: 03/01/2030 – 02/28/2031

NUMBER

20.

SCHEDULE OF SUPPLIES / SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

4001 Janitorial and Recycling Services 12 MO $ $

Base Year: $_______________

Option Year 1: $_______________

Option Year 2: $_______________

Option Year 3: $_______________

Option Year 4: $_______________

TOTAL (All Years): $_______________

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 5 of 39

The following FAR solicitation provisions apply to this acquisition (see 12.205(a)).

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (AUG

2025)(DEVIATION)

INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2025)

(DEVIATION)

Addenda to provision 52.212-1: Addenda to paragraph (a) Submission of Offers—

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the date/time specified on the System for Award Management’s (SAM) “Contract Opportunities” website. The closing date/time will not be provided on the SF-1449.

1) Vendors must have an Active Registration in SAM to submit a quotation package (https://sam.gov/). If your SAM Registration is inactive, do not submit a quotation package.

2) Quotation Package Requirements:

Organize your quotation package in this order:

i) SF-1449, Amendments, & Schedule of Items

Submit the following:

SF-1449, Complete Blocks 17a., 30a., 30b., and 30c. (include telephone, e-mail, and Unique Entity ID (UEID) in Block 17a.);

Acknowledge and submit all SF-30 Amendments to the solicitation, if any, as posted by the CO on the SAM website; and Complete the Schedule of Items for the Base Year and all Option Years.

Note #1: Omitting the UEID from the SF-1449 will prevent the contracting officer (CO) from being able verifying that your company has an active SAM account. Including the UEID elsewhere in your quotation package will cause your quotation package to be excluded from consideration.

Note #2: Failure to complete each block on the Schedule of Items will cause your quotation package to be excluded from consideration, which includes math errors and omissions.

ii) Experience

Submit the following:

As a prime vendor, describe your company’s experience (no time limit) directly performing janitorial services or managing janitorial subcontractors. Limit this submittal to no more than 1-2 pages.

Note: Submission of more than 2 pages will cause your quotation package to be excluded from consideration.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 6 of 39

iii) Relevant Past Performance: Provide a list of current/completed janitorial contracts awarded to your company over the last three (3) calendar years (2023, 2024, 2025)

In this order, provide:

Contract No. and Project Title;

Period of Performance (Start & Finish Dates);

Final Contract Amount;

Brief Description of the Scope of Services; and Project Owner Contact Information (name, phone, and email).

Note #1: Do not include non-relevant projects outside of the above 3-year range. This will cause your quotation package to be excluded from consideration.

Note #2: Do not submit documents not requested in this paragraph—or elsewhere in the solicitation—e.g. cover letters, capability statements, etc. This will cause your quotation package to be excluded from consideration.

iv) Key Personnel

If you are not subcontracting out this service, provide:

Janitor Name(s);

Physical Location (City/State); and Number of Years’ Experience Performing Janitorial Services.

If you are subcontracting out this service, provide:

Company Name;

Company Address;

Janitor Name(s); and Number of Years’ Experience Performing Janitorial Services.

Note: Do not submit management or employee résumés. This will cause your quotation package to be excluded from consideration.

v) Representations and Certifications: This is a non-submission requirement. The

CO—during quotation package evaluation—will review your company’s SAM representations and certifications. The intent of this review is to identify potential risks based on completed provisions by your company. Sample provisions for review:

FAR 52.204-26 Covered Telecommunications Equipment or Services- Representation;

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation;

FAR 52.209-5 Certification Regarding Responsibility Matters;

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax

Liability or a Felony Conviction under any Federal Law;

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 7 of 39

FAR 52.212-3 Offeror Representation and Certifications – Commercial Products and Commercial Services;

etc.

Note: Do not submit your company’s Representations and Certifications as this will cause your quotation package to be excluded from consideration.

iv) Quotation Package Structure: Submit your quotation package in the order of the evaluation factors for award above and as one (1) Adobe (.pdf) attachment to your submission e-mail. Do not submit multiple attachments, i.e. MS Word, MS Excel, etc.

Submission of multiple attachments is administratively burdensome for the contracting officer and for the USDA Forest Service evaluation team. Submission of multiple attachments will cause your quotation package to non-responsive to the solicitation’s requirements and you will be excluded from consideration.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 8 of 39

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

52.212-2 Evaluation—Commercial Products and Commercial Services (Aug 2025)(DEVIATION)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible, Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

SF-1449, Amendments, & Schedule of Items;

Experience;

Relevant Past Performance;

Key Personnel; and Representations and Certifications (non-submittal requirement).

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(Remove 52.212-1 and 52.212-2 from the awarded contract)

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 9 of 39

FAR Provisions Incorporated by Reference:

52.204-7 System for Award Management (AUG 2025) (DEVIATION) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation (SEP

2025)(DEVIATION)

52.217-5 Evaluation of Options (SEP 2025)(DEVIATION) 52.237-1 Site Visit (APR 1984) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (AUG 2025)

(DEVIATION)

FAR Provisions Incorporated by Full Text:

FAR 52.237-1 Site Visit (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Contact for Site Visit:

Matthew Kenney, Recreation Management Specialist/COR, (360) 677-2223, matthew.kenney@usda.gov

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Provisions are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR): https://www.acquisition.gov/agar (AGAR Provisions are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to provisions may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Provision)

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 10 of 39

52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agriculture Acquisition Regulation (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Provision)

The following FAR contract clauses apply to this acquisition:

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023) 52.204-13 System for Award Management Maintenance (AUG 2025)(DEVIATION) 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JAN 2025) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (SEP 2025) (DEVIATION) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (SEP 2025)(DEVIATION) 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services. (AUG

2025)(DEVIATION)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28 Postaward Small Business Program Rerepresentation (OCT 2025)(DEVIATION) 52.222-3 Convict Labor (OCT 2025)(DEVIATION) 52.223-1 Biobased Product Certification (MAY 2024) 52.223-2 Reporting of Biobased Products in Service and Construction Contracts (MAY 2024) 52.223-23 Sustainable Products and Services (MAY 2024) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (OCT 2025) (DEVIATION) 52.222-54 Employment Eligibility Verification (JAN 2025) 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) 52.233-3 Protest After Award (SEP 2025)(DEVIATION) 52.233-4 Applicable Law for Breach of Contract Claim (SEP 2025)(DEVIATION) 52.237-2 Protection of Government Buildings, Equipment, and Vegetaion (APR 1984) AGAR 452.204-70 Modification for Contract Closeout (JUN 2024)(DEVIATION)

FAR Clauses Incorporated by Full Text:

52.216-1 Type of Contract (OCT 2025)(DEVIATION)

The Government contemplates award of a Firm-Fixed-Price (FFP), Stand-Alone contract resulting from this solicitation.

(End of clause)

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 11 of 39

52.217-8 Option to Extend Services (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within ten (10) days of contract expiration.

52.217-9 Option to Extend the Term of the Contract (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within sixty (60) calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed sixty (60) months.

U.S. DEPARTMENT OF AGRICULTURE’S BIOPREFERRED PROGRAM

Managed by the USDA, the goal of the BioPreferred Program is to increase the purchase and use of biobased products. The BioPreferred Program was created by the 2002 Farm Bill and reauthorized and expanded as part of the Agriculture Improvement Act of 2018 (2018 Farm Bill). The Program's purpose is to spur economic development, create new jobs and provide new markets for farm commodities. The increased development, purchase, and use of biobased products reduces our nation's reliance on petroleum, increases the use of renewable agricultural resources, and contributes to reducing adverse environmental and health impacts.

The following clauses apply to this procurement action:

52.223-1 Biobased Product Certification (MAY 2024) 52.223-2 Reporting of Biobased Products in Service and Construction Contracts (MAY 2024) 52.223-23 Sustainable Products and Services (MAY 2024)

The vendor shall utilize products made from biobased materials. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following table is an example of USDA-designated categories of products that should be used in this contract. The table shows the minimum biobased content percentage for products within the category to qualify for purchasing under the federal procurement preference. See the complete list of categories designated by USDA.

Biobased Product Category Minimum Biobased

Content General Purpose Laundry Products 34% Laundry Pretreatment and Spot Removers 46%

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 12 of 39

Biobased Product Category Minimum Biobased

Content Rug and Floor Mats 23% Adhesive and Mastic Removers 58% Air Fresheners and Deodorizers 97% Bathroom and Spa Cleaners 74% General Purpose Carpet/Upholstery Cleaners 54% Carpet and Upholstery Spot Removers 7% Cleaning Tools 22% Floor Cleaners and Protectors 77% Floor Strippers 78% Laundry Dryer Sheets 90% Furniture Cleaners and Protectors 71% Glass Cleaners 49% Graffiti and Grease Removers 34% Leather, Vinyl, and Rubber Care Products 55% Microbial Drain Maintenance Products 45% General Microbial Cleaning Products 50% Multipurpose Cleaners 56% Shopping and Trash Bags 22%

Within thirty (30) days of contract award, the vendor shall provide a complete list of biobased products that it intends to use or supply during the performance of this contract, including products used or supplied by subcontractors. This list should include the product manufacturer and estimated quantities to be used. The list shall be submitted to the CO/COR and approved by the COR.

Annually, during the month of October and at the end of the contract, the vendor shall provide quantities, product types, and dollar value of any biobased products purchased during the previous reporting period (see 52.223-2).

52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

Federal Acquisition Regulation (FAR): https://www.acquisition.gov/browse/index/far (FAR Clauses are located in FAR Part 52 at https://www.acquisition.gov/far/part-52)

Department of Agriculture Acquisition Regulation (AGAR):

https://www.acquisition.gov/agar (AGAR Clauses are located in AGAR Part 452 at https://www.acquisition.gov/agar/part-452-solicitation-provisions-and-contract-clauses)

Deviations to clauses may be viewed at:

https://www.dm.usda.gov/procurement/policy/FARClassDeviations.htm

(End of Clause)

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 13 of 39

52.252-6 Authorized Deviations in Clauses (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Agriculture Acquisition Regulation (48 CFR Chapter 4) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 14 of 39

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

The date, time, and place for receipt of offer and point of contact.

Date Time Method of Submission

Refer to SAM Refer to SAM Offers shall be submitted electronically via e-mail to the Contracting Officer below.

Government Points of Contact:

Title POC

CO brian.johnson3@usda.gov / (509) 423-2223

COR matthew.kenney@usda.gov / (360) 677-2223

Attachments List: The following attachments are made as part of this solicitation and any resultant contract.

Attachment Number

Description Page

1 Performance Work Statement 10

2 Project Map, Compound Diagram, and Facility Photos 5

3 U.S. Dept. of Labor’s Wage Determination (King County) 10

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 15 of 39

Attachment 1 – Performance Work Statement (PWS)

US Department of Agriculture (USDA)

Performance Work Statement (PWS)

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 16 of 39

Project Title

Janitorial and Recycling Services, Skykomish Ranger Station

General Information

1.0 Background and Purpose

1.1 Purpose: This is a non-personal services contract to provide janitorial and recycling services for the Skykomish Ranger District Office.

1.2 Description of Services: Vendor shall furnish all personnel, supplies, supervision, tools, materials, equipment, transportation and other items and non-personal services necessary to provide custodial services in accordance with this Performance Work Statement (PWS) except those items specified as Government furnished property and Services. The Vendor shall perform to the standards in the contract.

1.3 Place of performance: The Skykomish Ranger District Office at 74920 Stevens Pass Highway, Skykomish, WA 98288.

2.0 Definitions

2.1 Acceptable Quality Level (AQL). The allowable leeway or variance from a standard before the Government will reject the specific service. An AQL does not say that the vendor may knowingly offer defective service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government.

The vendor, however, must re-perform the defective service when possible.

2.2 Clean. “Clean” shall be defined as free of dirt, dust, odors, spots, streaks, stains, smudges, film, discoloration, litter, debris, foreign matter, and other residue or evidence of soil. Any maintenance solution or cleaning product residue that is not an air-dry product shall be removed.

2.3 Mopping. Mopping may include pressure washing and squeegee. If pressure washer is used, it must be on low setting. If it is removing paint or otherwise damaging the structure an alternate means of cleaning must be used.

2.4 Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.5 Contractor (aka Vendor). The term Vendor as used herein refers to both the prime Vendor and any sub-contractors. The prime Vendor shall ensure that its sub-contractors comply with the provisions of the contract.

The term in this contract refers to the prime.

2.6 Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Vendor performance.

2.7 Disinfect. Cleaning in order to destroy any harmful micro-organisms by application of an approved chemical agent.

2.8 Facility. An establishment, structure, or assembly of equipment designated for a specific function.

2.9 Frequency of Service. Represents the number of times the facilities must be cleaned in a day, week, or month.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 17 of 39

2.10 Annual. Services performed once during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

2.11 Semi-Annual. Services performed twice during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

2.12 Man-Day. Man-day is a unit of measurement referring to the amount of work that one person does in one 8-hour day.

2.13 Monthly. Services performed at intervals of 28 to 31 calendar days.

2.14 Bi-Weekly. Services performed up to 26 times during each 12-month period of the contract.

2.15 Daily. Services to be performed in intervals in accordance with the PWS.

2.16 Moveable Item. Items that are fifty (50) pounds or less such as chairs, trash receptacles, and any easily movable item.

2.17 Non-Personal Services. The person rendering services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.18 Performance Requirements Summary (PRS). Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Vendor meets standards.

2.19 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Vendor for each item of the Performance Requirements Summary.

2.20 Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.21 Quality Control (QC). A method used by the Vendor to control the quality of goods and services provided.

2.22 Random Sampling. A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

2.23 Space. An area to receive custodial services, which may or may not be considered a room by common definition.

Examples of space are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

2.24 Sub-Contractor: One that enters into a contract with a prime Vendor. The Government does not have privy of contract with the sub-contractor.

3.0 Technical Requirements / Tasks

3.1 Work Areas: The work areas consist of the Skykomish Ranger District Office, GIS Building, Conference Building, and Public Restrooms. Overall square footage is ~4,800 square feet (~4,031 SF Para. 2’s carpet/linoleum) and additional surface cleaning square footage in restrooms and storage areas. There are five (5) restrooms in total (refer to Attachment 2 – Project Map, Compound Diagram, and Facility Photos):

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 18 of 39

Bldg. No. 2042 Main Office: 2 flush toilets.

Bldg. No. 2043 GIS Building: 1 flush toilet.

Vault Toilet #1 (Public Restroom): 1 vault, 2 seats (adjacent to Bldg. No. 2652)

Vault Toilet #2: 1 vault, 1 seat (adjacent to Bldg. No. 1400).

3.2 Technical Specifications: This section lists the tasks, task frequency, and technical specifications required:

Estimated Square Footage (SF) Measurements

Bldg. No. 2042 Main Office:

Linoleum Total SF: ~83 Carpet Total SF: ~2,166 Total SF: ~2,200

Bldg. No. 2043 GIS Building:

Linoleum Total SF: ~17 Carpet Total SF: ~723 Total SF: ~740

Bldg. No. 1400 Conference Building:

Linoleum Total SF: ~344 Carpet Total SF: ~747 Total SF: ~1,091

TOTAL Linoleum/Carpet SF: ~4,031

Bldg. No 2042—Main Office and Bldg. No. 2043—GIS Building

A. Annual Services to Be Performed Two (2) Times a Week (Wednesday and Sunday):

1. Empty all waste baskets. Collect all wastepaper and trash in plastic garbage bags and place in garbage cans located at the rear of the Ranger District Office. All garbage placed in cans must be in plastic garbage bags.

2. Vacuum all floors, including corridors and entrances to the extent necessary to remove litter from floors, and dust from behind desks. Spot clean soiled areas on carpet with appropriate cleaner as necessary. Change any burnt-out light bulbs.

3. Clean sink with appropriate cleaner (sink located in the coffee area).

4. Restrooms (Flush toilets) located inside the Ranger District Office and GIS Building: Wet mop or scrub toilet room floors. Wash all toilet fixtures with warm water and soap. Disinfect urinals and water closets. Damp wipe toilet paper, paper towel, and other dispensers, toilet room walls, and stall partitions. Clean all sinks and fixtures with cleansers appropriate for the type of surface being cleaned.

5. Fill toilet paper and paper towel dispensers, hand soap and sanitizer dispensers in restrooms.

6. Empty and clean ashtrays at front and back entries of the Ranger District Office.

7. Empty trash containers at front and back entries of the Ranger District Office and line with plastic liners.

8. Preclean all frequently touched hard surfaces such as doorknobs, counters, light switches, etc. with soap and water then apply disinfectant approved for COVID-19 from EPA’s list of approved disinfectants. Follow the contact time in the disinfectant directions (surface should remain wet) to ensure efficacy before wiping and drying surfaces.

B. Services to Be Performed One (1) Time Each Week:

1. Clean light fixtures of oil, smoke, dust, and flying or crawling insects.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 19 of 39

2. Clean cobwebs from ceilings and air vents. This includes all buildings and the Public Restroom.

3. Remove old wax from linoleum floors by mopping or scrubbing with a neutral cleanser; rinse thoroughly and apply one coat of slip-resistant water emulsion wax.

4. Clean finger marks and smudges from walls, woodwork, and glass surfaces, including inside surfaces of windows and screen doors. Use appropriate cleaner as needed.

C. Services to Be Performed One (1) Time Each Month:

1. Dust venetian/mini blinds with a treated dust cloth.

D. Services to Be Performed One (1) Time Every Six Months (Third week of April and third week of September):

1. Wash windows, inside and out, leaving no streaks or unwashed places. Wipe water spots from sills and frames. Lay drop cloths as required to protect adjacent surfaces, fixtures, and furniture.

2. Wash light fixtures and damp wipe fluorescent tubes.

E. Services to Be Performed One (1) Time the third week of April and the third week of September:

1. Clean all woodwork in the Main Office and GIS Buildings, using appropriate cleaner.

2. Clean all carpeted area in the Main Office, GIS Building and Conference Building. Use professional cleaning equipment and cleaning compounds to remove all spots and stains.

Bldg. No. 2043—Conference Room

A. Services to Be Performed Two (2) Times a Week (Wednesday and either Friday, Saturday or Sunday) May 1 through September 30:

1. Sweep floors and dust tabletops, legs and seats of chairs. Vacuum and spot clean upholstered chairs as necessary.

2. Empty all waste baskets. Collect all wastepaper and trash in plastic garbage bags and place in garbage can located at the Main Office.

3. Vacuum all carpeted area to the extent necessary to remove litter from floors; spot clean soiled areas on carpet with appropriate cleanser as necessary.

4. Restroom located approximately 75 feet west of the Conference Building: empty waste basket and put in clean plastic liner. Wash toilet stool and lid with appropriate disinfectant. Sweep concrete floor and mop with appropriate disinfectants.

5. Preclean all frequently touched hard surfaces such as doorknobs, counters, light switches, etc. with soap and water then apply disinfectant from EPA’s list of approved disinfectants. Follow the contact time in the disinfectant directions (surface should remain wet) to ensure efficacy before wiping and drying surfaces.

B. Services to Be Performed One (1) Time a Month (At Equal Intervals May 1 through September 30):

1. Clean cobwebs from walls, ceilings and air vents.

2. Mop or scrub linoleum floors with a neutral cleaner; rinse thoroughly and apply one coat of slip-resistant water emulsion wax.

C. Services to Be Performed One (1) Time the Third Week of May and September:

1. Wash windows, inside and out, leaving no streaks or unwashed places. Wipe water spots from sills and frames. Lay drop cloths as required to protect adjacent surfaces, fixtures, and furniture.

2. Wash light fixtures and damp wipe fluorescent tubes.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 20 of 39

3. Remove old wax from linoleum floors by mopping or scrubbing with a neutral cleanser; rinse thoroughly and apply one coat of slip-resistant water emulsion wax.

Vault Toilet #1 (Public Restroom), 2 Seats

Total SF: ~120

D. Annual Services to Be Performed Two (2) Times a Week (Wednesday and Sunday):

1. Empty waste basket and put in clean plastic liner. Wash toilet stools and lids with appropriate disinfectant. Sweep concrete floor and mop with appropriate disinfectants.

2. Fill toilet paper and paper towel dispensers, hand soap and sanitizer dispensers in all restrooms.

Vault Toilet #2 Restroom, 1 Seat

A. Annual Services to Be Performed One (1) Time a Week (Wednesday or Sunday):

1. Empty waste basket and put in clean plastic liner. Wash toilet stool and lid with appropriate disinfectant. Sweep concrete floor and mop with appropriate disinfectants.

2. Fill toilet paper and paper towel dispensers, hand soap and sanitizer dispensers.

Recycling Services, Bldg. No 2042—Main Office

Empty recyclables from the following areas:

i. Mailroom (once a week), copy room and shredder (as needed), and recycling containers at the front and back entries (as needed)

The vendor is required to remove recyclables and deposit them at a recycling facility in Skykomish, WA, or at a recycling location that is convenient for the vendor.

3.3 Work Standards

A. The Vendor shall exercise care in work methods to prevent damage to all office equipment, windows, etc.

B. All work under contract shall be performed in a skillful manner. The CO may, in writing, require the vendor to remove from work any employee the CO determines to be incompetent, careless, or otherwise objectionable for theft, possession and/or removal of materials, supplies, equipment, or any Government-owned property, or for unsatisfactory performance.

C. The vendor is responsible for maintaining satisfactory standards of employee competency, conduct, appearance, integrity and is responsible for taking such disciplinary action with respect to its employees as may be necessary.

D. The vendor shall prohibit their employees from disturbing paper on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for Government use only.

3.4 Other Tasks and Specifications

Cleaning Products: To prevent hazardous cleaning products from entering the Skykomish Ranger District Office septic systems, the use of less-toxic products is required.

Deep Cleaning: In emergency situations, e.g. virus contamination, plumbing mishaps, substantial spills, etc., the CO will issue a verbal or written notice to the vendor to perform the required scope of work after the COR provides proof of funding. The price for this effort will be agreed upon between the CO and the vendor. The required contractual documents will be issued during or following emergency resolution and the contract will be modified accordingly.

RFQ No 1240BD26Q0004 Janitorial and Recycling Services, Skykomish Ranger Station Page 21 of 39

Safety: Vendor personnel shall comply with all Mt. Baker-Snoqualmie National Forest directives and policies.

Report any accident within 24 hours from occurrence to the CO and COR.

4.0 Deliverable / Schedule

4.1 Work Frequency

The frequency of required tasks associated with each work area is described above in Tasks and Technical Specifications.

4.2 Work Schedule

a) Work under this contract shall be accomplished outside of regular office working hours. The regular office working hours are from 7:00 a.m. to 5:30 p.m. Monday through Friday; and weekends in May through October from 7:00 a.m. to 4:30 p.m. Saturday and Sunday. Not all areas will be in use during the weekend period.

b) The Vendor will not be required to perform work on national holidays. If a scheduled workday coincides with a national holiday, the services normally scheduled for that day shall be performed either the day before or the day after the holiday.

c) If the vendor’s employees have not completed background investigations and PIV (Personal Identity Verification), the contract cleaning days are Monday, Thursday during regular business hours from 8:00 A.M. to 4:30 P.M.

4.3 Closures and Holidays

No work will be performed on Federal holidays without prior approval of the CO or COR. In the event services are not provided or required because the facilities are closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

1. Direct the vendor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

2. Forego the work and potentially reduce payment to the vendor for work not performed. The CO reserves the right to pay the vendor for work not performed due to circumstances beyond the government’s and the vendor’s control.

3. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or reschedule the work that is acceptable to both parties.

4.4 Periods of Performance

Base Year: 03/01/2026 – 02/28/2027 Option Year 1: 03/01/2027 – 02/29/2028 (Leap Year) Option Year 2: 03/01/2028 – 02/28/2029 Option Year 3 03/01/2029 – 02/28/2030 Option Year 4: 03/01/2030 – 02/28/2031

4.5 Federal Observed…