RFQ N6883624Q0162.pdf

SEE ADDENDUM

(No Collect Calls) N6883624Q0162 09-Oct-2024

b. TELEPHONE NUMBER

904-543-1136

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 09 Nov 2024

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N68836 9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOSEPH D. TOLBERT

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED. X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

N4029520240003374NSGB

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR: SET ASIDE: UNRESTRICTED OR X

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

JOSEPH TOLBERT

110 YORKTOWN AVE, 3RD FLOOR NAS

JACKSONVILLE FL 32212-0097

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE 15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS 11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFP X

904-542-1098 FAX:

TEL: 904-542-1136 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

X 8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$34,000,000

NAICS:

493110

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICES ITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24. 22. 21. 19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINAL PARTIAL COMPLETE

36. PAYMENT 35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6883624Q0162

Section SF 1449 - CONTINUATION SHEET

VIRTUAL SITE VISIT

Virtual site visit October 21, 2024, 1000-1130 EST

Microsoft Teams Need help?

Join the meeting now

Meeting ID: 993 474 883 48

Passcode: zb65dK

Dial in by phone

+1 410-874-6751,,488260839# United States, Odenton Find a local number Phone conference ID: 488 260 839#

VIRTUAL SITE VISIT WILL BE RECORDED.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months

Warehouse services NAVSUP

FFP

Warehouse Services Naval Station

FOB: Destination

PURCHASE REQUEST NUMBER: N4029520240003374NSGB

PSC CD: S215

NET AMT

0002 12 Months

Warehouse services NAVSUP

FFP

Base Housing Allowance Naval Station

FOB: Destination https://aka.ms/JoinTeamsMeeting?omkt=en-US https://dod.teams.microsoft.us/l/meetup-join/19%3adod%3ameeting_c5f3bfd7ebed488b97310284bf23fb7e%40thread.v2/0?context=%7b%22Tid%22%3a%22e3333e00-c877-4b87-b6ad-45e942de1750%22%2c%22Oid%22%3a%22fc8dac78-371b-4eab-a2ee-0e9ff8a50108%22%7d tel:+14108746751,,488260839 https://dialin.cpc.dod.teams.microsoft.us/77cd3f22-274f-4ece-8eaf-74dd999e7692?id=488260839

0003 12 Months

Warehouse services Naval Hospital

FFP

Warehouse Services Naval Hospital

FOB: Destination

0004 12 Months

Warehouse services Naval Hospital

FFP

Base Housing Allowance Naval Hospital

FOB: Destination

0005 12 Months

Warehouse services JTF

FFP

Warehouse Services JTF

FOB: Destination

0006 12 Months

Warehouse services JTF

FFP

Base Housing Allowance JTF

FOB: Destination

1001 12 Months

OPTION Warehouse services GTMO.

FFP

Warehouse Services Naval Station

FOB: Destination

1002 12 Months

OPTION Warehouse services GTMO.

FFP

Base Housing Allowance Naval Station

FOB: Destination

1003 12 Months

OPTION Warehouse services GTMO.

FFP

Warehouse Services Naval Hospital

FOB: Destination

1004 12 Months

OPTION Warehouse services GTMO.

FFP

Base Housing Allowance Naval Hospital

FOB: Destination

1005 12 Months

OPTION Warehouse services GTMO.

FFP

Warehouse Services JTF

FOB: Destination

1006 12 Months

OPTION Warehouse services GTMO.

FFP

Base Housing Allowance JTF

FOB: Destination

2001 12 Months

OPTION Warehouse services GTMO.

Warehouse Services Naval Station

FOB: Destination

2002 12 Months

OPTION Warehouse services GTMO.

FFP

Base Housing Allowance Naval Station

FOB: Destination

2003 12 Months

OPTION Warehouse services GTMO.

FFP

Warehouse Services Naval Hospital

FOB: Destination

2004 12 Months

OPTION Warehouse services GTMO.

FFP

Base Housing Allowance Naval Hospital

FOB: Destination

2005 12 Months

OPTION Warehouse services GTMO.

FFP

Warehouse Services JTF

FOB: Destination

2006 12 Months

OPTION Warehouse services GTMO.

Base Housing Allowance JTF

3001 12 Months

OPTION Warehouse services GTMO.

3002 12 Months

OPTION Warehouse services GTMO.

Base Housing Allowance Naval Station

3003 12 Months

OPTION Warehouse services GTMO.

Warehouse Services Naval Hospital

3004 12 Months

OPTION Warehouse services GTMO.

Base Housing Allowance Naval Hospital

3005 12 Months

OPTION Warehouse services GTMO.

3006 12 Months

OPTION Warehouse services GTMO.

4001 12 Months

OPTION Warehouse services GTMO.

4002 12 Months

OPTION Warehouse services GTMO.

Base Housing Allowance Naval Station

4003 12 Months

OPTION Warehouse services GTMO.

Warehouse Services Naval Hospital

4004 12 Months

OPTION Warehouse services GTMO.

Base Housing Allowance Naval Hospital

4005 12 Months

OPTION Warehouse services GTMO.

4006 12 Months

OPTION Warehouse services GTMO.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

0002 Destination Government Destination Government

0003 Destination Government Destination Government

0004 Destination Government Destination Government

0005 Destination Government Destination Government

0006 Destination Government Destination Government

1001 Destination Government Destination Government

1002 Destination Government Destination Government

1003 Destination Government Destination Government

1004 Destination Government Destination Government

1005 Destination Government Destination Government

1006 Destination Government Destination Government

2001 Destination Government Destination Government

2002 Destination Government Destination Government

2003 Destination Government Destination Government

2004 Destination Government Destination Government

2005 Destination Government Destination Government

2006 Destination Government Destination Government

3001 Destination Government Destination Government

3002 Destination Government Destination Government

3003 Destination Government Destination Government

3004 Destination Government Destination Government

3005 Destination Government Destination Government

3006 Destination Government Destination Government

4001 Destination Government Destination Government

4002 Destination Government Destination Government

4003 Destination Government Destination Government

4004 Destination Government Destination Government

4005 Destination Government Destination Government

4006 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-JAN-2025 TO

31-DEC-2025

N/A N/A

0002 POP 01-JAN-2025 TO

0003 POP 01-JAN-2025 TO

0004 POP 01-JAN-2025 TO

0005 POP 01-JAN-2025 TO

0006 POP 01-JAN-2025 TO

1001 POP 01-JAN-2026 TO

31-DEC-2026

1002 POP 01-JAN-2026 TO

1003 POP 01-JAN-2026 TO

1004 POP 01-JAN-2026 TO

1005 POP 01-JAN-2026 TO

1006 POP 01-JAN-2026 TO

2001 POP 01-JAN-2027 TO

31-DEC-2027

2002 POP 01-JAN-2027 TO

2003 POP 01-JAN-2027 TO

2004 POP 01-JAN-2027 TO

2005 POP 01-JAN-2027 TO

2006 POP 01-JAN-2027 TO

3001 POP 01-JAN-2028 TO

31-DEC-2028

3002 POP 01-JAN-2028 TO

3003 POP 01-JAN-2028 TO

3004 POP 01-JAN-2028 TO

3005 POP 01-JAN-2028 TO

3006 POP 01-JAN-2028 TO

4001 POP 01-JAN-2029 TO

31-DEC-2029

4002 POP 01-JAN-2029 TO

4003 POP 01-JAN-2029 TO

4004 POP 01-JAN-2029 TO

4005 POP 01-JAN-2029 TO

4006 POP 01-JAN-2029 TO

PWS

NAVAL STATION, GUANTANAMO BAY, CUBA (NSGB)

PERFORMANCE WORK STATEMENT

DISTRIBUTED WAREHOUSING SERVICES

Table of Contents

1.0 General

1.1 Major Tasks

1.2 Accountability for Government Material

1.3 Contractor Employees

1.4 Contingencies

1.5 Quality Control

1.6 Quality Assurance

1.7 Hours of Operation

1.8 Facilities

1.9 Material and Physical Security

1.10 Performance Evaluation Meetings

1.11 Safety Requirements

1.12 Accident Reports

1.13 Damage and Loss Reports

1.14 Damage or Loss of Contractor’s Supplies and Contractor Employee’s Property

1.15 Emergency Medical Care

1.16 Identification of Contractor Vehicles and Equipment

1.17 Identification of Contractor Employees

1.18 Station Regulations

1.19 Contractor Transition

2.0 Definitions/Acronyms

3.0 Government Property Furnished

4.0 Government Equipment Furnished

4.1 Facilities

4.1.1 Facilities Maintenance

4.2 Packing/Crating Materials

4.3 Government Equipment Furnished

4.4 Government Utilities Furnished

4.5 Government Information Furnished

5.0 Contractor Items Furnished

6.0 Description of Work

6.1 Storage and Warehouse Tasks

6.2 Storage Functions

6.3 Shelf-Life Material

6.4 Receiving inbound Cargo

6.5 Government Material

6.6 Delivery Functions

6.7 Statistical Workload

6.8 Support of Naval Hospital

6.9 Support of Joint Task Force GTMO

6.10 Postal Finance/Mail Processor

7.0 Living Quarters

8.0 Reports

9.0 Publications and Directives

10.0 Performance Requirements Summary

11.0 Foreign National (FN) Right of First Refusal

12.0 Special Conditions for Naval Station Guantanamo Bay (NSGB)

12.1 Entry Approval for Employees

12.2 Tuberculosis Testing:

12.3 Rubella Testing

12.4 Mumps Testing

12.5 Influenza Vaccine

12.6 Hepatitis A Vaccinations

12.7 Hepatitis B Vaccinations

12.8 Varicella Vaccinations

12.10 Physical Examination

12.11 Medical and Dental Services

12.12 Identification of Employees

12.13 On-Base Transportation

12.14 Transportation of Personnel

12.15 Food Facilities

12.16 Contractor Debts

12.17 Drug Abuse by Contract Employees

12.18 Housing and Berthing

12.18.1 Berthing Facilities for Contractor Employees

12.18.2 Housing for Manager Employees

12.19 Fair Market Rental (FMR)

12.20 Trash Disposal

12.21 Navy Exchange and Commissary Privilege and Recreation Facilities

12.22 Department of Defense Education Activity (DODEA) Schools

12.23 Laundry and Dry Cleaning

12.24 General Information About Guantanamo Bay

1.0 General.

1.1 Major Tasks.

1.1.1 The Contractor shall provide material support services at Naval Station, Guantanamo Bay, Cuba (NSGB).

The operating functions include receiving, receipt processing, issue processing, packaging/crating material, inventorying, and storage/warehousing for Direct Turnover of material and Provisions that involves multiple warehouses at different locations (distributed warehousing). See paragraph 1.7.1 (a) through (m) for a complete list of the buildings. Performance shall be in accordance with the standards contained herein and the directives listed in paragraph 9.0, except where advisory compliance as identified.

1.1.2 The Contractor shall provide material support at NSGB to a broad range of customers: Naval Supply

Systems Command (NAVSUP) Warehouse, Naval Hospital Warehouse, Joint Task Force (JTF)

Warehouse, United States Coast Guard (USCG), and US Navy vessels at Naval Station Guantanamo Bay

(NSGB). Additional support to other customers will be requested in accordance with NSGB mission and will consist of similar tasks as already provided by Contractor. Support shall consist of Defense Logistics

Agency (DLA) Direct Turn Over (DTO) Material and Food Provisions.

a. Receiving inbound cargo via air and barge, to include transport inbound cargo from Leeward to

Windward and outboard cargo from Windward to Leeward.

b. Manifest/Booking all outbound cargo for barge.

c. Packaging, packing, repackaging, stuffing/un-stuffing container vans.

d. Receiving, stocking/warehousing material in applicable warehouse and other designated locations.

e. Verifying material against documentation, processing material received, and processing receipt transactions in current management systems.

f. Conduct monthly physical inventories of cargo in Warehouse.

g. Shipping outbound freight/cargo via air and barge, to include transport inbound cargo from Leeward to

Windward and outboard cargo from Windward to Leeward.

h. Deliveries of material and supply documentation between supply buildings and applicable consignees.

i. Delivery of bulk material directly to station departments and supported tenant activities.

j. Receiving and processing open purchase material.

k. Receive, process and identify unidentified frustrated cargo.

l. Delivery of cargo/stores to afloat units in port.

m. Submit required reports as directed (refer to CDRL’s)

n. Provide warehousing/customer service for Naval Hospital, to include transport inbound cargo from

Leeward to Windward and outboard cargo from Windward to Leeward.

o. Maintain files for six (6) years beyond the life of the contract.

p. Transport inbound cargo from Leeward to Windward.

q. Manage Joint Task Force (JTF) GTMO Warehouse(s).

1.2 Accountability for Government Material. The Contractor shall be financially responsible and accountable for all Government material line items and material for DTO to customers within the contractor sphere of operations as well as Government Furnished Property (GFP) Material Handling

Equipment and buildings. The Contractor shall ensure accountability for all operations within this performance work statement (PWS). Losses disclosed by scheduled or spot inventories or other means by the Government shall be fully evaluated for reconciliation against stock records and locations. The

Contractor shall have the right to participate with the Government during the physical count and reconciliation process. The Government will monitor the accuracy of material accountability by ongoing

(up to and including 100 percent wall to wall inventory) location audits, scheduled and unscheduled inventories. Provisions are considered a direct turnover. All other Government cosigned items will have a

100% wall to wall inventory prior to turnover.

1.2.1 The Contractor shall manage all materials in such a manner that will enable the Government effectively to monitor performance standards contained herein and/or prescribed by higher authority, by either directives or instruction listed herein. Special categories of material (i.e. Pilferable, Hazardous, Shelf-life, and

Migrant Supplies) shall be managed in accordance with procedures prescribed herein and referenced in applicable instructions. The Contractor is responsible for the replacement of lost assets, repairing or replacing of damaged assets at no additional cost to the Government.

1.3 Contractor Employees. The Contractor shall furnish sufficient qualified personnel to perform all tasks specified within this PWS.

1.3.1 The Contractor shall ensure that sufficient personnel have:

a. Security Clearance: Contractor employees shall satisfy complete background checks in accordance with HSPD-12 to include National Agency Check with written inquiries (NACI) to post transactions in

Government Reporting Systems, i.e. processing issues, receipts, utilizing Global Air Transportation

Execution System (GATES), Integrated Booking System (IBS), Defense Logistics Agency (DLA)

Subsistence Total Order and Receipt Electronic System (STORES), Defense Accounting and Property

System (DPAS), Navy Enterprise Resource Planning (ERP), Synchronized Pre-deployment and

Operational Tracker (SPOT), etc.

b. Medical Clearance: Contractor shall provide evidence that employees are able to perform to all tasks contained within the PWS.

c. Area Clearance – DD5512-1

The Contractor shall retain current copies of required paperwork in reference to the above at all times.

1.3.2 Contractor employees shall be physically qualified for performing the duties assigned, considering factors such as strength, endurance, agility, coordination, and visual and hearing acuity. The Contractor shall not permit an employee to work if they are impaired/fatigued, on drugs, have an illness, or other causes that might unnecessarily expose the employee or others to injury and/or damage to property. The Contractor shall remove from the work premises any Contractor employee with indications of physical limitations or emotional instability, which might create a hazard or adversely affect response to work situations.

1.3.3 The Contractor's employees shall always conduct themselves in a proper and efficient manner to include virtual IT systems. The Contractor expressly agrees to remove from the site any individual whose continued employment is deemed by the station Security Officer to be inconsistent with the best interest of

National Security.

1.3.4 No employee or representative of the Contractor shall be authorized onto NSGB without an approved area clearance. The Contractor shall be responsible for obtaining all required documentation and maintaining it on file for Government verification as requested by COR. Area clearance requirements may change with

Anti-Terrorism Force Protection measures directives. The Contractor shall notify the Contracting Officer's

Representative (COR) of visitors.

1.3.5 The Contractor shall ensure all personnel are properly trained and ready to perform these functions on day one of the contract start date. Ongoing training shall be performed on a weekly basis and documented in accordance with the Contract Data Requirements List, DD Form 1423-1 (CDRL). (CDRL’s are provided as an Adobe PDF file as attachment 1.).

1.3.6 Contractor employees shall be trained and HAZMAT (e.g. OSHA or equivalent) certified for packing and handling of hazardous material (surface/air), in accordance with 49 C.F.R. 172.704. All DoD personnel

(military, civilians, and contractors) participating in the movement of regulated HAZMAT must comply with rules of regulatory bodies governing the safe transportation of regulated HAZMAT for modes of transportation (including packing).

Contractor employees who certify HAZMAT shall successfully complete an 80-hour classroom certification from an approved OSHA or equivalent HAZMAT training course. The period for the

Refresher Training is 24-month intervals. All contractor employees signing certification statements on shipping papers shall be appointed in writing by the activity or Unit Commander or designated representative. The appointment shall include the scope of authority and expiration date. A copy of appointment orders shall be provided to the Transportation Officer. In all cases, the individual who signs certification statements shall personally inspect the potentially certified HAZMAT item. Security

Awareness Training for Shipments of HAZMAT IAW 49 C.F.R. 172.704(A)(4). Each HAZMAT

Contractor member/employee shall receive training that provides an awareness of the security risks associated with HAZMAT transportation designed to enhance transportation security. Training includes a component covering how to recognize/respond to possible security risks.

1.3.7 The Contractor shall have experience in cargo booking and manifesting through the Worldwide Post

Services (WPS) and Integrated Booking System (IBS).

1.3.8 The Contractor shall ensure all Contractor employees are literate in the English language. Contractor employees shall be required to communicate orally in English along with the ability to read and understand printed regulation and written orders and compile reports, which convey the necessary data required by the

Government. All Contractor employees shall be able to perform simple mathematical calculations.

1.3.9 The Contractor shall monitor employees to ensure they are mentally awake and alert with their tasking. The

Contractor shall, along with the COR, conduct spot checks to ensure employees comply with all safety guidelines.

1.3.10 Supervision by Contractor. This position requires to have a U.S. Government Security clearance to access required NAVSUP Enterprise Network systems. The Contractor shall provide a competent supervisor, with authority to act for the Contractor on the work site at all times during working hours. The Contractor shall provide the COR, in writing, a 24-hour point of contact including name, address, telephone number, cell phone number and assignment of supervisory personnel to act for the Contractor in the absence of the

Project Manager. Contractor will be working with Synchronized Pre-deployment and Operational Tracker

(SPOT), Electronic Retrograde Management System (ERMS), and ERP.

1.3.11 Key Personnel. The Warehouse/Storage Manager, Foreman, HAZMAT Shipper/Packer, and Pharmacy

Supply Warehouseman are considered key personnel. During performance of this contract, the Contractor shall provide key personnel with skills to accomplish the tasks contained within the PWS. The Contractor shall provide resumes on all key personnel. Should the Contractor find it necessary to replace key personnel during contract performance, the Contractor shall provide advance notification to the COR with a resume of the proposed replacement candidate. Replacement personnel must have comparable qualifications to those originally proposed.

The Contractor shall have the minimum experience and certifications as listed within the PWS.

a. Warehouse/Storage Manager: MINIMUM 10 YEARS comprehensive experience and knowledge in warehouse operations and management, with specialized experience in logistics, cargo handling, and inventory management.

b. Foreman: MINIMUM 5 YEARS of management experience in warehousing with expertise in specialized areas of cargo handling, logistics, and inventory control. Shall hold current HAZMAT certification for HAZMAT shipper/packer In Accordance With (IAW) Defense Transportation

Regulation (DTR) Part II, Chapter 204 and Code of Federal Regulations 49 C.F.R., for all types of material/cargo identified as Hazardous Material.

c. HAZMAT Shipper/Packer: MINIMUM 3 YEARS experience as a current certified hazardous shipper/packer for all types of material/cargo which is identified as Hazardous Material. Shall hold current HAZMAT certification for HAZMAT Shipper/Packer IAW DTR Part II, Chapter 204 and 49

C.F.R.

d. Pharmacy Supply Warehouseman: MINIMUM 5 YEARS experience in pharmaceutical logistics with research skills. Preparing new orders, verifying receipt of orders and documenting inventory levels.

Manage shelf-life program with knowledge on disposal procedures.

1.4 Contingencies.

1.4.1 Mobilization. The Contractor shall during times of transition from peace time to a mobilization statue, to include Mass Migration expand and increase services provided to the Government in support of expanded and increased fleet units, station operations, and DoD workload

1.4.2 Destructive Weather Plan. The Contractor shall comply with Commander, Naval Base Guantanamo Bay

Instruction (COMNAVBASEGTMOINST) 2500.5 series for actions to be taken as a result of defined

Security and Threat Conditions. Contractors’ supervisory personnel shall become knowledgeable of requirements outlined in these instructions and shall act accordingly upon notification of security and

Threat Conditions warnings from the Government.

1.5 Quality Control. The Contractor shall establish a complete Quality Control Program (QCP) within 30 days of contract start date, separate from the Government's, to ensure the requirements of the contract performed as specified. The QCP shall describe the inspection system for the requested services listed in the PWS and shall include, but is not limited to the following:

a. A description of the Contractor’s quality control system. The inspection system shall cover all services, specify work to be inspected on either a schedule or an unscheduled basis frequency, and described how inspections are to be conducted.

b. The name(s) and qualifications of individual(s) responsible for performing quality control inspections and the extent of their authority.

c. A description of the methods used to record the quality control inspections and corrective actions taken.

d. A description of the methods used for identifying and preventing defects in the quality of service performed.

e. The approach for filling vacancies in a timely manner, providing qualified personnel and maintaining an ongoing training program to ensure Contractor employees acquire the knowledge and skills necessary for new/emerging technology, managing changes in workload requirements and providing timely accurate invoices. (Note: Training Program (no cost to the Government).

The contractor shall maintain a file of all schedules and performed Quality Control inspections, inspection results, to include inspection deficiencies, dates and details of corrective actions. The file shall be made available to the COR, KO, and PM upon request.

1.5.1 Quality of Service – The Contractor shall comply with applicable provisions of law, rules and regulations of any and all Governmental authorities. To include the regulations, standards and instructions of NSGB and Code of Federal Regulations identified within the performance work statement. To achieve these goals, the Contractor shall establish, submit for Government approval and implement a Quality Control (QC)

Program which is compatible with the Government QCP. Current copies of both programs shall be maintained on-site for Ready reference by the Contractor and Government during the term of the contract.

Regulations/instructions incorporated by reference:

NAVSUPFLCJGBNOTE 5112.1B

NAVSUPINST 5112.1

DOD 4525.6-M Postal Manual

DOD 4525.8-M Official Mail

OPNAVINST 5112.6F Navy Postal Instructions

NAVSTAGTMOINST 4400.2D US citizen to handle registered mail

1.6 Quality Assurance – Performance Observation: The Government will evaluate the Contractor’s performance under this contract in accordance with established quality assurance policies and procedures.

The Government will record all activities. When an observation indicates defective performance, the COR will request the Contractor’s representative initial the observation indicating acknowledgement of the deficiency. All findings of unsatisfactory on non-performed work will be resolved in accordance with the

QCP. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the

Contractor’s quality control program, review of customer complaints and document issues. If, recurring discrepancies or failures are discovered during quality control inspections or repeated customer complaints are received, the Government reserves the right to increase the number of quality control inspections and document discrepancies. The Government shall also receive and investigate complaints from customers located on the installation. The Contractor shall be responsible for initially validating customer complaints.

However, the Government will make the final determination of validity of customer complaint(s) in cases of disagreement with customer(s).

1.6.1 Inspections/Audits. The Contractor shall cooperate and work with the inspectors and auditors for required information relating to the operations covered by the contract (e.g., NAVSUP, Inspector General, military, and other Government inspectors). The Contractor shall allow inspectors or auditors into the work areas and access to files required by this contract. The Contractor shall correct discrepancy and/or violations noted during safety/security/fire/performance inspections and prepare a written response within 3 working days providing information on action taken to correct discrepancy and/or violations of safety of life within

24 hours and routine violations 30 Calander days. The Contractor shall provide this response to the COR within the time frame specified by the inspection agency. Errors noted in material locations shall be corrected immediately (within four (4) working hours) after inspection.

1.6.2 Complaints. The Contractor shall notify the COR of complaints (oral or written), received by the

Contractor, on services covered by this contract within one (1) workday. These complaints may include but are not limited to, those received from customers receiving deliveries, commercial shippers and discrepancies in Shipment Reports (Standard Form 361). The Contractor shall be responsible for researching and submitting proposed answers to all deficiencies to the COR within two (2) workdays of the complaint.

1.7 Hours of Operation. A supervisor and work force shall be on-site to manage/perform the functions listed below and as mission requirements:

1.7.1 The normal workweek is defined as Monday through Saturday; hours of operation vary.

a. Bldg. 752 JTF Warehouse – This is a manned building; issues are made as required daily Monday through Friday 0730 – 1630, excluding federal holidays.

b. Bldg. 752 NAVSUP – Supporting Hazmat division and Provisions division Monday through Friday

0730 – 1600, excluding federal holidays.

c. Bldg. 696 NAVSUP Hazmat Center – Supporting Hazmat center operations Monday through Friday

0730 – 1600, excluding federal holidays.

d. Bldg. 260 Cold Storage Warehouse – Freezer readings shall be taken daily to include Sundays and federal holidays during the following hours: 0600, 1000, 1400, 1800, 2200, and 0200.

e. Bldg. 717 Dry Provisions/Labor & Equipment. Warehouse shall be unmanned Monday through

Saturday 0730 – 1630, excluding federal holidays.

f. Bldg. 755/6 Transportation/Packing Warehouses (T-Shed). Warehouse shall be manned Monday through Saturday 0730 – 1630, excluding federal holidays.

g. Bldg. 183 (Lumber Yard/Bottle Yard) – This is an unmanned building, issues shall be made as required Monday through Saturday 0730 – 1630, excluding federal holidays.

h. Bldg. McCalla Migrant Warehouse – These are unmanned buildings; issues shall be made as required

Monday through Saturday 0730 – 1630, excluding federal holidays.

i. Bldg. H3, Hospital Supply Warehouse – Manned Monday through Saturday 0730 – 1630, excluding federal holidays.

j. Bldg. H1, Hospital Galley – Upon request (i.e. delivery, inventory, etc.).

k. Bldg. 227, Hospital Warehouse – This is an unmanned building, issues shall be made as required, Monday through Saturday 0730 – 1630.

l. Bldg. 834, Post Office. Post Office shall be manned Monday through Friday 0700 – 1630.

m. Bldg. 1682 W.T. Sampson Elementary/High School Monday through Friday 0755 – 1445.

1.7.2 The Contractor shall be advised by the COR of any after normal working hour requirements that are identified as “Emergency Issues.” The Contractor is required to respond to Emergency Issues any day or holiday within forty-five minutes after notification.

1.8 Facilities. The Contractor shall be responsible for maintaining the cleanliness of all assigned spaces/buildings/ along with the grounds around each building. The Government accomplishes maintenance of buildings for normal wear and tear.

1.8.1 General Housekeeping. The Contractor shall perform daily housekeeping duties such as sweeping, dusting, and trash dumping in all areas the contractor is responsible. Material physically stored on shelves shall be pulled to front edge, flaps on boxes closed, and all trash removed in and around bins, racks and pallets.

a. At the close of each workday, the Contractor shall ensure all work areas are free of dust, dirt, debris, scraps, and other waste material left from the operation. The Contractor shall empty all waste receptacles into dumpsters daily and ensure no trash remains in building overnight. Empty cardboard containers/cartons shall be checked for loose Government material prior to reuse in packing/shipping of other material. Non-reusable cardboard containers shall be crushed and placed in the trash dumpsters.

b. Immediately upon discovery by the Contractor or notification by the Government, the Contractor shall clean up and remove oil, hydraulic fluid, and other debris that could constitute an immediate or potential safety hazard. The Contractor shall notify the COR when a hazardous material spill occurs.

The Contractor's use area includes warehouse floor, work areas, platforms, crating/packing areas, offices, ramps, adjacent walks and grounds.

1.8.2 Grounds Maintenance. The Contractor shall maintain grounds within the surrounding work area and paved areas around storage buildings (as outlined in paragraph 4.1). The Contractor shall remove all rubbish, papers, rags, recyclable along with trash, and debris to maintain litter-free areas.

1.9 Material and Physical Security. The Contractor shall maintain physical security of all Government owned buildings, material and equipment in his custody. It is incumbent upon the Contractor to establish a physical security system that he considers adequate to protect the contractor interest and yet allow access by authorized Government representatives during performance of daily duties. All entrances to warehouse spaces shall be monitored by the Contractor. Only authorized personnel with an approved badge issued by the Contractor shall be allowed to enter warehouses/spaces. Customers for Yard Delivery, and Packing

Areas shall be permitted into these areas only on official business. The Contractor shall refer all other personnel to the COR. The Contractor shall accompany all visitors when entering storage areas. Upon completion of daily work in space, unmanned buildings shall be affixed with a serialized cargo seal, which shall be properly logged in a record book. The Contractor shall be responsible for maintaining physical security in and around all Supply Department buildings within scope of operations, as well as in outside storage and receiving areas. The Contractor shall be responsible for generating shipping paperwork along with transporting the outgoing/incoming official mail pouch from the Supply Department to the Leeward

Air Terminal.

1.9.1 Unsecured Material. The Contractor shall ensure that no pilferable material is left unattended outside security areas. The Contractor shall ensure that all security areas (yard delivery, packing area, receiving area, receiving, storage, etc.) are properly secured when unmanned. This activity could lead to a discrepancy report on the COR Monthly report and CPARS.

1.9.2 Key Control. The Contractor shall establish and implement a key program. Keys issued to the Contractor by the Government shall not be duplicated. The Contractor shall develop procedures covering key control that will be included in the QCP. The Contractor shall inventory (all keys) monthly with results annotated in Key Control Record Log. July of each year, an annual key inventory shall be performed with results forwarded to the Key Control Officer, via the COR. In accordance with SUPDEPTINST 5510.4 series and

Paragraph 9.0, the Contractor shall perform the following:

a. The Contractor shall be required to replace, re-key or to reimburse the Government for replacement of locks or re-keying as a result of Contractor losing keys.

b. The Contractor shall report the occurrence of a lost key immediately, but not later than the next workday, to the COR or Supply Duty Officer.

c. The Contractor shall prohibit the use of keys issued by the Government by persons other than authorized Contractor employees. The Contractor shall prohibit the opening of locked areas to permit entrance of persons other than Contractor’s authorized employees and other authorized persons.

d. The Contractor shall furnish a key to the key locker to the Government. These keys will be used only on an emergency basis. The Government maintains the right to monitor Contractor control of the keys, to ensure keys remain sealed, and to ensure Contractor retains security responsibility.

1.9.3 After Hours. After working hours there is a possibility that the support section will have urgent requirements for material at times when the Contractor has secured some spaces. In this instance, the

Contractor shall direct personnel to secured unmanned warehouses, and perform issues from other areas under the Contractor control. A log shall be maintained to record buildings entered and new seals installed.

1.9.4 Security Violations. Any security violation or unauthorized entry noted by the Contractor shall be reported to the COR via phone call immediately and written within one hour of start time of a regular workday for appropriate action. The Contractor shall follow through with a written report to the COR within one workday.

1.9.5 Permits and Licenses. The Contractor shall, at no additional expense to the Government, obtain all appointments, licenses, and permits required to perform the work and complying with all applicable federal, state and local laws. Evidence of such permits and licenses shall be provided to the COR before work commences for Forklifts, HAZMAT certifications, Flatbed trucks (i.e. 20K), air brakes, CDL, driver’s license. The Contractor employee shall possess and maintain a valid operator's license for the equipment operated.

1.10 Performance Evaluation Meetings. The Contractors representatives shall meet with the COR as deemed necessary, but not less frequently than weekly, during the first two months of the contract and as often as deemed necessary by the COR, but not less frequently than monthly, thereafter. A mutual effort will be made to resolve all problems identified. Written minutes of these meetings, which are to be prepared by the

Contractor, shall be signed by the Contractor's representative and the COR.

1.11 Safety Requirements. In performance of the prescribed services, the Contractor shall conform to all safety, fire security rules and regulations promulgated by the Commanding Officer of the

COMNAVBASEGTMOINST, and general industry standard occupational safety and health, CFR 1910.

The Contractor shall take precautions, as required, to ensure accident-free performance while protecting material from damage and loss. Government fire/safety personnel shall have the express right to inspect the Contractor's operation for fire/safety violations at any time during the term of the contract.

1.11.1 Prior to commencement of work, the Contractor shall meet with the COR to discuss and develop a mutual understanding relative to administration of the Naval Station's Safety and Fire Prevention Program.

1.11.2 If the Contractor fails or refuses to comply promptly with safety requirements, the Government will take unilateral action to correct such deficiencies, and the COR may deduct all reasonable and necessary costs associated with such action from the Contractor’s invoice. All disagreements as to either the existence of a safety violation or the amount of costs to be deducted shall be treated as a dispute under the "Disputes" clause of this contract. (FAR 52.212-4(d)).

1.12 Accident Reports. All accidents which arise out of or in connection with performance of required services hereunder, which result in injury, death, or property damage shall be reported in writing to the Contracting

Officer with copy to the COR within one workday or such occurrence. Any serious accident involving injury resulting in possible hospitalization or lost time from work must be reported immediately by the

Contractor to the COMNAVBASEGTMO Occupational Safety and Health Manager. Full details of the accident, including statements from witnesses, shall be provided in a format requested by the Contractor's insurer. If any claim is made by a third party against this contract, the foregoing procedure will also apply.

1.13 Damage and Loss Reports. In all instances where material or property is pilfered while in the care, custody control and possession of the Contractor. The Contractor shall list what material, damages/losses, cost and circumstances surrounding the incident. The Contractor shall prepare a full written report. The

Report shall be submitted to the COR within 24 hours’ following the occurrence or discovery. If official findings show the Contractor is at fault for losses or damages, the Contractor shall be liable for the cost of replacement and/or repairs. Government material damaged by the Contractor shall be replaced or its value shall be reimbursed to the Government. Damaged material shall be turned in the DLA Disposition Services, as required, once replacement/reimbursement has been made. Where material is repairable, the Contractor shall be liable for the repair costs and the item will be repaired and returned to stock/service.

1.14 Damage or Loss of Contractor’s Supplies and/or Contractor Employees Property. The Contractor shall be responsible for taking necessary action to protect supplies, materials, and equipment, as well as the personal property of the Contractor employees from loss, damage or theft.

1.15 Emergency Medical Care. Emergency medical care will be rendered by the Naval Medical Facility at the rates established by the Navy Medical Authority. The Contractor shall reimburse the Navy Medical Facility

Collection Agent upon receipt of statement.

1.16 Identification of Contractor Vehicles and Equipment. Each vehicle or piece of equipment furnished by the Contractor shall show the Contractor's name so that it is clearly visible and shall at all times display a valid Guantanamo Bay, Cuba's license plate. Contractor vehicles shall be required to display a station decal in accordance with existing station instructions.

1.17 Identification of Contractor Employees. All Contractor employees shall be identified by a distinctive badge, attached at all times, in a prominent place to an outer garment. Badge shall display a photograph, name, company name/LOGO, expiration date not to exceed three years, and signature of the authorized issuing official. Employee identification shall be in addition to station-required passes or badges and

Contractor personnel shall not be allowed entry into warehouse spaces without badge displayed or escort to temporary badge. Contractor personnel shall be issued a temporary badge immediately when assigned badge is not available. Government employees requiring daily entrance to Contractor spaces (such as COR, and Quality Assurance personnel) shall be issued proper badge upon contract start date.

1.18 Station Regulations. The Contractor and Contractor employees shall become acquainted with and observe all Government regulations Base Instructions as posted or requested by the COR.

1.19 Contractor Transition.

1.19.1 Orientation. Within five (5) days after contract award, the incoming Contractor shall have all supervisory and managerial personnel available to be utilized in the performance of this contract. No reimbursement will be made to the Contractor for any personnel related or other costs associated with the program. On day five (5) day the incoming Contractor shall submit a detailed Phase-in Schedule, outlining the transition schedule for takeover of areas from the outgoing Contractor. Areas to be covered in Phase-in Schedule are:

a. Warehousing

b. Manifesting/Booking Cargo

NOTE: Areas requiring joint inventory between the outgoing Contractor, incoming Contractor and

Government Auditors shall be turned over to the incoming Contractor immediately following joint inventory and agreement of on-hand balance quantities. Phase-in shall be completed no later than contract start date at which time all areas shall be under incoming Contractor's control. JTF

Warehouse Facilities currently have 152-line items of material. Velocity of direct turnover material receipted per month has great variance. Averaged per month throughout FY23, was 205 Standard Navy pallets of material (piece/wgt/cube data not collected for this subset). Property Book procedures are more fully described in paragraph 6.9 Support of JTF NSGB.

1.19.2 Phase-in/Phase-out Process. From completion of this orientation program until contract start date, the incoming Contractor may bring personnel, who will be working full time on this contract, into areas assigned by the Government for the general purpose of observation. While on the NSGB no incoming

Contractor's employee or potential employee shall in any way interfere with incumbent Contractor's operation of the involved function. Violation of this interference prohibition is grounds for immediate cancellation of the observation privilege and may impact CPARS rating. The incoming Contractor shall have sufficient personnel on the site one-week prior to contract start date, to perform joint inventories

(where required), to assume responsibility for Government material and to perform emergency issues between inventory completions and start date. The Government will provide to the incoming Contractor, for use during phase-in process, an area for maintaining records and pilferable supplies. Any other requirement for incoming Contractor’s utilization of Government facilities prior to the contract start date shall be submitted, in writing, and be approved in advance by the COR. Where no change in Contractor is made, this period will be utilized to jointly review changes incorporated into this PWS.

1.19.3 Joint Inventories of Facilities and Equipment. During phase-in/phase-out process, the Government and incoming/outgoing Contractors shall jointly conduct a physical inventory of the facilities and equipment to be provided by the Government. This inventory shall validate both the quantity and the condition of the facilities and equipment to be turned over from the outgoing Contractor to the incoming Contractor. The resulting document, signed by both Contractors and the COR, shall be the basis upon the determination as to adjustments to the final (outgoing) inventory. The outgoing Contractor shall be responsible for any damage to the facilities beyond reasonable wear and tear, or missing equipment. The inventory shall be used as a starting inventory for the incoming Contractor. At the completion of this contract, a similar joint inventory shall be held for the purpose outlined herein. Where no change in Contractor is made, this inventory shall be used to update previous records and to determine and correct deficiencies that occurred during past contract period. All facilities and equipment shall be restored to the same general condition agreed upon during prior inventory.

2.0 Definitions/Acronyms.

3PL - Third party logistics.

BE (Application B Enhanced) - Computer program for Receipt Processing.

AMPS - Account Management and Provision System.

AQL (Acceptable Quality Level) - The minimum accuracy percent that will be considered satisfactory for this solicitation.

AQR (Actual Quality Received) - The actual percent of accuracy performed as verified by statistics or monthly sampling.

AUL - Authorized Usage List.

Change Notice Action - The periodic updating of the MSIR with all recent code and other indicative data changes to the items carried in stock. This includes such things as stock number changes and unit of issue changes.

Classified Material - material which requires protection in the interest of National Security.

COR (Contracting Officer’s Representative) - Individual designated by Contracting Officer to interface with the Contractor on all technical or procedural issues pertaining to this contract. The COR is responsible for monitoring the progress and overall, the technical management of work performed under the contract.

Throughout this contract the term COR will be used to refer to the individual designated (or his designated alternate) to administer the technical portion of this contract. The COR is not authorized to change or deviate from the terms of the proposed contract unless the contract is modified by the Contracting Officer.

Contractor - The term Contractor refers to the warehouse Contractor.

Contractor Representative – The contract representative is referred to such as a qualified Foreman, superintendent, or program manager who will be always assigned to work sites.

Customer Complaint - Any customer complaint substantiated by investigation or presentation of data.

DPAS - Defense Property Accountability System.

DFAS - Defense Finance Accounting Service.

DLA – Defense Logistics Agency

DLR (Depot Level Repairable) - Repairable material requiring special handling, packing and shipment. All

DLR’s require proof of delivery documentation on outbound shipments as well as turnover of material within the Supply Department. DLR’s are to be received and recorded in eRMS within 3 working days.

DLR’s are to be placed on the next barge leaving Guantanamo Bay, Cuba.

DoD Single Line-Item Document (DD FROM 1348) - Standard DoD form used to issue and receive material.

DD - Department of Defense prefix for forms.

DMLSS - Defense Medical Logistics Standard System.

DTO (Direct Turnover) - Material ordered for direct turnover to customers.