RFQ N0017425Q0007.pdf

NSWC IHD C02

RECEIVING OFFICER

5021 SAFE HAVEN WAY

EXPLOSIVE SCALES FACILITY BLD 1104

INDIAN HEAD MD 20640

TEL: 301-744-4231 FAX:

REQUEST FOR QUOTATIONS

(THIS IS NOT AN ORDER) 1

PAGE OF PAGES

1. REQUEST NO. 2. DATE ISSUED RATING

DO-C9EN0017425Q0007 12-Dec-2024 5a. ISSUED BY

8. TO: NAME AND ADDRESS, INCLUDING ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this

Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State, and local taxes)

ITEM NO.

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e) (f)

SEE SCHEDULE

AMOUNT

% No. %

NOTE: Additional provisions and representations [ ] are [ ] are not attached.

13. NAME AND ADDRESS OF QUOTER (Street, City, County, State, and ZIP Code)

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

15. DATE OF

QUOTATION

16. NAME AND TITLE OF SIGNER (Type or print) (Include area code)

TELEPHONE NO.

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 18 (REV. 6-95)

PREVIOUS EDITION NOT USABLE Prescribed by GSA FAR (48 CFR) 53.215-1(a)

THIS RFQ X[ ] IS [ ] IS NOT A SMALL BUSINESS SET-ASIDE

6. DELIVER BY (Date)

SEE SCHEDULE

AND/OR DMS REG. 1

UNDER BDSA REG. 2

4. CERT. FOR NAT. DEF.3. REQUISITION/PURCHASE

REQUEST NO.

NSWC IHD C02

4081 N. JACKSON RD

BLDG 841

INDIAN HEAD MD 20640-5116

9. DESTINATION (Consignee and address, including ZIP Code)

7. DELIVERY

[ ]X FOB

DESTINATION

[ ] OTHER

(See Schedule)

21-Dec-2024(Date)

PLEASE FURNISH QUOTATIONS TO THE ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS:10.

(Name and Telephone no.) (No collect calls)5b. FOR INFORMATION CALL:

d. CALENDAR DAYSc. 30 CALENDAR DAYSb. 20 CALENDAR DAYS12. DISCOUNT FOR PROMPT PAYMENT a. 10 CALENDAR DAYS

N0017425Q0007

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 9 Kilogram Zirconium Powdered

FFP

Zirconium Powdered MIL-Z-399D-PER SOW-ZIRCONIUM METAL POWDER, TYPE II, CLASS 1

FOB: Destination

VENDOR PART NR: MIL-Z-399D

PSC CD: 6810

NET AMT

0002 25 Pound Potassium Perchlorate Grade A

FFP

Potassium Perchlorate Grade A. Average Particle Size 3 to 5 microns (Fisher Subsieve Sizer) MIL-P-217A FOB: Destination

0003 1 Lot

SHIPPING

FFP

SHIPPING COST

FOB: Destination

VENDOR PART NR: MIL-P-217A

0004 1 Data

Records

CDRL A001

FFP

Safety Data Sheet (SDS) Report/DI-SAFT-82112

BLK 4: Contractor format acceptable.

BLK 9: DISTRIBUTION STATEMENT D. Distribution authorized to Department of Defense and U.S. DoD contractors only; CTI; 08/27/2024. Other requests for this document must be referred to Commanding Officer, NSWC Indian Head Division.

BLK 12: Pre-Production Test Plan is due simultaneous with delivery of production units. Government has 15 working days from receipt of draft to review and comment. The Contractor has 10 working days from receipt of Government comments to submit revisions. If the Government does not submit revision request within 15 working days, draft submittal is approved.

BLK 14: Submit via e-mail in Microsoft Office or PDF format to the e-mail recipients listed below.

DISTRIBUTION ADDRESSEE -

Rockets & CAD/PAD Manufacturing Division

NSWC IHD

Attn:David Dias 4341 Carpenter Road Building 1685 Indian Head, MD 20640-5088 David Dias

DAVID.A.DIAS.CIV@US.NAVY.MIL

FOB: Destination

VENDOR PART NR: CDRL A001

0005 1 Data

CDRL A002

Certificate of Compliance/DI-MISC-81356A

BLK 4: Contractor format acceptable.

BLK 9: DISTRIBUTION STATEMENT D. Distribution authorized to Department of Defense and U.S. DoD contractors only; CTI; 08/27/2024. Other requests for this document must be referred to Commanding Officer, NSWC Indian Head Division.

BLK 12: Pre-Production Test Plan is due simultaneous with delivery of production units. Government has 15 working days from receipt of draft to review and comment. The Contractor has 10 working days from receipt of Government comments to submit revisions. If the Government does not submit revision request within 15 working days, draft submittal is approved.

BLK 14: Submit via e-mail in Microsoft Office or PDF format to the e-mail recipients listed below.

DISTRIBUTION ADDRESSEE -

Rockets & CAD/PAD Manufacturing Division

NSWC IHD

Attn:David Dias 4341 Carpenter Road Building 1685 Indian Head, MD 20640-5088 David Dias

DAVID.A.DIAS.CIV@US.NAVY.MIL

FOB: Destination

VENDOR PART NR: CDRL A002

0006 1 Data

CDRL A003

Certification Data Report/DI-MISC-82386

BLK 4: Contractor format acceptable.

BLK 9: DISTRIBUTION STATEMENT D. Distribution authorized to Department of Defense and U.S. DoD contractors only; CTI; 08/27/2024. Other requests for this document must be referred to Commanding Officer, NSWC Indian Head Division.

BLK 12: Pre-Production Test Plan is due simultaneous with delivery of production units. Government has 15 working days from receipt of draft to review and comment. The Contractor has 10 working days from receipt of Government comments to submit revisions. If the Government does not submit revision request within 15 working days, draft submittal is approved.

BLK 14: Submit via e-mail in Microsoft Office or PDF format to the e-mail recipients listed below.

DISTRIBUTION ADDRESSEE -

Rockets & CAD/PAD Manufacturing Division

NSWC IHD

Attn:David Dias 4341 Carpenter Road Building 1685 Indian Head, MD 20640-5088 David Dias

DAVID.A.DIAS.CIV@US.NAVY.MIL

Section C - Descriptions and Specifications

SOW

PROCURMENT OF POWDERED ZIRCONUM and, POTASSIUM PERCHLORATE.

STATEMENT OF WORK

General

1.0 Introduction

The Naval Surface Warfare Center, Indian Head Division (NSWC IHD) is the Department of Defense (DoD) Energetics Center and serves as the DoD Explosive Ordnance Disposal Technology Program lead.

NSWC IHD provides research, development, engineering, manufacturing, test, evaluation and in-service support of energetics and energetic materials (chemicals, propellants, and explosives) for ordnance, warheads, propulsion systems, pyrotechnic devices, fuzing, electronic devices, Cartridge Actuated Devices and Propellant Actuated Devices (CAD/PADs), Packaging, Handling, Storage, and Transportation (PHS&T), gun systems and special weapons for Navy, Joint Forces, and the Nation.

NSWC IHD requires the purchase of twenty (20) pounds of Zirconium, Powdered in accordance with MIL-Z-399D Type II, Class I, dated 22 May 2014.

NSWC IHD requires the purchase of twenty-five (25) pounds of Potassium Perchlorate in accordance with MIL-P-217, Grade A. Average Particle Size 3 to 5 microns (Fisher Subsieve Sizer), dated 24 Aug 2020.

1.1 Scope of Work

The requirements in this document contain the information necessary to manufacture Zirconium, Powdered and Potassium Perchlorate to MIL-Z-399D and MIL-P-217 respectively, for fleet deliverables at NSWC IHD. The contractor shall be responsible for the manufacture, packaging, and delivery of all material.

2.0 Applicable Documents

MIL-Z-399D

MIL-P-217A

MIL-STD-1168C

2.1 General Specifications

American National Standards Institute (ANSI)/National Conference of Standards Laboratories (NCSL) Standards:

ANSI/NCSL Z540.3 Requirements for the Calibration of Measuring and Test Equipment

Department of Defense Military Specifications MIL-Z-399D Zirconium (Granular and Powdered) MIL-P-217A Potassium Perchlorate MIL-STD-1168C Ammunition Lot Numbering and Ammunition Data Card

International Organization for Standardization (ISO)/International Electrotechnical Commission (IEC) Standards:

ISO 9001 Quality Management Systems ISO/IEC 17025 General Requirements for the Competence of Testing and Calibration

Laboratories

Society of Automotive Engineers (SAE) Standards:

SAE AS6174 Counterfeit Material; Assuring Acquisition of Authentic and Conforming Material

2.2 Conflicting Document requirements

If there are any conflicts between specifications, drawings, or requirements listed herein, the contractor shall notify the Contracting Officer (KO) and the Technical Point of Contact (TPOC), in writing for interpretation, clarification, and resolution.

3.0 Requirements

3.1 General

The contractor shall fabricate, inspect, test, and deliver material in accordance with the applicable specifications. Material shall be packaged by part number and ready for use. The contractor shall provide, design, and fabricate all necessary tooling to manufacture and dimensionally inspect the material, and provide data as detailed herein.

Twenty (20) pounds of Zirconium, Powdered in accordance with MIL-Z-399D Type II, Class I.

Entire 10 pounds must be from one homogenous mix and lot numbering must be in accordance with MIL-STD-1168.

Twenty-five (25) pounds of Potassium Perchlorate in accordance with MIL-P-217A, Grade A.

Average Particle Size 3 to 5 microns (Fisher Subsieve Sizer). Entire 25 pounds must be from one homogeneous mix and lot numbering must be in accordance with MIL-STD-1168.

3.1.1 Subcontractor and Supplier Performance

The Prime Contractor shall bear the ultimate responsibility for all deliveries and performance of all requirements under this contract. The Prime Contractor shall monitor and maintain all subcontractor relationships. At the Government’s sole discretion, the Government may apply quality and/or on-time delivery issues stemming from the work of a subcontractor to the Prime Contractor’s quality performance metrics.

3.1.2 Data

Contractor is to provide a chemical and physical certificate of analysis of the lot of Zirconium, Powdered lot delivered per MIL-Z-399D and, Potassium Perchlorate lot delivered per MIL-P- 217A. Contractor is to provide any other test data related to the deliverable material. The contractor shall provide an SDS for each delivered material in accordance with DI-SAFT-82112.

3.1.3 Deliverable Lot Homogeneity

Deliverables for each line item shall be manufactured in one continuous production run or in one batch, under essentially identical conditions, from the same raw materials, and to be offered for acceptance at one time. A single continuous production run or batch may be used to meet several deliverable line items.

3.2 Test and Inspection

The Contractor shall maintain and control processes to inspect and test the material as described in this document. These processes should cover all phases from the ordering of the material to the Government acceptance of the finished product.

32.1 Product certification

The Contractor shall submit a Certificate of Compliance in accordance with DI-MISC- 81356 per CDRL A002 to accompany the shipment of each lot, as required in Table 1 and Table 2. The certificate shall state compliance of the material with its respective drawing or specification, and the contract/order requirements. The certificate shall as a minimum state the company name, contract/order number, drawing or specification number, product lot number, and date.

The Contractor shall submit a Certificates of Analysis in accordance with DI-MISC- 82386 per CDRL A003, showing the material has been sampled and/or tested and found to be within the minimum requirements of the specification/drawing, and as required in Table 1 below. The certificate shall be forwarded to the Government; one (1) copy to accompany the shipment (in the packing list envelope), and one (1) copy mailed to arrive at time of receipt of the shipment (mark the certificate to the attention of the designated POC above). Each certificate must be traceable to the material covered by the certificate.

All Certificate of Analysis and Compliance shall state, above the signature of a legally authorized representative of the company, the following:

“This certification concerns a matter within the jurisdiction of an agency of the United States and making a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18, United States Code 1001.”

Table 1: Zirconium, Powdered Certification Requirements

Test Requirement

Certificate Specification Section

Particle Size MIL-Z-399D 3.1 Analysis

Chemical MIL-Z-399D 3.2 Analysis

Burning Time MIL-Z-399D 3.3 Analysis

Table 2: Potassium Perchlorate Certification Requirements

Test Requirement

Certificate Specification Section

Color MIL-P-217A 3.1 Analysis

Chemical Properties MIL-P-217A 3.2 Analysis

Particle Size MIL-P-217A 3.3 Analysis

3.3 Quality Control

3.3.1 Quality System and Quality Control Process

The Contractor shall maintain a quality system which adheres, at minimum, to the requirements of ISO 9001:2015 standards.

The Contractor quality management system shall ensure products are in compliance with the applicable drawings, specifications, and contract. The quality management system shall outline processes to identify, record, and disposition nonconforming material or other characteristic discrepancies for the entire duration of this contract. Procedures, planning, and all other relevant documentation and data which comprise the quality management system, if requested, shall be made available to the Government for review.

3.3.2 Acceptance of Product

Final acceptance will be made by the Department of the Navy, Naval Surface Warfare Center Indian Head Division within 90 days of receipt based on testing per MIL-Z-399D and, MIL-P- 217A.

The Department of the Navy reserves the right to perform additional inspection and testing to verify acceptability, which may include testing at other facilities.

3.3.3 Government-Identified Nonconformity Reporting Procedures

The Government shall alert the Contractor to any nonconforming deliverables within one working day of identifying the nonconformity. The Contractor shall respond to with their recommended disposition on the deliverables within one working day. The Government reserves the right to deviate from the Contractor’s recommended disposition.

3.4 Preservation

The contractor shall pack Zirconium Powder in accordance with Paragraph 5.1 and 5.2 of MIL-

Z-399D.

The contractor shall package Potassium Perchlorate in accordance with Paragraph 5.1 and 5.2 of

MIL-P-217A.

3.5 Counterfeit Material

The Contractor shall maintain a counterfeit material prevention program in accordance with SAE AS6174, or comparable. The Contractor shall notify the KO within five working days if material cannot be obtained from an authorized supplier.

4.0 Deliverables

The Technical Point of Contact and Contracting Officer (KO) for this contract will approve all deliverables as specified. The following Certificates shall include the signature of the Contractor’s representative authorized to make such certification.

Table 4: CDRLS List

CDRL Data Item Description Section Title A001 DI-SAFT-82112 3.1.2 Safety Data Sheet (SDS) Report A002 DI-MISC-81356A 3.2.1 Certificate of Compliance A003 DI-MISC-82386 3.2.1 Certification Data Report

4.1 Material Delivery

The Contractor shall notify the Contracting Officer 30 days in advance if the Contractor cannot meet the contract delivery schedule.

The Contractor shall be responsible for coordinating and shipping all the units below to the required destination. Lead times listed below represent the maximum allowable delivery timeframe; early deliveries are permitted.

4.2 Package Labeling

The Contractor shall label completed outer packaging to include at least:

Component Name Drawing Number and Revision Product Lot Number Contract Number Procurement Requestion Number Manufacturer Name and Date Quantity

Table 5: Deliverables

Item Year Specification Nomenclature Qty UOI Lead [wks] 1 Base MIL-Z-399D Zirconium Powdered

Type II, Class I 9 KG 10 weeks

2 Base MIL-P-217A Potassium Perchlorate Grade A. Average Particle Size 3 to 5 microns (Fisher Subsieve Sizer)

25 LB 10 weeks

ARO – After receipt of order

Delivery address provided below:

Naval Surface Warfare Center Indian Head Division ATTN: Trevor Muhler/ Brandon Shaffer 4522 McMahon Road Bldg. 116, Suite 100 Indian Head, MD 20640

5.0 Controlled Unclassified Information (CUI)

The Contractor may be required to handle Controlled Unclassified Information (CUI). There are numerous types of CUI, e.g. documents with limited distribution statements, documents marked as For Official Use Only (FOUO), etc. The minimum level of protection for all CUI is adherence to FOUO protection standards. Distribution Statements (DS) and warning labels, such as the Arms Export Control Act Warning, identify additional protection requirements for a given document. Minimum FOUO protection requirements/controls applicable to the performance of this contract for CUI are listed below. Additional protection requirements, as marked on a given CUI document, are in addition to the standards listed.

5.1 Handling/Storage: Access to FOUO is limited to those needing it to conduct official business for the Department of Defense (DoD). FOUO information is not classified information but requires extra precautions to ensure it is not released to the public. During business hours, reasonable steps shall be taken to minimize risk of access by unauthorized personnel. After business hours, FOUO information shall be stored in unlocked containers, desks, or cabinets if Government or Government-contracted building security is provided. If it is not, store in locked desks, file cabinets, bookcases, locked rooms, or similar items.

5.2 Transporting/Transmitting/Release/Destruction: FOUO information shall be transported in a manner that prevents disclosure of the contents. FOUO information may be sent via USPS first-class mail, parcel post, or – for bulk shipments – 4th class mail. Electronic transmission of FOUO information (voice, data, or facsimile) shall be by approved secure communications systems. Transmission via unsecure fax is acceptable if an authorized person is standing by on the receiving end to take custody. All emails containing FOUO or attachments with FOUO must be digitally signed and encrypted when transmitted within a Navy network or to an approved Contractor email address. Transmission of FOUO (i.e. any CUI) to personal email accounts (e.g.

AOL, Yahoo, Hotmail, Comcast, etc.) is strictly prohibited. FOUO sent out of the Contractor’s facility electronically must be encrypted (DoD FIPS 140-2 standard). FOUO material shall not be released outside the Contractor’s facility except to representatives of DoD. When no longer needed, destroy FOUO by a method that precludes its disclosure to unauthorized individuals.

5.3 Markings: Unclassified documents (paper or electronic) generated in support of this contract which contain FOUO are to be marked “For Official Use Only” at the bottom on the outside of the front cover (if any), on each page containing FOUO information, and on the outside of the back cover (if any). Each paragraph containing FOUO information shall be marked as such. Within a classified document, an individual page with both FOUO and classified information shall be marked at the top and bottom with the highest security classification of information appearing on the page. Individual paragraphs shall be marked at the appropriate classification level, as well as unclassified or FOUO, as appropriate. Within a classified document, an individual page that contains FOUO information, but no classified information shall be marked “For Official Use Only” at the top and bottom of the page, as well as each paragraph that contains FOUO information.

6.0 OPSEC

6.1 Operations Security (OPSEC) Requirements: Contractor personnel are subject to applicable provisions of Department of Defense Manual 5205.02-M, Enclosure 6 and NSWC IHEODTD 3070.3A OPSEC Program. Contractor personnel supporting this contract/task order must complete government approved or provided OPSEC awareness training. OPSEC education and training may be accomplished through established programs within the DoD Component, using external resources such as the Interagency OPSEC Support Staff (IOSS) and the Defense Security Service Academy, or a combination (i.e.

https://securityawareness.usalearning.gov/opsec/). Contractor personnel may have access to government Critical Information (CI), Indicators and Observables that may indirectly disclose CI. CI includes but is not limited to: Ship movements and schedules, weapons and sensor system installations, capabilities, and configurations; specific platform installations and characteristics, test schedules, deficiencies and vulnerabilities. Indicators and Observables may include but are not limited to: Outdoors system testing; ship's external hull or superstructure modifications;

shipboard equipment, ordnance, weapons, fuels, and/or stores loading/unloading operations, and/or personnel or aircraft embarkation. No CI, Indicators, or Observables may be divulged to third parties (including other company employees who are not subject to this contract) without approval of the local command Security Officer, OPSEC Officer, or the NSWC IHD OPSEC Program Manager.

Section D - Packaging and Marking

SPECIAL SHIPPING & PACKAGING I

NSWC IHEODTD 4200

SPECIAL SHIPPING & PACKAGING INSTRUCTIONS

AKA Contracts Form 43

REQUISITION: DATE: Aug 27, 2024

ITEM DESCRIPTION: Item being purchased

Zirconium Powder

SPECIAL SHIPPING INSTRUCTIONS

SHIPPING INSTRUCTION DETAILS:

SPECIAL PACKING INSTRUCTIONS

PACKING INSTRUCTION DETAILS:

Packing, Level C: The zirconium shall be throughly mixed with water to form a slurry containing not less than 25% by weight of water.

Low temperature Climate Requirements: Temperature below 0 degrees Celsius during shipping.

Freezing in low temperatures, the zirconium shall contain not less than 25% per weight of methyl alcohol-water solution or other anti freeze mixture approved by the contracting officer, and which the freezing point of -34 degree Celsius

SPECIAL PACKAGING INSTRUCTIONS

PACKAGING INSTRUCTION DETAILS:

Packing in Wooden Boxes per Department of Transportation Specifications 15A or 15B, with containers of glass or non-carbon polyethylene having a net weight of not over 10 pounds each.

Labeling and marking: Each container should be durably and legibly marked as to:

(a) Zirconium Metal Powder (Maximum 25 percent water content). (b) Danger! Flammable Solid. May explode if water content is 10% or below. (c) keep wet in storage- dry powder may be ignited by friction, static electricity, or heat. (d) Do not attempt to loosen or remove material from container with any tool. (e) Keep away from heat, sparks and open flame. (f) Keep from freezing (g) In case of fire: Smother with foam-type fire extinguisher or sand. (i) Do not use carbon tetrachloride, CO2 extinguishers or water (j) Wear goggles or face shield and fire-retardant clothing when handling.

Source selection information, see FAR 2.101 and FAR 3.104

SPECIAL SHIPPING & PACKAGING I

NSWC IHEODTD 4200

SPECIAL SHIPPING & PACKAGING INSTRUCTIONS

AKA Contracts Form 43

REQUISITION: DATE: Aug 27, 2024

ITEM DESCRIPTION: Item being purchased

Potassium Perchlorate

SPECIAL SHIPPING INSTRUCTIONS

SHIPPING INSTRUCTION DETAILS:

SPECIAL PACKING INSTRUCTIONS

PACKING INSTRUCTION DETAILS:

SPECIAL PACKAGING INSTRUCTIONS

PACKAGING INSTRUCTION DETAILS:

Packing, Level C: Potassium Perchlorate shall be packed in standard commercial Steel Drums or pails of the type, size and kind commonly used for the purpose, so constructed as to insure acceptance and safe delivery by common carrier to receiving agency.

Containers shall be in accordance with the applicable requirements of the Interstate Commerce Commission. Title 49 CFR 71-90

Source selection information, see FAR 2.101 and FAR 3.104

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 0002 Destination Government Destination Government 0003 Destination Government Destination Government 0004 Destination Government Destination Government 0005 Destination Government Destination Government 0006 Destination Government Destination Government

Section F - Deliveries or Performance

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 10 wks. ADC 9 NSWC IHD C02

RECEIVING OFFICER

5021 SAFE HAVEN WAY

EXPLOSIVE SCALES FACILITY BLD 1104

INDIAN HEAD MD 20640

301-744-4231

N00174

0002 10 wks. ADC 25 (SAME AS PREVIOUS LOCATION)

0003 10 wks. ADC 1 (SAME AS PREVIOUS LOCATION)

0004 10 wks. ADC 1 (SAME AS PREVIOUS LOCATION)

0005 10 wks. ADC 1 (SAME AS PREVIOUS LOCATION)

0006 10 wks. ADC 1 (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.211-17 Delivery of Excess Quantities SEP 1989

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232- 7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

Invoice and Receiving Report (Combo) Destination / Destination

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

Invoice and Receiving Report (Combo) Destination / Destination

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N62838

Issue By DoDAAC N00174

Admin DoDAAC** N00174

Inspect By DoDAAC N00174

Ship To Code N00174

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) ____

Service Acceptor (DoDAAC) ____

Accept at Other DoDAAC ____

LPO DoDAAC ____

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”)

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

Send additional notifications to: normary.b.camachocardoza.civ@us.navy.mil david.a.dias.civ@us.navy.mil trevor.c.muhler.civ@us.navy.mil For invoicing questions: usn.south-potomac.nswc-ihd.mbx.vendor-pay@us.navy.mil

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for WAWF invoice submittal.

Subcontractors may email encryption code information directly to the Contracting Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

(End of text)

G-242-H001 Government Contract Administration Points-of-Contact and Responsibilities (NAVSEA) (OCT 2023)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract or orders issued thereunder. The Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: Marlene Ridgell

Address: Indian Head MD, 20640 Phone: 301 744 6617 E-mail: marlene.l.ridgell.civ@us.navy.mil

(ii) The Contract Specialist is:

Name: Latrice Whitfield Address:Indian Head, MD 20640 Phone: 301 744 6545 E-mail: latrice.t.whitfield.civ@us.navy.mil

(iii) The Administrative Contracting Officer (ACO) is:

Name: Marlene Ridgell E-mail: marlene.l.ridgell.civ@us.navy.mil

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is: N/A Name: [ * ] Address:

[ *Street ] [ *City, State, Zip ] Phone: (Area Code) xxx- [xxxx] E-mail: [ * ]

(e) The Alternate Contracting Officer’s Representative (ACOR) is responsible for COR responsibilities and functions in the event that the COR is unavailable due to leave, illness, or other official business. The ACOR is appointed by the contracting officer; a copy of the ACOR appointment will be provided upon award of this contract.

The Alternate Contracting Officer’s Representative (ACOR) is: N/A

Address:

[ *City, State, Zip ]

(f) The Technical Point of Contact (TPOC) is the contracting officer’s representative for technical matters when a COR is not appointed. The TPOC is responsible for technical issues of contract administration, such as providing all items of Government Furnished Information (GFI), Government Furnished Material (GFM) and Government Furnished Equipment (GFE) if specified in the contract as well as the inspection and acceptance of all contract deliverables.

The Technical Point of Contact (TPOC) is:

Address: [ *Street ] [ *City, State, Zip ]

(g) The Alternate Technical Point of Contact (ATPOC) is responsible for TPOC responsibilities and functions in the event that the TPOC is unavailable due to leave, illness, or other official business.

The Alternate Technical Point of Contact (ATPOC) is:

Address:

[ *City, State, Zip ]

(h) The Authorized Ordering Person(s) for Per-Call Maintenance is responsible for issuing and maintaining records for any per-call orders for remedial maintenance placed under this contract. No per-call order shall be placed outside the scope of this contract and the cumulative total of all orders shall not be in excess of any not-to-exceed amount specified in the contract. Per-call orders shall not, in any way, modify any terms and conditions of the contract.

(i) The Authorized Ordering Person(s) for Per-Call Maintenance is:

Address:

[ *Street ] [ *City, State, Zip ]

(j) The Contractor's point of contact for performance under this contract is:

Title: [ * ] Address:

[ *Street ] [ *City, State, Zip ]

[ * ] To be completed at contract award

(End of Text)

G-242-H002 HOURS OF OPERATION AND HOLIDAY SCHEDULE (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods.

Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the [insert activity name]. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company’s established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance, and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

(f) The hours of operation are as follows:

AREA FROM TO

Building 116 0730 – 1130 1230 – 1530

(g) All deliveries to the Receiving Officer, BLDG 116, shall be made Monday through Friday from 0730 - 1130 to 1230 – 1530, local time. Deliveries will not be accepted after 1530. No deliveries will be accepted on federal government holidays.

(End of text)

Section H - Special Contract Requirements

VPP CLAUSE

1. Voluntary Protection Program:

1.1. In August 2006, Indian Head Division (IHD) Naval Surface Warfare Center (NSWC) was nominated to participate in the DoD Voluntary Protection Program Center of Excellence Implementation Initiative of the Defense Safety Oversight Council (DSOC). The Voluntary Protection Program (VPP) was established by the Occupational Safety and Health Administration (OSHA) in 1982 to recognize and promote effective worksite-based safety and health management systems. IHD NSWC, through the utilization of VPP, desires to be a model of safety and health excellence. VPP's emphasis on trust and cooperation between OSHA, the employer, employees, employees representatives, and contractors complements the Agency's enforcement activity but does not take its place. All parties, including Contractors, are to work together to identify and resolve any safety and health problems that may arise, yet obtain Contracting Officer approval of any changes that would impact the terms of the contract. IHD NSWC as the VPP participant develops and implements systems to effectively identify, evaluate, prevent, and control occupational hazards so that injuries and illnesses to employees and contractors are prevented. Contractor and sub-contractor personnel are subject to occupational safety and health oversight. This oversight will be accomplished by IHD NSWC personnel and Contracting Officers. Contractors, sub-contractors, and their employees, while in performance of a contractual action on-site within the geographical boundaries of Naval Support Facility (NSF) Indian Head, shall be subject to the requirements of the IHDIVNAVSURFWARCENINST 5100.22, “Safety Manual” regardless of the type or duration of the contract.

Appendix 13-A, of the chapter 13 entitled “Contractor Safety Requirements When Performing Work at the Naval Support Facility (NSF) Indian Head, MD” shall be signed by the Contractor prior to commencement of services on-site at NSF Indian Head. The Contractor shall maintain one signed copy for future reference in educating its personnel and sub-contractors. A second signed copy shall be provided to the Contracting Officer to be maintained in the contract file. If an occupational safety or health related injury or illness occurs during the performance or as a result of this contractual action, the Contractor shall notify the Contracting Officer Representative (COR) as soon as practicable, who will notify the Safety Office and the Contracting Officer. 1.2 In support of VPP and in compliance with Chapter 13 of the Safety Manual, entitled “Contractor Safety,” all Contractors performing on-site at NSF Indian Head shall comply with the following:

1.2.1 Public Law 91-596 (and Amendments), also known as the Occupational Safety and Health Act of 1970, establishes that all employers, including Contractors, are responsible, as far as possible, for providing every employee a safe and healthful working environment. All employers, including Contractors, shall conform to the standards as issued by OSHA. Contractors are responsible for complying with safety requirements specified in the contract as well as all Federal, State, and local safety and security regulations. Non-compliance may be cause for the removal of a Contractor or any Contractor employee from the activity and such non-compliance may form the basis for contractual action, up to and including termination for default.

1.2.2 Contractor personnel shall participate in basic safety awareness and hazard identification training offered by the Government activity at the work area they are supporting. Contractors performing on-site shall attend area weekly safety meetings and annual safety stand-downs, as determined by the COR.

1.3 The best Safety and Health Programs involve every level of the organization, instilling a safety culture that reduces accidents for workers and improves the bottom line for managers. When Safety and Health are part of the organization and a way of life, everyone wins. IHD NSWC is committed to safety excellence. The Contractor shall familiarize itself with the IHDIVNAVSURFWARCENINST 5100.22, “Safety Manual,” Appendix 13-C entitled “OSHA Voluntary Protection program (VPP) Fundamentals Training for Contractors”.

2. Contractor On Site Training:

2.1 A Contractor providing support on-site at any IHD NSWC site may be required to have its on-site Contractor personnel participate in training covering rules, practices, procedures, equipment and systems, as needed, based on the type of support being provided. This training may include, but is not limited to: Operation Security training (OPSEC); Personally Identifiable Information training; DoD Information Assurance Awareness training;

Information Technology Security; Voluntary Protection Program (VPP) training; and Personnel Security training.

2.1.2 This training will be provided at no cost by the IHD NSWC site and will take place on-site during normal contract working hours without any additional compensation for the Contractor. This training does not relieve the Contractor of its responsibility to train its employees in such areas as environment, health, safety, security, sexual harassment, ethics, etc. to ensure compliance with all federal, state, and local laws and DoD regulations.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE

52.203-12 Limitation On Payments To Influence Certain Federal

Transactions

JUN 2020

52.204-19 Incorporation by Reference of Representations and Certifications.

DEC 2014

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.204-27 Prohibition on a ByteDance Covered Application JUN 2023 52.204-29 Federal Acquisition Supply Chain Security Act Orders--

Representation and Disclosures.

DEC 2023

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.211-5 Material Requirements AUG 2000 52.212-4 Contract Terms and Conditions--Commercial Products and

Commercial Services

NOV 2023

52.216-25 Contract Definitization OCT 2010 52.222-19 Child Labor -- Cooperation with Authorities and Remedies FEB 2024 52.222-50 Combating Trafficking in Persons NOV 2021 52.225-18 Place of Manufacture AUG 2018 52.225-25 Prohibition on Contracting with Entities Engaging in Certain

Activities or Transactions Relating to Iran-- Representation and Certifications.

JUN 2020

52.226-8 Encouraging Contractor Policies To Ban Text Messaging While Driving

MAY 2024

52.232-1 Payments APR 1984 52.232-8 Discounts For Prompt Payment FEB 2002 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.234-1 Industrial Resources Developed Under Title III, Defense

Production Act

SEP 2016

52.239-1 Privacy or Security Safeguards AUG 1996 52.243-1 Changes--Fixed Price AUG 1987 52.249-1 Termination For Convenience Of The Government (Fixed

Price) (Short Form)

APR 1984

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7009 Limitations on the Use or Disclosure of Third-Party

Contractor Reported Cyber Incident Information

JAN 2023

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.211-7003 Item Unique Identification and Valuation JAN 2023 252.225-7048 Export-Controlled Items JUN 2013 252.232-7002 Progress Payments For Foreign Military Sales Acquisitions MAY 2023 252.232-7003 Electronic Submission of Payment Requests and Receiving

Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L.

113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [Contracting Officer check as appropriate.]

___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5).