RFQ MVTC Washing Machine FY24.doc

IDAHO DEPARTMENT OF CORRECTION

RFQ # 29-0

MVTC WASHING MACHINE FY24

1. Purpose The Department of Correction is requesting quotes for Qty-1 Washing Machine, as further detailed below.

The contact for this RFQ is:

David Brooks, Idaho Department of Correction

Phone: (208) 577-0359

E-mail: dabrooks@idoc.idaho.gov

2. Timelines Questions Due (by 4:00 p.m. MT)

08/03/2023 Quotes Due (by 5:00 p.m. MT)

08/07/2023

3. Specifications and Acceptance for Washing Machine See Exhibit A Department of Correction contact for delivery is:

David Brooks, Idaho Department of Correction

Phone: (208) 577-0359

E-mail: dabrooks@idoc.idaho.gov

4. Delivery and Installation location

Mountain View Transformation Center (MVTC)

15505 S Pleasant Valley Rd

Kuna, ID 83634

Contractor must deliver the Qty 1 – MVTC Washing Machine, FOB Destination, to Idaho Department of Correction (MVTC) 15505 S Pleasant Valley Rd, Kuna, ID 83634

The delivery and installation site does not have a dock for delivery, a liftgate will be required.

5. Award Basis Award will be made to the responsive responsible vendor with the lowest Total Cost for the Qty 1 MVTC Washing Machine FY24, as provided on Exhibit B, Price Sheet.

6. Response Enter your Total Cost on Exhibit B, Price Sheet, and submit your quote via IPRO http://purchasing.idaho.gov). Only bids submitted in IPRO will be accepted.

Quotes must include all Required Submittal Items (See below).

Enter your Total Cost on Exhibit B AND in IPRO, and UPLOAD all Required Submittal Items.

7. Public Records Request

Pursuant to title 74, chapter 1, Idaho Code, information or documents received from VENDOR is open to public inspection and copying unless exempt from disclosure. VENDOR shall clearly designate individual documents as “exempt” on each page of such documents and shall indicate the basis for such exemption. IDOC will not accept the marking of an entire document as exempt. In addition, IDOC will not accept a legend or statement on one (1) page that all, or substantially all, of the document is exempt from disclosure. VENDOR shall indemnify and defend IDOC against all liability, claims, damages, losses, expenses, actions, attorney fees and suits whatsoever for honoring such a designation or for VENDOR’s failure to designate individual documents as exempt. VENDOR’s failure to designate as exempt any document or portion of a document that is released by IDOC shall constitute a complete waiver of any and all claims for damages caused by any such release. If IDOC receives a request for materials claimed exempt by VENDOR, VENDOR shall provide the legal defense for such claim.

Exhibit A – Specifications

Exhibit B – Price Sheet

Idaho Department of Correction Signature Page

Exhibit B – Price Sheet

Manufacturer Specification cut sheet on item(s) bid

Idaho Department of Correction Signature Page

Warranty Information (to be provided by manufacturer) Suppliers quoting “equivalent” items must submit detailed terminology that demonstrates their product meets all specifications

Exhibit A

MVTC WASHING MACHINE MODEL – Milnor 30022V8Z 60LB or Equivalent Quantity 1

· Must have a minimum capacity of 60 lbs, not to exceed 65 lbs

· Width must not exceed 34.5”

· Depth must not exceed 55.69”

· Height must not exceed 57.56”

· Electrical must be 208V, 60Hz, 3 Phase

· Must have a 3 inch drain valve

· Must have a minimum door opening of 15.5 in

· Must have a programmable touchscreen control

· Must have a built-in vacuum breaker

· Must have a minimum extraction G-Force of 300 G

· Must have a minimum 30 in cylinder diameter

· Must have a minimum 5 HP drive motor

· Must have a minimum of 6 Wash Speeds

· Must have a single-motor inverter drive

· Must have Tapered Roller Bearings in cylinder (front and rear)

· Must include automatic tension V belt drive

· Must have a minimum 6 liquid chemical injection ports

· Must be minimum warranty of 90 days labor, 3-year parts

· Must have a minimum 5 Year Warranty on Frame, Cylinder and Shell

· A live use-of-equipment training session must be provided immediately following the installation for 1 laundry officer and 1 maintenance technician. Contractor must provide training time of up to 60 minutes.

· Delivery with liftgate, installation and training must be included in the price quoted. Earlier delivery and installation are preferred. Delivery must occur on a date to be mutually determined by IDOC maintenance and the Contractor

· The Contract must remove the existing machine and install the new machine in its place Exhibit B

WASHING MACHINE

Price Sheet

This Price Sheet must be submitted with your quote through the Idaho eProcurement System (IPRO).

Name of Vendor: _______________________________________________________

Washing Machine offered/manufacturer/model no.:

Provide your TOTAL COST [use unit pricing/fully burdened hourly rates/etc. as appropriate to the RFQ], for MVTC Washing Machine FY24 specified in this RFQ, meeting the specifications outlined in Exhibit A. Your TOTAL COST must be fully burdened to include all costs associated with providing MVTC Washing Machine FY24 meeting the required minimum specifications, including delivery FOB Destination to Idaho Department of Correction Central (MVTC) 15505 S Pleasant Valley Rd, Kuna, ID 83634 TOTAL COST Qty 1 MVTC Washing Machine Provide your delivery:

days ARO

Company Name:

Contact Name/Phone:

Contact E-mail:

Idaho Department of Correction

Protect the public, our staff and those within our custody and supervision

BRAD LITTLE

JOSH TEWALT

Governor

Director

SIGNATURE PAGE for Use with a Manually Submitted Request for Quote (RFQ) Response Quotes and pricing information shall be typewritten or handwritten in ink. Originals and copies of the quote shall be submitted in accordance with the solicitation documents. MANUALLY SUBMITTED QUOTES MUST INCLUDE THIS SIGNATURE PAGE WITH THE ORIGINAL SIGNATURE OF AN INDIVIDUAL AUTHORIZED TO BIND THE SUBMITTING VENDOR.

NO LIABILITY WILL BE ASSUMED BY THE DEPARTMENT OF CORRECTION FOR A VENDOR’S FAILURE TO OBTAIN THE TERMS AND CONDITIONS AND ANY PROPERLY ISSUED SOLICITATION ADDENDUMS IN A TIMELY MANNER FOR USE IN THE VENDOR'S RESPONSE TO THIS SOLICITATION OR ANY OTHER FAILURE BY THE VENDOR TO CONSIDER THE TERMS, CONDITIONS, AND ANY ADDENDUMS IN THE VENDOR'S RESPONSE TO THE SOLICITATION.

BUYER: David Brooks

RFQ FOR: MVTC Washing Machine FY24

RFQ NUMBER: RFQ # 29-0

CLOSES: 08/7/2023

Send your quote package to:

Department of Correction

1299 N Orchard Suite 110

Boise, ID 83706

The RFQ response is submitted in accordance with all documents and provisions of the specified RFQ number and Title detailed below. By my signature below I accept the terms, conditions and requirements contained in the solicitation, including, but not limited to, the STATE OF IDAHO STANDARD CONTRACT TERMS AND CONDITIONS and the SOLICITATION INSTRUCTIONS TO VENDORS in effect at the time this RFQ was issued, as incorporated by reference into this solicitation; as well as any SPECIAL TERMS AND CONDITIONS incorporated in the solicitation documents (e.g. Software, Telecommunications, Banking, etc.). As the undersigned, I certify I am authorized to sign and submit this response for the Vendor. I further acknowledge I am responsible for reviewing and acknowledging any addendums that have been issued for this solicitation.

RFQ Number: _______________RFQ Title: ___________________________________________________________________ Quoting Company Name ___________________________________________________________________________________

ADDRESS ______________________________________________________________________________________________ CITY, STREET, ZIP_________________________________________________________________________________________ PHONE :________________________________FAX:________________________________FEIN:_________________________ E-Mail ___________________________________________________________________________________________________ THIS SIGNATURE PAGE MUST BE SIGNED WITH AN ORIGINAL HANDWRITTEN SIGNATURE (PREFERABLY IN BLUE INK) AND RETURNED WITH YOUR MANUALLY SUBMITTED QUOTE OR PROPOSAL FOR YOUR BID OR PROPOSAL TO BE CONSIDERED.

Original Signature (Manually Signed in Ink) Date

Printed Name

Title

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