RFQ Mosquito Lake Playground Mulch 2024.docx

Needed Service or Supply: Certified Engineered Playground Wood Fiber Ordering Location and Address: Mosquito Lake, 3620 Hoagland Blackstub Road, Cortland, OH 44410

Project Background Current playgrounds requiring Certified Engineered Wood Fiber Safety Surfacing to meet depth recommendations.

Specifications/Scope of Work Certified ASTM F1292 wood fiber surface needed under new playground equipment

· Approximately 160 cubic yards

· Prefer installation (blower truck)

· Certified Engineered Wood Fiber

· Natural

· Approximately 150’ off the road

· 2 playground locations 1439 State Route 305 Cortland, Ohio 44410 Beach Parking Lot

3620 Hoagland Blackstub Rd.

Cortland, Ohio 44410 Campground playground

Maps and/or Photos:

Beach Playground and Swing set

Campground Playground

Delivery:

90 Cubic Yards to: 3620 Hoagland Blackstub Road, Cortland, Ohio 44410 70 Cubic Yards to: 1439 State Route 305, Cortland, Ohio 44410 Josie McKenna Josie.mckenna@dnr.ohio.gov

c. 440-226-6534 Completion/Delivery Date: April 30, 2024 Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by low lot total. Low lot total will be determined by multiplying the unit cost by the estimated usage listed in the bid and then adding each of the totals together to arrive at a total for all items. Failure to bid all items may result in the bidder being deemed not responsive.

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the campground or contact Josie McKenna for more information, 440-226-6534 Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Bill to information: (OSS requirement) Origin-DNR-N13

All invoices must be submitted DIRECTLY to Ohio Shared Services (OSS).

-EMAIL the invoice to: invoices@ohio.gov -FAX the invoice to: 1-614-485-1039 -MAIL the invoice to: Ohio Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to OSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned and Origin Number listed above

2. Supplier full name as it appears on your PO

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished

7. Line charge(s). If parts are included, please break out lines with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2023.

11. Any goods/services received after June 30, 2023 will require a new PO.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached. (remove this section if purchasing goods only) Rev. 6/3/22 image1.png image2.png image3.png image4.png image5.jpeg image6.jpeg