RFQ_Mohican State Park Camp Store Exterior Repairs .pdfRFQ_Mohican State Park Camp Store Exterior Repairs .pdf

The Ohio Department of Natural Resources is requesting bids for: Division of Parks & Watercraft, Mohican State Park Camp Store Exterior Repairs.

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Location and Contact: Mohican State Park 3116 State Route 3 Loudonville, Ohio 44842.

Contact: Jenny Roar 419-296-6528 Jenny.Roar@dnr.ohio.gov.

Specifications/Scope of Work

A. Fascia Board Replacement

The contractor shall remove all rotted, deteriorated, loose, or water-damaged wood fascia boards at the Camp Store exterior as shown in the attached photos and as identified during field inspection.

Work shall include:

• Remove damaged fascia boards without damaging adjacent roof, gutter, soffit, masonry, or trim.

• Inspect exposed framing and backing for rot or deterioration.

• Replace damaged wood backing/blocking as needed.

• Install new exterior-grade fascia board matching existing size, thickness, profile, and appearance as closely as possible.

• Prime all sides and cut ends of replacement wood before installation.

• Caulk/seal joints, seams, nail holes, and exposed edges.

• Paint new fascia to match existing building color or color selected by ODNR/park representative.

• Ensure fascia is installed straight, secure, and weather-tight.

B. Soffit Repair and Replacement

The contractor shall remove and replace all damaged wood soffit material showing rot, deterioration, water staining, separation, or failure.

Work shall include:

• Carefully remove damaged soffit panels/boards.

• Inspect rafters, blocking, nailers, and roof edge framing for hidden rot.

• Replace any deteriorated backing or nailers required for secure installation.

• Install new exterior-grade wood soffit material matching existing style as closely as possible.

• Prime, seal, and paint all replacement soffit materials.

• Ensure soffit is securely fastened and properly fitted against fascia, wall, and trim.

• Seal gaps where insects, birds, or moisture may enter.

• Maintain existing ventilation if present.

C. Wood Around Chimney

The contractor shall remove and replace rotted wood trim, blocking, or enclosure material around the chimney area.

Work shall include:

• Remove rotted wood around chimney while protecting adjacent masonry, roof edge, flashing, and siding/soffit areas.

• Inspect the chimney-to-roof and chimney-to-wall transition areas for water entry points.

• Replace damaged wood with exterior-grade treated or rot-resistant material.

• Prime, paint, caulk, and seal replacement wood.

• Ensure finished repair sheds water away from the building.

• Notify ODNR/park representative if chimney flashing, roof metal, or adjacent roof material is found to be defective and requires additional repair.

D. Stonework Repair and Re-Grouting

The contractor shall repair the hole/opening in the stone wall and repoint/re-grout deteriorated mortar joints in the affected area.

Work shall include:

• Remove loose, broken, or unstable stone and mortar around the damaged wall opening.

• Clean the repair area of dust, debris, failed mortar, loose masonry, and vegetation.

• Rebuild the damaged stone area using stone that matches existing wall color, size, texture, and appearance as closely as practical.

• Install mortar compatible with the existing masonry.

• Repoint/re-grout deteriorated joints in the damaged area and surrounding affected wall section.

• Tool mortar joints to match existing joint profile.

• Clean masonry after repair without damaging the existing stone surface.

• Ensure finished repair is stable, neat, weather-resistant, and visually consistent with the existing wall.

E. Gable-End Support Beam / Fascia Area

The contractor shall correct the exposed gable-end beam/fascia condition so that the fascia board can properly cover the roof edge and provide a finished appearance.

Work shall include:

• Inspect gable-end support beams and determine the extent of trimming, repair, or finish work required.

• Cut only non-structural protruding ends or excess material flush as approved by ODNR/park representative.

• Do not cut, notch, or reduce any structural support beam without prior approval from ODNR and, if required, a qualified design professional.

• Sand, prep, prime, and repaint exposed beam ends and surrounding wood surfaces.

• Install fascia board to fully cover the corrected beam/fascia area.

• Seal all exposed wood ends to prevent future water intrusion.

• Ensure final condition is neat, aligned, painted, and weather-tight.

F. Gutters and Downspouts

The contractor shall reinforce any gutters and downspouts.

Work shall include:

• Repairing and reinforcing any loose, damaged, or faulty downspout and/or gutter.

G. Painting, Sealing, and Final Finish

All new and repaired wood surfaces shall be finished to match the existing Camp Store exterior.

Work shall include:

• Scrape and remove loose paint from repair areas.

• Sand rough or deteriorated edges where needed.

• Prime all bare wood, replacement wood, and cut ends.

• Apply exterior-grade paint matching existing color unless directed otherwise.

• Caulk all joints, seams, fastener holes, and transitions where water may enter.

• Use exterior-grade sealants appropriate for wood, masonry, and metal transitions.

Materials

Materials shall be suitable for exterior use and compatible with the existing building.

Acceptable materials include:

• Exterior-grade treated lumber, cedar, PVC/composite trim, or approved equal.

• Exterior-grade wood soffit material matching existing profile.

• Exterior-grade primer and paint.

• Exterior-grade sealant/caulk.

• Corrosion-resistant fasteners.

• Mortar compatible with existing stone masonry.

• Matching stone or approved replacement stone for wall repair.

Material substitutions must be approved by ODNR/park representative before installation.

Safety and Site Protection

The contractor shall maintain a safe work site at all times.

Requirements include:

• Use appropriate ladders, lifts, scaffolding, and fall protection.

• Barricade or mark work areas to protect park visitors and staff.

• Maintain safe access around the Camp Store unless otherwise approved.

• Protect gutters, roof panels, stone wall, sidewalks, landscaping, and utilities.

• Keep work area clean and free of loose nails, sharp debris, and trip hazards.

• Stop work and notify ODNR immediately if hazardous materials, unsafe structural conditions, or electrical hazards are discovered.

Cleanup and Disposal

The contractor shall remove all debris generated by the work.

Cleanup shall include:

• Remove rotted wood, damaged soffit, old fasteners, failed mortar, and construction waste.

• Clean surrounding ground, sidewalks, and work areas daily.

• Dispose of waste off-site in accordance with applicable requirements.

• Leave the site clean, safe, and ready for public use.

Completion: October 31, 2026.

Site Visit & Point of Contact: Prior to submitting a bid response, a site visit is required. Please contact Jenny Roar, Park Manager, at 419-296-6528 or jennifer.roar@dnr.ohio.gov.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

All equipment used on-site shall be free of sediment and debris from off-site to minimize the introduction of invasive species. Any timber matting used shall be new. Previously used matting will not be permitted.

mailto:jennifer.roar@dnr.ohio.gov

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

Contract Award. The contract will be awarded to the lowest responsive and responsible bidder by line item.

Preferences. The State will apply all preferences pursuant to Ohio Administrative Code 123:5-1-06.

Following the initial evaluation and scoring, all Proposals will be considered for preferences. Preferences will be calculated at a rate of five percent (5%) for the first preference and two percent (2%) each for the second and third preferences. The preferences shall be combined and applied as a total percentage of the original Proposal to determine the score for evaluation purposes.

Preferences will only be applied if there is at least one Offeror that does not qualify for that particular preference. For purposes of qualifying for a preference, an Offeror failing to complete the certification for each preference will be deemed as not qualifying for that preference.

(a) For the Buy American preference, if any Offeror offers a product that is not a domestic source end product, the State will add the applicable percentage of the total available points to the total score of each Offeror offering a domestic source end product.

(b) For the Buy Ohio preference, if any Offeror is a Buy Ohio Offeror claiming the preference, the State will add the applicable percentage of the total available points to each Buy Ohio Offeror’s total score.

(c) If claiming the preferences in (a) and (b) based on the product(s) offered, an Offeror is only eligible to receive the preference if the cost of the product(s) offered exceeds 50% of the total offered cost for products and services. A Buy Ohio Offeror is also eligible to receive the Buy Ohio preference based on its significant economic presence in Ohio or a border state.

(d) For the Veteran-Friendly Business preference, the State will add the applicable percentage of the total available points to any certified veteran-friendly business Offeror’s total score.

Invoices Origin-DNR-443 Mohican State Park All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2027.

11. Any goods/services received after June 30, 2027 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov