RFQ - Mobile MRI__CT Services__FCC Florence.pdf

U.S. Department of Justice Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

Dear Quoter:

Attached is a solicitation package prepared by the Federal Bureau of Prisons, Field Acquisition Office, for the provision of Mobile MRI and CT Services for the Adults in Custody (AIC) Population at the Federal Correctional Complex (FCC) Florence, CO. This package contains all necessary information to submit a quote.

Quoters should consider all information provided herein when submitting quotes. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quotes.

All potential quoters are advised that this solicitation includes the provision at FAR 52.204-7, System for Award Management (SAM). This provision requires that all quoters doing business with the Federal Government to be registered in the SAM database for “All Awards”. Quoters should include their Unique Entity Identification (UEI) number with their quotes. The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardees UEI number into the SAM database.

Failure to complete the registration procedures outlined in the clause may result in elimination from consideration for award. For the purposes of this solicitation, all quoter’s SAM registration should include NAICS code 621512.

If you have questions regarding the System for Award Management (SAM), Government procurements in general, or need assistance in the preparation of your quote, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.

Contractors must comply with FAR 52.222-54, E-Verify Requirements, by enrolling in E-Verify within 30 days of contract award and beginning verification within 90 days of enrollment.

Quotes shall be received on or before the deadline specified in Block 8 of the Standard Form (SF) 1449, page 1 of this solicitation. Quotes shall be submitted electronically, via email to dhpayne@bop.gov in pdf format only and will be deemed received at the time indicated on the email notification. Faxed and hand delivered quotes will not be accepted.

Please submit any questions you may have, in writing, via email to dhpayne@bop.gov.

Sincerely, Dawn Payne Contracting Officer

15BFA025Q00000002 Page 1 of 65

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 AND 30.

1. REQUISITION NUMBER PAGE 1 OF

5. SOLICITATION NUMBER

15BFA025Q00000002

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

07/16/2025

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Dawn Payne dhpayne@bop.gov

b. TELEPHONE NUMBER (No collect calls)

202-913-1600

8. OFFER DUE DATE / LOCAL

TIME

08/05/2025 11:00 CT

CODE 15BFA0

Federal Bureau of Prisons

Field Acquisition Office

U.S. Armed Forces Reserve Complex

346 Marine Forces Drive

Grand Prairie, TX 75051

9. ISSUED BY UNRESTRICTED OR X SET ASIDE:100.00 % FOR

X SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL BUSINESS

(EDWOSB)

8(A)

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

621512

SIZE STANDARD:

$19.0 Million

10. THE ACQUISITION IS

SEE SCHEDULE

11. DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER THE

DEFENSE PRIORITIES AND

ALLOCATIONS SYSTEM -

DPAS (15 CFR 700)

13b. RATING

X REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

14. METHOD OF SOLICITATION

CODE15. DELIVER TO CODE 15B40616. ADMINISTERED BY

Federal Bureau of Prisons FCC Florence

5880 STATE HIGHWAY 67 SOUTH

ATTN: USP - Financial Management Florence, CO 81226

FACILITY

CODE

CODE

TELEPHONE NUMBER

17a. CONTRACTOR/

OFFEROR

BFLXCODE18a. PAYMENT WILL BE MADE BY

Federal Bureau of Prisons FCC Florence PO Box 7500 Attn: USP - Procurement Florence, CO 81226

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The provision of Mobile MRI and CT Services for the Adults in Custody (AIC) Population at FCC Florence.

See attached Statement of Work.

UEI: ________________________________

Email: _____________________________ Firm Fixed Price

See Continuation Sheet(s) (Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

X 27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

X ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN ____ COPIES TO

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH

OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REFERENCE _____________________________

OFFER DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK

5) INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (Type or print)

Dawn Payne

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

Federal Bureau of Prisons FCC Florence

5880 STATE HIGHWAY 67 SOUTH

Florence, CO 81226

15BFA025Q00000002 Page 2 of 65

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 11/2021) BACK

15BFA025Q00000002 Page 3 of 65

Table of Contents

Section Description Page Number

1 Solicitation/Contract Form 2 Commodity or Services Schedule

Section 2.1 Pricing Methodology Section 2.2 Statement of Work - Mobile Radiology (MRI and CT) Services - FCC Florence Section 2.3 Special Contract Conditions

3 Contract Clauses 52.204-13 System for Award Management Maintenance (Oct 2018) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.224-1 Privacy Act Notification (Apr 1984) 52.224-2 Privacy Act (Apr 1984) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-18 Availability of Funds (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest after Award (Aug 1996) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) 52.242-13 Bankruptcy (July 1995) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-21 Requirements (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984) 52.237-7 Indemnification and Medical Liability Insurance (Jan 1997) 2852.201-70 Contracting Officer's Representative (COR) (NOV 2020) 2852.222-70 Domestic Violence, Sexual Assault, and Stalking (DEC 2014) 2852.223-70 Unsafe Conditions Due to the Presence of Hazardous Material (NOV 2020)

BOP 2852.242-71 EVALUATION OF CONTRACTOR PERFORMANCE UTILIZING CPARS

(APR 2011)

DOJ-01 Whistleblower Information Distribution (Oct 2021) DOJ-02 Contractor Privacy Requirements (JAN 2022) DOJ-03 Personnel Security Requirements For Contractor Employees (Nov 2021) DOJ-05 Security of Department Information and Systems DOJ-05 (OCT 2023) DOJ-07 Prohibition On Access By Non-U.S. Citizens To DOJ IT Systems (MAR 2002) DOJ-08 Continuing Contract Performance During a Pandemic Influenza or other National Emergency (OCT 2007) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (May 2024)

4 List of Attachments 5 Solicitation Provisions

52.204-7 System for Award Management (Oct 2018) 52.217-5 Evaluation of Options (July 1990) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 2852.233-70 Protests Filed Directly with the Department of Justice (NOV 2020)

5.1 Quote Submission Requirements/Award Methodology

15BFA025Q00000002 Page 4 of 65

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024)

15BFA025Q00000002 Page 5 of 65

Section 2 - Commodity or Services Schedule

SCHEDULE OF SUPPLIES/SERVICES

CONTINUATION SHEET

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Base Year -Mobile MRI Services: 215 estimated scans per year.

See attached Statement of Work.

Effective Date of Award (EDOA) through 12 months from EDOA.

Estimated Maximum

PSC: Q999

Base Period

215 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 Base Year - Mobile CT Scan Services: 100 estimated scans per year. See attached Statement of Work.

Effective Date of Award (EDOA) through 12 months from EDOA.

Estimated Maximum

PSC: Q999

Base Period

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Option Year 1 - Mobile MRI Services: 215 estimated scans per year. See attached Statement of Work.

13 months from Effective Date of Award (EDOA) through 24 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

215 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 Option Year 1 - Mobile CT Scan Services: 100 estimated scans per year. See attached Statement of Work.

13 months from Effective Date of Award (EDOA) through 24 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 Option Year 2 - Mobile MRI Services: 215 estimated scans per year. See attached Statement of Work.

25 months from Effective Date of Award (EDOA) through 36 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

215 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0006 Option Year 2 - Mobile CT Scan Services: 100 estimated scans per year. See attached Statement of Work.

25 months from Effective Date of Award (EDOA) through 36 months from EDOA.

100 EA $________ $_________________

15BFA025Q00000002 Page 6 of 65

Estimated Maximum

PSC: Q999

Unexercised Option

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0007 Option Year 3 - Mobile MRI Services: 215 estimated scans per year. See attached Statement of Work.

37 months from Effective Date of Award (EDOA) through 48 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

215 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0008 Option Year 3 - Mobile CT Scan Services: 100 estimated scans per year. See attached Statement of Work.

37 months from Effective Date of Award (EDOA) through 48 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0009 Option Year 4 - Mobile MRI Services: 215 estimated scans per year. See attached Statement of Work.

49 months from Effective Date of Award (EDOA) through 60 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

215 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0010 Option Year 4 - Mobile CT Scan Services: 100 estimated scans per year. See attached Statement of Work.

49 months from Effective Date of Award (EDOA) through 60 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

100 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0011 6-Month Extension - Mobile MRI Services: 107 estimated scans per year. See attached Statement of Work.

61 months from Effective Date of Award (EDOA) through 66 months from EDOA.

Estimated Maximum

PSC: Q999

Unexercised Option

107 EA $________ $_________________

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0012 6-Month Extension - Mobile CT Scan Services: 50 estimated scans per year. See attached Statement of Work.

61 months from Effective Date of Award (EDOA) through 66 months from EDOA.

Estimated Maximum

50 EA $________ $_________________

15BFA025Q00000002 Page 7 of 65

PSC: Q999

Unexercised Option

Aggregate Total: $__________________________ (Base + All Options and 6-month extension)

Section 2.1 Pricing Methodology

The quantity of services to be provided by the Contractor is estimated. These estimates are not a representation to a quoter or contractor that the estimated quantities will be required or ordered, or that conditions affecting requirements will remain stable or normal. Contract pricing shall include all charges to the Government for providing the services required by this solicitation.

Pursuant to FAR 17.203(b), the Government’s evaluation shall be inclusive of options. The Government will evaluate quotes for award purposes by adding the total price of all options to the total price of the base year requirement. Pursuant to FAR 17.203(d), the quoters may offer varying prices for options, depending on the quantities actually ordered and the dates when ordered.

Services are currently in place for this requirement. The current incumbent is American Correction Healthcare, Inc.

The Contract Number is 15B40621D00000063 with a total award amount of $540,000.00 for Base and Four (4)-One

(1) Year Options. Services will end on December 31, 2025.

Section 2.2 Statement of Work - Mobile Radiology (MRI and CT) Services - FCC Florence

Introduction

The Federal Bureau of Prisons (BOP), Field Acquisition Office, Grand Prairie, Texas, intends to make a single award of an indefinite delivery/requirement type contract with firm fixed prices to a responsible entity for the provision of Mobile Radiology (MRI and CT) Services for the Adults in Custody (AIC) at the Federal Correctional Complex (FCC) Florence located in Florence, Colorado. The FCC houses male AICs who are being held under the authority of the Federal Government by the BOP within four institutions (United States Penitentiary Administrative Maximum (ADX), United States Penitentiary (USP), Federal Correctional Institution (FCI) and the Federal Prison Camp (FPC). General information regarding the Federal Bureau of Prisons (BOP), its facilities, and referenced Program Statements can be located at www.bop.gov.

Place of Performance

The service will be performed on-site through the Mobile Unit, provided by the contractor, at the ADX, USP, FCI and FPC at FCC Florence, 5880 State Highway 67 South, Florence, Colorado 81226.

Schedule

The Contractor shall provide the various Mobile Radiology Services to FCC Florence. The schedule will be determined by FCC Florence. The number of AICs examined per session is subject to vary for each visit depending upon the need of FCC Florence. The session(s) will ordinarily be scheduled between the hours of 7:30 am to 3:30 pm, Monday through Friday excluding Federal Holidays.

Specific days/hours will be subject to mutual agreement between the Health Services Administrator (HSA) and the contractor. The contractor will be notified in advance of the requested date of service and the number of AICs to be examined. The number of AICs will be determined by the HSA and will vary. These sessions may be adjusted to meet the needs of the Health Services Department as determined by the HSA.

Due to the nature of the Correctional Setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When contract employee(s) report to the institution but are unable to perform services due to such delays, the contractor will be paid for one (1) procedure. Normally, any remaining sessions for that day will be suspended and the contract employee(s) will be free to leave, and the contractor will not be paid for remaining non-performed procedures. However, if the institution requests that the contract employee(s) remain at the institution for eventual performance, the contractor shall be paid for such sessions.

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15BFA025Q00000002 Page 8 of 65

The contractor will be notified in advance of the requested dates of services and the estimated number of AICs to be examined. The HSA is responsible for defining the schedule. Upon agreement, any changes to the schedule must be coordinated with the HSA or designee. The estimated number of AICs will be determined by the Health Services Staff and will vary from session to session. Based on previously required services, an estimated number of 215 MRI scans and 100 CT scans per year will be performed.

Supplies

All necessary imaging supplies such as film, contrast media, archival media (optical disks), and ancillary items, such as linens and patient gowns, shall be provided by the contractor.

All supplies, materials, and equipment are the responsibility of the Mobile Imaging Services Company, including the MRI, CT, and the Service Technicians. A suitable pad, electrical power supply and phone line for the Mobile Unit will be supplied by FCC Florence.

All supplies intended for use inside the secure perimeter by the contractor will be listed on an inventory sheet approved by FCC Florence in advance.

Methods of Performance

All duties shall be performed in accordance with standards and methods generally accepted in the local community and will be in compliance with all Federal and State policy and regulations. The contractor shall adhere to all standards and regulations associated with the Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and American Correctional Association (ACA) Foundation/Core Standards for Adult Correctional Institutions.

The contractor has sole responsibility and discretion for choosing and implementing the manner and method of performing tasks outlined in this Statement of Work (SOW) as long as the requirements are performed in accordance with the policies referenced, standards and methods generally accepted within the contractor’s field of expertise.

The contractor must have the ability to work with an AIC Population from a variety of cultural, regional, racial, and ethnic backgrounds.

Description of Services

The contractor will be responsible for providing, without limitations, all the items listed below.

The contractor will provide and perform Mobile Radiology Services to include Magnetic Resonance Imaging (MRI) and Computed Tomography (CT) for the AIC population at FCC Florence.

The contractor will provide, without limitations, readings, interpretation, make diagnosis, and provide clinical recommendations and modalities deemed essential and clinically necessary for all services listed in this SOW.

The contractor will provide all interpretations, diagnosis, and clinical recommendations and modalities in a report to the institution Health Services Department. The report shall be in typewritten or computerized format. Reports must be received within seven (7) days after performance of the aforementioned services.

The contractor will be responsible for equipment transportation, delivery and setup, tractors and drivers, complete maintenance/service coverage on all equipment, applications training and staffing insurance, site planning and consultation, and marketing support. The only expense borne by the FCC Florence is the electrical expense. FCC Florence maintains a pad with the following specifications:

Weathertight Angle Tupe with a spring hinged flap – 200 Amp, 480 Volts A.C. 3 poles, and 4 wires.

The contractor will be responsible for the costs of all services, including, the cost of professional interpretations of all services, regardless of the number of exams.

AIC records are the sole property of the Federal Bureau of Prisons and are confidential. No medical record shall be released by the contractor to any person without prior approval from the HSA or designee and the FOIA/Privacy Act Branch of the Office of General Counsel in Central Office, Washington, DC. Contractor shall maintain confidentiality of all the information handled in accordance with the Privacy Act of 1974 and policies stated above.

Uniform Requirements

15BFA025Q00000002 Page 9 of 65

The Mobile Radiology employee(s) must wear appropriate and professional attire at all times (scrub uniforms are approved). The Mobile Radiology employee(s) are prohibited from wearing khaki or green clothing of any type as this is the color clothing the Adults in Custody (AIC) population wear.

Employee Health Requirements

The contractor shall ensure that the contract employee(s) is free of infectious diseases. Any individual performing as a licensed staff member under this contract who subsequently develops a medical condition which might reasonably be expected to place other work members under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at risk shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients, or the public at risk. The contract employee(s) may be required to submit to testing or provide evidence acceptable to the Clinical Director of recent testing for tuberculosis or other communicable diseases. Failure to submit to testing or provide acceptable evidence of recent testing for immunity to selected communicable diseases shall be grounds for denying performance of service. In any such case, the Contractor shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required due to contract performance.

Academic, Experience, and/or Special Qualifications Required

The contractor shall be registered and licensed with appropriate Boards of Medicine (i.e., Ultrasound and MRI Technicians, etc.)

to provide requested services in the State of Colorado in accordance with the SOW. Contractor must be accredited by the Joint Commission on Accreditation of Health Care Organizations (JCAHO). All M.D. must be board certified in their respective specialty.

FCC Florence must be provided with a credential file on any physician interpreting radiology studies. All reports need to be typed with appropriate letter head of the radiologist and for specialists reading the studies. There should be typed signature blocks. All specialists reading studies (including radiologist and/or cardiologist) need to be board certified. In the event of a serious abnormal reading the contractor is required to notify the HSA immediately. Additionally, the personnel operating the equipment must have a license to practice in at least one state in the United States. The contractor shall produce all credentials prior to contract award. Failure to submit evidentiary documentation of certifications, education requirements, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award.

Contractor shall provide verification of credentials (education, current licensor/status competency, continuing medical education, and acceptable findings in national practitioners Data Bank Inquiry) and proof of malpractice insurance. This should be updated as items expire.

Restrictions on Contract Workers

The contract employee(s) shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisition, sign for, or pick up supplies, formulate policy or procedures, or attend meetings, staff recalls or staff functions.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prisons Health Services Manual, FCC Florence institutional mandates and the Health Service policies in the management of all patient encounters.

Patients shall be accorded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion. Services provided under the sponsorship of the contractor shall be departments/services of the medical department. Staffing shall be commensurate with the expected needs of the patients and within the scope of services offered. The contractor shall not provide information to the AIC(s). If the situation arises, where AIC(s) are required to be provided information, the Contacting Officer Representative (COR) or HSA shall provide any information the AIC(s) are to receive. The contractor is required to maintain an open line of communication with the HSA.

Adults in Custody (AIC) Management

The provision of services under this proposed contract will require frequent and unsupervised contact with AICs. The contract employee shall not be responsible for the management of any AICs, other than to ensure AICs involved within the contract’s scope of work abide by all rules to ensure their safety and well-being.

The contractor is to constantly be aware of security and maintain a professional relationship with AICs at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the

15BFA025Q00000002 Page 10 of 65 institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by AICs for proper action.

Institution Security

The contractor, as well as all employee(s) of the contractor, agrees to adhere to all regulations prescribed by the institutions in regard to the safety, custody, and conduct of AICs. The Bureau of prisons requires all non-staff to sign in and out of the institution for security reasons. Contract employee(s) will sign the log, indicating the date of visit to the institution, time of arrival, and time of departure. The contract employee(s) may, at any time, be removed from the institution at the discretion of the CEO. Additionally, the contract employee(s) will each be required to wear an ID badge, provided by the government, at all times within the confines of the institution. The Contractor will maintain and furnish time and attendance reports as required by the HSA. At the time of arrival and before entry into the institution, contract employee(s) may be required to submit their possessions for passage through an x-ray screening machine and may be required to clear a walk-through metal detector.

The contractor, as well as contract employee(s), must undergo a security clearance process prior to being permitted to enter the institution. It is the responsibility of the contractor to make sure that those staff submit the required information and complete the necessary actions in a timely manner so as to complete their investigations as expeditiously as possible. Additionally, it is the responsibility of the contractor to provide staff to fulfill this contract that is reasonably certain to be able to successfully complete the security scrutiny. This may involve a more intensive screening process on the part of the contractor.

Contract employee(s) will be provided with a security and BOP procedures orientation session prior to performing any services under this contract. The date and time for this orientation will be coordinated by the COR. Refresher Training in security and BOP procedures may be required annually. Compensation to the contractor for time spend in this, and any other required security related training, will be at the contract rate, prorated hourly.

Payment Terms

Contractor must provide a means for electronic payments to include bank routing and account number. Payment terms are as specified in FAR 52.212-4(g), the due date for making an invoice payment by the designated payment office shall be the 30th day after the designated billing office has received a proper invoice, or the government accepts the services performed by the contractor. The contractor can, however, offer discount payment terms for prompt payments as specified on the solicitation.

Section 2.3 Special Contract Conditions

Type of Contract: The Government contemplates a single award of an indefinite delivery/requirements type contract with firm-fixed unit prices resulting from this solicitation. It is anticipated that the contract resulting from this solicitation will be awarded in September 2025 and with an anticipated Effective Date of Award (EDOA) of January 1, 2026. On or about the EDOA, FCC Florence will issue a task order to the contractor. The contractor shall commence full performance services on the EDOA, therefore, all background clearances shall be completed prior to the EDOA.

The resulting contract will include a base year period from the effective date of award (EDOA) through 12 months from the EDOA with four (4) possible 12-month option year, and a 6-month extension for renewal at the unilateral discretion of the Government.

Quoters are advised that the Government has the unilateral right to exercise option periods in accordance with FAR 52.217-9, "Option to Extend the Term of the Contract.”

Performance Period(s): The anticipated Effective Date of Award (EDOA) is January 1, 2026.

Base Year: Effective Date of Award (EDOA) through 12 months from EDOA Option Year 1: 13 months from the EDOA through 24 months from EDOA Option Year 2: 25 months from the EDOA through 36 months from EDOA Option Year 3: 37 months from the EDOA through 48 months from EDOA Option Year 4: 49 months from the EDOA through 60 months from EDOA 6-month extension: 61 months from EDOA through 66 months from EDOA.

Point of Acceptance: The point of acceptance for services is FCC Florence, 5880 State Highway 67 South, Florence, Colorado 81226.

Non-Personal Services Information: This service is a contractual arrangement and not a personnel appointment. Payment is based on the provison of an end product or the accomplishment of a specific task. The service does not constitute an employer/employee

15BFA025Q00000002 Page 11 of 65 relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored. The contractor shall attend all training required by the Bureau of Prisons for contract workers. The contractor will not be permitted to attend institution meetings, staff recalls or Government training sessions for institution staff.

Healthcare Provider Status: The resultant contract is for a non-personal healthcare service provider. The contractor will be an independent contractor. The Government may evaluate the quality fo professional and administrative services provided, but retains no control over the medical, professional aspects of services rendered. The contractor must indemnify the Government for any liability producing act of omission by the contractor, its employees and agents occurring during performance. The contractor must maintain medical liability insurance in the amount of $1,000,000 per occurrence/$3,000,000 aggregate. Any subcontracts for the provision of services must contain all the requirements of the clause at FAR 52.27-7, "indemnification and Medical Liability Insurance," including the maintenance of medical liabiltiy insurance.

Medical Malpractice: Except as provided elsewhere in this contract, the contractor shall provide and maintain medical malpractice and such other insurance during the period of this contract. Refer to Federal Acquisition Regulation (FAR) 52.237-7, Indemnification and Medical Liability Insurance. If the contractor or physician who is providing services under this contract has pending litigation or administrative proceedings thay may affect his/her license to practice medicine or standing as a fellow member in a professional organization, full disclosure shall be provided to the CM/COR and CO within five calendar days upon official notification. If it is determined by the medical legal review that the standard of care has not been met or there is substantial evidence of negligence on the part of the contractor or contract employee, regardless of the final judicial decision, the physician may lose his/her privileges to practice at the BOP.

Quality of Patient Care/Non-Discrimination: The professional service providers will provide the Bureau patients under the terms of this contract the same equal services to those provided to non-Bureau patients. Professional services shall be provided within accepted professional standards. The contractor agrees to make no distinction among patients under this contract on the basis of race, color, creed. national origin, or physical condition include but are not limited to the following: denying any service or benefit;

providing any service or benefits to patient which is different; or if provided in a different manner or at a different time from that provided to other patients under this contract; subjecting a patient to segregation or separate treatment in any manner related to his receipt of any service; restricting a patient in any way in the enjoyment of an advantage or privilege enjoyed by others in determing whether he satisfies any admission, enrollment quota, eligibility, membership or other requirement or condition which an individual must meet in order to be provided any service or benefit; the assignment of time or places for the provision of services on the basis of race, color, creed, or national origin of the patients served.

Third Party Liability: Public Law 87-693 (42 U.S.C. 2651) provided that the United States shall be entitled to recover the reasonable value of hospital and medical care and treatment furnished or to be furnished to a person who suffers any injury or disease under circumstances indicating the potential legal liability of another person. This other person is commonly referred to as the "third party" since his/her negligent act of failure to act caused an injury or disease to the "first party" requiring medical treatment by or at the expense of the United States, the "second party".

Health Care Provider Credential Verificaton, Privileges, and Practice Agreement Program: Health care service employees are subject to Program Statement 6021.02, Health Care Provider Credential Verification, Privileges , and Practice Agreement Program, dated 10/12/2026. This program statement is available at www.bop.gov.

Reviews: The Contracting Officer or designee is authorized to review by on-site survey, review of records, or by any other reasonable manner, the quality of supplies rendered under this contract. All records shall be subject to review by the Contracting Officer or other representative of the BOP. Payments will be denied when such service does not support the charges or if the service is deemed not necessary or appropriate. Such determinations may be made by the Contracting Officer or Contracting Officer Representative (COR), whichever is appropriate. All records shall be subject to review by the Contracting Officer or other delegated representatives of the

BOP.

Contracting Officer Responsibility: Authority to negotiate changes in the terms, conditions, or amounts cited in this contract is reserved to the Contracting Officer. This responsibility may be delegated to an Administrative Contracting Officer by the Contracting Officer.

Contract Administration Office (CAO): The Contracting Office at FCC Florence is assigned to be the CAO for a resultant contract. This assignment carries with it the authority to perform all normal contract administration functions as listed in FAR 42.302(a), items 1 through 71; to the extent those functions apply to this contract. This assignment also includes delegation of authority to perform functions specified in FAR 42.302(b), items 1 through 11.

15BFA025Q00000002 Page 12 of 65

Ordering Official: Individual task orders may be issued only by the Contracting Officer, Administrative Contracting Officer, or an ordering official for FCC Florence with an appropriate certificate of appointment. Each task order will identify the services schedule for that period. Orders can be issued orally, by facsimile, mail, or electronic commerce methods. Task orders will take the form of a

SF-1449.

Contract Security/Investigative Requirements: The Contractor will not be subject to Government supervision, except for security related matters and monitoring of contract performance. The following investigative procedures may be applied and appropriate forms completed before any Contractor employees are permitted inside the institution:

(1) National Crime Information Center (NCIC) check;

(2) Declaration of Federal Employment (OF-306);

(3) FD-258 (fingerprint check);

(4) Law Enforcement Agency checks;

(5) Vouchering of Employers;

(6) Employment Resume;

(7) Completed Contractor Pre-employment Questionnaire;

(8) Release of Information;

(9) Questionnaire for Sensitive Positions;

(10) Credit Check, if applicable;

(11) Urinalysis, if applicable.

In addition to the above procedures, Contractor Employees must agree to undergo a urinalysis test (for the detection of marijuana and other drug usage). If a test result is positive, the individual(s) shall be excluded and the Contractor shall provide acceptable replacement personnel subject to the same security requirements. Before a quote can be considered for award, the Contractor must agree to submit to all of the above security requirements. Quoters should also note that clause DOJ-03, Personal Security Requirements for Contractor Employees (Nov 2021) requires that contractor personnel have a "favorable credit report." Quoters are strongly encouraged to pre-screen potential candidates for credit issues before submitting the candidate to FCC Florence.

By submitting a quote for service, the contractor and its employees agree to complete the required documents and undergo the listed procedures. An individual who does not pass the security clearance will be unable to enter the Bureau facility. Any individual employed by the contractor who is deemed not suitable by the Bureau requirements will not be granted access to perform services under the contract. This is a condition of the contract. Finally, the contractor shall be in compliance with 8 CFR 274a regarding employment of aliens.

System of Records: (Privacy Act Notification) The contract will require contracted staff to operate a system of records and maintain documentation that will require adherence to the Privacy Act of 1974. The system of records will be maintained in accordance with community standards for adult health care. The contractor and/or staff are not authorized to disclose this or any information pertaining to an inmated to any non-Bureau source. Any request for such information shall be forwarded to the Contracting Officer or COR for proper disposition.

Schedule of Insurance: In accordance with FAR 52.228-5 and 28.307-2, (a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statues, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100.000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense Base Act.)

(b) General liability. (1) The Contracting Officer shall require Bodily Injury Liability Insurance coverage written on the comprehensive form of policy of at least $500,000 per occurrence. (2) Property Damage Liability Insurance shall be required only in special circumstances as determined by the agency.

(c) Automobile liability. The Contracting Officer shall require automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with perfoming the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per

15BFA025Q00000002 Page 13 of 65 occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Service Contract Labor Standards Wage Determination: The applicable Wage Determination for this requirement is WD 2015-5435, Rev. No. 26, dated 12/23/2024. The current revision of the Wage Determination is provided as Attachment II informational purposes only.

15BFA025Q00000002 Page 14 of 65

Section 3 - Contract Clauses

A.1 ADDENDUM TO FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

The terms and conditions for the following clauses are hereby incorporated into this solicitation and resulting contract as an addendum to FAR clause 52.212-4.

Clauses By Reference

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): www.acquisition.gov

Clause Title Fill-ins (if applicable)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.209-10 Prohibition on Contracting with Inverted Domestic

Corporations (Nov 2015)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

52.224-1 Privacy Act Notification (Apr 1984)

52.224-2 Privacy Act (Apr 1984)

52.228-5 Insurance-Work on a Government Installation (Jan

1997)

52.232-18 Availability of Funds (Apr 1984)

52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023)

52.233-3 Protest after Award (Aug 1996)

52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004)

52.242-13 Bankruptcy (July 1995)

Clauses By Full Text

15BFA025Q00000002 Page 15 of 65

52.216-18 Ordering (Aug 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from first day of option year through last day of the current option year.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when--

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or

(3) If sent electronically, the Government either--

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor's email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of clause)

52.216-19 Order Limitations (Oct 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than deliverable identified in Schedule of Services, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor--

(1) Any order for a single item in excess of the estimated quantities in the Schedule of Items within the current option year;

(2) Any order for a combination of items in excess of the estimated quantities in the Schedule of items within the current option year; or

(3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 5 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

52.216-21 Requirements (Oct 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by

15BFA025Q00000002 Page 16 of 65 this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause.

Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after the last day of the effective option year.

(End of clause)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.