RFQ_Metal Roof Installation on the CXT at Middle Bass Island State Park.pdf

Rev. 6/3/22

Needed Service: Metal Roof Installation on the CXT

Ordering Location and Address:

Middle Bass Island State Park 1719 Fox Rd. Middle Bass Island, OH 43446

MBE SET-ASIDE IN ACCORDANCE WITH ORC 125.081

Project Background: Metal Roof needs added over existing concrete roof.

Specifications/Scope of Work:

• Install 2x4 roof purlins over existing concrete roof.

• Install Gallery 28-gauge Parallel Rib style metal roof system fastened with 1½" screws.

• Install new flashing boots around vent pipes.

• Vendor responsible for demo, haul away, site clean-up.

• Vendor responsible for getting permits for the work.

• Vendor responsible for supplying all materials needed for the service.

• Work can begin once the Legal contract and Purchase Order have been completed.

Completion/Delivery Date: September 5, 2025

Site Visit & Point of Contact Prior to submitting a bid response, offerors are encouraged to visit the site. Contact Andrea Tibbles, Andrea.Tibbles@dnr.ohio.gov (419)764-4365 for site visit.

Once a contract is awarded, failure of the bidder to have requested a site visit to become familiar with the facility and requirements of the bid will be insufficient reason to support any request to be released from the contract.

Project Award For bids involving service projects on DNR property, the lowest apparent bidder will be required to provide 2 examples of similar completed projects including photos. Provide the person’s name, organization name, phone number and email address for each project example. In addition, the bidder must complete a pre-award meeting with appropriate DNR staff to ensure that the materials and scope are mutually understood.

All equipment used on-site shall be free of sediment and debris from off-site to minimize the introduction of invasive species. Any timber matting used shall be new. Previously used matting will not be permitted.

Evaluation. The contract will be awarded to the lowest responsive and responsible bidder as determined by the State.

For the purchase of services use the following statement:

The awarded supplier will be required to sign an Addendum to Bid Quote or Personal Services Agreement. Example attached.

mailto:Andrea.Tibbles@dnr.ohio.gov

Rev. 6/3/22

Bill to information: (FSS requirement)

Invoices Origin-DNR-U55

All invoices must be submitted DIRECTLY to Financial Shared Services (FSS).

There are three options available to submit invoices to FSS:

• EMAIL the invoice to: invoices@ohio.gov

• MAIL the invoice to: Financial Shared Services, PO Box 182880, Columbus, Ohio 43218-2880

In order to process your invoice, please make sure all the required information listed below is on your invoice before submitting it to FSS or they will be returned for not being a proper invoice.

1. Must include the Purchase Order (PO) number assigned. You may shorten it to the last five digits.

2. Supplier full name as it appears on your PO.

3. The Ship to and/or service facility name and full address

4. Unique invoice number

5. Date of service or date work was completed.

6. Complete itemization of services performed, materials or goods supplied and/or labor furnished.

7. Line charge(s). If parts are included, please break out the line charges with product and charges separately.

8. No State of Ohio sales tax

9. Remit to address must match our records for payment

10. This PO is only valid for the goods and/or services received through June 30, 2026.

11. Any goods/services received after June 30, 2026 will require a new PO.

All fields mentioned above are required to count as a correct invoice; failure to provide this information will result in a returned invoice and delayed payment.

mailto:invoices@ohio.gov