RFQ - Medical Hazardous Waste.docx

REQUEST FOR QUOTES

Medical Biohazardous Waste, Sharps, Pharmaceutical Disposal, and Regulated Medical Waste Services

Submission Deadline:

June 22, 2026, at 2:00 p.m. PST

CONFEDERATED TRIBES OF COOS, LOWER UMPQUA AND SIUSLAW INDIANS

Introduction/Purpose The purpose of this Request for Quotations (RFQ) is to solicit competitive quotations from qualified and licensed vendors to provide comprehensive medical waste management services for Three Rivers Health Center, Three Rivers Pharmacy, a Tribal Medical Clinic and Pharmacy operation. Services shall include the collection, transportation, treatment, disposal, and regulatory compliance management of regulated medical waste, pharmaceutical waste, sharps disposal, and related hazardous waste streams.

The selected contractor shall provide all labor, containers, packaging materials, manifests, transportation, treatment, destruction, reporting, and disposal services necessary to maintain compliance with applicable federal, state, Tribal, and local regulations.

Scope of Services The Contractor shall provide recurring scheduled and on-call waste management services for the following waste categories:

a. Regulated Medical/Dental Waste Includes, but is not limited to:

· Blood-soaked materials

· Contaminated PPE

· Gauze and wound care materials

· Infectious waste

· Isolation waste

· Disposable medical supplies contaminated with bodily fluids

b. Sharps Disposal Includes:

· Needles

· Syringes

· Lancets

· Scalpels

· Auto-injectors

· Broken contaminated glass Contractor shall provide OSHA-compliant sharps containers and disposal services.

c. Pharmaceutical Waste Disposal Includes:

· Expired prescription medications

· Non-controlled pharmaceuticals

· Over-the-counter medications

· Pharmaceutical waste generated from clinic and pharmacy operations

· Hazardous pharmaceutical waste, where applicable Vendor shall identify procedures for compliant segregation, handling, transportation, and destruction.

d. Drug Take-Back / Medication Destruction Services If available, vendors shall provide options and pricing for:

· Patient medication take-back programs

· Locked pharmaceutical collection containers

· DEA-compliant destruction services

· Witnessed destruction services, if applicable

e. Hazardous Medical Waste Includes waste associated with:

· Wound care

· Laboratory testing materials

· Contaminated absorbents

· Trace chemotherapy waste (if applicable)

· Other regulated hazardous healthcare waste

f. Container Supply & Management Contractor shall provide and maintain appropriate containers including:

· Biohazard bins

· Sharps containers

· Pharmaceutical waste containers

· Wound care waste containers

· Spill kits, if applicable Service Requirements The Contractor shall:

1. Provide regularly scheduled pickup services.

2. Provide emergency or additional pickups upon request.

3. Supply all compliant containers and replacement liners.

4. Provide transportation and disposal manifests.

5. Ensure all disposal methods comply with:

· OSHA

· EPA

· DEA

· DOT

· State of Oregon regulations

· Tribal requirements

6. Maintain all licenses and permits required for handling medical and hazardous waste.

7. Provide documentation of final treatment/destruction.

8. Maintain confidentiality and HIPAA compliance where applicable.

9. Provide annual or periodic compliance training materials if available.

10. Identify sustainability or environmentally preferred disposal practices.

Estimated Service Locations Services may include one or more of the following:

· Tribal Medical Clinic (150 S Wall, Coos Bay, Oregon)

· Tribal Pharmacy (150 S Wall, Coos Bay, Oregon)

· Behavioral Health Facility (250 Hull St, Coos Bay, Oregon)

· Dental Clinic (1245 Fulton Ave, Coos Bay, Oregon)

· Satellite Healthcare Facilities (Future locations Eugene and Florence, Oregon) Specific service locations and volumes will be provided upon award or during site walkthroughs.

Estimated Pickup Frequency Vendors shall provide pricing for:

· Weekly pickups

· Bi-weekly pickups

· Monthly pickups

· On-call or emergency pickups Vendor Qualifications Vendors must provide:

· Company overview and years in business

· Relevant healthcare or Tribal healthcare experience

· Copies of applicable licenses and permits

· DOT/EPA/DEA compliance certifications

· Proof of insurance

· References from similar healthcare clients Insurance Requirements Contractor shall maintain at minimum:

· Commercial General Liability Insurance

· Automobile Liability Insurance

· Workers’ Compensation Insurance

· Pollution Liability Insurance Certificates of insurance shall be provided upon request.

Pricing Requirements Vendors shall submit pricing for the following, at minimum:

Pricing shall include all applicable fees, transportation, disposal, and environmental charges.

Term of Agreement The anticipated contract term is:

· Initial Term: Two (2) years

· Optional Renewal Terms: One (1) additional one-year renewal Evaluation Criteria Quotes may be evaluated based upon:

Regulatory Compliance Cost 20% 20%

References / Past Performance

10%

The Tribe reserves the right to reject any or all quotations and to award the best interest of the Tribe.

Compliance Requirements Contractor shall comply with all applicable regulations including, but not limited to:

· Occupational Safety and Health Administration (OSHA)

· Environmental Protection Agency (EPA)

· Drug Enforcement Administration (DEA)

· Department of Transportation (DOT)

· Resource Conservation and Recovery Act (RCRA)

· Oregon Department of Environmental Quality (DEQ)

· HIPAA requirements, where applicable Gratuities and Kickbacks

· It shall be a breach of ethical standards for any person, business or Organization to offer, give or agree to give any current or former officer, agent, or employee, or for any current or former officer, agent, or employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or in any other advisory capacity in any proceeding or application, or any other particular matter, pertaining to any program requirement, contract, subcontract, or to any solicitation or proposal for a contract or subcontract.

· It shall be a breach of ethical standards for any payment, gratuity or offer of employment (kickback) to be made by or on behalf of a vendor, contractor or subcontractor to a higher level of contractor as an inducement for the award of a subcontract or order for procurement.

Question Submission

· Questions regarding this RFQ may be submitted by June 15,2026 2 PM PST electronically to:

Norbert Johnson, MBA. MHEd, RRT Procurement Manager njohnson@ctclusi.org

No verbal interpretations shall be binding.

Quotation Submission Instructions Quote Due Date: June 22, 2026 2 PM PST Submit quotations should have subject line “RFQ – Medical Biohazardous Waste Services” electronically to:

Norbert Johnson, MBA. MHEd, RRT Procurement Manager njohnson@ctclusi.org Quotation submissions must include:

· Vendor quote

· Required licenses/certifications

· Insurance documentation

· References

· Completed pricing sheet Late submissions may not be considered.

Tribal Rights & Reservations The Tribe reserves the right to:

· This is a Request for Quotes, not a contract

· The Tribe reserves the right to reject any or all quotes

· Request clarification from vendors

· Negotiate with the selected vendor

· Waive informalities or irregularities

· Contract terms will be negotiated upon selection

· The Tribe is not liable for any costs incurred in preparing responses

· Award may be contingent upon funding availability

· Contractor must comply with all applicable federal, Tribal, and state insurance requirements and regulations

· Cancel this RFQ at any time award in whole or in part image1.png