RFQ Licensed Consultant_25-09.pdf

CITY OF GUNNISON

REQUEST FOR QUALIFICATIONS (RFQ No. 25-09)

PROFESSIONAL SERVICES – TRANSPORTATION ENGINEERING SERVICES

Travel Demand and Operational Analysis

ISSUED: March 11, 2025

QUESTIONS DUE DATE & TIME: March 28, 2025, 5:00 PM MT

SUBMIT QUALIFICATIONS NO LATER THAN: April 15, 2025, 2:00 PM MT

SUBMIT QUALIFICATIONS ELECTRONICALLY: Rocky Mountain E-Purchasing System (“RMEPS”): portal at https://www.bidnetdirect.com/colorado

Submittals must be received in the RMEPS submission portal on or before the Proposal due date and time. Hardcopy submittals will not be accepted. It is the Respondent’s sole responsibility to ensure all required documents are submitted through RMEPS by the submission deadline.

RMEPS does not allow for uploading of documents after the submittal due date and time has closed.

The Submittal will be time-stamped by RMEPS upon receipt. After uploading Submittal documents, Respondents must click the SUBMIT button. The City of Gunnison will not accept uploads that are “saved” but not “submitted”. To verify that a Submittal has been submitted successfully, Respondents may contact BidNet Support or verify, via the Bid Management tab in the Respondent’s account, that the documents are not in “Draft” status. The City does not have access to nor control of the Vendor side of RMEPS. Please contact RMEPS at 1-800-835-4603, Option 2, for technical assistance.

Please Note: Addenda may be issued for this RFQ and will be posted online at https://www.bidnetdirect.com/colorado. Respondents shall ensure all addenda issued are acknowledged and responses thereto submitted along with the required Submittal documents.

Failure to submit such responses may result in disqualification of the respective Submittal.

Statements of Qualifications (as hereinafter defined) received after the above specified due date and time, or which are not prepared and filed in accordance with the terms and conditions of this Request for Qualifications (“RFQ”), may not be considered for evaluation.

https://www.bidnetdirect.com/colorado

A. Introduction

The City of Gunnison (“City”) is requesting professional engineering and planning services to assist the City in transportation planning, informing the private development review process, and helping prepare its transportation system for future growth (the “Project”).

B. Background

The City does not have an existing travel demand model or Transportation Master Plan. The City, County, and CDOT are actively drafting and reviewing an Access Control Management Plan, Safe Streets for All Plan, and Three Mile Plan. The City also has a non-motorized transportation plan that was completed in 2013 and available in the planning documents on the City website. To this end, this project will assist in evaluating these related plan recommendations. A list of available studies and information is listed below

• Community survey and transportation safety concerns:

o https://meadhunt.maps.arcgis.com/apps/webappviewer/index.html?id=e011341a

0096413fb4ff56def157315d

• General City of Gunnison Transportation Information o https://storymaps.arcgis.com/stories/ebf03d79e52a4d60a4ae7d4f05080b95

• City Comprehensive and Non-Motorized Transportation Plans o https://www.gunnisonco.gov/departments/planning/planning_documents.php#out er-623

• Current City traffic count data and locations o https://www.gunnisonco.gov/departments/police/programs/traffic_enforcement.ph p

• The City has an active pavement management system with current street classifications in Excel and GIS formatting. This system has been in use and updated regularly since 2018.

o City pavement management data will be provided during final negotiations with the selected firm.

C. Attachments

Attachment A – Reserved Attachment B – Reserved Attachment C – Reserved Attachment D – Reserved Attachment E - Reserved Attachment F – Reserved

D. Purpose and Objective

The purpose of this solicitation is to hire a qualified Consultant to (a) establish a baseline for current and future demands and system functionality based upon projected growth; (b) establish street classifications in accordance with engineering standards; (c) assist the City in determining capital improvement priorities; (d) evaluate access control changes; and, (e) recommend policies and procedures for evaluating traffic impacts associated with proposed developments.

https://meadhunt.maps.arcgis.com/apps/webappviewer/index.html?id=e011341a0096413fb4ff56def157315d https://meadhunt.maps.arcgis.com/apps/webappviewer/index.html?id=e011341a0096413fb4ff56def157315d https://storymaps.arcgis.com/stories/ebf03d79e52a4d60a4ae7d4f05080b95 https://www.gunnisonco.gov/departments/planning/planning_documents.php#outer-623 https://www.gunnisonco.gov/departments/planning/planning_documents.php#outer-623 https://www.gunnisonco.gov/departments/police/programs/traffic_enforcement.php https://www.gunnisonco.gov/departments/police/programs/traffic_enforcement.php

E. Scope of Services

The Consultant shall provide a scope of services to meet the stated Purpose and Objectives provided in Section D of this RFQ. The following are sample tasks that may be necessary to complete the services; ultimately, interested consultants are asked to supply a detailed scope and schedule to deliver the services in a manner that maximizes value within the available project budget. Public outreach is not anticipated for this effort.

Sample tasks:

1) Plan review – review all relevant planning documents from the City, County and State.

2) Data Collection – review all available traffic count data and develop a plan to comprehensively collect new multimodal intersection and roadway counts. Consultant to propose the traffic count locations.

3) Develop a Streets Typology / Functional Classification System – develop a context-based street typology and correlated functional classification system for the City. The new typology will define public realm elements with recommended design standards.

4) Traffic Projections and Analysis – create a set of existing and future intersection-level traffic forecasts based on land use changes, including a focus on high areas of pedestrian, bicycle and transit trips.

5) Operational and Safety Analysis – conduct traffic modeling of operations and capacity analysis for all study intersections (as determined by consultant), for existing and future conditions. The analysis will include an emphasis on access control modifications from the CDOT Access Control Plan for US 50 and CO 135, safety hot spots and ped/ bike hot spots. Develop recommendations for operational and safety improvements.

6) Traffic Control Evaluation – evaluate current traffic controls and recommend upgrades based on MUTCD warrants, including any suggested supplemental screening criteria.

7) Traffic Impact Analysis Policy – develop a new policy and procedure for evaluating traffic impact studies as needed per the Land Development Code, the study requirements, and analysis methodologies.

F. Statement of Qualifications – Requirements

1. LETTER OF INTEREST: Provide a letter of interest signed by an authorized Consultant representative. Provide the names, offices, email addresses and phone numbers for Consultant staff that are proposed to be involved in the project. The SOQ shall identify in which office(s) where the majority of the work will occur. Inclusion of all the items indicated above will constitute a passing score for this section (1-page maximum).

2. STAFF QUALIFICATIONS: The SOQ shall include a project team member biography of key individuals proposed to be assigned to the project with emphasis on a designated Project Manager. The Project Manager should be the individual conducting the day-to-day activities on this project. The Project Manager is not the principal-in-charge unless the principal is actually performing the work. Each individual’s proposed position/responsibility shall be indicated. Special emphasis shall be provided to the individual’s background, qualifications, certifications, experience on related and/or similar projects, and the location where their work will be performed. The SOQ shall clearly indicate who will be in responsible charge of the project. That individual must be a Colorado licensed professional engineer. Professional engineering licenses, including discipline and state of licensure, shall be designated for each individual. All known design-professional sub-consultants needed to complete the project (individual or firm) must be identified in the SOQ. Inclusion of all the items indicated above with a clear representation of each team member’s competency and successful past experience with related and/or similar projects will constitute a passing score for this section (2-pages maximum).

3. SCOPE OF SERVICES: in detail, describe your proposed Scope of Work and proposed plan of execution. Include any foreseeable challenges and how those might best be overcome (3-page maximum).

4. RELATED PROJECT EXPERIENCE: The SOQ shall provide profiles of similar projects that the Consultant (firm and/or individuals) has worked on in the last seven (7) years including location, project name, date, description, and client reference information. For each project, indicate which proposed team members worked on the project, describe the role/work they performed and their levels of involvement (4-page maximum).

5. PROPOSED PROJECT SCHEDULE: The Consultant shall also provide a proposed project schedule with a project goal of presenting to City Council in early 2026, . The proposed project schedule will include significant project milestones and follow a critical path method (CMP) detailing key data collection types and schedules. Describe any critical assumptions or factors which may impact the ability of the Consultant to meet the project schedule and how those risk factors will be mitigated. Include a list of the Firm’s major commitments to include current project schedules with milestones. List proposed project staff commitments on other projects in relation to their availability for this project (3-page maximum including Gantt chart).

G. Review and Evaluation of SOQs

Statements of Qualifications to this RFQ will be evaluated and ranked by a Review Committee consisting of Gunnison Staff. Selection will be based on the following criteria (100 points total):

1) COVER LETTER (PASS/FAIL)

2) STAFF QUALIFICATIONS (PASS/FAIL)

3) SCOPE OF SERVICES (50 points)

4) RELATED PROJECT EXPERIENCE (35 points)

5) PROPOSED PROJECT SCHEDULE (15 points)

Sections 1 and 2 of the SOQ will be evaluated on pass/fail criteria. Failure to achieve a pass rating on the components of these sections may result in the SOQ being declared non-responsive and the Proposer being disqualified. All other sections of the SOQ will be evaluated and scored on a qualitative basis. Interviews are not anticipated at this time. Final evaluation scores will be issued with the Notice of Intent to Award on the RMEPS. Upon issuance of Intent to Award the City and the Consultant shall negotiate the final terms of the Agreement. Failure to mutually agree upon a final Agreement, may result in the City negotiating with the next highest scoring submission. Upon reaching a final Agreement with Consultant, appropriate EJCDC contract documents will be utilized.

H. Project Schedule The following is a preliminary schedule of project milestones; all dates are subject to change.

Milestone Date

Issue RFQ March 11, 2025 Deadline for Questions March 28, 2025

City Responses to Questions April 4, 2025 SOQ Due Date April 15, 2025, at, 2:00 PM Notice of Intent to Award April 25, 2025 City Council – Approve Contract Award May 13, 2025 Estimated Notice to Proceed May 14, 2025

I. Submissions and Inquiries

Gunnison encourages disadvantaged, minority, and women-owned Consultants to respond.

Submit one (1) electronic pdf copy of your Statement of Qualifications to the City of Gunnison by use of RMEPS, as detailed on page 1 of this RFQ.

SOQs will be received until 2:00:00 p.m. local time on the date provided in Section H.

Late submissions will not be accepted.

Any questions regarding this project shall be in writing and shall only be directed to City Clerk, cityclerk@gunnisonco.gov.

All questions, answers, and addenda shall be published on the City’s solicitation website:

https://www.bidnetdirect.com/colorado. All questions shall be submitted no later than the date provided in Section H of this RFQ. All addenda shall be acknowledged in the Letter of Interest.

J. Rights of the City

The City reserves all rights, which shall be exercisable in its sole discretion, without limitation or cause or notice, the following and/or any applicable law:

• The right to reject any or all SOQs without limitation and/or to cancel, re-issue, postpone, or withdraw the RFQ at any time without incurring any obligation or liability.

• The right to modify the RFQ language, timeframes, or contents and issue addenda.

• The right to engage technical and/or legal firms in the evaluation of SOQs.

• The right to waive informalities, irregularities, or deficiencies in the RFQ or SOQs.

K. Proprietary Information and Return of SOQs

All SOQs received by the City in response to this RFQ are deemed property of the City and are subject to the Colorado Open Records Act. The City, or any of its agents, representative, employees, or firms, shall not be liable to a Respondent or individual participating in a SOQ, as a result of the disclosure of all or a portion of a SOQ under this RFQ. Any information contained in a SOQ which the Respondent believes constitutes proprietary or confidential, exempting from any non-authorized disclosure, shall be clearly designated. Blanket designations shall not be accepted. The City will notify the Respondent of any Public Records request relating to this RFQ, providing an opportunity for the Respondent to seek a court injunction against the requested disclosure.

L. Respondent Compensation

No compensation or reimbursement for preparation of the SOQ will be paid by the City.

mailto:cityclerk@gunnisonco.gov

M. Modification and Withdrawal of SOQ

SOQs may be modified or withdrawn in writing, executed in the same manner as the SOQ, at any time.

N. Protest Procedures

Prior to a submission of a protest relating to or arising from this Request for SOQ, all parties shall use their best efforts to resolve concerns raised by an interested party through open and frank discussions. Protests shall be concise and logically presented to facilitate review by the City. Failure to substantially comply with any of the requirements of these Protest Procedures may be grounds for dismissal of the protest. Protests shall include the following information:

a. Name, address, fax and telephone numbers of protester;

b. Solicitation or contract number;

c. Detailed statement of the legal and factual grounds for the protest, to include a description of resulting prejudice to the protester;

d. Copies of relevant documents;

e. Request for a ruling by the City;

f. Statement as to the form of relief requested;

g. All information establishing that the protester is an interested party for the purpose of filing a protest; and

h. All information establishing the timeliness of the protest.

All protests filed directly with the City will be addressed to the manager of the City or other official designated to receive protests. Protests based on alleged apparent improprieties in the SOQ Documents and solicitation procedures or evaluation and award criteria shall be filed at least ten (10) calendar days before the SOQ submittal date. Failure to promptly file a protest based on solicitation procedures or evaluation and award criteria shall be deemed a waiver of the right to pursue a protest. In all other cases, protests shall be filed no later than five (5) calendar days after the basis of protest is known or should have been known, whichever is earlier, but no later than ten (10) days after the SOQ due date.

Action upon receipt of a protest shall be as follows:

a. Upon receipt of a protest before award, a contract may not be awarded, pending resolution of the protest, unless contract award is justified, in writing, to be in the best interest of the City.

b. If award is withheld pending the City resolution of the protest, the City will inform the respondents whose SOQs might become eligible for award of the contract. If appropriate, the respondents will be requested, before expiration of the time of acceptance of their SOQs, to extend the time for acceptance to avoid the need for re-solicitation. In the event of failure to obtain such extension of time, consideration should be given to proceeding with award.

c. Upon receipt of a protest within ten (10) days after contract award, the City shall immediately suspend performance, pending resolution of the protest, including any review by an independent higher-level official, unless continued performance is justified, in writing, for urgent and compelling reasons or is determined, in writing, to be in the best interest of the City.

d. Pursuing the City protest does not extend the time of obtaining a judicial stay, injunction, or other remedy.

e. The City shall make its best efforts to resolve protests within 20 days after the protest is filed. To the extent permitted by law and regulation, the parties may exchange relevant information.

f. The City protest decision shall be well-reasoned and explain the City’s position. The protest decision shall be provided to the protestor using a method that provides evidence of receipt.