RFQ LIBFY24-240613 Content Creator.pdf

UNITED STATES COURT OF APPEALS

FOR THE FEDERAL CIRCUIT

717 MADISON PLACE, N.W.

WASHINGTON, D.C. 20439

JARRETT B. PERLOW

CIRCUIT EXECUTIVE

KEISHA E. LYNCH

ASST. CIRCUIT EXECUTIVE

ADMINISTRATIVE SERVICES

202-275-8140

June 17, 2024

Re: Request for Quotation (RFQ) Requisition Number: LibFY24-240617 Content Creator

Summary:

The United States Court of Appeals for the Federal Circuit (CAFC) is currently requesting quotations for the services of qualified vendors to design and build interactive multi-touch experiences with “Intuiface” or similar software to be provided for use at the National Courts Building (NCB) at 717 Madison Place, Washington, DC 20439.

This is a request for firm-fixed pricing, and will be awarded to the lowest priced, technically acceptable offer.

Project Overview:

CAFC is seeking qualified vendors to design and build interactive multi-touch experiences its brand-new Federal Circuit Center for Innovation and Law. The content created will be distributed across four (4) different locations within the courthouse and will cover multiple topics focused on science, technology, engineering, and mathematics (STEM), CAFC history, social studies, the history of space travel, and the women’s suffragist movement.

Background:

CAFC will unveil a new, state-of-the-art learning center in the heart of Washington, DC, with a primary focus on providing a unique learning opportunity to middle-school students in the local community. Students will be able to tour the combined 2,400 square-feet of historic spaces and engage in interactive educational programming focused on the intersection between law and technology, which is one of CAFC’s many specialties.

Content Creator Requirements:

CAFC’s goal is to create memorable, visually appealing, and effective interactive digital experiences that inspire learning for Washington, DC Public School (DCPS) middle-school students, as well as visitors of the courthouse. Touchscreen interaction will take place in four

(4) separate locations of the new Federal Circuit Center for Innovation and Law including:

the Learning Center, the Main Reading Room, Suffragist Hall, and Innovation Corridor.

Students will choose from one of four STEM Learning Experiences proposed to them prior to visiting the court.

1. Patents

2. Copyright Law

3. Space Travel

4. Innovation and Law

Learning Experiences shall be developed and released at the discretion of CAFC via written notice. The pace and control of these learning experiences will vary depending on the curriculum selected by DC public schools. The experiences created by the content creator will require adaptability and flexibility between instructor-led and student-led experiences.

Below are the minimum requirements that CAFC desires from the qualified content creator who wins this award. Please note that this should be a firm-fixed price award, and the contract will go to the lowest-priced, technically acceptable bid.

1. The content creator shall design interactive lessons, videos, 3D models, polls, infographics, quizzes, and other education tools using “Intuiface”, or other similar software based on approved content by CAFC.

Interested bidders must provide a sample product of their work with “Intuiface” or similar software prior to meet bid qualifications.

The winning bidder will deliver upon completion of contract up to twenty (20) different experiences within “Intuiface” or similar software.

Rights will be owned by CAFC upon delivery and completion of the contract. This includes, but is not limited to, “Intuiface” composer files or any other files that can be edited and manipulated via the content creator software as well as the finalized “player” files or similar files.

2. The content creator shall coordinate with the AV integrator to program a main display remote controller for use in the Learning Center only to communicate with the Q-SYS AV control system provided by CAFC.

This display should incorporate “Intuiface” or similar software to individually control the scene-to-scene navigation of each experience on the five independent displays.

This display shall trigger scene-to-scene navigation on each of the five screens independently and shall breakout each of the four learning experiences in a visually appealing and easy to navigate display.

The content creator shall provide a graphical user interface (GUI) with buttons, thumbnails, or other graphics to visually represent the current and future scenes for each display.

During instructor-led experiences, the instructor will need the ability to restrict the content advancement entirely.

When programming this display, the content creator should take into consideration network restrictions and limitations to ensure all content operates properly.

3. The content creator shall need to provide options for students to determine their own learning experience via buttons, images, videos, and other visual elements.

4. ADA Requirements:

ADA capabilities like “speech-to-text” must retain continuity through on-screen navigation and easily enable/disable for each experience as needed.

Keyboard/Mouse capability must be enabled for each scene for ADA access.

Videos must be downloaded locally, with all rights retained and closed captions burned in.

5. Screen navigation must retain continuity across all experiences in all spaces, including, but not limited to, home and back buttons, timeout limits, and splash screens or screensavers.

Physical Spaces Overview:

The following sections outline each physical area of the center and focus on content creation, AV equipment, and network specifications.

LEARNING CENTER

The Learning Center will be a traditional classroom environment featuring guided and self-guided touch screen interactivity for approximately 40 middle-school students.

The curriculum will focus heavily on STEM and will promote collaboration, teamwork, and interactive learning through videos, activities, drawings, discussions, the exploration of intellectual property, and CAFC history.

Target audience: Washington, DC Public School (DCPS) middle-school students.

Learning Center Equipment (provided by CAFC):

Five (5) touch interactive 55” LED LCD 3840x2160 (UHD/4K) displays.

o Each monitor will display subject matter related to STEM.

One (1) non-touch 98" LED LCD 3840x2160 (UHD/4K) display.

o This display will be for instructor-led presentations and serve as an independent screen that guides students through lessons with additional material, readings, videos, and PowerPoint-style presentations as needed.

o Intuiface or similar software will not be touch-interactive on this display.

Twelve (12) Flush mount ceiling-tile speakers isolating audio for 2-3 students per speaker.

Learning Center – Other Information:

Workstation Location: All workstations will be in an in-rack unit in the AV Closet adjacent to the classroom area.

Network Restrictions/Requirements:

An independent AV network will be provided and installed by the AV integrator for the sole purpose of in-house communication between all five interactive displays, the 98” display, the Q-SYS control system (provided by CAFC), and a main display to be programmed by the content creator that will allow the instructor to control content advancement and other items in the room. Information regarding the main display can be found in the Content Creator Requirements section, Item #2.

MAIN READING ROOM

The Main Reading Room will be inside the CAFC Library. It is dedicated to the education and history of space travel.

This area will have exhibition displays with artifacts such as moon rocks, space suits and other space models to represent the history and innovation of space travel.

The touch screen content will focus on the history of space flight and will highlight astronaut press conferences, 3D models of space technology and other key events that occurred in space travel history.

Target Audience: DCPS middle-school students and visitors.

Main Reading Room Equipment (provided by CAFC):

One (1) touch interactive 55” LED LCD 3840x2160 (UHD/4K) display.

o Will display subject matter related to the history of space travel.

One (1) SonicBeam directional soundbar, isolating audio to small groups of people with a range of 6-8'.

Main Reading Room – Other Information:

Workstation Location: Workstation will reside in the DIRTT wall with a removeable panel for access to USB ports for flash drive updates.

SUFFRAGIST HALL

Located in the adjacent building of the courthouse known as the Tayloe House, suffragist hall is an area that served as the headquarters for women suffragists.

The touch screen content shall feature multiple interactive touch screen displays that highlight social studies, the women’s suffragist movement, women’s history, and their involvement in CAFC and Washington, DC history.

Interaction with the touch screens will be self-guided.

Suffragist Hall Equipment (provided by CAFC):

Three (3) touch interactive 55” LED LCD 3840x2160 (UHD/4K) displays.

o Each monitor will display subject matter related to Social Studies and the suffragist movement.

Three (3) ceiling-tile speakers isolating audio for 2-3 visitors per speaker.

Suffragist Hall – Other Information:

Workstation Location: Workstation will reside in the DIRTT wall with a removeable panel for access to USB ports for flash drive updates.

INNOVATION CORRIDOR

The Innovation Corridor will serve as a self-guided experience for students and visitors to explore historical events related to CAFC history.

This area will feature multiple interactive touch screen displays along a hallway that will highlight innovations in STEM and Social Studies.

Content will correspond with visual graphics on the DIRTT walls pending CAFC approval.

Innovation Corridor Equipment (provided by CAFC):

Five (5) touch interactive 55” LED LCD 3840x2160 (UHD/4K) displays.

o Each monitor will display subject matter related to STEM and Social Studies.

Ten (10) ceiling-tile speakers isolating audio for 2-3 visitors per speaker.

Innovation Corridor – Other Information:

Workstation Location: Workstation will reside in a network closet/rack unit.

Technical Aspects and Timeline:

Hardware and Software Requirements:

o Installation of all AV/IT equipment will be performed by pre-determined integrators.

o The Learning Center will be connected via an independent AV network with no access to the internet.

o This independent AV network will serve as a bridge for all displays to communicate with the Q-SYS AV control provided by CAFC.

o Due to security protocols at CAFC, all content will operate in an air-gapped environment with no connectivity to Wi-Fi or Internet.

o In all spaces, cloud storage, cloud connectivity and remote deployment are not authorized.

o In all spaces, content will be uploaded and updated via physical USB flash drives.

o All content will run in a Windows OS environment.

o HP Z2 G9 Core i9 13900 2GHz - 32GB - 1TB SSD Mini Workstations

(provided by CAFC) will power “Intuiface” or similar digital software. Each workstation will have the following connections:

o One (1) USB connection for the “Displax” Touch Screen Interface.

o One (1) USB connection for wireless keyboard / mouse.

o Two (2) Mini DisplayPort connections for video I/O.

o Two (2) USB ports as needed.

Timeline o Upon award of the contract, CAFC will setup an initial meeting with the winning vendor to provide an overview of the spaces proposed and welcome the content creators to the project.

o An additional meeting may be scheduled for more technical questions with IT/AV integrators independently.

o The winning vendor may request virtual meetings with ITO staff and Library staff as needed.

o For all spaces, content creation will be released in stages as approved by

CAFC.

o Approved content should be created and finalized by October 31, 2024, unless an extension is permitted by CAFC.

o The winning vendor will ensure that the content creation is carried out efficiently and effectively to meet our requirements and timeline.

Deliverables:

The content creator shall provide a sample product of their work with “Intuiface” or similar software prior to a contractual agreement with CAFC.

Content is to be delivered upon completion of contract for up to twenty (20) different experiences within “Intuiface” or similar software.

Rights will be owned by CAFC upon delivery and completion of the contract.

o This includes, but is not limited to, “Intuiface” composer files or any other files that can be edited and manipulated via the content creator software, as well as the final “player” files or similar product.

User Training and Documentation:

Training will be required from the content creator to CAFC staff for editing content within “Intuiface” or similar software.

Once content has been completed in “Intuiface” or similar software, the content creator is responsible for ensuring training is performed via virtual or in-person meetings.

Any updates or maintenance that would need to be performed for each experience should be documented by the content creator.

User manuals, SOPs or documentation pertaining to the content creation player platform or composer software will be provided to CAFC upon completion of each experience.

Maintenance and Troubleshooting:

Ongoing maintenance and support will be provided on an agreed amount determined by CAFC for at least the first year.

The content creator will provide a point of contact for an engineer should a file become corrupt, damaged, or no longer functions correctly.

Turnaround time for simple edits like text color changes and edits to text layout, font, content etc., should be completed in less than 24 hours.

Acceptance Criteria and Sign-Off:

Successful completion of the project shall result in fully functional experiences in the Learning Center, Main Reading Room, Innovation Corridor, and Suffragist Hall.

This includes, but is not limited to, the integration of ADA elements like speech-to-text and mouse/keyboard functionality.

In the Learning Center specifically, full functionality and operation of the touch panel remote with an easy-to-use interface is expected. This shall be designed with close collaboration from the Learning Center instructors and Education team.

All experiences shall operate in an air-gapped environment with no connection to the internet.

The content creator shall meet all requirements CAFC has listed within this

RFQ.

Questions and Clarifications:

Email questions and requests for clarification to Reginald Jackson by 5:00 p.m. on Monday, May 13, 2024. CAFC will answer those questions and provide written responses to all proposers only if the answer to the questions changes any part of the statement of work or significant details related to this project.

Submission of Quotations:

Submitted quotes should include all applicable costs. Submissions should also include a sample product of the bidder’s work with “Intuiface” or similar software. Bids that do not include this information will be considered technically unacceptable. The quote must be submitted in PDF searchable format and should not exceed a total of twenty

(20) pages. Sample work can be submitted via website or video links, or via thumb drive as a secondary measure.

All responses to this request must be submitted by no later than 5:00pm on Wednesday, May 15, 2024, through email or fax to the Contracting Officer. Hand or mailed proposals must be delivered by the same time to:

Reginald Jackson United States Court of Appeals for the Federal Circuit 717 Madison Place NW, Suite 412 Washington, DC 20439 Phone: (202) 275-8140 Fax: (202) 275-9678 E-mail: finance_procurement@cafc.uscourts.gov

If you are not interested in providing a proposal, the Court asks that you kindly reply with a "no-bid" via email to finance_procurement@cafc.uscourts.gov.

Evaluation of Quotations:

All quotations received will be evaluated under the same procedures. An award for this RFQ will be made based on the lowest priced, technically acceptable offer. Quotations not received by the submission deadline will be treated as a “no bid”.

APPLICABLE JUDICIARY TERMS AND CONDITIONS

The terms and conditions in the GSA contract are invoked by referencing the GSA contract number in the delivery order. The following standard judiciary provisions and clauses are also incorporated into this request and will be included in the resulting delivery order.

The following judiciary provisions, that the contracting officer has indicated are applicable, are incorporated in this solicitation: [Contracting officer check as appropriate.]

Provision B-1, Solicitation Provisions Incorporated by Reference (SEP 2010)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

http://www.uscourts.gov/procurement.aspx.

_X Provision 2-100, Brand Name or Equal (APR 2013)

Provision 3-135, Single or Multiple Awards (JAN 2003)

Clause B-5, Clauses Incorporated by Reference (SEP 2010)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.uscourts.gov/procurement.aspx/

The contractor shall comply with the clauses in this paragraph that the contracting officer has indicated as being incorporated in this delivery order: [Contracting officer check as appropriate.] X Clause 1-15 Disclosure of Contractor Information to the Public (AUG 2004)

X Clause 2-35 F.o.b. Destination, Within Judiciary’s Premises (JAN 2003)

Clause 2-130 Energy Efficiency in Energy-Consuming Products (APR 2013)

Clause 2-135 IEEE Standard for Environmental Assessment of Personal

Computer Products (APR 2013)

X Clause 3-3 Provisions, Clauses, Terms and Conditions - Small Purchases

(JUN 2014)

Clause 6-85 Commercial Computer Software License (APR 2013)

Clause 6-105 California E-Waste Fee (APR 2013)

X Clause 7-30 Public Use of the Name of the Federal Judiciary (JUN 2014)

X Clause 7-35 Disclosure or Use of Information (APR 2013)

Clause 7-115 Availability of Funds (JAN 2003)

X Clause 7-130 Interest (Prompt Payment) (JAN 2003)

X Clause 7-140 Discounts for Prompt Payment (JAN 2003)

X Clause 7-235 Disputes (JAN 2003)

(The contracting officer may incorporate additional clauses – by reference or in full text – or provisions in the above template, provided they do not duplicate or conflict with clauses which are in the GSA contract. Refer to the Guide to Judiciary Policy, Vol 14, Chapter 1, Appx 1B to determine, if the provision or clause can be included by reference or must be included in full text. If any provisions are incorporated by reference, Provision B-1 also must be marked as applicable. Use of certain clauses/provisions may require a one-time delegation of procurement authority.)