RFQ Level Grove Elementary Gym floor replacem.pdf

Request for Quote (RFQ)

Habersham County School District is requesting quotes for

Gym Flooring Replacement

Level Gove Elementary School

2525 Level Grove Road

Cornelia, GA 30531

Interested parties may obtain RFQ documents from the Habersham County School District website and the Georgia Procurement website.

OWNER:

Habersham County School District

P. O. Box 70 132 Stanford Mill Road Clarkesville, Ga 30523

The Habersham County Board of Education reserves the right to reject any and all proposals and to waive technicalities.

Solicitation Issue Date: 06/04/24 Proposal Packages Due: 07/08/24

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. SCHEDULE OF EVENTS

3. PRE-BID SITE VISIT

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

5. PREPARING AND SUBMITTING QUOTE

6. ADDITIONAL TERMS AND CONDITIONS

7. SCOPE OF WORK

8. BID FORM

REQUEST FOR QUOTES

Gym Flooring Replacement

Level Gove Elementary School

2525 Level Grove Road

Cornelia, GA 30531

1. GENERAL PROJECT INFORMATION

The Habersham County Board of Education (HCBOE), (Owner) is requesting quotes for Level Grove Elementary, gym floor replacement by July 8, 2024 at 10:00 am. Interested parties are encouraged to attend the pre-bid site visit on Wednesday, June 17, 2024 at 10:00 am. All respondents to this RFQ are subject to instructions communicated in this document, and are cautioned to completely review the entire RFQ and follow instructions carefully. The Owner reserves the right to reject any proposals, and to waive technicalities and informalities at their discretion.

Project Schedule The selection is anticipated to be finalized on July 9, 2024. Work described may begin as early as July 10, 2024, with a completion date of July 31, 2024.

2. SCHEDULE OF EVENTS

The following Schedule of Events represents the Owner's best estimate of the schedule that will be followed. All times indicated will be current standard time in Demorest, Georgia. The Owner reserves the right to adjust the schedule as the Owner deems necessary.

RFP Estimated Time Line:

3. PRE-BID SITE VISIT

Interested parties are encouraged to attend the pre-bid site visit on Monday, June 17, 2024 promptly at 10:00 am.

The site visit shall be at Level Grove Elementary School, 2525 Level Grove Road, Cornelia, GA 30531.

4. SUBMITTAL OF QUESTIONS AND REQUESTS FOR CLARIFICATION

It is the responsibility of each respondent to examine the entire RFQ, seek clarification in writing, and review its submittal for accuracy before submitting the document. Questions about any aspect of the RFQ, or the project, shall be submitted in writing (e-mail only) to: facilityproposals@habershamschools.com

The deadlines for submission of questions relating to the RFQ are the times and dates shown in the (Schedule of Events

- Section 2). All relevant questions and requests for clarification received by the Owner and the corresponding responses will be posted on the Owner's website, and will be distributed by the Owner to those who requested Documents through June 27, 2024 as an addendum to the original solicitation for services.

a.

b.

c.

d.

e.

f.

Owner issues public/website advertisement of RFP:

Pre-submittal conference and site visit Deadline for written questions/requests for clarification (see Section 4):

Deadline for submission of Proposal:

Owner awards bid:

Project completion date:

June 4, 2024 June 17, 2024 10:00 a.m.

June 26, 2024 2:00 pm July 8, 2024 10:00 am July 9, 2024 July 31, 2024 mailto:facilityproposals@habershamschools.com

5. PREPARING AND SUBMITTING QUOTE

All responses must be sealed in an opaque envelope or box, and reference to the Habersham County School District, Demorest, Georgia on envelopes or boxes and addressed to the addresses below. Proposals must be physically received by the Owner prior to the deadline indicated in the Schedule of Events (Section 2 of RFQ) at the exact address below:

Proposers should deliver three (3) hard copies to:

RFQ

Level Grove Elementary Gym Flooring Replacement

Attn: Ms. Denise Gunn Habersham County School District Facilities and Maintenance Dept.

3200 Demorest Mount Airy Hwy

Demorest, GA 30535

It is the sole responsibility of the Proposers to assure delivery to the noted locations by the specified deadlines; the Owner cannot accept responsibility for incorrect delivery, regardless of reason. No Proposal submittals will be accepted after the time stipulated above. Proposal submittals will not be accepted via facsimile or e-mail.

It is the responsibility of the Proposers to examine the entire Request, seek clarification in writing, and review their proposal for accuracy before submitting a response. Once the deadline has passed, all submittals will be final.

All expenses for preparing and submitting responses are the sole cost of the party submitting the response. The Owner is not obligated to any party to reimburse such expenses. All submittals upon receipt become the property of the Owner. Labeling information provided in submittals "proprietary" or "confidential" or any other designation of restricted use will not protect the information from public view. Subject to the provisions of the Open Records Act, the details of the proposal documents will remain confidential until final award.

6. ADDITIONAL TERMS AND CONDITIONS

Certificate of Insurance

Proposer shall provide their current certificate of insurance. Insurance policy must be insurable in at least the following amounts: Bodily injury, including death- limits of $1,000,000 for each accident. Property damage- limits of $2,000,000 for each accident and $10,000,000 for the aggregate of operations.

E-Verify: Proposer Affidavit under O.C.G.A. § 13-10-91(b)(1) The successful Proposer will be required to submit an Affidavit verifying its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the firm or corporation which is engaged in the performance of services on behalf of the Habersham County Board of Education has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91. Furthermore, the Proposer will continue to use the federal work authorization program throughout the contract period and will contract for the physical performance of services in satisfactory of such contract only with subcontractors who present an affidavit to the Proposer with the information required by O.C.G.A. § 13-10-91(b). The affidavit shall include the Proposer Federal Work Authorization User Identification Number and date of authorization.

Immigration Reform Compliance Requirement.

The successful Proposer will be required to certify compliance with the Immigration Reform and Control Act of 1986 (IRCA), D.L.

99-603 and the Georgia Security and Immigration Compliance Act OCGA 13-10-90 et.seq., by meeting or having complied with one of the (2) following provisions and by executing any affidavits required by the rules and regulations issued by the Georgia Department of Labor set forth at Rule 300-10-1-.01:

1) The Proposer warrants that it has complied with the Immigration Reform and Control Act of 1986 and the Georgia Security and Immigration Compliance Act by registering at https://www.vis- dhs.com/Employer Registration and verifying information of all new employees;

2) The successful proposer shall comply with the stipulations cited in Security and Immigration Compliance Act OCGA 13-10-91 with respect to the proper federal authorizations regarding the right to work for subcontractors .

License Proposer shall provide valid and current licenses to do business in the State of Georgia.

References Proposer shall provide 3 references, one (1) personal and (2) business.

W-9 Proposer shall provide a current W-9.

7. SCOPE OF WORK

Repair/replace the existing pad & poured flooring with an approximate size of 5,387 square feet. Quote to include furnishing all materials, installation & freight necessary to complete the project.

Option A: Installation of a new pad & pour polyurethane athletic floor system. Shall include profile and RH moisture test of the existing slab, removal and disposal of the existing floor system, and replacement of wall base, and transitions at doorways /entryways. Game lines to include main court basketball (elementary level), volleyball court and six Four Square games. Quote must include a detailed proposed Scope of Work to include; product installation, product manufacturer, product specifications, color samples, warranty and maintenance information.

and/or

Option B: Installation of a new vinyl athletic floor system. Shall include profile and RH moisture test of the existing slab, removal and disposal of the existing floor system, and replacement of wall base, and transitions at doorways /entryways. Game lines to include main court basketball (elementary level), volleyball court and six Four Square games.

Quote must include a detailed proposed Scope of Work to include; product installation, product manufacturer, product specifications, color samples, warranty and maintenance information.

http://www.vis-dhs.com/EmployerRegistration

8. BID FORM

RFQ

Level Grove Elementary

Gym Flooring Replacement

2525 LEVEL GROVE ROAD

CORNELIA, GA 30531

Option A:

Pad & pour polyurethane athletic floor system Total Cost ---

Guaranteed mobilization for work to begin

Guaranteed completion date

Option B:

Vinyl athletic floor system

Total Cost --- Guaranteed mobilization for work to begin

Guaranteed completion date

Bid Packet shall include; Bid Form, Certificate of Insurance, E-Verify: Proposer Affidavit, Immigration Reform Compliance, License, References, W-9 (Section 6) and Proposers detailed Scope of Work (Section 7).

Date:

Company Name:

Address:

Phone:

email address: