RFQ Letter_HC104724R0006.pdf

DEFENSE INFORMATION SYSTEMS AGENCY

DEFENSE INFORMATION TECHNOLOGY CONTRACTING ORGANIZATION

p.o. box 549, fort Meade, Maryland 20755-7087

Request for Quotation (RFQ) HC1047-24-R-0006 Electronic Fingerprinting

This is a solicitation for commercial items prepared in accordance with FAR 13.105(b) and the format in FAR Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This RFQ HC1047-24-R-0006 is using Simplified Acquisition Procedures under FAR Part 13 and Commercial Item Procedures under FAR Part 12. In an effort to provide the maximum practicable opportunities to small business, the RFQ will be posted to both the Full and Open and Small Business Suites as a Two-Phase RFQ. If two (2) or more small businesses are determined to be responsible and capable in response to Phase I of the SB Suite RFQ, the F&O RFQ will be canceled prior to entering Phase II, and the requirement will proceed to Phase II as an 100% SB set-aside.

CONTRACT TYPE: A Firm Fixed Price (FFP) contract is contemplated.

NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS): The NAICS code for this requirement is 561611 – Investigation Services – Fingerprint Services with the corresponding size standard of $25M average annual revenue. The right to make no award is reserved in the event it is advantageous to the Government to do so.

DESCRIPTION: This RFQ is for purchasing Electronic Fingerprinting for the Defense Information Systems Agency (DISA) Headquarters, Fort Meade, MD. Contractor shall provide all personnel, labor, transportation, supervision, hardware, software/firmware, equipment, facilities, services, security, support, and all other expenses required to produce safe and secure live scan electronic fingerprinting services in accordance with the PWS (Attachment 1).

SUBMISSION OF QUOTES: Quotes shall be submitted via email to the following via email ONLY:

Questions Due: Monday 6 May 2024 not later than 4:00PM Eastern Local Time Quotations Due: Friday 10 May 2024 not later than 4:00PM Eastern Local Time.

The subject line of all emails that comprise the quote shall be formatted as follows:

Subject: HC104724R0006/Company Name/Email X of X (insert number of the email and total number of emails.)

Any questions in reference to this RFQ must be submitted in writing to the Contracting Officer, Benjamin Cummings at benjamin.cummings6.civ@mail.mil. and Contract Specialist, Sarah Thacker at sarah.a.thacker2.civ@mail.mil. NO questions will be considered after the questions due date. It is the responsibility of the offeror to view the website sam.gov for any changes or amendments to this RFQ.

PERIOD OF PERFORMANCE (POP): The period of performance will consist of a one 12-month base period with four (4) 12-month option periods. June 2, 2024 – June 1, 2029 (with a potential six-month extension). FOB will be destination on all services required. The anticipated PoP is as follows:

Base Period: June 2, 2024 – June 1, 2025 mailto:benjamin.cummings6.civ@mail.mil mailto:sarah.a.thacker2.civ@mail.mil

Option Period (1): June 2, 2025 – June 1, 2026 Option Period (2): June 2, 2026 – June 1, 2027 Option Period (3): June 2, 2027 – June 1, 2028 Option Period (4): June 2, 2028 – June 1, 2029

If all options are exercised, all performance will conclude on June 1, 2029.

PLACE OF PERFORMANCE: See the Performance Work Statement (Attachment 1)

SYSTEM FOR AWARD MANAGEMENT: In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov/SAM/ for further information.

DISCREPANCIES: If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial quotes, as received, without interchanges with the offeror.

REQUIRED CLAUSES: The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items and the clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items is applicable to this requirement (See applicable clauses/provisions/addendums). Attachment 3, Additional Clauses and Provisions.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein. Offerors must also be aware of applicable labor laws, including Service Contract Labor Standards (see FAR Clause 52.222-41). A Wage Determination is incorporated in this RFQ in Attachment 4 and will be incorporated into any awarded purchase order, except, if the offeror certifies in provision 52.222- 52 that the conditions listed are met.

DPAS RATING: DPAS rating is not assigned to this requirement.

SECTION 508: Section 508 Accessibility Standards do not apply to this requirement.

INSTRUCTION TO OFFERORS: Instructions to Offerors-Commercial Items (Jun 2020) is applicable to this requirement (See applicable clauses/provisions/addendums). Offerors shall submit a clear and complete quote and include only information that is relevant to this notice. Offerors shall identify and explain any exception or deviation, to the solicitation terms and conditions and provide accompanying rationale. Assumptions will not be entertained for this RFQ. Offerors are cautioned that it is not the Government’s intent to incorporate the Offeror’s quotation in the resulting award. Offers that fail to furnish required representations or information or reject the terms and conditions of the solicitation may be excluded from consideration.

The following administrative requirements apply to the schedule contractors’ quotations in response to the RFQ. The technical portion of the quote shall include information regarding the schedule contractor’s ability to conform to all required terms and conditions in the solicitation. A page is defined as each face of a sheet of paper containing information. When both sides of a sheet display printed material, it shall be counted as two pages. Page size shall be 8.5 x 11 inches. Page limitations are identified below under each evaluation factor and will be treated as maximums. If exceeded, excess pages will not be read or considered in evaluation of the https://www.acquisition.gov/ quotation. The following items will not be considered when calculating page limits: cover page, table of contents, glossary, executive summary, generic resumes, OCCI mitigation plans, SCRM plans, GSA schedule, GFP Attachment, Fixed Price Payment Plans, FAR/DFARS Provisions/Clauses attachment, and Section 508 compliance. In the event any evaluation notices are issued, page limitations may also be placed on those. The technical portion of the quotation shall be submitted in Microsoft (MS) Word. The page format shall have a 1-inch margin using no smaller than an 11 point Arial, Times New Roman, or Courier New font for all text to include any text contained in a table. The price quotation spreadsheet shall be a separate document from the technical quotation and shall be submitted in MS Excel. All formulas shall remain present in the spreadsheet for verification. The total size of each email (including all attachments) shall not exceed 20MB. It is the sole responsibility of the schedule contractor to ensure that the electronic files submitted are virus free and can be opened and read by the Government. Quotation submissions shall not be locked, encrypted, or otherwise contain barriers to opening. The Government is under no obligation to seek clarification regarding electronic quotation submissions if submissions cannot be opened or accessed. Page limitations shall not be circumvented by including text boxes/pop-ups or internet links to additional information; such inclusions are not acceptable and will not be considered part of a quotation.

The RFQ number HC104724R0006 shall be used to reference any written quote provided under this RFQ.

It is the responsibility of the vendor to ensure the quote was received by the Contracting Officer and Contract Specialist on time.

Quotation response shall consist of four (4) parts:

(a) Part I – Cover letter: The offeror’s cover letter for the RFQ must include with their quote their Company Name, DUNS Number, TIN#, CAGE Code, Company POC, Type of Company (i.e., HUBZONE) validated via the System for Award Management and Payment terms. Offerors must indicate, if applicable, in its cover letter if it takes exception to any clauses or requests for deviation. Offerors must also include any applicable provisions with its cover letter.

(b) Part II - Technical Proposal for Technical Acceptability: Offeror must submit one (1) copy of technical capability narrative, limit to 10 pages. Offerors should include all information it wishes to be considered in the Government technical evaluation below.

(c) Part III – Price Proposal: Attachment 2, Pricing Worksheet and any supporting narrative. Offerors shall complete Attachment 2 in its entirety and return with any other documentation/data as required by this RFQ.

PERIOD FOR ACCEPTANCE OF OFFERS: The offeror agrees to hold the prices in its offer firm for 90 calendar days from quotation receipt. The offeror shall make a clear statement in the quotation that the quotation is valid through this date.

Evaluation Factors and Basis for Award Determination:

a. Award will be made to the schedule contractor whose quotation is determined to represent the overall best value to the Government using a Lowest Price Technically Acceptable (LPTA) evaluation process. The evaluation factors and subfactors identified in paragraph C below will be used in the determination of technical acceptability.

b. After receipt of quotations, the Government will first evaluate the lowest price quotation.

If the lowest price quotation is determined to be technically acceptable and otherwise properly awardable, award will be made to that schedule contractor. The Government reserves the right to evaluate only the lowest price quotation or to conduct further evaluations of additional quotations.

c. The Government will use the following evaluation factors to determine which schedule contractor represents the best value to the Government:

(1) Technical/Management Approach Factor: The Technical/Management Subfactors will be evaluated and rated either Acceptable or Unacceptable. In order for a quotation to be rated overall Technically Acceptable, each of the following subfactors must be rated Acceptable. Technical/management quotations should not exceed 10 pages.

(a) Subfactor 1: In order for this subfactor to be rated Acceptable, the contractor will affirm that they will comply with all requirements defined in the Performance Work Statement (PWS).

(b) Subfactor 2: Electronic Fingerprints, PWS Paragraph 6.1.1. In order for this subfactor to be rated Acceptable the contractor shall provide evidence that they can perform live-scan electronic fingerprint submissions to DCSA by collecting electronic fingerprints in the format required to meet Secure Web Fingerprint Transmissions (SWFT) and DCSA standards. The contractor shall provide evidence of a web-based appointment scheduling system available 24 hours, 7 days per week, 365 days per year basis.

(c) Subfactor 3: Place of Performance, PWS Paragraph 9. The contractor shall have electronic fingerprint locations within 50 miles of the below listed locations:

- 6910 Cooper Ave, Ft Meade MD 20755

- 1400 Defense Pentagon, Washington, DC 20301

- 1 Overcash Ave, Chambersburg, PA 17201

- 3990 E Broad St, Columbus, OH 43213

- 2001 Brainard Rd, Fort Huachuca, AZ 85613

- 1942 Gaffney Street, Pearl Harbor, Hawaii 96860-4582

- 5534 Pryor Dr, Scott AFB, IL 62225

- 401 E Moore Dr, Montgomery, AL 36115

- 7981 Georgia St, Hill AFB, UT 84056

- 8705 Industrial Blvd, Tinker Air Force Base, OK 73145

The fifty (50) mile distance is calculated as driving miles not straight-line distance.

The fifty (50) mile distance is determined using a Google Maps search in which the starting point is the locations listed below and ends at the address provided by the offeror. In circumstances in which Google Maps lists more than one route with differing distances, the Government will evaluate based upon the shortest distance displayed by Google Maps at that time. Acceptable evidence of a physical location shall be a lease agreement, deed of record, or other formal written agreements.

The offeror has a physical location within eighty (80) miles of the below listed locations:

- 88 Shreveport Rd, Barksdale AFB, LA 71110

- 6162 South Willow Dr, Greenwood Village, CO 80111

- 5800B Westover Ave, Anchorage, AK 99506

- 101 Habersham Lane, Robins AFB, GA 31098

- 33 Bastogne Dr, Fort Liberty, NC 28307

- 250 Peterson Blvd, Colorado Springs, CO 80914

- 55 Grenier St, Hanscom AFB, MA 01731

- 5222 Martin Rd SW, Huntsville, AL 35898

- 6801 Roosevelt Blvd, Jacksonville, FL 32212

- 9211 Marina Bay Dr, Tampa, FL 33621

- 5450 Carlisle Pike, Mechanicsburg, PA 17050

- 50 N.E. 9th Street, Miami, FL, 33132

- 13800 Gentilly Road New Orleans, Louisiana 70129

- 101 Meyer Ave, Offutt AFB, NE 68113

- 777 Duncan Rd, Pensacola, FL 32507

- 1334 Stewart Ave, Colorado Springs, CO 80914

- 2261 Hughes Ave, Lackland AFB, Texas 78236-9816

- 4301 Goodfellow Blvd St Louis, Missouri 63120

- 116 Lake View Parkway Suffolk, Virginia 23435-2697

- 205 Perry Street Robins AFB, Georgia 31098-1607

The eighty (80) mile distance is calculated as driving miles not straight-line distance.

The eighty (80) mile distance is determined using a Google Maps search in which the starting point is the locations listed below and ends at the address provided by the offeror. In circumstances in which Google Maps lists more than one route with differing distances, the Government will evaluate based upon the shortest distance displayed by Google Maps at that time. Acceptable evidence of a physical location shall be a lease agreement, deed of record, or other formal written agreements.

(2) Price Factor:

(a) Price quotations will be evaluated to determine if they are reasonable and complete.

Price reasonableness is established through cost and price analysis techniques as described in FAR 15.404. For a price to be complete, all solicitation requirements must be priced, figures correctly calculated, and prices presented in a clear and useful format. The Government reserves the right, but is not obligated, to conduct a realism analysis. The total evaluated price will consist of the contractor’s proposed price for the base period, and all option periods.

The schedule contractor shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing quotation, Attachment 2-CLIN Pricing Worksheet, should include a separate line item for the additional 6-month period IAW FAR 52.217-8.

These prices shall be identical to the quoted pricing in the 6 months prior to expiration of the base period, or the final option period, if option periods are present. The total evaluated price will consist of the contractor’s quoted price for the base period, all option periods, the option pricing for the additional 6-month period, and surge pricing as requested below.

(b) Contractors should ensure price quotations include detailed information regarding the resources required to accomplish the task (e.g., labor categories, labor hours, number of employees for each labor category). The price quotation (CLIN Pricing Worksheet) shall be a separate document from the technical/management quotation.

(c) The Government may require surge support in accordance with DITCO Special Contract Requirement H6 – OPTION TO EXERCISE SURGE SUPPORT. The Government is providing a percentage value to be used by all schedule contractors when quoting surge. Surge support shall not exceed 40% of the schedule contractor’s total quoted cost/price for the base and all option periods, excluding any 6-month extension of services pursuant to FAR 52.217-8. Schedule contractors are instructed to quote this EXACT percentage for Surge CLIN 9999. Pricing for optional CLIN 9999 shall be quoted as a cost reimbursable, not-to-exceed CLIN. The Government will not conduct a cost realism analysis on optional surge CLIN 9999 if all other labor CLINs under the contract/task order are fixed price.

Attachment 3 contains provisions that apply to this solicitation and clauses that will be applicable to the resulting award. Some of the provisions and additional DITCO instructions require a response from the contractor and must be submitted with the quotation.

RESPONSIBILITY DETERMINATION/PAST PERFORMANCE: Provision FAR 52.212-3 must be completed and up to date through SAM.gov. Past performance will be reviewed as part of a responsibility determination but will not impact the technical acceptability evaluation. If overall past performance is found to be unacceptable, this may be cause for the offeror's proposal to be excluded from further evaluation. However, a prospective contractor shall not be determined responsible or non-responsible solely on the basis of a lack of relevant performance history. The Government may use Supplier Performance Risk System (SPRS) information for past performance information and meet the requirements of the responsibility determination. For details concerning SPRS, refer to the User Guides, htps://www.sprs.csd.disa.mil/reference.htm. The Government may also use other internal Government information and records for responsibility determinations.

In response to this RFQ, contractor terms, conditions, or assumptions will not be entertained. If contractor terms, conditions, or assumptions are included in a quotation, the quotation may be excluded on grounds that it failed to comply with the RFQ’s instructions. Any failure to adhere with Government terms, conditions, instructions, or requirements (e.g., DD254/Facility Verification Notification submission, administrative, pricing, regulatory) within this RFQ may result in the proposal being excluded from further consideration.

All quotations received in response to this RFQ shall remain valid for 90 calendar days from the quotation due date below. By submitting a quotation in response to this solicitation, you are submitting an offer that the Government may accept, and you agree that if the Government awards you the contract, the award document sent by the Government to the contractor is a binding and enforceable contract. The contractor has a legal obligation to perform in compliance with all aspects of the PWS if awarded the contract. The Government will treat as confidential any and all documents and/or information submitted by contractors in response to this solicitation.

Questions should be addressed to the contracting specialist, Sarah Thacker at sarah.a.thacker2.civ@mail.mil and the contracting officer Benjamin Cummings at benjamin.cummings6.civ@mail.mil. Please provide any questions, in writing, no later than May 06, 2024 at 4:00pm (EST). The Government reserves the right to not answer questions submitted after this time.

Quotations are due on May 10, 2024 at 4:00pm (EST) and should be submitted to the contract specialist at DITCO via the following email address: sarah.a.thacker2.civ@mail.mil.

Benjamin A Cummings

CONTRACTING OFFICER

ATTACHMENTS:

Attachment 1 - Performance Work Statement

Attachment 2 – CLIN Pricing Worksheet

Attachment 3 – Additional Provisions and Clauses

Attachment 4 – Wage Determination

Attachment 5 – SWFT Electronic Fingerprint Guide mailto:sarah.a.thacker2.civ@mail.mil mailto:benjamin.cummings6.civ@mail.mil