RFQ letter for Bread items.pdf

U.S. Department of Justice Federal Bureau of Prisons

United States Penitentiary Lee P.O. Box 900, Jonesville, Virginia 24263-0900

August 20, 2025

Dear Offeror:

Enclosed is a solicitation package prepared by the Federal Bureau of Prisons, United States Penitentiary Lee, Virginia, for the acquisition of Bread Items for this facility for the upcoming quarter. A purchase order will be processed by the Contract Specialist and weekly deliveries will be established determined by Food Service for the period of October 1, 2025, through December 31, 2025. This package contains all the necessary information for submitting a request for quote for evaluation.

In submitting the request for quote, vendors should consider all information provided herein. Please carefully follow all instructions located in the solicitation package concerning the content, format and submission of your quote. All future information about this acquisition, including solicitation amendments, will also be distributed through this site.

All potential offeror(s) are advised that this solicitation includes the clause FAR 52.212-4 (Oct 2003) for Commercial Items, Central Contractor Registration (CCR). This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the CCR database. Offeror(s) MUST include their Unique Entity ID number in their offers. The Contracting Officer will verify registration in the CCR database prior to award by entering the potential awardees Entity ID number into the CCR database. As of January 1, 2005, all potential offeror(s) are required to complete the annual representations and certifications electronically via the On-line Representations and Certifications Application (ORCA), which should be completed at http://orca.bpn.gov.

This information is included in this solicitation in the provision FAR 52.212-1 (Jan 2005) Instructions to Offeror(s) - Commercial Items.

Once you have completed the ORCA requirement, you are no longer required to submit 52.212-3 Offeror Representations and Certifications with your quote. Failure to complete either of these registration procedures outlined in this solicitation, may result in elimination from consideration for award.

The Government reserves the right to award item by item, by groups of items, or by aggregate, whichever is advantageous to the Government. The Government will award to the responsible offeror(s) whose offer, conforming to the solicitation, are considered to be the best overall value to the Government, in regards to price, delivery, and past performance. This solicitation will be made available on or about August 20 and will be posted to the SAM beta .GOV website https://beta.sam.gov/. This site provides all downloading instructions on how to obtain a copy of the solicitation. Hardcopies of the solicitation will not be available. This solicitation is restricted to small business and all interested parties are encouraged to submit a quote. Interested parties are responsible for monitoring the SAM beta.GOV website to ensure they have any available updates to the solicitation. The anticipated award date is September 8, 2025.

Award notices will be posted to the SAM beta.GOV. Each offeror shall carefully read and review each line item offered for bid, paying close attention to the size of the container, description and number of units of issue, etc., requested prior to offering your price. If you need to offer a substitute, please indicate the changes for the item you are bidding on. Any awards under the $10,000.00 threshold, the purchase card will be utilized. Otherwise a Purchase Order will be generated.

Offers shall be received on or before the deadline of August 27 at 12:00 pm Eastern Standard Time, via email. No faxed or mailed offers will be accepted. Emailed quotes should be sent to J1Shuler@bop.gov. Confirmation emails will be returned for all emailed quotes.

Please do not submit quotes to any location other than the one listed above. Quotes received after the deadline will not be considered.

Please call 276-546-9010 if you have any questions.

Sincerely, /s/ Jason Shuler Contract Specialist mailto:J1Shuler@bop.gov